N6945020R0067_SectionC_0003.pdf

Section C – 0100000 General Information

N69450-20-R-0067 Amendment 0003

0100000 – General Information Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Acquisition of Additional Work

1.3 Background Information

1.4 Navy PBSA Approach

1.5 Standard Template

1.6 Related Information

1.7 Verification of Workload and Conditions

1.8 Contractor's Knowledge

1.9 Technical Proposal Certification

Spec Item Title Description 1 General Information The contractor shall be responsible for the coordination, transportation management, and administration of Federal Bureau of Prisons (FBOP) inmates performing work at Naval Air Station Pensacola (NASP) and the Naval Hospital. NASP also includes Corry Station, Saufley Field, and Bronson Field. Most work is at NASP, Corry Station and Saufley Field.

This is a performance specification for an Inmate Labor Coordination contract. The contractor shall manage the total work effort associated with this contract to assure adequate and timely completion of the required services utilizing the inmate workforce provided by the FBOP from the Federal Prison Camp (FPC). This function includes a full range of management duties including, but not limited to, work control, scheduling, cost accounting, report preparation, establishing and maintaining records and inventories, warranty enforcement, safety and quality control.)

Operation requirements may include: lawn care (e.g. policing, mowing, edging and trimming lawns and grounds), flowerbed maintenance, shrub and hedge pruning, fertilization, weed removal, cultivation and mulching, debris removal and disposal, irrigation system maintenance, ditch and drainage structure cleaning, wet and dry retention area maintenance, provide oversight and maintenance of 'Tree Farm' and 'Rock Farm", establishing new flowerbeds, establish and maintain wildflower areas, playground area maintenance (e.g. sand fluffing), fence line vegetation removal, tree pruning, providing topsoil, sodding, tree planting, tree removal, stump removal and erosion control, collecting recyclables from buildings and placing them in the recycling bins at designated locations, road repairs, metal trades and labor jobs including painting, minor signage repairs and replacements, Auto Mechanics, Heavy Equipment Mechanics, Heavy Equipment Operation, Carpentry, Brick and Block Laying, Painting, Roofing, Fence Repair and Installation, Demolition of Structures, trailer maintenance, Concrete Work, Irrigation Systems, Tile Work, Pressure Washing, Pool Work, and other tasks not discussed above but commonly performed by crafts listed herein. The Contracting Officer (KO) or other personnel designated by the KO will give inmate project taskings to the contractor via Inmate Project Tasking (IPT) process and may add inmates via Indefinite Delivery Indefinite Quantity type (IDIQ).

The requirements are stated in terms of performance objectives; the contractor is provided the latitude to meet those objectives. Omission of a facility, area and specific work task on an attachment listing does not preclude service for the facility, area or specific task.

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Naval Air Station Pensacola (NASP) and the Naval Hospital. NASP also includes Corry Station, Saufley Field, and Bronson Field. Most work is at NASP, Corry Station and Saufley Field under a combination of Firm-Fixed Price, Cost Reimbursable and Indefinite Delivery Indefinite Quantity type, performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff – N/A Annex 4 Public Safety – N/A Annex 5 Air Operations – N/A Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply – N/A Annex 11 Personnel Support – N/A Annex 12 Morale, Welfare and Recreation Support – N/A Annex 13 Galley – N/A Annex 14 Housing – N/A Annex 15 Facilities Support

-1502000 – Facility Investment -1503030 – Integrated Solid Waste Management -1503050 – Grounds Maintenance and Landscaping

Annex 16 Utilities – N/A Annex 17 Base Support Vehicles and Equipment – N/A Annex 18 Environmental – N/A

1.2 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.3 Background Information The contractor is responsible for the coordination, management, and administration of FBOP performing work at the Naval Air Station Pensacola (NASP) and the Naval Hospital. NASP also includes Corry Station, Saufley Field, and Bronson Field. Most work is at NASP, Corry Station and Saufley Field.

Federal Prison Camp (FPC) Pensacola is an all male minimum-security facility located on Saufley Field. The facility confines federal adult offenders.

The Federal Inmate Work Detail Program is designed to use inmate labor in the performance of grounds and roads maintenance and other special projects as stipulated in Title 18, United States Code (USC) Section 4125

1.4 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.5 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors shall develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract. Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another. Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the Management and Administrative requirements. Specification Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated to the Exhibit Line Items.

1.6 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the

Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided.

All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

As prescribed in FAR 52.237-1, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.8 Contractor's Knowledge The Navy expects to receive insightful management from its contractors.

This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

Section C – 0200000 Management and Administration

0200000 – Management and Administration

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Partnering

2.3.2.1 Informal Partnering

2.3.2.2 Contract Partnering Administration

2.3.2.3 Contract Partnering Session Attendees

2.3.3 Permits and Licenses

2.3.3.1 Dig Permits

2.3.4 Insurance

2.3.4.1 Certificate of Insurance

2.3.4.2 Minimum Insurance Amounts

2.3.5 Protection of Government Property

2.3.6 Government Information Technology (IT) System

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.4.6 Replacement of Government-Furnished Equipment (GFE)

2.5 Contractor Provided Equipment and Materials

2.5.1 Contractor Provided materials (Reimbursable)

2.6 Contractor-Furnished Items

2.7 Management

2.7.1 Inmate Management

2.7.2 Work Reception

2.7.2.1 Emergency Contact Information

2.7.3 Recurring Operations Budget for Inmate Work

2.7.4 Recurring Operations Budget for Inmate Work

2.7.5 Training Inmates

2.7.6 Work Control

2.7.7 Work Schedule

2.7.7.1 Interface with Other Contractors and Government Forces

2.7.8 Deliverables

2.7.9 Service Interruptions

2.7.10 Quality Management System (QMS)

2.7.10.1 Quality Management (QM) Plan

2.7.10.2 Quality Inspection and Surveillance

2.7.10.3 Quality Inspection and Surveillance Report

2.7.11 Property Management Plan

2.7.12 System and Equipment Replacement

2.7.13 Continuity of Services

2.7.14 Inmate Meals

2.7.14.1 Order Food for Meals

2.7.14.2 Prepare Meals

2.7.14.3 Deliver Meals

2.7.15 Transportation

2.7.15.1 To and from Prison

2.7.15.2 To and from Work Sites

2.8 Personnel Requirements

2.8.1 Key Personnel

2.8.1.1 Project Manager (PM)

2.8.1.2 Quality Manager

2.8.1.3 Site Safety and Health Officer (SSHO)

2.8.2 Employee Requirements

2.8.2.1 Employee Certification and Training

2.8.2.2 Employee Appearance

2.8.2.3 Employee Conduct

2.8.2.4 Identification as Contractor Employee

2.8.2.5 Removal of Employees

2.8.2.6 Proof of Legal Residency and Citizenship

2.8.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.9 Security Requirements

2.9.1 Employee Listing

2.9.2 Vehicles

2.9.3 Passes and Badges

2.9.4 Access to Installation

2.9.4.1 DBIDS Program

2.9.4.2 DBIDS Credentials

2.9.5 Access to Buildings

2.9.6 Access Arrangements

2.9.6.1 Escort Arrangement for Secured Areas

2.9.7 Security Clearances

2.9.7.1 Access to Sensitive Unclassified Information

2.9.8 Employee Status

2.10 Contractor Safety Program

2.10.1 Accident Prevention Plan (APP)

2.10.2 Activity Hazard Analysis (AHA)

2.10.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.10.4 Accident and Damage Reporting

2.10.4.1 Accident Reporting and Notification Criteria

2.10.5 Fire Protection

2.10.6 Monthly On-Site Labor Report

2.10.7 OSHA Citations and Violations

2.10.8 Safety Inspections and Monitoring

2.10.9 Safety Certification

2.10.10 Safety Apparel on Jobsites

2.10.11 Traffic Control Plans

2.10.12 Weight Handling Equipment

2.10.13 Emergency Medical Treatment

2.11 Environmental Management and Sustainability

2.11.1 Energy Management Program

2.11.1.1 Water Conservation Plan

2.11.1.2 Energy Efficient Products

2.11.2 Environmental Protection

2.11.2.1 Non-Regulated Waste Disposal

2.11.2.2 Regulated Waste Disposal

2.11.2.3 Spill Prevention, Containment, and Clean-up

2.11.2.4 Hazardous Material Management

2.11.2.5 Protection of Endangered and Threatened Species (Flora and Fauna)

2.11.2.6 Noise Control

2.11.2.7 Salvage

2.11.2.8 Asbestos Containing Material (ACM)

2.11.3 Sustainable Procurement and Practices

2.11.3.1 Environmentally Preferable Products

2.11.3.2 Use of Recovered Materials

2.11.3.3 Use of Bio-based Products

2.12 Disaster Preparedness

2.13 Technical Library

2.14 Warranty Management

2.15 Standards

2.15.1 Inmate Detail Profiles

2.15.2 Equipment Replacement Plan

2.15.3 Equipment Maintenance Plan

2.15.4 Contractor Transition

2.15.5 Mobilization Plan

2.15.6 Mobilization

2.15.7 Demobilization Plan

2.15.8 Demobilization

2.16 Recurring Work Procedures

2.16.1 Acquisition of Additional Work

2.16.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.17 Non-Recurring Work

2.17.1 Unit Priced Task (UPT) Work (Negotiated)

2.17.1.1 Non-recurring Preparation of Proposals

2.17.2 Labor Requirements

2.17.3 Material and Equipment Requirements

2.17.4 Issuance of Final Task Order

2.17.5 Non-Recurring Work ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from 0630-1700, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Service Contract Act wage determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative Requirements

2.3.1 Required

Conferences and Meetings

The Contractor shall attend administrative and coordination meetings.

The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit a copy to the KO, COR and all attendees, per Section F, within two working days, for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted to the KO, COR and all attendees, per Section F, within two working days, for concurrence.

In the event of inmate work inefficiencies are not corrected, the Contractor shall attend meetings with the Government to discuss and correct the issues.

The KO or a designated representative will request the meeting.

2.3.2 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.2.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.2.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.2.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager Site Safety and Health Officer

2.3.3 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.3.1 Dig Permits Dig (excavation) Permits shall be requested in accordance with

NASPNCLA INSTRUCTION 11010.3

2.3.4 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days’ written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Insurance amounts are current.

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

2.3.5 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

The Contractor shall not be held accountable for inmate caused damaged property.

2.3.6 Government

Information Technology (IT) System

Additional information about NMCI may be obtained at http://www.eds.com/nmci.

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing

Procedures

Invoice procedures are identified in J-0200000-04.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-05.

2.4 Government-

Furnished Property, Materials and Services

In accordance with, e.g., Section H, paragraph H.10 Govt-Furnished Property and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities utilities, materials, equipment and services for use in connection with this contract as stated below.

A list of Government Furnished Property, Materials, and Services is provided in J-0200000-06.

The Government will provide the contractor the use of certain Government owned facilities, materials, and utilities for use only in connection with this contract. The use by the contractor or inmates of Government furnished property and services for other purposes are prohibited. All such facilities and materials will be provided in "as is" condition. The contractor is expected to use to full advantage the resources provided by the Government in an efficient and economical manner. This does not apply to consumable materials or supplies.

Upon expiration or termination of the performance period, all Government owned material shall be returned to the Government in the same condition as received, except for normal wear and tear or obsolescence, and except for those materials consumed during performance of the PWS.

2.4.1 Government-

Furnished Facilities

(GFF)

The Government shall furnish or make available to the contractor the facilities described in J-0200000-06. These facilities are representative and may change. The contractor shall assume responsibility and accountability of such facilities provided for its use and shall take adequate precautions to prevent fire hazards, odors and vermin. The contractor may not alter facilities without approval of the KO or designated representative. At the completion of the contract, all facilities shall be returned to the Government in the same condition as received, except for normal wear and tear and any approved modifications. The contractor shall be held responsible for the cost of any repairs caused by negligence or abuse on his part.

2.4.2 Government-

Furnished Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor.

Information concerning the location of existing outlets may be secured from the KO. Meet all Federal, State, local, and installation codes and regulations for backflow. Electricity, natural gas, fresh water, and sewage service will only be provided for the work to be performed under this contract.

2.4.3 Government-

Furnished Materials (GFM)

Government will provide fuel for government furnished equipment for contract purposes only.

a. Fuel for all GFE shall be monitored closely by the contractor to ensure efficient use. Contractor shall provide a monthly fuel usage report that includes the fuel type and fueling location per Section F.

b. The Contractor will provide fuel for their company vehicles and buses.

2.4.4 Government-

Furnished Equipment (GFE)

Government-furnished equipment includes Government equipment taken into the custody by the Contractor for repair when the unit acquisition cost of the equipment exceeds the simplified acquisition threshold as defined in FAR

2.101. Individual components of Government equipment within larger systems contracted for repair or maintenance on a Government installation are considered units for purpose of this section only.

Grounds Maintenance Equipment Inventory and minor property inventory in J-0200000-06 in "as is condition" on the contract start date, to the contractor for use in the performance of the contract. The contractor shall keep this inventory current. All items over $250 or highly pilferable items as designated by the KO or designated representative will be included in this inventory. This equipment is furnished on a one-time basis and replacement shall be IAW paragraph 0200000 Management and Administration Spec Item

2.4.6 (b). Note: some equipment may be provided to the Contractor from DRMO. The inventory provided is a sample inventory and a new inventory will be performed by Contractor and the Government within 90 days of contract award and on an annual basis. The contractor shall provide an Annual Vehicle Justification per Section F. The Government will provide the annual vehicle justification forms upon request.

1. The Contractor and Government Representative shall conduct a joint inventory within 90 days of performance under this contract to list the equipment and to determine condition of that equipment. The contractor shall then certify the findings of this inventory of Government furnished equipment and shall assume accounting responsibility and, subsequently, report inventory discrepancies to the Government Representative. Government furnished equipment shall not be removed from the Site unless approved by the KO or designated representative. The contractor shall prepare an inventory and be forwarded to the KO or designated representative within 10 working days of the completion of the joint inventory.

2. The contractor shall oversee and manage the periodic servicing, maintenance, and repairs of the Government furnished equipment. When this equipment is worn out, due to normal wear and tear, as determined by the government, or otherwise no longer required by the contractor, it shall be returned to the Government or disposed of through the Defense Reutilization/Marketing Office (DRMO). Scrap metal or potential metal scrap shall be delivered directly to Recycling or at Eglin Air Force BaseNASP's DRMO scrap yard.

3. Upon completion or termination of the contract, all Government owned equipment shall be inventoried, well organized and returned to the Government. The contractor shall be responsible for the cost of any loss or repairs caused by negligence or abuse by the contractor or his employees. The contractor shall not be responsible for the cost of any loss or repairs caused by negligence or abuse by the inmate workforce.

4. Roads and grounds Maintenance Equipment Provided for inmate's

Use. The Government will provide equipment typical as those set forth in J-0200000-06. The condition of the equipment will not be coded and will be accepted by the contractor "as is" at the start of the contract. However, within 90 days after start of performance under this contract the contractor and a Government Representative shall conduct an inventory of the equipment at which time the Contractor & Government Representative will agree to the proper condition code. With inmates and reimbursable materials, the contractor shall be responsible for maintaining all equipment listed in J-0200000-06. The contractor shall consider repairing broken equipment prior to replacement.

Replacement of equipment shall be in accordance with paragraph C.0200000 Management and Administration Spec Item 2.4.6 (b).

5. Equipment under manufacturer or installer's warranty.

Equipment, components, and parts, other than that installed under this contract, shall not be removed or replaced or deficiencies corrected while still under warranty of the manufacturer or the installer. All defects in material or defective parts found by the contractor shall be reported to the KO or designated representative in accordance with warranty. The contractor shall be knowledgeable of the equipment, parts, and components that are covered by warranty and the duration of such warranties.

Available warranty information will be furnished to the contractor by the KO or designated representative.

6. Government Furnished Equipment - Vehicles (GFE-V) Provided for inmates’ use when performing work directly related to requirements herein. The Government will provide vehicles typical of those as set forth in J-0200000-06. The condition of the equipment will not be coded and will be accepted by the contractor "as is" at the start of the contract. However, within 90 days after start of performance under this contract, the contractor and a Government Representative shall conduct an inventory of vehicles, and equipment at which time the Contractor & Government Representative will agree to the proper condition code. Federal Inmates are not allowed to operate or be transported in Privately Owned Vehicles. With inmates and reimbursable materials, the contractor shall be responsible for maintaining all vehicles listed in J-0200000-06. The contractor shall consider repairing broken vehicles prior to replacement.

Replacement of vehicles shall be in accordance with paragraph C.0200000 Management and Administration Spec Item 2.4.6 (b)

7. The Government will make equipment available at the start of the performance period. The use of this government provided equipment by the contractor for purposes other than performing the PWS is prohibited. Government may use equipment for other purposes at the KO’s discretion. The Contractor and Government shall perform a joint inventory of all GFE within 90 days after contract award.

Equipment listed in J-0200000-06 is subject to change by the Government.

Government will provide fuel for government furnished equipment for contract purposes only.

2.4.5 Government-

Furnished Services

(GFS)

The following is a list of government-provided services. The contractor shall notify the KO or designated representative immediately if there is disruption of services or there is a situation that requires a government furnished service (i.e., power outage, pests in building, dumpsters overflowing).

1. Pest Control. The Government will furnish scheduled and non-scheduled pest control services in all GFF. The Government will provide herbicide services.

2. Telecommunications shall be used for Government business only.

Existing telephone instruments will be turned over for the contractor's use and reasonable numbers of phone lines for on base, long distance, Defense Switched Network (DSN), and local calling will be made available. Government phone lines shall be utilized for official use only that is directly related to performance of work under this contract. The contractor may not move, alter, or modify the existing equipment without prior approval from the Government.

3. Refuse Collection. Refuse collection will be provided at existing dumpsters. The Government reserves the right to adjust the numbers and locations of dumpsters based on observed utilization and requirements. If the contractor is required to perform services that create an unusually large requirement for refuse disposal, the contractor will coordinate this requirement with the KO no less than 10 days in advance, so that special pick- ups can be scheduled.

4. Facility Repairs and Maintenance. The Government will provide repair and maintenance to Contractor occupied GFF.

5. Police and Fire Service. The Pensacola Naval Regional Complex currently has a security and fire department. These services will be furnished to the contractor at no cost. The contractor shall pay for the cost of services that are required due to the negligence of the contractor.

2.4.6 Replacement of

Government- Furnished Equipment (GFE)

(a) The Contractor shall acquire new or replacement equipment provided such equipment is incidental to and necessary for performance of the PWS. However, the Contractor shall not acquire replacement equipment without first assessing whether or not repair of existing equipment is more cost effective. In those instances where the Contractor determines that purchase of new equipment is more cost effective than repair of existing equipment, the Contractor shall notify the KO or designated representative in writing. After receipt of the KO or designated representative written concurrence that the equipment is necessary for performance of the PWS, the service provider may acquire the equipment and shall be reimbursed for the cost of the equipment (including shipping and taxes, if applicable) under the material line item in accordance with the cost reimbursement provisions of the resultant contract. In any event, the Government reserves the right to purchase the required equipment directly and provide it to the Contractor as GFP.

Title to contractor-acquired equipment shall transfer to the Government, and upon transfer to title, the equipment acquired shall be modified into the GFE inventory and shall be treated as GFP under this contract. The contractor shall obtain and submit three (3) commercial vendor quotes for all equipment procured under this contract, regardless of price. The Government retains the right to obtain additional quotes in questionable situations.

The lowest price will be used.

(b) In those instances where the Contractor determines that repair of equipment is more cost efficient than purchasing replacement equipment, Contractor personnel shall oversee & manage the inmate work force to repair the equipment and shall be reimbursed for any material costs incurred under the material line item in accordance with the cost reimbursement provisions of the resultant contract. The Contractor shall not subcontract for the repair without first notifying the KO or designated representative.

After receipt of the KO or designated representative concurrence that the subcontracted repair is necessary for performance of the PWS, the Contractor may acquire the repair and shall be reimbursed for the cost of repair (including shipping & handling/delivery and taxes, if applicable) under the material line item in accordance with the cost reimbursement provisions of the resultant contract. The Government reserves the right to determine that the purchase of new equipment vice repair is in the best interest of the Navy. In these instances the KO or designated representative will advise the Contractor and the Contractor may acquire the new equipment and shall be reimbursed for the cost of the equipment (including shipping and taxes, if applicable) under the material line item in accordance with the cost reimbursement provisions of the resultant contract. All new equipment with the unit cost greater than $500 shall have authority from the KO or designated representative. In any event, the Government reserves the right to purchase the required repair services, used equipment or new equipment directly and provide it to the Contractor as GFP.

(c) In addition to the above, the Contractor shall recommend to the KO or designated representative the replacement or upgrade of equipment in those instances where the Contractor believes replacement or upgrade will improve the quality of service provided. The Government will make final decision on whether or not the equipment is replaced or upgraded. Any replaced or upgraded equipment resulting from these recommendations will be purchased Contractor and reimbursed by the government. .

(d) Upon expiration or termination of the performance period, all

Government owned equipment shall be returned to the Government in the same condition as received, except for normal wear and tear or obsolescence.

(e) Assigned equipment shall be prepared and made available for use by the government for purposes other than this contract at government discretion, and returned when government is finished. In this case, the equipment shall remain in GFE inventory. Contractor shall maintain a log of all equipment loaned out for government use, including date taken, date returned, and who loaned to. Permission to loan equipment must come from KO or COR.

2.5 Contractor

Provided Equipment and Materials

The contractor shall purchase all material on a reimbursable basis for all Government Furnished Equipment.

2.5.1 Contractor

Provided Materials (Reimbursable)

The Government recognizes that the materials provided will be insufficient to perform the PWS over the life of the resultant contract. Accordingly, the Contractor shall acquire all necessary materials in excess of those provided as GFP, provided such material is incidental to, necessary for, and consumed during performance of the PWS. The contractor shall buy in bulk for economy of scale, and maintain adequate stock of materials such as rock, gravel, fill dirt, etc to provide for emergent mobilization for road and grounds repairs. The Contractor shall be reimbursed for the cost of these materials (including shipping and taxes, if applicable) under the material line item in accordance with the cost reimbursement provisions of the resultant contract. In any event, the Government reserves the right to provide additional materials as GFP throughout the life of the contract.

Title to contractor-acquired equipment shall transfer to the Government, and upon transfer to title, the equipment acquired shall be modified into the GFE inventory and shall be treated as GFP under this contract.

The contractor shall obtain and submit three (3) commercial vendor quotes for all cost reimbursable material procured under this contract, regardless of price. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

The KO shall approve all purchase request prior to approval. In those instances where the unit price of the item exceeds $500, the Contractor shall notify the KO or designated representative and obtain approval prior to purchasing.

2.6 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all labor, supervision, management, tools, equipment, materials, equipment, parts, supplies, components, and facilities, transportation, incidental engineering, and other items necessary to perform the requirements of this contract. Lack of availability of labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, or any other item necessary to perform the requirements of this contract shall not relieve the Contractor from the requirements to complete all work within the time limits specified herein. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no additional cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.7 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to work control, scheduling, cost accounting, report preparation, establishing and maintaining records and inventories, warranty enforcement, safety and quality assurance. The contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the satisfactory performance of the work. It is the Government's intent to allow the contractor maximum management control to develop and implement a program that is innovative, resourceful, and customer oriented. The guidelines and conditions identified throughout this contract represent the Government's minimum requirements and do not relieve the contractor of the responsibility of complying with all Federal, State, and local laws pertaining to the performance and accomplishment of the services to be provided. The contractor will provide a Project Manager who will be responsible for the performance of the requirements of this contract. The name of this person and an alternate will be designated in writing to the KO or designated representative. The Project Manager and alternate shall have full authority to act for the contractor on all matters relating to daily operation of this contract. The contractor shall provide continual on-site coordination in the accomplishment of the roads and grounds maintenance function to ensure inmates are actively employed in duties assigned. The position of Inmate Work Detail Supervisor- is a work leader position; therefore, Supervisor shall be capable of performing the same duties as those assigned to the inmates as required for training and instructional purposes. Work leader shall work with the inmates as coordination and supervision allows. However, the primary duty of the contractor is coordination and supervision of the inmates.

The contractor shall cooperate with the Federal Bureau of Prisons staff by providing information upon request, assisting with investigations, and complying with the rules for inmate coordinators.

2.7.1 Inmate Management The Contractor shall manage all inmates to meet the requirements of NAS Pensacola instruction 11000.1a (or most current instruction) and FBOP training manual and instructions.

2.7.2 Work Reception The Contractor shall provide the capability to receive, prioritize, track, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours. Work reception will be 0700- 1500. All callers shall receive a unique number identifying the work requested. Calls shall be documented properly by work reception personnel who are helpful and professional when dealing with callers.

Historical information: Average 10 calls per day.

2.7.2.1 Emergency Contact

Information

The contractor shall provide a local telephone number that is answered twenty-four (24) hours a day, seven (7) days a week, at which he can be notified of emergency and/or urgent work requirements. Recording type answering machines do not satisfy this requirement.

1. The contractor will investigate all unplanned utility outages or significant equipment failures related to the contractor's operations. The contractor shall submit a report of cause, corrective action taken/to be taken, timeframe in which correction will occur, and future preventive measures to the KO within 24 hours of occurrence. In cases that complete information is unavailable, the contractor will provide the initial report within the timeframe indicated above, and provide complete follow-up information as soon as practical, based on the criticality of the systems affected.

2.7.3 Recurring

Operations Budget for Inmate Work

A recurring operations budget (part of the cost reimbursable funding) will be provided to the contractor at the start of each contact year. The Contractor shall manage the recurring operations budget to ensure funds are available at all times. The Contractor shall manage the monthly budget target to stay within the yearly budget. The Contractor shall provide a Recurring Operations Budget Program and Plan per applicable sub-annex’s Section F.

Inmates performing work have proper qualifications and certifications for the work specified.

Supervisors overseeing inmates performing work have proper qualifications and certifications for the work specified.

2.7.4 Recurring

Operations Budget for Inmate Work

The Contractor shall perform inmate detailing and coordination to provide work reception, planning and scheduling, transportation, inmate meals, and provide Qualified Coordinators/Supervisors.

The Government will provide all Federal Inmate Detail Profile Sheets prior to contract start. Sample of a Federal Inmate Detail Profiles is provided in J- 0200000-07. (Existing Inmate profiles for reference. May be adjusted by the Contractor to meet current situation)

Daily work assignments shall be planned and scheduled to maximize use of inmate labor.

See J-0200000-08 for a NAS Pensacola Zones. Although the work is priced separately for accounting purposes, inmate details performing 1502000 and 1503050 work, and recurring and IPT work are expe ted to be combined, shared, etc by the contractor as needed to get assigned work done most efficiently.

Plans and schedules shall be made available to KO as requested.

All detail planning and coordination in the form of work reception, planning and scheduling, transportation, inmate meals, and provide Qualified Coordinators/Supervisors are performed in a timely and efficient manner.

2.7.5 Training Inmates The Contractor shall provide or coordinate training the inmates to meet the Training and Safety Program requirements as required by the FBOP and Naval Station Pensacola. All inmates have been properly trained and/or permitted for work required. Training is documented for each inmate and filed properly. Training records for all employees and inmates are to be readily available for inspection.

Contractor provided training shall include:

-Safety (Orientation, weekly, AHAs, requirements specified under EM 385-1-1, 29 CFR 1910 and 29 CFR 1926, etc.)

-Specialized training for all equipment before inmates will be permitted to work.

-Contractor shall provide permit to inmates that are trained for off road equipment over 28 hp.

- When needed, forklift training to be…