JL4_N6945020R0067_Virtual_Site_Visit_Brief_0002.pdf

Pensacola Inmate Management Services

Virtual Site Visit Brief

RFP N6945020R0067

Introduction

The purpose of this virtual site visit briefing is to provide a general overview of the solicitation, including:

Overview of the Contract PWS General Information and Structure Solicitation Overview and Documents Proposal Requirements Government Preaward Inquiries/Requests for Information Requests for Photgraphs Other Considerations

All questions must be submitted in writing using the GPIF form as instructed in the RFP.

This virtual site visit brief will be posted to the beta.SAM website via amendment.

The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

Overview of the Contract

General Description:

The outcomes to be achieved are for ongoing inmate management services at Naval Air Station (NAS) Pensacola, FL including the Naval Air Station, Corry Station, Saufley Field, and Bronson Field, hereby referred to as NASP. This requirement includes all labor, supervision, management, materials, tools, equipment, facilities, transportation, planning, estimating, and other items necessary to perform: coordination, management, and administration of the Federal Bureau of Prisons (FBOP) inmate workforce performing grounds maintenance and other public works functions (collecting recyclables, road repairs, metal trades and labor jobs, painting, minor signage repairs and replacements, auto and heavy equipment mechanics, heavy equipment operation, carpentry, brick and block laying, roofing, fence repair and installation, demolition of structures, generator maintenance, concrete work, irrigation systems, tile work, pressure washing, and pool work).

The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP.

Supports PBSC (Performance Based Service Contracting)

Uses Navy-wide templates

Standard structure

Tabular format

1 standard functional annex

Annex 1 – Information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements particular to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

PWS General Information

Spec Item

Standard Use

General Information

Information unique to the understanding of the technical requirements of this specification

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for recurring or Spec Item 4 for 100% non-recurring work.

Recurring Work

All Recurring Work technical requirements of this specification.

Non-recurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

SECTION F: Summarization of reports Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work ELINs

Non-recurring Work ELINs Client ordering of pre-priced line items via task order or FedMall

Other attachments Definitions and Acronyms

Wage Determinations

Directives, Instructions, and References

Common Output Level (COL) Standards (where applicable)

Inventories and Maps

Descriptions, Locations, and Frequencies for Scheduled Work

Standard numbering convention Numbering example: “J-0200000-07”

PWS Structure

Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 15 (1500000) – Facilities Support

• 1502000 – Facility Investment

• 1503030 – Integrated Solid Waste Management

• 1503050 – Grounds Maintenance and Landscaping

Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity Combination of recurring work (firm-fixed price (FFP)) and non-recurring work

(indefinite delivery indefinite quantity (IDIQ)) Each period of performance has four (4) Contract Line Item Numbers (CLINs), two for recurring work, one for cost reimbursable work, and one for non-recurring work

Contract Term:

One year base period and four one-year option periods, total of 5 years FAR 52.217-8, Option to Extend Services, provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Best Value Tradeoff The technical factors (Factors 1, 2, 3, and 4) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 5). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are approximately equal to price.

Solicitation Documents

Solicitation, Attachments, and Amendments

Posted on the beta.SAM website at https://beta.sam.gov.

It is the offeror’s responsibility to obtain RFP files, along with and amendments, from beta.SAM

Vendors are encouraged to register on beta.SAM to receive automatic updates regarding the solicitation.

Proposal Requirements

Volume I – Responsibility Determination Binder

Volume II – Price Proposal

Section B

Section J Exhibit Line Item Number (ELIN) Pricing Attachment

Price Narrative

Volume III – Non-Price/Technical Proposal Factor 1 – Corporate Experience

Factor 2 – Management and Technical Approach

Factor 3 – Safety

Factor 4 – Small Business Utilization

Factor 5 – Past Performance

Government Preaward Inquiries/Requests for Information

All questions/pre-award inquiries must be submitted in writing.

This ensures all potential offerors receive information at the same time.

Follow the instructions in the RFP, Section L.4 PRE-AWARD INQUIRY FORM. All questions musy be submitted on the provided Government Preaward Inquiry Form (GPIF) attached in beta.SAM as file name JL2_N6945020R0067_GPIF.xlsx.

Deadline for submission of preaward inquiries is 2:00 PM EDT, Tuesday, 30 June 2020.

Questions resulting in a change to the solicitation will be addressed in an amendment.

All timely inquiries and responses will be posted to beta.SAM via amendment.

Requests for Photographs

There will be no on-site site visit scheduled.

The Government will provide photographs of the site in lieu of a physical site visit.

Provide any requests for photographs of specific requirements for Government consideration by 2:00 PM EDT, Tuesday, 30 June 2020.

Pending approval, all timely requests for photographs will be posted to beta.SAM via amendment

Other Considerations

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable)

Sign and return all solicitation amendments

Address every element within each factor

Make sure insurance information is up-to-date for the safety factor

Utilize the attachments provided in Section J to submit Corporate Experience, Safety, and ELIN pricing data in the format provided

Ensure data is consistent throughout the proposal (price and technical)

Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal

Do not copy and paste from a prior proposal

Ask questions if you are uncertain about something