PITS_TMCR_14-003_dtd_6Mar14_ATTACHMENT_10.docx

TECHNICAL MANUAL CONTRACT REQUIREMENT (TMCR)

PMA-201/Fuel Containment 47123 Buse Road, Bldg. 2272 Patuxent River, MD 20670-1547

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

This document prescribes the technical manual format, style, technical content, preparation, and delivery requirements. Instructions and guidance are provided to assist technical manual preparers in the development of accurate, adequate, comprehensible, and usable technical documentation that conforms to and complies with established NAVAIR policy.

This document is effective upon receipt and supersedes all previous information and instructions, regardless of source, related to the preparation of a NAVAIR technical manual for the subject equipment. Conformance with the requirements specified is mandatory. No changes or waivers are authorized without the express written NAVAIR approval.

PREPARED BY:

Maria Cofey Technical Data Logistics Element Manager (LEM) Naval Air Warfare Center, Aircraft Division West Coast, Code 6.8.5.1 Naval Air Station, North Island Building 2 (downstairs) San Diego, CA 92135-7031

TABLE OF CONTENTS

1.0 Scope 1

2.0 Program Phase and Period of Performance 1

3.0 Applicable Documents 1

7.0 Citation of Joint Committee on Printing (JCP) Authorization 22

8.0 Technical Manual Size Restriction (Printed Manuals) 22

9.0 Title Page Review 22

10.0 Changes/Revisions 22

List of Acronyms 23

List of Tables Table 1 – Functionality Checklist Table 8

List of Enclosures

TMCR NO: 14-003

Date: 26 February 2014

TMCR NO: 14-003

Date: 26 February 2014 ii

1.0 Scope

The requirements contained in this Technical Manual Contract Requirement (TMCR) apply to all technical manual information required for the support, operation, and maintenance of the Power Interface Test Set (PITS) and Jumper Cable Support Equipment. This acquisition for TM development will be provided to Parker Hannifin as a sole source contract utilizing the existing contract for the Aerial Refueling Store (ARS) Avionics Upgrade and the option for support equipment development and production.

2.0 Program Phase and Period of Performance

The period of performance for the Research, Development, Test and Evaluation (RDT&E)/Production Contract for this Major Modification is third quarter FY-2014 through first quarter FY-2016.

3.0 Applicable Documents

Specifications, Standards, Handbooks:

S1000D, International Specification for Technical Publications Utilizing a Common Source Data Base, Version 3.0, dated 11 August 2010

Other Government Publications:

NAVAIRINST 4120.11, Policy for Preparation and Standardization of NAVAIR Interactive Electronic Technical Manuals (IETMs)

NAVAIR 00-25-604, Technical Manual, NAVAIR Systems Command Fleet Support/Integrated Program Team Acquisition and Sustainment of NAVAIR Technical Manuals

AL-855TM-GYD-000, Technical Manual Quality Assurance Program Guide

Authoring and Presentation Style Guide for S1000D PDF/Printed NAVAIR Technical Manuals

Non-Government Publications or Standards:

W3C (WebCGM) (http://www.w3.org/Graphics/WebCGM) NMCI Gold Disk: Version in effect at time of solicitation

(Copies of Military Standards and Specifications may be viewed online at http://assist.daps.dla.mil/quicksearch/)

4.0 Technical Manual Development

4.1 Technical Manual Information Maintenance Level

The technical manual information developed for the Power Interface Test Set (PITS) and Jumper Cable Support Equipment shall support operation and maintenance at the Organizational, Intermediate and Depot Maintenance Levels.

4.2 Approved Maintenance Plan

All data contained in the technical manual shall reflect the system or equipment represented in accordance with the approved LSAR maintenance plan/ Support Equipment Requirements Document.

4.3 Type of Acquisition

The IETM being developed for the Power Interface Test Set (PITS) and Jumper Cable Support Equipment is a major modification to an Airborne System Support Equipment and is a conversion from a legacy standard to S1000D for the following technical manuals:

03-10JA-34.1 – Depot, Organizational and Intermediate Maintenance with Illustrated Parts

03-10JA-34.2– Depot, Organizational and Intermediate Maintenance with Illustrated Parts

03-600-3-6-2 – Daily/Servicing/Special/Conditional Maintenance Requirements Manual, Air Refueling Store Assembly, Model A/A42R-1

AE-ARSET-MEB-000 – Intermediate Maintenance with Illustrated Parts Breakdown, Aerial Refueling Store Test Set, A/E 24T-200, Part Number 31-301-8191-1A

AE-ARSET-MRC-000 – Periodic Maintenance Requirements Manual, Aircraft Refueling Store Test Set, A/E24T-200

AE-ARSET-MRC-100 – Preoperational Checklist, Aircraft Refueling Stores Test Set, A/E24T-200

AT-823T0-MIB-000 – Organizational and Intermediate Maintenance with Illustrated Parts Breakdown, Test Set, Interface, Power, TTU-571/E, Part Number 3456AS300-1

AT-823T0-MRC-000 – Preoperational Checklist, Power Interface Test Set, TTU-571/E

4.4 Types of Technical Information to be Developed

The following types of technical manuals information sets shall be developed in accordance with S1000D:

a. Description and operation

b. Maintenance information

c. Maintenance procedures

d. Fault isolation and troubleshooting

e. Corrosion control

f. Wiring Data and Schematics

g. Illustrated part data

4.5 Additional Technical Manual Data

No Government Furnished Equipment (GFE) manuals are required. Existing General Series technical manuals applicable to Power Interface Test Set (PITS) and Jumper Cable Support Equipment shall be referenced. Commercial Off-the-Shelf (COTS) technical manuals shall be acquired in accordance with MIL-PRF-32216A. COTS technical manuals applicable to the Power Interface Test Set (PITS) and Jumper Cable Support Equipment shall be referenced.

4.6 Technical Manual Information in Printed Format

All technical manual information required by paragraph 4.4 above will be provided as an IETM. Individual data modules or graphics shall be printable from within the IETM with appropriate administrative information to include page ID; destruction notice; distribution statement; software and data version, date and revision status; notice of currency; and date printed. The administrative block shall be printed on each page. The following information data sets shall be provided in a printed format in accordance with S1000D:

a. Paragraph 4.4 (above) technical manuals information sets

4.7 Development of a Publication Module (PM) List and Data Module Requirements List (DMRL) A Publication Module (PM) list and a Data Module Requirements List (DMRL) for the Power Interface Test Set (PITS) and Jumper Cable Support Equipment shall be developed in accordance with S1000D and the applicable business rules provided in paragraph 4.8 and delivered to the Government as part of the Technical Manual Content and Product Plan (refer to paragraph 4.10).

4.8 S1000D Government Business Rules

In addition to the technical manual requirements provided in S1000D, technical manual information developed for the Power Interface Test Set (PITS) and Jumper Cable Support Equipment shall be prepared in accordance with Department of Defense (DoD) business rules, Department of the Navy (DoN) business rules and NAVAIR business rules. These business rules are provided in NAVAIRINST 4120.11 and NAVAIR 00-25-604, WP 015 00. Modifications to the Government standard business rules are discussed in paragraph 4.8.1 below. In addition, project specific business rules are discussed in paragraph 4.8.2 below.

4.8.1 Modifications to NAVAIR S1000D Standard Business Rules

Deviations to the Government standard business rules require approval and shall be followed when developing the technical manual information for the Power Interface Test Set (PITS) and Jumper Cable Support Equipment.

4.8.2 Project Specific Business Rules

Project specific business rules are not covered under the Government business rules but are required when approved for the Power Interface Test Set (PITS) and Jumper Cable Support Equipment technical manual information.

4.9 Functionality Requirements

The minimum mandatory functionality requirements indicated by the check marks in the functionality checklist table (table 1) shall be implemented in the IETM(s) developed for the Power Interface Test Set (PITS) and Jumper Cable Support Equipment. The contractor has the option of proposing additional functional requirements from those identified in the checklist. Additional functionality proposed by the contractor must be explained in the Technical Manual Content and Product Plan. For a detailed definition of the functions provided in the functionality checklist, refer to S1000D.

4.10 Technical Manual Content and Product Plan

4.10.1 IETM Content and Product Plan

The IETM Content and Product Plan shall reflect the applicable S1000D Government and project specific business rules requirements. The plan shall be submitted to the Government for acceptance prior to development of the IETM. If rejected, the unacceptable portions shall be corrected and resubmitted. The plan shall be maintained by the contractor during the technical manual development process, and submitted to the Government for acceptance when development is completed.

4.10.2 Content Coverage

The plan shall provide specific technical content coverage in accordance with Specification S1000D and all S1000D business rules described in paragraphs 4.8, 4.8.1, and 4.8.2 of this TMCR. The plan shall also provide the details of the functionality and look and feel of the IETM in accordance with the functionality matrix provided in this TMCR. Also indicate recommended information that shall remain in paper format, if applicable, such as large wiring diagrams and schematics. The plan shall include total technical content coverage for each system, subsystem, equipment, and major component, as applicable. A preliminary Data Module Requirements List (DMRL) shall be developed in accordance with S1000D listing all data modules (DMs) to be developed in support of this airborne system/equipment. In addition, if the DMs are to be divided and included into a series of Publications, a list of all applicable Publication Modules (PMs) shall also be provided along with a list of applicable DMs for each Publication.

4.10.3 If applicable, the content plan should provide a list of PMs. For each PM listed, a breakdown by DMs for each system, subsystem, equipment, and major component, as applicable shall be provided. Each DM shall be listed by title and the functional type of information that will be included in the DM. The following additional information shall be provided for each DM listed in the DMRL, as applicable:

· The applicable descriptive information, operation data, IPB data, troubleshooting procedures, maintenance tasks and procedures.

· The identification of the supporting graphics and the graphic format.

· Reference data and whether it is linked or externally referenced.

· The identification of any multimedia (animation, sound, or video) that will be recommended.

NOTE

Audio, video, and animation techniques should only be used in an IETM when it results in enhancing the presentation of the information or makes the procedures more effective. Every instance used should be discussed with and approved by the acquiring activity before any audio, video, or animation presentation is included in an IETM. Multimedia standards to be used for presentation techniques should be specified by the acquiring activity.

4.10.4 Additional content information

The following additional information shall be included in the plan, as applicable;

· The data for the front matter, depending on the type of output shall be included.

· The plan shall include the contractor’s approach to task analysis showing traceability to the logistics support analysis or approved maintenance plan. The plan shall be correlated to the maintenance concept or plan by direct referencing.

· Problems regarding requirements, interpretation, and application shall be identified.

· Conflicts between standards and guidance documents shall be highlighted.

· An explanation or initial demonstration of the way the technical content information will be rendered on the display device and an overview of how the user will access the technical information.

· The contractor’s proposed plan for data (text, graphics, other media) re-use across data types (including training data), weapon system/equipment configurations and foreign military sales. The plan shall include a list of re-use objects with future potential to be used across DoD, as well as those items that are unique to the system addressed in this IETM.

· The contractor’s approach to managing the relationship between content and weapon system/equipment effectivities, both USN and foreign military sales.

4.10.5 Product coverage

The plan shall include contractor recommendations for:

· Packaging of the IETM content, i.e., single IETM or multiple IETM products, based on defined maintenance concept.

· External and internal links and references.

· Use of COTS and/or other TMs, included, excluded, or referenced, such as:

· General Series TMs,

· COTS manuals,

· Other referenced (i.e., embedded) technical data (e.g., Job Performance Aids (JPAs), Technical Data Packages (TDPs), USAF Technical Order (TO), etc.).

4.10.6 Individual TM Product Coverage

The plan shall include contractor recommendations for:

· Individual, standalone IETMs suitable for distribution in paper.

· Approximate size of DMs, in terms of pages, to minimize print costs in change management.

4.11 Quality Assurance Requirements

The contractor shall participate in a total ISO 9000 series Quality Management and Quality Assurance Standards Program.

4.11.1 Total Quality Assurance Requirements

The contractor shall develop, implement and enforce a Quality Assurance Control Program that encompasses the following QA requirements. QA requirements shall be provided in the contractor’s Technical Manual Quality Assurance (TMQA) Program Plan. An initial Guidance Meeting and Quality Program Review may be conducted within 60 days after award of the contract. The Guidance Meeting will be chaired by a NATEC QA representative. The contractor will demonstrate the technical data quality program to the Government at this time. The Government may inspect the product to be prepared hereunder at various stages of development.

4.11.2 TM Quality Assurance Program Plan

The contractor shall prepare and maintain a Quality Assurance Program Plan (QAPP) which shall describe the scope and approach of the TMQA program. The QAPP will be submitted to NATEC Quality Assurance, via the Contract Administration Office (CAO), for approval, in accordance with the time schedule established in this TMCR. As a minimum, the QAPP shall include a description of the following elements:

· Contractor’s Organization

· Quality Reviews

· Quality Records

· Corrective Action

· Database Control

· Control of subcontractors and vendors

· Sampling Plans

· Classification of Defects (CD) development

· Qualifications of employees involved in TM development

4.11.3 The QAPP will be reviewed for approval by NATEC Quality Assurance, which will provide written notice of approval or disapproval, via the CAO, within 45 days after receipt of the QAPP.

4.11.4 Technical Manual Initial Guidance and QA Program Planning Conferences The Technical Manual Initial Guidance Conference may be held in conjunction with the Quality Assurance Program Planning Conference. The conferences will normally be scheduled as soon as possible after contract award, when the contractor or Government deems the conference necessary to insure adequate understanding of contractually applied Quality Assurance requirements. The specific guidance required will determine the necessity of holding a joint guidance and quality planning conference, separate conferences, or one conference exclusive of the other.

4.11.5 Conferences should only be conducted if required (e.g., when the contractor indicates a complete understanding of all requirements, the conference requirements should be waived). NATEC Quality Assurance is responsible for determining the necessity of a conference when requested by the contractor or Government.

4.11.6 The Technical Manual Initial Guidance Conference is scheduled after contract award to provide guidance to contractors as follows:

· As a preparing activity's initial (first) effort on S1000D formatted manuals.

· In response to a justified request by the preparing activity or the Government.

· The extent of guidance will be tailored to the specific requirements of each separate Guidance Meeting.

Table 1 – Functionality Checklist Table

Table 1 - Functionality Checklist Table (cont)

4.11.7 It should be noted that Guidance Conferences are convened to provide guidance to contractors early in their TM programs relative to preparation of TM products. Contractors are recommended to adequately prepare for such conferences, to ensure guidance to the required depth. The contractor shall provide a technical writer and an individual to act as recorder for all scheduled reviews.

4.11.8 Validation

Validation is a contractor quality assurance responsibility which is to be accomplished for all TMs, changes, and revisions thereto. The Government will not accept data that has not been validated. Also, the Government may witness validation on a non-interfering basis and may be required to sign the validation certificate when authorized by Defense Contract Management Agency (DCMA). A TM will not be considered validated until the following conditions have been fulfilled:

· Contractor's engineering technical review has been completed.

· Information reflects configuration of the systems and equipment and includes all engineering changes.

· Procedural instructions are readily understandable by the intended user and adequate to perform all operations and maintenance functions.

· Adequacy of data is checked to ensure that it supports the approved maintenance and support plan. Hardware of the proper configuration is available for the validation effort.

· Interactive Electronic Technical Publications (IETP) functionality is in accordance with the functionality requirements as specified in the TMCR and the approved contractor’s technical manual content and product plan.

· All operation, maintenance, troubleshooting and parts information can be easily accessed from the table of contents and that the navigation and logical sequencing through the information is manageable and user friendly.

· That all IETP technical information, including text, tables and graphics appear in the appropriate data panes in accordance with the requirements provided in the NAVAIRINST 4120.11.

· All TMs prepared for PDF output and printing are in accordance with the Authoring and PDF Style Guide for S1000D PDF/Printed NAVAIR TMs.

4.11.9 As part of the validation process the contractor shall develop a validation plan, validation records, and provide the Government with validation certification.

4.11.10 Contractor Validation Plan

It is the responsibility of the contractor to develop a validation plan that is acceptable to the Government. It should reflect compatibility with the overall maintenance and support plan, outline the contractor’s recommended validation procedure, and indicate the scope of the validation effort. The validation plan should also include the identification of manuals for which requirements have yet to be defined, such as equipment, component and support equipment manuals and how they are be integrated with the TMs that will be developed and delivered. The plan should include recommendations for simultaneous validation and verification, or separate verification, as appropriate. The validation plan should ensure there is a system for inspection, validation, and correction of the TM. The validation process will provide a measure of the overall quality of the TM. When the Government performs an inspection at a contractor's plant, such inspection must not be used by the contractor as evidence of effective control of quality.

4.11.11 When revisions or corrections are required after any inspection, validation, or review, there will be re-inspection, re-validation, or re-review required by the contractor, and if necessary, by the Government of all data affected. The validation plan should include:

· Validation methods in which the TM will be tested for technical adequacy and accuracy and compliance with the provisions of the specifications and other technical contractual requirements.

· Detailed review of the final deliverable TM to ensure that this material is identical to the authorized, validated, verified, and corrected TM and complies with the functionality and display requirements.

4.11.12 Validation Records

The contractor is required to maintain records of all validations performed. These records will indicate the affected manuals, system/equipment, component part number, or serial number. The records need to be made available for Government review.

4.11.13 Validation Certification

The contractor is required to prepare a validation certification attesting to the TM adequacy and accuracy by actual performance or simulation. Individual validation certification reports are to be prepared for each TM validated by the contractor, using NAVSEA Form 4160/3 from S0005-AA-PRO-010 as the certification document. Corrections and significant comments resulting from validation need to be incorporated prior to issue of the validation certification.

4.11.14 Adequacy Reviews

Adequacy reviews are formal reviews conducted by the Government to examine Maintenance Manuals and Illustrated Parts Data (IPDs) simultaneously: The specific objective of Adequacy reviews is to determine if the depth and scope of coverage in maintenance manuals/IPDs is sufficient to support repairables, replaceables, and items to be assembled or manufactured at the approved NAVAIR maintenance level(s). Adequacy reviews are normally conducted concurrent with the in-process reviews (IPRs). Adequacy reviews can also be conducted during verification, or technical manual acceptability review.

4.11.15 Quality Reviews

The contractor’s QA organization is required to conduct internal quality reviews to ascertain compliance with the technical manual QAPP and provide for corrective action. Quality reviews are to be conducted to evaluate the availability and adequacy of materials, processes, procedures, and intermediate products which constitute TM development. Sampling plans should be as specified in the technical manual QAPP.

4.11.16 Quality Records

The contractor is required to maintain objective records of all quality reviews. The contractor’s compliance is determined by the accuracy, currency, and the completeness of records as specified by the acquiring activity and the technical manual QAPP. Objective evidence is demonstrated by the ease of retrieval of specific information from records and their accuracy, currency, and completeness at the time of the Government representative's request. The records document quality problems and disposition recommendations and adequately identify the items in the TM to which the comments and recommendations apply.

4.11.17 Corrective Action

The contractor is required to initiate a process of corrective action for all recorded and detected deficiencies. The contractor should implement preventive action programs to counter any apparent deficiency trends. The detection of deficiencies, which are recognized and are not cited in the classification of defects (CD), should be added to the CD in the technical manual QAPP. Objective evidence of the effectiveness of the corrective action program for each deficiency should be maintained.

4.11.18 Acceptability Reviews

Acceptability reviews are conducted on Commercial off-the-shelf (COTS) manuals and Non-NAVAIR approved manuals. COTS manuals are manuals that support equipment designed and manufactured for commercial use and normally include operation, maintenance and other instructions for the commercial equipment. In the event that commercial equipment is used in a military environment, the COTS manuals must adequately reflect the hardware and maintenance concept for the system/equipment program. Therefore, it is the responsibility of the contractor to review the manuals for adequacy and technical content in accordance with MIL-PRF-32216A. If the COTS document fails to meet the criteria set forth in MIL-PRF-32216A, supplementary data will be required to be written to ensure that all maintenance information is provided to the end user. Non-NAVAIR approved manuals are technical manuals that are approved for use by other Naval System Commands, including Marine Corps and other services (Army/Air Force/Coast Guard).

NOTE

MIL-PRF-32216A provides criteria for evaluating commercial off-the-shelf (COTS) manuals for acceptance. It also provides requirements for preparing supplemental data to COTS manuals. When citing MIL-PRF-32216A in any TMCR, ensure additional NAVAIR evaluation requirements are included. (e.g., applicable NAVAIR preparation specifications, NAVAIR S1000D business rules, etc.).

4.11.19 Verification

When specified by the acquiring activity, verification will be accomplished under the jurisdiction of the Government and may include contractor support. Verification is a responsibility of the approval authority or authorized representative. The purpose of verification is to ensure that the contractor's products and services are in conformity with the requirements of this TMCR.

4.11.20 Combined Validation/Verification

In extenuating circumstances, the Government may authorize a combined validation/verification be conducted at an operational site. In this situation, the Navy assumes control of the validation/verification effort. When a combined validation and verification is to be conducted at a Government site, a separate validation is conducted and the validation comments incorporated into the data, followed by a separate verification.

4.11.21 In-Process Reviews (IPRs)

IPRs will be authorized and convened as deemed necessary by the Government. The contractor is responsible for supporting IPRs and providing access to technical manual materials, intermediate and final products. At a minimum, IPRs include evaluation of source data, Technical Manual Content and Product Plan, presentation methods on the display device, IETM technical content and functionality, TMCR compliance, and readability. In addition, it will be necessary to conduct an IPR on TMs that are to be prepared in a printed/PDF format. IPRs may be conducted by the NATEC QA representative in accordance with the following tentative schedule:

· Completion of 30% of the data modules/publications modules listed in the approved DMRL 30 days after Preliminary Design Review (PDR)

· Completion of 60% of the data modules/publications modules listed in the approved DMRL 30 days after Critical Design Review (CDR)

· Completion of 90% of the data modules/publications modules listed in the approved DMRL 60 days after Developmental Test (DT)

4.11.22 IPR Scope and Depth

The Government and the contractor shall agree on the scope and depth of each of the required IPRs. As a minimum, the following requirements shall be demonstrated at the initial IPR. For additional detailed guidance for IPR checks, refer to the appropriate IPR checklists provided in the applicable QA requirements WP in NAVAIR 00-25-604.

· Review and approve the final Data Module Requirements List (DMRL).

· Check that all assigned publication modules codes (PMCs) are in accordance with the S1000D or applicable business rules.

· Check that all assigned data module codes (DMCs) are in accordance with the S1000D Standard Numbering System (SNS).

· Check that all information codes (ICs) are in accordance with the approved Joint Service IC codes.

· Viewer functions in accordance with the approved S1000D functionality matrix.

· Compliance with the TMCR requirements.

· Ensure that the Technical Manual Content and Product Plan is being followed, including adherence to all DoN, Joint, NAVAIR, and project business rules.

· A review shall be conducted to monitor the placement of the IETP technical information within display device to be used. A demonstration should be provided showing the following in accordance with NAVAIRINST 4120.11:

· Standard navigation buttons and their location and use.

· Placement and use of the table of contents and bookmarks.

· Placement of the technical content such as narrative text, procedural data and parts information.

· Display and placement of graphics.

· Hotspot and linking capability.

· For conversion programs, all data has been completely incorporated into data modules and all data modules have been assigned the correct DMC in accordance with the approved DMRL.

· At a minimum perform the following for all completed publication modules and data modules:

· Correct data module codes (DMCs)

· Correct publication module codes (PMCs)

· Information in the viewer title bar is correct (TM number, security classification markings, distribution statement, nomenclature and model or part number, and other identification and status information)

· Data module technical information is displayed in accordance with the look and feel requirements provided NAVAIRINST 4120.11

· Required personnel, required referenced DMs, support equipment, consumable materials and technical directives are included and displayed properly

· All data module cross-reference links are active and working correctly

· All referenced tables and illustrations are accessible

· Technical data is accurate and adequate

· Format and editorial check

· Check that all DoN, Joint Service, NAVAIR, and project business rules for DM development are being followed

· Check that all applicable IRACs, TMERs and TDs have been or will be incorporated.

· Check that placeholders have been provided for all data modules that have yet to be developed

4.11.23 Delivery of PDF/Printed Technical Manuals

This TMCR requires the delivery of PDF/printed technical manuals. For additional detailed guidance for IPR checks, refer to the appropriate IPR checklists provided in the applicable QA requirements work package in NAVAIR 00-25-604. The following reviews shall be accomplished at the IPR:

· Review and approve final Data Module Requirements List (DMRL).

· Check that all assigned publication modules codes (PMCs) are in accordance with the S1000D or applicable business rules.

· Check that all assigned data module codes (DMCs) are in accordance with the S1000D SNS.

· Check that all information codes (ICs) are in accordance with the approved Joint Service IC codes.

· Check that all DoN, Joint Service, NAVAIR, and project business rules including those for PDF/printed TMs are being followed.

· Perform a format and editorial check for all completed publication modules and data modules.

· Check for adequate and accurate PDF bookmarks.

· Check that placeholders have been provided for all data modules that have yet to be developed.

· For conversion programs, all data has been completely incorporated into data modules and all data modules have been assigned the correct DMC in accordance with the approved DMRL.

· Check that all applicable IRACs, Technical Manual Evaluation Records (TMERs) and TDs have been or will be incorporated.

4.11.24 Second and Subsequent IPRs

As a minimum the following requirements shall be demonstrated during the second and subsequent IPRs:

· Ensure that all deficiencies found during the prior IPRs have been corrected.

· For all publications and data modules not previously reviewed, repeat all IPR checks performed during the prior IPRs.

· Viewer continues to function in accordance with the approved S1000D functionality matrix and check additional functionality not demonstrated during previous IPRs.

4.11.25 Additional Quality Assurance Guidance

Additional guidance for the IPR requirements described above is provided in the QA requirements work package (WP 008 00) provided in NAVAIR 00-25-604.

4.12 Contractor Configuration Control

The contractor shall ensure the positive control of changes to the IETMs through update and maintenance of the NATEC QA approved IETMs Configuration Control Plan. Control of data shall include, but not be limited to, data resulting from urgent/safety changes (RACs/IRACs), Technical Directives (TDs), Class I and II Engineering Change Proposals (ECPs), Technical Manual Source Data Records (TMSDRs), and Technical Publications Deficiency Reports (TPDRs). The plan shall detail how the contractor digitally tracks the source data being incorporated in the IETM and, concurrent with data update deliveries, submit to NAWCAD Technical Data LEM, NATEC QA representative, and DCMC QA representative a succinct digital list of data incorporated. This list shall also indicate the location of data updates to allow QA review of incorporated changes. The contractor shall maintain and update the plan as required and generate reports for each IETM update for the duration of the contract.

5.0 General Requirements

5.1 Assignment of Technical Manual Numbers

The contractor shall submit a formal request to the Program Logistics Element Manager (LEM), via the Contract Administration Office (CAO), for any required IETM numbers not included in this TMCR nor furnished to the contractor within thirty (30) days after issuance of an order under this contract. IETM numbers will be assigned and changed by correspondence from the LEM.

5.1.1 Contingent on the required deliverable(s) in this TMCR, TM numbers will need to be assigned for outputs managed by the Navy. Single IETMs shall have a single TM number assignment. TMs delivered in paper or PDF shall have a single number assigned for each output.

5.2 Status Reports

Technical Manual Status Reports shall reflect status of material being developed under this contract. The reports shall include all information related to contract accomplishments, current scheduled contract requirements, and future proposed plans. The specific form for submission will be reviewed and approved by the NAWCAD Technical Data LEM. If an equivalent contractor prepared internal status report is available, the contractor's format may be approved. Status reports shall cover each manual from the date the technical manual requirement is identified.

5.2.1 Information to be Reported

The status report shall be divided into three (3) parts. As a minimum, Part A of each report shall indicate the following information as applicable:

a. Contract number and contract delivery order or modification number and date.

b. Nomenclature and identification number of the system/equipment being covered by the manual.

c. Identification of all assigned technical manual numbers against identified technical manual requirements, including category of equipment (Contractor Furnished Equipment (CFE)/Government Furnished Equipment (GFE), and Technical Manual Data Card (TMDC) numbers, if applicable.

d. The approved title of the manual and the approved levels of maintenance covered therein.

e. Problems encountered: status of maintenance plans, provisioning data, Logistics Support Analysis (LSA) data, Support Equipment Requirements Documents (SERDs), and support equipment availability shall be reported, as applicable.

f. Contractual and projected delivery dates, explanation of slippages and "get well" dates. The contractual delivery date shall be the date cited in the ordering document.

g. Any delays that may affect the development of production of deliverable items.

h. The required and actual completion percentage of the manual at the time of the report.

i. The date technical manual requirement was identified; contractor proposals/TMDCs shall be tracked from date of submittal to NAWCAD Technical Data LEM and NATEC QA.

j. Technical manual issue date.

k. Type of issue: P - preliminary; C - change; R - revision etc.

l. Date material is delivered; this date shall be the government's acceptance date. When deliveries have been completed, both the contractual and actual delivery dates shall be cited.

m. Recommendations/remarks.

n. Status of RACs and the RAC order.

5.2.2 Status Report Part B

Part B of the status report shall indicate the following information as applicable:

a. ECP number

b. Technical manuals affected by each ECP

c. Contract/order numbers

d. Letter number of contractor's proposal(s)

5.2.3 Status Report Part C

As a minimum, Part C of each status report shall indicate the following information for support equipment for each applicable weapon system:

Legend

(1) Part Number (Block 33A of SERD): list in alphanumeric sequence

(2) SERD Item Number (Block 33 of SERD)

(3) SERD Approval Date (Block 32 of SERD)

(4) SE Item Name (Block 4 of SERD)

(5) SM&R Code (Block 25 of SERD)

(6) Manual Code(s) - all manual codes in Block 18 of the SERD shall be identified: In addition, all MRC and/or Calibration requirements identified in Blocks 20 and 23 shall be identified

(7) Manual Numbers - all applicable publication numbers corresponding to the SERD manual shall be listed: "TBD" shall be entered until manual numbers are assigned to new manuals

(8) O Level Manual Action - indicate Basic (B), Revision (R) or Change Number (C1, C2, etc.) of manual into which the support equipment will be incorporated.

(9) I/D Level TMDC Number and Date of Submittal of TMDC shall be entered

(10) Delivery date cited in the ordering document

(11) Date of delivery of the applicable Basic, Change or Revision

5.2.4 Status Report Update Process

Bars shall be placed in the right-hand margin to indicate information which is added or revised since the last issue of the status report. Data shall be initiated in Blocks 1, 2 and 4 through 7 upon submittal of the Preliminary SERD by contractor to Naval Air Warfare Center, Aircraft Division (NAWCAD), Lakehurst. Following SERD approval by NAWCAD Lakehurst, the data shall be kept up-to-date, as required.

5.3 Logistics Element Manager (LEM)

The Technical Data Logistics Elements Manager (LEM) designated by the NAVAIR Logistics Competency’s Technical Manual Lead (6.8) is:

Name: Maria Cofey Activity Name: NAWCAD West, Code 6.8.5.1

The Technical Data LEM shall be the point of contact for coordination of all matters relating to the publications prepared hereunder.

5.4 Cognizant Field Activity (CFA)

The CFA is Naval Aviation Warfare Center Aircraft Division (NAWCAD), Lakehurst, New Jersey.

5.5 Government Furnished Documents/Software

The contractor shall apply for and obtain an account for the Technical Manual Application System (TMAPS), required for managing various TM functions. A Navy/Marine Corp Intranet (NMCI) seat may be required to obtain access to TMAPS. TMAPS is available on the NATEC website at https://mynatec.navair.navy.mil.

5.5.1 NSIV Tool Kit

To develop technical manuals in accordance with the requirements provided in S1000D, the latest version of the NSIV must be requested through the Program Office.

5.5.2 Document/Software

No additional GFE documents and software are required for the project.

5.6 Software Interoperability

All software/software versions required for electronic technical manual distribution and presentation shall be as identified in the Navy/Marine Corp Intranet (NMCI) Gold Disk (latest version), or be an approved Navy Functional Area Management (FAM) product.

5.7 Transmittal Instructions

Material furnished under this TMCR shall be delivered to the NAWCAD Technical Data LEM with DD Form 250 for inspection and acceptance.

5.7.1 The DD-250s for all non-IETM manual deliveries shall identify the total number of units delivered, the number of affected units, and the TMCR under which the delivery requirement was established. An affected unit shall be defined as any delivered unit in a changed issue other than back-ups and blanks. In the case of a “re-issue”, pages delivered solely for re-issue purposes shall be considered back up. All pages delivered during revision shall be considered affected with the exception of blanks.

5.7.2 The DD-250s for IETM deliveries shall identify the TMCR under which the delivery requirement was established.

5.7.3 Deliverables under this TMCR including backup pages, reproduction assembly sheets, and Electronic Media shall be packed in accordance with best commercial practice for contractor transmittal to the NAWCAD Technical Data LEM with DD Form 250 for inspection, acceptance and the preparation of print orders for printing and distribution of printed copies.

5.8 Classification Information

All classified documents shall be marked as required by DOD 5220.22-M, National Industrial Security Program Operating Manual, as implemented by SECNAV M-5510.36, Department of the Navy, Information Security Program. Where higher classified information would comprise ten (10) percent or less of the basic manual’s content and would be concentrated in one area of the manual, such information shall normally be prepared as a classified supplement, permitting the basic manual to be issued at a lower classification or as an unclassified publication. The respective title pages of both the basic manual and the supplement shall contain a cross-reference note to each other. NAWCAD Technical Data LEM approval is required for each supplement.

5.9 Duplication of Data

The contractor shall ensure that there will be no costs in this contract for technical data already developed and further ensure that requirements contained in the TMCR/order do not duplicate data generated by other tasks or data requirements being furnished by this contractor under other Navy contracts. This data, i.e., LSA data, engineering data and such other data as may have been previously furnished, shall be utilized to the maximum extent possible as source data for the technical manuals to be furnished under this contract and the unit prices shall not include development costs for previously acquired data. In addition, the contractor shall utilize existing DMRLs provided by the Government to determine if technical manual data required for this program already exists.

5.10 Notification of Delay in Delivery

In the event that the contractor cannot meet the delivery schedule of any technical manual information cited in this contract and/or applicable order issued under this contract, the NAWCAD Technical Data LEM shall be notified immediately of the delay, the reason therefore, corrective action and the proposed new delivery schedule, if applicable.

5.11 Distribution Statements and Other Markings

5.11.1 Distribution Statement

All technical manuals shall have a distribution statement placed on the title page. The appropriate distribution statement will be provided by the Government.

5.11.2 Export Control Notice

Publications with export controlled data shall be marked with an export control notice provided by the acquiring activity from DoD 5230.24.

5.11.3 Destruction Notice

All technical manuals marked with distribution statements "B", "C","D", "E", or "F" shall be marked with the destruction notice provided by the acquiring activity from DoD 5230.24.

5.11.4 Authority Notice

The publishing approval authority statement should be presented in capital letters on the title page or frame as follows:

"PUBLISHED BY DIRECTION OF COMMANDER, NAVAL AIR SYSTEMS COMMAND"

5.12 Technical Publications Deficiency Reports (TPDR) Management NAVAIR is now using the Joint Deficiency Reporting System (JDRS) to initiate, process and track TPDRs in lieu of TMAPS. Use of TMAPS to maintain legacy TPDRs is still authorized. TPDRs shall be managed in accordance with the COMNAVAIRFORINST 4790.2. All TPDRs shall be evaluated for safety impact. Safety TPDRs shall be dispositioned with corrective action taken via issuance of an Interim Rapid Action Change (IRAC) as soon as possible.

5.12.1 TPDR Categories

Routine TPDRs will fall into the 3 categories: Cat 2, Cat 3, or Cat 4 as defined in COMNAVAIRFORINST 4790.2. The contractor shall review TPDRs for validity and impact to readiness.

5.12.2 Joint Discrepancy Reporting System (JDRS)

TPDRs status shall be maintained in JDRS as the status changes. Valid TPDRs shall be closed upon delivery of the TM/IETM update.

5.13 Publication Order Sheets (POS)/Publication, Posting and Distribution (PPD), National Stock Number (NSN) Assignments and Bar Codes After the copy freeze date, prior to formalizing the title page or title frame, and no more than 75 days prior to delivery of the manuals, the contractor shall forward an advance copy of a completed POS sheet to the NAWCAD Technical Data LEM. The NAWCAD Technical Data LEM will request assignment of NSNs (Distribution). Contractor may use electronic mail to submit the advanced POS, in order to obtain a NSN, in lieu of the paper POS, but must provide all the information required in the form. The POS submittal should be clearly marked “DATA FOR NSN/BAR CODE ASSIGNMENT ONLY.” The electronic mail address is maria.cofey@navy.mil. The electronic mail shall be clearly marked with contractor’s electronic mail return address.

5.13.1 The NAWCAD Technical Data LEM will submit the formal POS, including stock number assignment request, to NATEC Distribution no more than 30 days prior to delivery. This POS shall initiate the generation of NSN and label requirements for printing and distribution.

6.0 Deliverables

The contractor shall deliver the following technical data to the NAWCAD Technical Data LEM:

· Runtime file for all IETMs (for display in the NAVAIR Standard IETM Viewer (NSIV)) listed in the DMRL.

· Technical Manual Content and Product Plan (PDF or Word), including a fully executed DMRL 90 days prior to start of content development.

· Complete PDF of required printed technical manual(s) on CD-ROM, if applicable.

6.1 Sustainment Deliverables

The contractor shall deliver RACs, Changes, and Revisions to the IETMs and individual TMs delivered under this TMCR. The contractor shall deliver the following technical data to the NAWCAD Technical Data LEM:

· IETM runtime file (for display in the NSIV viewer) incorporating the content updates into the complete IETM.

· Complete PDF of technical manual(s) incorporating the content updates into the complete/collated TM.

· Revised Technical Manual Content and Product Plan (PDF or Word), including any modifications to the DMRL, as required.

· Revised Common Source Data Base (CSDB) as required by the program office.

· PDF of TM Changes only or PDF of complete TM Revisions.

· Example: Change 1 to A1-HXXBB-SRM-100 consisting of Title and A Pages, and only the DMs revised in this Change to the TM.

6.1.1 CD-ROM/Electronic Media

If CD-ROMs are required, they shall be clearly dated and…