Attachment 8- RFI Questions and Answers.xlsx
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Questions
| Job Order Contract (JOC) Q&A | |||||
| Naval Surface Warfare Center Port Hueneme Division (NSWC PHD) RFP Questions & Answers | |||||
| RFP Section if Applicable | RFP Page Number | RFP Paragraph | Question | Answer | |
| 1 | What is the anticipated award date? | FY23Q4/FY24Q1. However, it is subject to change. | |||
| 2 | Part 3 | 5 | 5.0 | Whose responsibility is it to move the furniture once it is disconnected? | The Government will have movers remove furniture after disconnection. |
| 3 | Where are the electrical line terminations? The Gov technical representative opened Room 1111 and showed the terminations to some contractors present in the immediate vicinity. | Contractor should determine and verify location of electrical terminations. | |||
| 4 | Part 3 | 5 | 5.0 | Is the kitchenette part of the order? The Gov technical representative gave an affirmative response. | Kitchenette (RM1311) flooring and paint. |
| 5 | Part 3 | 5 | 5.0 | Are the bathrooms included next to the west stairway? The Gov technical representative gave a negative response. | Not included. |
| 6 | Where is the fire alarm control panel? The Gov technical representative showed the control room, fire system, and panel to the entire group present. | FACP located in RM1115. | |||
| 7 | Part 3 | 5 | 5.0 | Is there carpet in room 1301? | Yes, all existing flooring in 1301 is carpet. |
| 8 | Part 3 | 5 | 5.0 | Are the servers in 1301 being moved? | There is one server that cannot be relocated and will have to be worked around. The server is in the southwest corner of the room and is approximately 2'x3' and 8' height. All other servers will be moved by Government |
| 9 | Part 3 | 5 | 5.0 | Does the contractor have to repaint stripes on the wall? | No. |
| 10 | Is there only one question allowed per form when requesting RFI? | No. | |||
| 11 | 00 21 16 02 | 6 | 1 | Under which letter do we include the completed section 00 45 00 Representations and Certifications? | Item K in 00 21 16 02 PROPOSAL SUBMISSION INSTRS has been updated to include Reps and Certs. |
| 12 | 00 21 16 02 | 12, 13 | 3 | The RFP docs do not cover removing and replacing any fire alarm or other ceiling mounted devices, but we are supposed to remove and replace all ceiling tiles. In past experiences we need to remove devices, install new panels, re-install devices, and test the FA system. This item is typically not covered in RS Means and we typically add as a NON pre priced item. Please advise how to proceed. | Any work item that the contractor would deem incidental to the pre-priced items within scope of work should be added as a non-pre-priced work item. |
| 13 | The existing FACP is located in room 115 and appears to be untouched/altered since installed in 2019. Are there any warranties left on the installed FA system and a proprietary contractor used for that FA system? | No fire alarm system warenty is in place for the existing system. | |||
| 14 | Part 3 | 7, 8 | D50 | Not knowing the proposed furniture layout, is the existing electrical panel feeding the work area sufficient for antcipated loads? | Existing power in the building is sufficient for the electrical requirements; Contractor should verify that the electrical panel(s) to provide power is sufficient prior to start of electrical work. |
| 15 | Part 3 | 5 | 5.0 | I assume the 9 additional work areas would require additional data drops as well, we will need to know if the data patch panel has space for 9 additional drops, maybe 18 if workstation requires 2) | The additional workstations will require two (2) new CAT 6 drops each. An updated figure is available in the ammended Exhibit M. |
| 16 | Part 6 | Not knowing the proposed furniture layout, how are we to determine the electrical, date/nmci locations? To correctly bid the project, we need to have a beter understanding of the layout so all lengths can be accounted for. | A sketch of the proposed layout will be provided in ammended "Attachment 3 PTO 0001 - Part 6". | ||
| 17 | 00 73 01 | 88 | 15 | Will workers need to be escorted at all times while inside the building? | No, securiry clearance is required through completion of DD Form 254. Will require an escort at all times for Room 1301. |
| 18 | Part 3 | 4 | 3.1 | What is the desired entrance/exit/path for construction personnel to enter and exit the work area? | To be determined prior to construction start; prefered entrance/exit may depend on location of work during that specified time period. |
| 19 | Will all Government/Owner furniture/equipment be removed prior to start of work? Will there be any items left in the construction area that we need to work around? | Refer to RFI #8. | |||
| 20 | Part 3 | 6 | C3010 | Are there any ESD floor requirements in any of the rooms? | No. |
| 21 | Will the existing server/equipment remain in the room or be removed for flooring to be installed? | Refer to RFI #8. | |||
| 22 | Part 3 | 5 | 5.0 | Please confirm there is no work to be done inside the vault. | Confirmed. |
| 23 | Are the existing Tbar ceilings alarmed? | A motion alarm is present above the ceiling tiles; Government will deactivate prior to construction start. | |||
| 24 | 00 21 16 02 | 12, 13 | 3 | Exhibit M has missing items commonly used in RSMeans for a project like this. Are we to use the exact estimate as provided? Or can we add in items necessary for the project? Example: There are no costs for trash bins/ recycle, there are no floor prep line items, no protect in place items, no fire alarm Remove & Replace + testing. Etc. | An ammended Exhibit M will provided with updated figures and additional work items that were initially missed. For any work item that the contractor would deem incidental to the pre-priced items within scope of work should be added as a non-pre-priced work item. |
| 25 | Some of the quantities are incorrect in Exhibit M. Are we to use the pre-determined quantities or our own? | Refer to RFI #24. | |||
| 26 | The CCI listed on Exhibit M is 10.1 and the current CCI for Oxnard quarter 1 is 14.7. Please advise on what to use. | Offorers should use the updated CCI provided in the ammended Exibit M. | |||
| 27 | Part 6 | 9 | 3.01 | Will there need to be phasing of sections for the project or will the contractor have full access tothe entire work area? | Contracor will have access to entire construction area. |
| 28 | When is the project estimated to start if awarded the contract? | Refer to RFI #1. | |||
| 29 | RFP | 1 | Block 10 | What is the anticipated contract value per year if awarded the contract? | Anticipated value will be $1M to $2M a year for 5 years for a total of $5M to $10M. This anticipated value is an estimate that should not be used as an official obligation of funding in the amout of $1M to $2M per year. Minimum contract guarantee is $5,000. |
| 30 | 00 73 01 | 86 | 5 | How many projects can a roaming QC oversee at one time? | No limit; a superintendant must be present at all times when work is being performed for each task order that exceeds $2000. |
| 31 | 00 73 01 | 86 | 5 | How many projects can a Superintendent oversee at one time? | One, a superintendant must be present at all times when work is being performed for each task order that exceeds $2000. |
| 32 | 00 73 01 | 86 | 5 | How many projects can a SSHO oversee at one time? | One; if qualified, a superintendant may perform the duties of the SSHO and must be present at all times when work is being performed for each task order that exceeds $2000. |
| 33 | Is there a certain dollar threshold where we can have a triple hat overseeing the entire project? (Super/QC/SSHO) | No threshold for a triple hat. | |||
| 34 | Part 6 | 11 | 3.03 | This section states there is approximately 11,000 SF of carpet and linoleum flooring to be replaced with new LVT. Field measurements taken during the site visit and confirmed by dimensions provided on the drawings indicate a significantly larger of SF than what is stated in this section. Can the government confirm the amount or square footages so all bids will use the same quantities and bids are more comparable? | Flooring square footage figure is updated in ammended Exhibit M. Any work item that the contractor would deem incidental to the pre-priced items within scope of work should be added as a non-pre-priced work item. |
| 35 | Part 6 | 12 | 3.04 | This section states there is approximately 1,350 LF of walls and columns to have cove base removed and replaced. Field measurements taken during the site visit and confirmed by dimensions provided on the drawings indicate a significantly larger amount of LF than what is stated in this section. Can the government confirm the linear feet amount so all bids will use the same quantities and bids are more comparable? | Any work item that the contractor would deem incidental to the pre-priced items within scope of work should be added as a non-pre-priced work item. |
| 36 | Part 6 | 12 | 3.04 | This section states there is approximately 11,475 SF of walls and columns to repaired and repainted. Field measurements taken during the site visit and confirmed by dimensions provided on the drawings indicate a significantly larger of SF than what is stated in this section. Can the government confirm the amount or square footages so all bids will use the same quantities and bids are more comparable? | Any work item that the contractor would deem incidental to the pre-priced items within scope of work should be added as a non-pre-priced work item. |
| 37 | As part of the Seed project, will installing new corner guards be required for this project? | No. | |||
| 38 | 00 21 16 02 | 6 | 1 | Under Proposal requirements, Item C reads as follows: |
VETS-4212 and/or VETS-4212A Report Submission Confirmation (or State. Factor 1, Ability to Manage Multiple Simultaneous Projects (Exhibit A – Offeror Team Composition and Management)
| Can you please clarify the “or State” portion in the paragraph above in bold? Is this a typo and/ or shouldn’t Factor 1 be a separate requirement and after the Vets 4212 requirement? | It is a typo. Sentence has been updated. | |||||
| 39 | 00 21 16 02 | 6 | 1 | Items I and K seem to ask for the same two pages of the SF1442 with blocks 14 through 20c completed. Does the government require 2-copies within the same PDF file? | Item K has been updated. | |
| 40 | 00 21 16 02 | 6 | 1 | This section indicates that Representations and Certifications, Financial Questionnaires, and Surety Forms will not be evaluated. However, they will be considered in assessing the Offeror’s responsibility. Proposal submission requirements state it must be in exact order. Please indicate exactly where the reps and certs should be included within the electronic proposal submission? | Item K in 00 21 16 02 PROPOSAL SUBMISSION INSTRS has been updated to include Reps and Certs. | |
| 41 | 00 21 16 02 | 6 and 7 #3 | 1 | Proposal submission instructions under item F indicates to include Exhibit D the Financial Questionnaire as part of our proposal package. However, Page 7 Item#3 indicates for the financial institution to email the Questionnaire “directly” to the contract specialist, Ted Reed. Can the government please clarify? | 00 21 16 02 Page 7 #3 has been updated to remove the requirment of submitting questionnaire "directly" to the contract specialist. | |
| 42 | Attachment 2-PTO 0001 Part 3 | Section 6 of the attachment states “Primary ceiling finish must be 24 inch by 48 inch by 3/4 inch minimum thickness suspended acoustic ceiling tiles with tegular edge.” During the site visit the existing ceilings were noticed to have grid layouts of both 2’ x 2’ and 2’ x 4’ depending on the room. Is the intention to convert the 2’ x 2’ grid to 2’ x 4’ to accommodate the same size ceiling tiles throughout? | No grid conversion required, for grid with existing 2'x2' t-bar the contractor shall install 2'x'2 panels. | |||
| 43 | Can the new furniture layout be provided? This will be helpful to determine the length of new power and data cable runs. | Refer to RFI #16. | ||||
| 44 | Can the locations of home run termination points of power and data be provided? | Refer to RFI #3 and RFI #16. | ||||
| 45 | Are existing power and data cables installed in overhead cable trays or conduits? | Data cables are overhead trays; contractor should verify the conduit use for power. | ||||
| 46 | During the site walk we noticed there were patterns and numbering on the walls. Will these need to be replicated with the new painting or will the walls be painted a solid color? | Yes the numbers should be painted to match size and style, color and finish should be determined prior to construction of this work item. |
File details come from the government source that posted it. Updated .