CEC AIT Amendment 1 mod.docx

N6339421R0504

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

SUPPLIES AND SERVICES

AMENDMENT 0001 Q&A

QUESTION #1: Contractor respectfully requests the following SIDs and LAR.

· Page 118 RE: USG-2B Backfit Installations –SIDs

· Page 119 RE: USG-2B Fleet Intro Installations –SIDs

· Page 119/120 RE: AECU to ECSC Back Fit Installations –SIDs

· Page 120 RE: CET Equipment & Cabling Installations – LAR Answer: Any DoD contractor can make this same request for documents and have them provided.

QUESTION #2: Contractor respectfully requests the following information:

1. WDs for Norfolk and Newport News, VA; Mayport, FL; Bremerton, WA; and Pascagoula, MS

1. SIDs for:

0. USG-2B Back Fit Installations

0. USG-2B Fleet Intro Installations

0. AECU to ECSC Back Fit Installations

1. LAR for CET Equipment & Cabling Installations

1. The following NSWC PHD-specific documents:

3. NSWC PHD Instruction 9090.3 (Series), Alteration Installation Team Quality Management System Procedures (current version)

3. NSWC PHD 488402-2-006 (Series), NSWC PHD PAAA Antenna Alignment Verification (current version)

3. NSWC PHD 48402-2-009 (Series), NSWC PHD Fiber Optical Transmission Line (current version)

3. NSWC PHD 48402-2-010 (Series), NSWC PHD Coaxial Transmission Line (current version)

3. NSWC PHD 48402-3-005 (Series), NSWC PHD ECSC PAO FILL (current version)

ANSWER: Any DoD contractor can make this same request for documents and have them provided.

QUESTION 3: Are overtime hours to be included in the Cost Proposal? If yes, how should the overtime man-hours be calculated?

ANSWER: No, however bidders can include overtime hours if they choose.

QUESTION 4: CDRLs do not appear to be completed since there are “notes” attached from Michael D. Thompson with recommendations and/or requested corrections. Please advise.

ANSWER: This version was added in error. The correct version is now uploaded.

QUESTION 5: Some of the CLINs 2001 through 2007 are identified as “Option” which we believe is incorrect. Please advise.

ANSWER: All CLINs are appropriately marked.

QUESTION 6: CLINs 2103 and 2107 both are titled CET Cabling Kit. Is it possible to make these into one CLIN with a total of 14 units required?

ANSWER: No, they are meant to be separate options.

QUESTION 7: Units of kits don’t track between the tables in Section L and CLINs for “AECU to ECSC Back Fit” (no units in the Base year CLINs, 1 less unit in the CLINs than the table for OY1; between the two years, there should be a total of 13 units per the table, but the CLINs have only 11).

ANSWER: Below is the correct number of purposed installation per year. In section L “AECU to ECSC Back Fit Table” there is an error for OY1 it should be 11 purposed installation. The San Diego area should only have two vice three purposed installations for OY1.

Base year – 0 purposed installations OY1 – 11 purposed Installations OY2 – 12 purposed Installations OY3 – 15 purposed Installations OY4 – 8 purposed Installations QUESTION 8: Section L, page 121, paragraph xi – does the Government anticipate six or seven BOMs?

ANSWER: 7 BOMs USG-2 - 2B Kit Procurement USG-2B Fleet Intro Kit Procurement ECSC Back-Fit Kit CET Cabling Kit Cable Build and Test Cable Repair and Test CaaS Material Procurement QUESTION 9: On Required Staff Plan_LOE tab of Attachment JS-8: Unable to locate labor rate for SCA Occupation Code 99100 for the Fire Watch. Located in the SCA DIRECTORY OF OCCUPATIONS but not in the wage determinations.

ANSWER: The BLS Percentile section in the JS-8 has the labor rate range we are projecting.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL CONTENT - GENERAL INS

SECTION L OF THE SOLICITATION

PART A – PROPOSAL CONTENT - GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and may not alter or rearrange the solicitation. The Government may incorporate any portion of the Offeror’s proposal into the resulting contract.

The Offeror is required to submit a proposal that is sufficiently detailed and complete to fully demonstrate an understanding of, and compliance with, all of the requirements of the solicitation. Proposals shall contain only material directly related to this acquisition. The Offeror’s proposal shall be based on the requirements contained in this solicitation (including those documents, exhibits, and other attachments to the solicitation identified in Section J). Offerors shall submit a proposal encompassing all of the line items listed in Section B of this solicitation.

FAILURE TO FOLLOW THE INSTRUCTIONS OR CONFORM TO ALL REQUIREMENTS OUTLINED IN THIS SOLICITATION MAY RESULT IN REJECTION OF THE OFFEROR’S PROPOSAL.

Proposals submitted in response to the solicitation must contain a complete description of all pertinent aspects of the effort proposed by the Offeror. Offerors shall not assume that previously submitted data or prior experience presumed to be known to the Government (e.g., previous projects performed for the Government) will be considered as part of the proposal.

General statements such as, “the Offeror understands,” “the Offeror can or will comply with the requirements,” “standard procedures will be used,” “well-known techniques will be used,” or statements which merely paraphrase the solicitation in whole or in part do not constitute compliance with the requirements for proposal content. Discussions of each topic in the proposal shall exhibit continuity and logical progression.

Taking exception or deviating from any term or condition of the solicitation may result in the assessment of a deficiency to the proposal.

All proposals must be UNCLASSIFIED.

2.0 PROPOSAL FORMAT AND ORGANIZATION

The proposals shall be prepared using Microsoft Office and Adobe Acrobat and formatted using Times New Roman, 12-point, normal font (no reduction permitted), single-spaced with one-inch margins all around, and formatted for standard 8.5 X 11-inch paper. All pages shall be numbered with section and page numbers. Tables and graphs shall contain no smaller than 10-point font. Spreadsheets shall contain unlocked and intact formulas used to calculate any aspect of the proposal.

Spreadsheets provided without intact formulas are unacceptable and may render an Offerors proposal ineligible for award.

The Offeror will provide one complete copy of the proposal to the Contracting Officer as electronic as specified in section 5 (Electronic Files) below.

The offer shall contain all pertinent information in sufficient detail to conduct an effective evaluation. The information shall be organized as follows:

a. Volume 1 – Technical Capabilities and Experience

b. Volume 2 – Management Approach

c. Volume 3 – Past Performance

d. Volume 4 - Price/Cost, Cover Letter, Standard Form 33, Requirements of Section B, Requirements of Section K, and Confirmation of VETS-4212 Report(s) Filing as follows:

i. A Cover Letter containing the requirements at FAR 52.215-1(c)(2) and the following information:

1. Date

2. Solicitation number

3. Company name

4. CAGE code DUNS number

5. Physical address

6. Mailing address, if different than the physical address

7. Company point of contact (POC), telephone and fax number, email address\

8. Name of Contract Administration Office (if available)

9. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or items upon which prices are offered

10. Date of the submission

11. Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offerors behalf Government in connection with this solicitation.

12. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’ that evidence has been previously furnished to the issuing office.

13. Whether the Offerors organization is subject to cost accounting standards (CAS), whether your organization has submitted a cost accounting stand (CASB) disclosure statement, and if it has been determined adequate, whether you have been notified that you are or may be in noncompliance with Statement or CAS (other than a noncompliance that the cognizant Federal agency official has determined to have an immaterial cost impact), and if yes, provide an explanation aspect of this proposal is inconsistent with your disclosed practices or applicable CAS, and if so, provide an explanation, and whether the proposal is your established estimating and accounting principles/procedures and FAR Part 31, and if not, provide an explanation.

14. Whether Offerors organization has a Government approved purchasing system. If so, provide a copy of the Administrative Contracting Officer an approval. An “approved purchasing system” means a contractor’s purchasing system that has been reviewed and approved in accordance with FAR P (Subcontracting Policies and Procedures).

ii. Standard Form 33 – Solicitation, Offer, and Award

1. To be considered for award, the Offeror must insert 280 days in block 12 of the SF 33 to ensure adequate time for proposal evaluation.

2. Blocks 12 through 18 shall be completed on the first page of the SF 33.

iii. Requirements of Section B – Supplies or Services and Prices

1. To be considered for award, pricing shall be listed for all Contract Line Items (CLINs) and Subline Item Numbers (SLINs)

iv. Requirements of Section K – Representations, Certifications, and Other Statements of Offerors

v. Confirmation of VETS-4212 report(s) filing

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this proposal instruction. Proposal information must be structured such that its volume/paragraph number matches the proposal instructions volume/paragraph number provided in Section L “Part B – Specific Instructions” to which it is responding, although an Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, book, section, and element in the Offeror’s proposal.

The table below supersedes the copies requested in Block 9 of the SF 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title pages, cover letters, tabs, index pages, glossaries, and table of contents do not count towards the page limit. In presenting material in these volumes, Offerors are advised that the quality of information is significantly more important than quantity. In this respect, the page limitation must be strictly observed. Pages in excess of the applicable page limit shall not be read or evaluated and will be removed by the PCO from the back of the respective volume prior to evaluation. It is not necessary to supply the maximum number of pages allowed for each volume; fewer pages may be submitted. Offerors shall organize proposal content sections with clear cross- referencing to the table of contents. All pages shall be consecutively numbered within each volume (e.g., 1, 2, 3,).

of VETS-4212 Report(s) Filing

Each volume shall contain the following information:

a. Cover and title page;

b. Title of the proposal and proposal number as applicable;

c. Offerors name, address, and POC;

d. Solicitation number;

e. Proposal volume/book number;

f. Copy number; and

g. Table of contents

4.0 PROPOSAL SUBMISSION

The proposal shall contain all the pertinent information in sufficient detail to permit evaluation. Information shall be confined to the appropriate volume to facilitate independent evaluation. The proposal should be clear and concise, logically assembled, indexed, and cross- indexed to applicable parts of this solicitation as appropriate.

5.0 ELECTRONIC FILES

The electronic spreadsheets shall not be compiled or password protected; all cells and formulas shall be visible, editable, and unprotected. Offerors shall not establish links referencing other spreadsheet files not included with the proposal.

6.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to the solicitation on the beta.sam.gov site.

PART B – SPECIFIC INSTRUCTIONS

1.0 FACTOR 1: TECHNICAL CAPABILITIES AND EXPERIENCE (Volume 1)

Do not include cost or price information in this volume. The Offeror shall address each of the following elements to accomplish the tasks defined in Section C.

1.1 Element 1 – Technical Approach

The Offeror shall demonstrate specific knowledge, capability, and relevant experience (Prime and Subcontractor) to perform the tasks in accordance with the SOW sub-task structure. The Offeror shall address how the proposed labor mix supports the technical approach of the proposal and shall describe the proposed approach to performing the SOW.

1.2 Element 2 – Key Personnel

The Offeror shall identify personnel to fill the key personnel positions for their proposals. Elsewhere in this solicitation the government identifies which positions will be filled by key personnel. Key personnel cannot be replaced without prior Government approval in accordance with the Key Personnel Clause. Offerors shall propose and submit resumes for proposed Key Personnel.

Resumes shall include the following information:

(a) Name.

(b) Professional job experience to include employer name/company, tenure dates, position title, responsibilities, experience that is relevant to the SOW tasks.

(c) Educational background to include college education achieved to include dates(s), degree(s) held, and the school, college or university from which accomplishments were attained.

(d) Related training to include title, dates, and educators.

(e) Special experiences, qualifications and/or certifications to include title, description, dates, and from where/whom attained.

(f) Citizenship.

(g) Level of current security clearance.

Personnel filling the following five (5) labor categories are considered key personnel and shall meet the minimum requirements specified:

(a) PROJECT COORDINATOR/Manager (eCRAFT Analyst, Management, ANM1):

Minimum of Five (5) but preferable ten (10) years of managing AIT shipboard installation experience related to the requirements outlined in Section C of the solicitation.

(b) QUALITY Control Manager (eCRAFT QA Specialist, Quality Control, SQC2):

Five (5) years of ship board experience related to the requirements outlined in Section C of the solicitation. Possesses the requisite QA certifications required by the offeror’s QMS documents.

(c) TASK LEADER (eCRAFT Operations Support, OS2):

Five (5) years of ship board experience related to the requirements outlined in Section C of the solicitation.

(d) ELECTRONICS TECHNICIAN MAINTENANCE III (eCRAFT 23183):

Five (5) years of ship board experience in a lead position related to the requirements outlined in Section C of the solicitation.

(e) WELDER, LEAD (eCRAFT 23960):

Five (5) years of ship board experience related to the requirements outlined in Section C of the solicitation. Shall possess relevant experience and certifications for welding stainless steel, copper nickel, steel and aluminum.

(f) PIPEFITTER, MAINTENANCE (eCraft 23790)

Five (5) years of ship board experience in a lead position related to the requirements outlined in Section C of the solicitation.

1.3 Element 3 – Staffing Plan

Offerors shall provide a staffing plan of all proposed personnel using the labor categories and hours provided in this solicitation. The Offeror shall provide their Staffing Plan as a separate document in Microsoft Excel in the format described by Attachment J-3.

In the event the Offeror has not identified a firm candidate for a proposed task area, include the word “pending” in lieu of an individual’s name. Offerors should attempt to minimize the number of proposed labor personnel for which candidates have not been identified. From an evaluation perspective, proposal risk in terms of “Technical Capability” and “Cost Realism” would be expected to increase when candidates have not been identified for proposed positions.

2.0 FACTOR 2: MANAGEMENT APPROACH (Volume 2)

Do not include cost or price information in this volume. The Offeror shall address each of the following elements to accomplish the tasks defined in Section C.

Offerors shall submit a contract management approach to describe how the Offeror intends to manage and coordinate the task efforts of this contract, include planning, assigning responsibility, controlling personnel, controlling utilization of resources, tracking deliveries, and periodically monitoring performance and obtaining feedback. The Management Approach shall include an organizational chart for the effort to perform the SOW. The Organizational Chart of the proposed support organization to include subcontractors with position titles and the number of full time equivalents (FTEs) proposed for each support position. Describe the ability of the proposed organizational structure and office systems to ensure effectiveness and efficiency in: (1) interfacing with NSWC personnel; and (2) Performance and coordination of work. Describe the procedures in place for monitoring and controlling costs, and demonstrate that they are successful.

If the use of subcontracts is contemplated, Offerors must provide a full description of: the proposed Subcontractors the portions of the contract Statement Of Work that will be subcontracted, and the planned division of tasks for the Prime and subcontractor(s). Information submitted shall include the extent (percentage) of effort subcontracted, the management structure for coordinating and controlling Subcontractors, payment tracking, points of contact.

The Management Approach shall also address the Offeror's Transition Plan. The Offeror must describe the transition process in detail including all steps the Offeror intends to take in order to assume responsibility within 30 days of contract award. Of specific interest is the ability to field personnel with the needed skills, properly trained with adequate security clearances within 30 days after award. The proposed plan should include a schedule for hiring ramp up and a timeframe of when staffing actions will be completed and any risk mitigation strategies. The plan shall include but not be limited to start date, end date, and detailed Plan of Action & Milestones (POA&M) with measurable elements. The transition plan shall be consistent with the Offeror’s technical approach and proposed cost.

Specific elements include:

i. Quality Assurance: The Offeror shall provide a plan of action to ensure continuation of quality review processes during the transition period.

ii. Training: The Offeror shall provide a plan of action to implement personnel training needed during the transition period.

iii. Risk Mitigation Strategies: The Offeror shall provide a plan of action to mitigate contract performance risks encountered during the transition period.

iv. Security Requirements to include OPSEC and Base Access: The Offeror shall provide a plan to implement the required security clearances and physical access requirements of the contract during the transition period.

v. Data Transfer: The Offeror shall provide a plan of action for the efficient inventory and transfer of program data from the incumbent to the successful Offeror. Offerors shall describe its start-up plan with a detailed explanation regarding how full performance will be achieved on the first day of full contract performance. Offerors shall describe their intended mode of establishing management and project staffs. Specifically, how the Offeror's technical and contract administration interface with NSWC PHD will be established.

Offerors shall identify any services, support, or other items that will be required from the Government to facilitate the transition. The Project Start-Up/Transition Plan shall be consistent with the Offeror's technical presentation and Cost Proposal; as well as the facilities and personnel staffing portions of the proposal. The awardee of this contract will begin assume full contract performance 30 days after award.

Note: Offerors proposing incumbent employees shall address within the transition plan how risk will be mitigated if incumbent employees do not accept offers.

3.0 FACTOR 3: PAST PERFORMANCE (Volume 3)

3.1 Recent and Relevant Past Performance

Offerors shall submit a minimum of one and maximum of three past performance contracts for the Offeror. Offerors shall provide recent (performance within the last five years prior to the closing date of the solicitation) and relevant past performance information. Relevant past performance is performance providing the same or similar types of supplies and services as those described in the SOW. This includes similarity of product/service/support, complexity, and dollar value. Past performance references may consist of Past Performance Questionnaires and/or Contractor Performance Assessment Reporting System (CPARS) evaluations. In addition to providing information on reference contracts the offeror shall submit a narrative. The narrative should provide both information on problems encountered during performance of the identified contracts and corrective actions taken. In addition, the offer shall include a minimum of one and maximum of three contracts for all subcontractors whose total subcontract price (inclusive of all options) is greater than or equal to 10% or more of the total proposed price (inclusive of all options). Emphasis shall be placed on Navy contracts that are similar in nature to the work required by this solicitation or that demonstrate the Offeror's/subcontractor's ability to perform the proposed effort. If the Offeror/subcontractor does not have recent, relevant past performance on Navy contracts, the Offeror/subcontractor shall submit information for its contracts with other DoD agencies, other Federal agencies, state and local Governments, and/or private companies in that order of preference.

For each contract cited as recent and relevant past performance, the Offeror/subcontractor shall provide:

i. Contract/order number;

ii. Contract type;

iii. Agency/customer/program name;

iv. Total contract cost;

v. Period of performance;

vi. Valid name, email address, and phone number of Contracting Officer and Contracting Officer Representative; and

vii. Description of work performed and how it is relevant to the SOW in regards to size, scope and complexity.

The Government may use past performance information obtained from sources other than the sources identified by the Offeror and the information obtained may be used for both the responsibility and technical acceptability determinations.

4.0 FACTOR 4: PRICE/COST PROPOSAL (Volume 4)

It is expected that the resulting contracts will be awarded based on adequate price competition; therefore, the Offeror is not required to submit or certify cost and/or pricing data with their proposal, however data other than certified cost data or pricing data is required to be submitted. If, after receipt of proposals, the Contracting Officer determines that adequate price competition does not exist in accordance with FAR 15.403-1 or that only one offer is received, the Offeror shall provide certified cost and/or pricing data as requested by the Contracting Officer.

Organization and contents of the Price/Cost Proposal: Volume 4 shall include:

a. Schedule of Total Estimated Price. Complete the Schedule of Total Estimated Price (reference attachment in Section J of the solicitation) and Section B of the submitted SF 33.

The Offeror shall supply the most currently available forecasted annual rates for direct labor, overhead expense, general and administrative expense, and any other factors used in developing the proposal.

Use the Government estimated annual amounts specified in Attachment JS-8 for labor category hours, material costs, travel costs and ODCs in developing the proposal. The Government estimated annual hours and costs are provided for proposal and planning purposes.

In order to allow for procurement lead time and a fair and equal evaluation of all proposals, all proposals shall be based on a contract start date of 31 January 2022. This date is only an estimate of the anticipated contract start date and will be used for the purpose of proposal evaluation only. A definitive start date will be incorporated into the contract award document.

The cost proposal shall contain spreadsheets in Microsoft Excel. Spreadsheets shall include all calculations in the cells.

b. Basis of estimate narrative for rates and factors proposed for the contract. Describe the basis of estimate for each of the following cost elements proposed for the contemplated contract. The requirements are:

i. Direct labor costs:

Hourly rates – Describe the basis of estimate for all proposed unburdened direct labor rates. Submit information to reasonably explain the estimating process, including the judgmental factors applied and the mathematical or other methods used in the hour estimate. Offeror may propose individual wages or category average rates for labor categories.

(a) Current Employees: Provide a date and time stamped screen-capture (or equivalent) from the employer's payroll system for each current named employee. Fully explain all pertinent data on a sample screen capture. The Government must be able to derive the direct rate from the screen capture information provided by the Offeror. Identify the date as of which the actual wage rate is current. If proposed direct labor rates vary from actual wages of personnel, explain the basis for those rates. If the Offeror proposes category average rates, the Offeror must provide the detail of employees and wage rates within each labor category and the average rate computational methodology.

(b) Contingent Hires: Any proposed contingent hires (new hires are actual employees and need a screen shot. Contingent hires are not employees but they have a contract with the offeror to take the job if the contract is won. Shall be identified and provide justification for the wage rate to include a signed letter of intent to hire and the company compensation policy. Letters of intent must be signed by both the employer and the employee within 30 days of proposal submission manifesting the intent to employ the individual at a stated salary and indicating the applicable labor category.

(c) Unnamed/TBD Labor Rates: If neither payroll data nor a signed letter of intent is available, Offerors shall list the individual as “TBD”. The basis for all "TBD" employee rates proposed shall be detailed with specificity to include providing sufficient information necessary to enable the government to understand why the proposed rates are what the Offeror could realistically expect to pay to attract and retain qualified personnel. Offerors shall also consider the labor rates for the Bureau of Labor Statistics (BLS) equivalent labor categories identified in Attachment JS-8 “Requried Staffing Plan_LOE” tab. The BLS rates highlighted in green in Attachment JS-8 reflect the Government’s best approximation of the minimum labor rate for each labor category considering the level of complexity and experience necessary for the associated eCRAFT labor categories identified. The percentiles are based on BLS National Occupational Employment Statistics (OES) data found at https://www.bls.gov.

(d) Service Contract Act (SCA) Covered Labor Categories: Offerors shall propose at least the minimum wage rates for SCA covered labor categories. The SCA Wage Determinations (WD) 2015-5535 for King County, WA, 2015-5635 for San Diego, CA and 2015-5689 for Honolulu, HI are included in this solicitation as Attachment JS-9; however, Offerors shall use the wage determination that is most relevant to the location that the proposed employee’s labor rate is based on. Provide the location and WD number of WD that are used in your proposal.

Labor Categories and Hours – The minimum labor categories and hours estimated to be required to perform this requirement are specified in Attachment JS-8. The Offeror shall propose at a minimum the labor categories and hours specified in Attachment JS-8.

ii. Annual labor escalation: For the purposes of cost realism analysis, offerors shall propose escalation and sufficient rationale for the rates proposed for all labor categories and shall provide the actual escalation incurred over the past three years for the business unit being proposed to perform the tasking. Provide documentation to demonstrate how the average historical actual escalation rates for the business unit were derived. Offerors shall address if escalation has been applied to base year rates and why the proposed approach to base year escalation is realistic. If the Offeror’s proposed escalation rates based on its historical experience and rationale provided is not considered sufficient, the escalation rates specified in Section M will be used for the purpose of calculating the projected cost to the Government.

iii. Indirect expense rates: Provide a written narrative describing the basis of estimate for all proposed indirect expense rates. The Offeror shall submit any information reasonably required to explain the estimating process, including actual indirect expense rates for the last three years, the judgmental factors applied and the mathematical or other methods used in the estimate. Offerors shall not propose rates reflecting unapproved reduced indirect rates based upon speculation of becoming the successful Offeror of this or other contracts. Offerors shall provide their most recent three-year history of actual rates incurred for each proposed indirect rate. In addition to the three years of historical actual rates incurred, the Offeror shall provide the most recently completed fiscal year even if the rates are considered preliminary and have not yet been submitted to DCAA for audit. Note whether the actual rates have been audited by DCAA or any other independent organization. Specifically state which indirect rates have been audited and finalized. Explain individual rate fluctuations greater than 10% per year. Note: For the purposes of evaluation, a rate increase from 20% to 23% is considered to be a 15% increase (3% / 20% = 15%). In addition, if the Offeror uses rates in developing its proposal that are at variance from its historical rate data, the Offeror shall provide a justification for the difference, including sufficient supporting cost data.

The Offeror shall provide an overview of the company’s indirect cost rate structure used for estimating purposes. Offerors’ may use a schedule similar to the one below, which identifies the name of each cost burden center and related allocation base. Offer must describe each pool. Describe or list the major cost components that make up the indirect cost pool. Offeror must describe the allocation bases used in the computation cost rates. Describe or list the cost elements that comprise each allocation base.

If formal forward pricing rate agreement (FPRA) has been negotiated/approved and is the basis for proposed indirect expense rates, then so state and identify the company’s cognizant Defense Contract Management Agency (DCMA) and Defense Contract Audit Agency (DCAA) office and provide current contract information for each.

If the Offeror proposes an indirect rate cap, it shall propose a clause or use the one provided to be incorporated into the resulting contract which enforces the rate cap. If a proposed indirect rates lower than actuals, or declining indirect rates may not be evaluated as realistic. Rate caps will not be accepted if they poise an undue risk to the government. The following draft clause is acceptable to the Government. Should the Offeror propose an alternate, it shall cover the same substance as is contained in the draft text.

PRE-AWARD SURVEY OF PROSPECTIVE CONTRACTOR ACCOUNTING SYSTEM

Offeror shall submit with their price/cost proposal a completed pre-award survey of prospective contractor accounting system or the information requested in subparagraph a or b, where applicable.

(FAR 16.301-3 states that a cost-reimbursement type contract may be used only when the contractor’s accounting system is adequate for determining costs applicable to the contract. If no information is available in the DoD activity files to make this determination an SF-1408 can be requested from DCAA. Before DCAA begins such an audit, the Offeror must complete this checklist to ensure they understand the requirements of the SF-1408 and to ensure they are prepared for DCAA to perform an audit.)

(a) The Offeror shall provide DCAA certification of their approved accounting system. Offeror will find attachment JS-7 to fill out and provide back the appropriate information.

(b) If DCAA performed an audit or review of the adequacy of the offeror’s accounting system design and for performing on cost reimbursable contracts within the past 36-months, then offeror need only so state and provide the DCAA audit report information as follows:

DCAA Audit Report Number: _________________________ DCAA Audit Report Date: _________________________ DCAA office that performed the accounting system audit or review (office name, address, city, state, zip code): __________________

(c) If a DCAA accounting system audit or review is currently in-process, then offeror need only so state and provide the following DCAA office information:

DCAA office that performed the accounting system audit or review (office name, address, city, state, zip code): __________________

LIMITATIONS ON INDIRECT COST RATES

(a) Pursuant to FAR 42.707, an indirect cost rate ceiling is incorporated into the contract. "Indirect cost" is defined as set forth in 2.101 and 31.203. "Indirect cost rate" is defined as set forth at FAR 2.101.

(b) Notwithstanding the clause of this contract entitled "ALLOWABLE COST AND PAYMENT" (FAR 52.216-7), the allowable cost under this contract shall be obtained by applying limitations on indirect cost rates to bases agreed upon by the parties, as shown below.

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with FAR Subpart 31 as of the date of this contract, as limited by the indirect cost rates established by this requirement.

(d) For the duration of this contract, the indirect cost rate caps contained in the Contractor's accepted contract proposal shall be incorporated into the contract schedule as limitations on indirect cost rates for each Contractor fiscal year of contract performance bases to which the indirect cost rates apply shall be those contained in the Contractor's accepted contract proposal and hereby, into the contract schedule, in accordance with the Contractor's accounting system upon which its proposal was based.

(e) Pending establishment of indirect cost rates for any subsequent Contractor fiscal year (or other period agreed to by the part Contractor shall be reimbursed either at the rates fixed for the previous fiscal year or at billing rates acceptable to the Contract subject to appropriate adjustment when the final indirect cost rates for that period are established.

(f) The Government will not be obligated to pay any additional amount should any final indirect cost rates for any Contractor contract performance exceed the indirect rates incorporated into the contract schedule. In the event any of the Contractor's final cost rates are less than the indirect cost rates incorporated into the contract schedule, the incorporated rates shall be reduced to with the lower rates.

(g) The limitations on indirect cost rate shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. If facilities capital cost of money is proposed as an allowable cost, the rates propose subject to the limitations imposed by this requirement.

(h) The limitations on the indirect cost rate shall apply to all work performed under the contract, and to all change orders and agreements, including changes due to growth, supplemental, emergent and new work.

(i) Notwithstanding any of the terms of this requirement, should the Contractor initiate a change to its accounting systems which alters the composition of any overhead base or pool effected by this requirement, the Contracting Officer and Contractor shall determine the rate ceilings to be applied to the new overhead pools, provided that no agreement shall be made which would in costs paid by the United States under this contract.

(j) The limitation on indirect cost rates specified in the Contractor's cost proposal shall be the rates used to compute the costs Contractor's cost proposal upon which the award is based.

(End of Text)

iv. Labor Tripwire: Offerors shall identify any individual (prime and subcontractor) whose fully burdened labor rates exceed $183.00 per hour. If the individual is a subcontractor, the fully burdened hourly rate includes the prime contractor’s pass thru and fee rates. The build-up (i.e. employee direct labor rate, indirect rates, fee, etc.) of the individual’s fully burdened hourly labor rate shall be provided. Offerors shall fully justify why the proposed individual is required for contract performance and the specific benefit to be derived from the individual’s participation.

v. Subcontractor/Consultant Costs, if proposed:

Offeror shall state the planned subcontract type and pricing arrangement for each subcontractor.

Each subcontract estimate shall be addressed separately. Subcontractor proposals shall include subcontract cost data in the same level of detail and format as required for the prime contractor.

Subcontractors shall complete Attachment JS-8 at the same level of detail as the prime. All subcontracting costs shall be fully supported. Proposed cost-reimbursement subcontractors are required to submit its proprietary proposals using Attachment JS-8 at the same level of detail as the prime. Cost data provided separately by a subcontractor shall be received by the time and date specified for receipt of proposals specified elsewhere in this solicitation. For cost/price summary data provided separately, subcontractors shall place the appropriate restrictive legend on its data and identify the company name, address, point of contact and solicitation number.

Subcontracts that provide less than 3% of the total proposed labor hours shall only be proposed on a Time & Materials (T&M) or Firm Fixed Price (FFP) basis. For subcontractors that are proposed using fixed rates or fixed prices (T&M or FFP), the offeror shall include the proposed hours and proposed costs per year in the offeror’s Cost Summary subcontractor calculations. Subcontractors proposed as T&M or FFP shall provide fixed rates or fixed prices for each contract year in Attachment JS-8 without breaking out direct labor and burdens. The offeror shall explicitly note that these costs or rates are fixed by describing the subcontract type (e.g., T&M or FFP). Offerors are advised that if a subcontractor is proposed using a T&M or FFP subcontract arrangement, the proposed fixed rates may be incorporated into the resultant task order upon award.

In accordance with FAR 15.404-3(b), the offeror shall conduct appropriate price analysis to establish the reasonableness of proposed subcontractor price and include the results of these analyses in the cost/price proposal. The offeror's cost narrative shall address how price reasonableness was determined for each proposed subcontractor. Failure to do so will be interpreted as the offeror's lack of expertise in this area and could impact the offeror's overall evaluation result for the Management Approach Factor.

vi. Facilities Capital Cost of Money (FCCOM), if proposed: If FCCOM is proposed, provide the supporting CASB-CMF form Facilities Capital Cost of Money Factors, DD Form 1861-CONTRACT FACILITIES CAPITAL COST OF MONEY and supporting calculations. The Offeror shall submit any information reasonably required to explain the average net book values and judgmental factors applied and the mathematical or other methods used in the estimate. If a formal FPRA has been negotiated and is the basis for proposed FCCOM factors, provide a complete copy of the FPRA. If in the Offerors opinion too voluminous to include in its Price/Cost volume, then so state and identify the company’s cognizant DCMA and DCAA office and provide current c information for each.

vii. Fixed Fee: The Offeror shall propose a fixed fee amount for the schedule of estimated total CPFF in Attachment JS-8. The proposed fee will be binding as a maximum fee for the resulting contract.

viii. Other Direct Costs (ODCs): Complete the schedule for the total estimated COST CLIN in Attachment JS-8 and complete pricing entered into Section B of the submitted SF 33. Fee is not allowed on ODCs. The ODC CLINs will be reimbursed based on actual allowable and allocable costs inclusive of applicable burdens only. Insert the burdened maximum price into Section B of the submitted SF 33. ODCs shall include travel costs, shipping cost, handling costs and other incidental materials needed to complete the entire requirement. For proposal purposes, the following locations and the number of installation per FY shall be used for bidding purposes. Number of installations are estimated.

USG-2B Back Fit Installations and Locations Per FY

FY22

Base Year

FY23

Option Year 1

FY24

Option Year 2

FY25

Option Year 3

FY26

Option Year 4

Bremerton, WA

Bremerton, WA

Bremerton, WA

Bremerton, WA

Bremerton, WA

Everett, WA

Everett, WA

Everett, WA

Everett, WA

Everett, WA

Mayport, FL

Mayport, FL

Mayport, FL

Mayport, FL

Mayport, FL

Norfolk, VA

Norfolk, VA

Pearl Harbor, HI

Pearl Harbor, HI

Pearl Harbor, HI

Pearl Harbor, HI

Pearl Harbor, HI

San Diego, CA

San Diego, CA

San Diego, CA

Yokosuka, Japan

Yokosuka, Japan

Yokosuka, Japan

Sasebo, Japan

Sasebo, Japan

Sasebo, Japan

Sasebo, Japan

Newport News, VA

Newport News, VA

Newport News, VA

Newport News, VA

Newport News, VA

Pascagoula, MS

Pascagoula, MS

Pascagoula, MS

Pascagoula, MS

Pascagoula, MS

Offeror shall request SIDs from Government for USG-2B Back Fit Installations Only one set of SIDs will be provide for all five installations due to all others being very similar in scope.

USG-2B Fleet Intro Installations and Locations Per FY

FY22

Base Year

FY23

Option Year 1

FY24

Option Year 2

FY25

Option Year 3

FY26

Option Year 4

Bremerton, WA

Bremerton, WA

Bremerton, WA

Bremerton, WA

Bremerton, WA

Everett, WA

Everett, WA

Everett, WA

Everett, WA

Everett, WA

Mayport, FL

Mayport, FL

Mayport, FL

Mayport, FL

Mayport, FL

Norfolk, VA

Norfolk, VA

Pearl Harbor, HI

Pearl Harbor, HI

Pearl Harbor, HI

Pearl Harbor, HI

Pearl Harbor, HI

San Diego, CA

San Diego, CA

Yokosuka, Japan

Yokosuka, Japan

Yokosuka, Japan

Yokosuka, Japan

Yokosuka, Japan

Sasebo, Japan

Sasebo, Japan

Sasebo, Japan

Sasebo, Japan

Sasebo, Japan

Newport News, VA

Pascagoula, MS

Pascagoula, MS

Pascagoula, MS

Offeror shall request SIDs from Government for USG-2B Fleet Intro Installations. Only one set of SIDs will be provide for all seven installations due to all other being very similar in scope.

AECU to ECSC Back Fit Installations and Locations Per FY

FY22

Base Year

FY23

Option Year 1

FY24

Option Year 2

FY25

Option Year 3

FY26

Option Year 4

Bremerton, WA

Bremerton, WA

Bremerton, WA

Everett, WA

Mayport, FL

Norfolk, VA

Pearl Harbor, HI

Yokosuka, Japan

Sasebo, Japan

Sasebo, Japan

Newport News, VA

Newport News, VA

Newport News, VA

Newport News, VA

Newport News, VA

Pascagoula, MS

Pascagoula, MS

Pascagoula, MS

Pascagoula, MS

Pascagoula, MS

Offeror shall request SIDs from Government for AECU to ECSC Back Fit Installations Only one set of SIDs will be provide for all forty-seven installations due to all others being very similar in scope.

CET Equipment & Cabling Installations and Locations Per FY

FY22

Base Year

FY23

Option Year 1

FY24

Option Year 2

FY25

Option Year 3

FY26

Option Year 4

Bremerton, WA

Bremerton, WA

Bremerton, WA

Bremerton, WA

Bremerton, WA

Everett, WA

Mayport, FL

Mayport, FL

Mayport, FL

Yokosuka, Japan

Sasebo, Japan

Sasebo, Japan

Sasebo, Japan

Newport News, VA

Newport News, VA

Offeror shall request LAR from Government for CET Equipment & Cabling Installations. LAR will be provide for all seventy-seven installations due to all others being very similar in scope.

Cable Repair and Test Locations Per FY

FY22

Base Year

FY23

Option Year 1

FY24

Option Year 2

FY25

Option Year 3

FY26

Option Year 4

Bremerton, WA

Bremerton, WA

Bremerton, WA

Bremerton, WA

Bremerton, WA

Everett, WA

Pearl Harbor, HI

Yokosuka, Japan

Yokosuka, Japan

Sasebo, Japan

Sasebo, Japan

Sasebo, Japan

Sasebo, Japan

Sasebo, Japan

Newport News, VA

Newport News, VA

Newport News, VA

Newport News, VA

Newport News, VA

Pascagoula, MS

Pascagoula, MS

Pascagoula, MS

Pascagoula, MS

Pascagoula, MS

Rota, Spain

Rota, Spain

The above travel locations and periods may change to accommodate changes in ship schedules.

This scope of work is very similar to the CEC USG-2B upgrade. SIDs were provided for the USG-2B upgrade and can be used as guidance for this task. Details of work are as follows:

1. One rack of equipment which will need a foundation and sway brace, rack will require a 120VAC power input via ship power panel with CCB

1. Minimal ventilation modification

1. Fourteen data cables (six single-mode fibers, six multi-mode fibers, two Ethernet CAT-5/6 cables),

2. Each cable will be three hundred feet long (some cables will be longer and other shorter) for estimation,

2. Some cable run will go through water tight penetrations and MCT

2. Perform testing on all cabling per notes and references on SIDs.

1. Repair of existing decking/cribbing/matting cause by installation

1. Require to rig rack into space

The above travel locations and periods may change to accommodate changes in ship schedules.

ix. Materials: Complete the schedule for the total estimated COST CLIN in Attachment JS-8 and complete pricing entered into Section B of the submitted SF 33. The Offeror shall propose the material cost plug numbers for the SHIPALT kits (IAF) needed to complete each installation. A SHIPALT kit bill of materials (BOM) shall be provided in Excel format in the format specified in Attachment JS-8. The Offeror shall apply applicable burdens in Attachment JS-8. Fee is not allowed for the material CLINs 3000 - 3006. The material CLINs will be reimbursed based on actual allowable and allocable costs inclusive of applicable burdens only. Insert the burdened maximum price into Section B.

x. Current and forecasted company operating financial budget: The price/cost proposal shall include a copy of the company i) financial operating budget for the current fiscal year and (ii) the forecast operating budget for the next fiscal year. Each budgetary report shall include the company’s name and the applicable accounting/operate year.

xi. Other Information:

The Offeror shall provide the following for both the prime and major subcontractors. A major subcontractor is defined as any company or individual with a subcontract valued at 10% or more of the total offer, inclusive of all options.

(a) Substantiation of Government approval of the offeror’s accounting system and date of approval.

(b) Substantiation of Government approval of the offeror’s purchasing system and date of approval (if required) pursuant to FAR 44.302.

(c) Substantiation of Government determination of adequacy on the offeror's disclosure statement and date (if required) pursuant to FAR 30.202.

(d) Address, telephone number (including area code), and point of contact of…