21R3429_Boilers_RFI_GR_082021.xlsx
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RFI (pre-award) Form_For KTR
SOLICITATION: N62473-21-R-3429 (AND PTO X001)
BOILERS AND MECHANICAL MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC), MCB CAMP PENDLETON
DOCUMENT DATE: 02 AUGUST 2021
| TO BE FILLED OUT BY THE BIDDING KTR | TO BE FILLED OUT BY THE GOV'T | ||||||||||
| RFI # | RFP Part # | Chapter or Section | Sub-Section # | CLARIFICATION REQUEST | RFI reason from KTR's Perspective | Comment [fill out if "Other" was chosen, specify reason(s)] | RFI Topic most closely relevant to: | Government Response | DATE RECEIVED | DATE TO KTR | Amendment Number |
| 1 | Part 1 | Chapter-1 | Basis of Award; Factor 1 | We have completed 35 Boiler projects at MCBCP as a General Contractor; can the Past Performance requirement of 70% Self Performance be met showing notable experience? | Other; Please specify in the next column | Our team's experience on with the boiler requirements of CPR could show greater or equal experience. | Contracting | RFP Past Performance requirements remain unchanged. A relevant project past performance requirement is that "boiler work was at least 70% self-performed by the offeror on at least two (2) of the past-performance projects." | 7/27/21 | 8/2/21 | A0002 |
| 2 | Part 1 | Chapter-1 | Basis of Award; Factor | The RFP calls for a Calif. Contractor's License as this is a federal project can this requirement be waived? | Intent needs clarification | Contracting | This requirement is not being waived at this time. | 7/27/21 | 8/2/21 | A0002 | |
| 3 | What is the correct bid bond amount for the project? Box 13B requires Bid Guarantee. Page 4 - section 6e states project is $20,000,000 but minimum guarantee is $5,000.00. Page 116 Instruction to Bidders section 2 states "bid guarantee in the contract minimum guarantee amount of $2,000" | The bid guarantee shall be in the amount of the contract minimum guarantee of $5,000.00. | 7/28/21 | 8/2/21 | A0002 | ||||||
| 4 | From whom do we get 12-digit "Request Code" to "Drop-off Files" at https://safe.apps.mil? Page 116 "ELECTRONIC PROPOSAL SUBMISSION INSTRUCTIONS" note a "Request Code" is required to used DoD SAFE. | DoD SAFE Code shall be requested from Kellee Krause at kellee.krause@navy.mil. | 7/28/21 | 8/2/21 | A0002 | ||||||
| 5 | Part 1 | RFP | Is this open to large business as respects the NAICS code 238220 | Conflicting Information | Other/Unsure | This procurement is for a Large and Small Business Multiple Award Construction Contract (MACC) (RFP Page 31). As per the RFP Page 1 (SF 1442), this is a Partial Small Business Set-Aside and a minimum of two contracts will be awarded to Small Business concerns. The other contracts will be awarded to large businesses. | 8/2/21 | 8/3/21 | A0003 | ||
| 6 | requesting as built drawings for the mechanical room in building 53415 on Camp Pendleton | Other; Please specify in the next column | No conceptual drawing provided | Please refer to RFP Scope of Work 1.1, third bullet, "Contractor is advised to conduct a detailed investigation and not to solely rely on the as-built drawings." Available as-bults (not current) are attached (53415 Asbuilt 1; 53415 Asbuilt 3; and 53415 Asbuilt 4). | 8/4/21 | 8/16/21 | A0004 | ||||
| 7 | Part 1 | Chapter-1 | Basis of Award; Factor 1 | The language in Paragraphs, 3, 4, 5 seem to conflict with each other; can a first tier subcontractor with a Teaming arrangement be included for the Experience in Factor 1? | Conflicting Information | Our team's combined experience would cover numerous boiler projects at Camp Pendleton | Contracting | Please see RFP Page 21 which states, "The Government will not consider the |
experience of proposed subcontractors. Provided, however, a Small Business offeror may utilize experience of a subcontractor to demonstrate relevant construction experience under this evaluation factor if the following applies:
- If a Small Business offeror cannot independently demonstrate its own construction experience, the Small Business offeror may utilize the experience of a first-tier Small Business subcontractor that will perform major or critical aspects of the requirement in order to demonstrate relevant construction experience under this evaluation factor. The Government will consider the submitted relevant experience of each first-tier Small Business subcontractor as the experience of the Small Business offeror, provided that: 1) The Small Business offeror submits a supporting partnership or teaming agreement for each first-tier Small Business subcontractor; and 2) The Small Business offeror provides an explanation of the meaningful involvement that each first-tier Small Business subcontractor will have in performance of this contract.
- Regarding any such submitted project(s), if the Small Business offeror fails to include a supporting partnership or teaming agreement and/or fails to demonstrate the first-tier Small Business subcontractor’s meaningful involvement in the performance of this contract, the project(s) will not be considered relevant and will not be evaluated. Small Business offerors
| are still limited to a total of five (5) projects combined." | 8/9/21 | 8/16/21 | A0004 | ||||||||
| 8 | Part 1 | Chapter-1 | Factor 1 | With reference to the CSLB C4 License, under CSLB law any firm self-performing more than two trades can perform that work with a 'B' License. We curently possess an 'A', 'B', 'C20 HVAC', C36 Plumbing, and C10 Electrical; would those licenses suffice in lieu of the C4? | Intent needs clarification | Contracting | Please refer to Amendment 0004, page 2, Item 2. | 8/9/21 | 8/16/21 | A0004 | |
| 9 | Part 1 | Chapter-1 | Factor 1 | In the make up water station does the backflow preventer need to be replaced as well as the pressure reducing station. | Intent needs clarification | Contracting | Please refer to the SOW Figure #21 (close loop diagram), for re-piping make up water system and parts to be replaced. | 8/9/21 | 8/16/21 | A0004 | |
| 10 | Part 1 | Chapter-1 | Factor 1 | on the domestic hot water system does the reciculation pump for the domestic hot water return line need to be replaced | Intent needs clarification | Contracting | Yes. | 8/9/21 | 8/16/21 | A0004 | |
| 11 | Part 1 | Chapter-1 | Factor 1 | how may hours can the domestic hot water sytems be down for change over. | Intent needs clarification | Contracting | The domestic hot water systems cannot be down for change over. Per the Statement of Work, the contractor is to provide a temporary boiler and tank for this work during construction. | 8/9/21 | 8/16/21 | A0004 | |
| 12 | Part 1 | Chapter-1 | Factor 1 | How many hours can the heating hot water systems be down during change over. | Intent needs clarification | Contracting | The heating hot water systems cannot be down for change over. Per the Statement of Work, the contractor is to provide a temporary boiler and tank for this work during construction. | 8/9/21 | 8/16/21 | A0004 | |
| 13 | Part 1 | Chapter-1 | Factor 1 | During the job walk the space on existing coditions seems to be tight in todays standards at Camp Pendlton will some of the newer codes have an exseption on clearence codes. | Intent needs clarification | Contracting | All latest codes regarding clearances shall be met. The placement of the new boilers should be as such to allow adequate clearances in the rear of the boiler for maintenance and replacement of the fire tubes. The location of the existing boilers limits rear access. | 8/9/21 | 8/16/21 | A0004 | |
| 14 | Part 1 | Chapter-1 | Factor 1 | Can the domestic water and the hot water systems be completed at separate time or is the contractor exspected to do the systems at the same time. | Intent needs clarification | Contracting | Contractor is expected to start and complete the systems installation at the same time. | 8/9/21 | 8/16/21 | A0004 | |
| 15 | Part 1 | Chapter-1 | SF1442 states "Estimated Task Order range is $100,000 to $3,000,000" and Factor 1.a.2 and Factor 1.b.1 states "At least one (1) of the relevant projects submitted must have a total award value of $500,000 or |
more (at the date of contract award), and the reminder of the relevant projects submitted must have a total award value of $200,000 or more (at the date of contract award)" Offerors Past Performance project range 100,000.00 to 3,000,000.00 or 200,000.00 to 3,000,000.00 Conflicting Information Contracting Please state your question.
| UPDATED 08/18/21: Please see RFI 99. | 8/11/21 | 8/16/21 | A0004 | |||||||||
| 16 | Part 1 | Chapter-1 | Factor 1.a.1 & Factor 1.b.1 clarification with pg18 of 159 Definitions: Five-Year Period - CPARS Past Performance - Offeror currently has a CPARS for a boiler project but was completed more than 3 years ago but less than 5 year ago, and contract issuance date is more than 5 years ago - Page 17 of 159: 2. DEFINITIONS, Page 18 of 159: Five-Year Period - does not mention date of award to date of completion. With regards; Could an exception be made for this project? | Intent needs clarification | Exception | Contracting | Please see RFP Page 22, Factor 1 Basis of Evaluation (b(1), bullets (3) and (4)). | 8/11/21 | 8/16/21 | A0004 | ||
| 17 | Part 1 | Chapter-1 | With concern to NAICS 238220 Past Performance. Will projects that do not reflect boiler work be acceptible? The RFP references Factor 1.a.2 "The projects submitted must show the offeror’s experience in construction relating to the solicitation scope of work and as | |||||||||
| defined in NAICS of 238220 – Plumbing, Heating and Air Conditioning" and not nesscassarily Boiler Related Construction. | Intent needs clarification | Contracting | Please see RFP Page 22, Factor 1 Basis of Evaluation (b(1), bullet (5)). | 8/11/21 | 8/16/21 | A0004 | ||||||
| 18 | Part 1 | Chapter-1 | Factor 1.a.1 & Factor 1.b.1 states "Submit a minimum of three (3) and a maximum of four (4)" Are Offeror to submit a maximum of 4? The form for Factor 1 has a selection for 5 projects. | Intent needs clarification | Contracting | Offerors are to submit a minimum of three (3) and a maximum of four (4) projects. | 8/11/21 | 8/16/21 | A0004 | |||
| 19 | Part 1 | Chapter-1 | Factor 1.a.2 "The contractor must possess a current C-4 Boiler, Hot Water heating and Steam Fitting Contractor license from the State of California." Majority of our boiler work performed in Calfornia has been performed under a C-20 Mechanical license. Will a C-20 be acceptible? C-4 and/or C-20 Requirement? | Intent needs clarification | Contracting | Please refer to RFI 8. | 8/11/21 | 8/16/21 | A0004 | |||
| 20 | Part 3 | Chapter-1 | Building 53415 Mechanical, Electrical, Controls - Request for as builts? | Conflicting Information | Mechanical Engineering | Please refer to RFI 6. | 8/11/21 | 8/16/21 | A0004 | |||
| 21 | Part 3 | Chapter-1 | Diriect Digital Controllers (DDC) - States Touch Screen Not Needed. During site visit it was mentioned that the GOV does not want Touch Screen vs. Not Needed. Please clairify | Intent needs clarification | Mechanical Engineering | Remove existing Touchscreen and replace with two new DDC controllers that are LonWorks protocol compliant. | 8/11/21 | 8/16/21 | A0004 | |||
| 22 | Part 3 | Chapter-1 | Boilers: "Replace with the same | |||||||||
| specifications, footprints, type, and capacity of Boiler." If available will GOV entertain a high efficiency boiler that is more compact and more effecent boiler than existing with smaller foot print meeting required specification, type, and capacity? | Conflicting Information | Mechanical Engineering | Yes, as long as the replacement boilers are fire tube type and meet other requirements of CPR. | 8/11/21 | 8/16/21 | A0004 | ||||||
| 23 | Part 3 | Chapter-1 | Requesting Information for existing DDC system and last known installing contractor? | Other; Please specify in the next column | Existing Conditions | Mechanical Engineering | The existing DDC systems is: Supervisory Inet (DDC), RHEA Touchscreen by: QUARK | 8/11/21 | 8/16/21 | A0004 | ||
| 24 | Part 1 | Offer Schedule | Part 1 - Contract Forms and Documents - Offer Schedule requires submission of Firm Fixed Price (Lump Sum) including all labor, material, equipment, overhead, and profit to provide design and construction for the Removal and Replacement of HHW & DHW Boilers at Building 53415:....... Given that the pricing includes design and construction are we to include the design teams information and experience in the RFP submittal beyond the basic requirement stated within the cover letter. | Intent needs clarification | No need to include design teams information and experience in the RFP submittal beyond the basic requirement stated within the cover letter. | 8/11/21 | 8/16/21 | A0004 | ||||
| 25 | Are the controls standalone or do we tie into a Base wide "system." | Intent needs clarification | Currently controls are stand alone, but they must be ready for basewide connection. | 8/11/21 | 8/16/21 | A0004 | ||||||
| 26 | At the Job walk it was stated that there are clearance issues with the existing boilers, Please clarify how you would like us to approach this issue. How much clearance is acceptable? | Intent needs clarification | Please refer to response to RFI 13. The government would be available to consult with on any clearance issues that might come up. | 8/11/21 | 8/16/21 | A0004 | ||||||
| 27 | Please provide location for the Temp Boilers. | Intent needs clarification | Temp boilers should be located at the front of the mechanical room. For safety purposes this area must be enclosed. | 8/11/21 | 8/16/21 | A0004 | ||||||
| 28 | Please provide minimum heating requirements for temp boiler. | Intent needs clarification | Minimum temporary equipment heating capacities should meet the DHW demand and HHW load at the time of construction. The existing equipment input capacities are; |
(1) DHW heater = 750 MBH
(2) HHW boilers = 1,950 MBH each
| The storage tanks can be utilized to minimize the temporary equipment capacities. | 8/11/21 | 8/16/21 | A0004 | |||||||
| 29 | Instructions 4.Financial Questionnaire | It appears there are 2 contradicting instructions. Since this is not a sealed bid, we assume the 2nd par. applies for the bank to email only. | Conflicting Information | Section 00 21 16 - Instructions to Offerors, 4. Financial Questionnaire: Paragraph 1 shall be deleted in its entirety. | 8/11/21 | 8/16/21 | A0004 | |||
| 30 | Instructions 4. Evaluation Factors | Factor 1 Experience. If contractor has performed 100% of boiler work as a sub (GC passed down entire scope), will this project count to be evaluated? | Intent needs clarification | Please refer to Factor 1 Experience, Item 5, first and second paragraphs (pages 20 and 21 of existing RFP). | 8/11/21 | 8/16/21 | A0004 | |||
| 31 | Instructions 4. Evaluation Factors | If allowed to use a project performed as a sub, can the PPQ be from the Government COR since the Prime may be our competitor for this solicitation? | Intent needs clarification | Yes. | 8/11/21 | 8/16/21 | A0004 | |||
| 32 | STANDARD FORM 1442 | 11 | The contractor performance period for the proposed Seed Product indicated on the Solicitation form 1442 is 240 CD's. As a design build project that will also have long lead time equipment, the time allowed will not be adequate. Can the government allow a CPP of 365 CD's? | Performance period is 240 calendar days. Additional time, if any, will be processed post-award per FAR 52.211-13. | 8/11/21 | 8/16/21 | A0004 | |||
| 33 | Part 1 | 00 00 00 | 3 & 7 | PROCUREMENT AND CONTRACTING REQUIREMENTS - It is understood that this solicitation is a combined small business set-aside, unrestricted full and open procurement and does not require the participation of 8A, HUB Zone or DVBE contractors. Please confirm. | This is a Large and Small Business MACC (partial small-business set-aside), and does not necessarily require the participation of 8(a), HubZone, or DVBE contractors; however, it does not preclude them from participating as a small business. | 8/11/21 | 8/16/21 | A0004 | ||
| 34 | Part 1 | BASIS OF AWARD AND EVALUATION FACTOR-Each definition of qualifying past performance requires the offeror submitting applicable experience to also be licensed by the California State License Board (CSLB) and have a C-4 Boiler, Hot Water Heating and Steam Fitting Contractor classification. We believe the reason for this requirement is to allow the government to have one additional layer of qualification verification as the CSLB has a very stringent qualification and comprehensive written test that must be passed for a contractor to be able to work on boilers. Please confirm that this requirement is still in effect. | Please see RFI 8. | 8/11/21 | 8/16/21 | A0004 | ||||
| 35 | Part 1 | BASIS OF AWARD AND EVALUATION FACTORS - RFP Amendment #0002 dated 08/02/21, RFI #1 asked for clarification of qualifying past performance projects. The government response was; "RFP Past Performance requirements remain |
unchanged. A relevant project past performance requirement is that "boiler work was at least 70% self-performed by the offeror on at least two (2) of the past performance projects."
| Please confirm our understanding of the RFP and this statement to mean that the third project will be acceptable even in the offer who was also the Prime on the third project, did not self perform the actual boiler work, but was Prime on 100% of the boiler project. | The government will accept less than 70% self-performance on the third and the fourth project. See Factor 1(a)(1). | 8/11/21 | 8/16/21 | A0004 | |||||||
| 36 | Part 2 | 01 30 00.05 20 | Please confirm our understanding that the Superintendent can also be the Site Safety & Health Officer on this project, and that this oversight individual must be onsite anytime work is performed by either the Prime or any subcontractors. | Please refer to Seed Project RFP Parts 2-6. Specifically, 01 30 00.05 20 Administrative Requirements, paragraph 1.1. "The Contractor must have a Superintendent fluent in English on the job site during working hours." "The Superintendent may serve as the Site Safety and Health Officer." | 8/11/21 | 8/16/21 | A0004 | ||||
| 37 | Part 2 | 01 31 19.05 20 | 1.4 | Are NAVFAC Red Zone Meeting (NRZ) applicable to this project? | Please refer to General Requirements 01 31 19.05 Post Award Meeting 1.4 NavFac Redzone Meeting for guidelines and information. | 8/11/21 | 8/16/21 | A0004 | |||
| 38 | Part 2 | 01 45 00.05 20 | 1.3 | Please confirm our understanding that the Quality Control Manager is a stand alone oversight individual that must be onsite anytime work is performed by either the Prime or any subcontractors. | Correct. | 8/11/21 | 8/16/21 | A0004 | |||
| 39 | Part 2 | 01 50 00.05 20 | 1.1 | Will the contractor be required to completely fence the designated lay down area? | The contractor is required to completely fence the designated lay down area. | 8/11/21 | 8/16/21 | A0004 | |||
| 40 | Part 2 | 01 57 19 | 1.2 | Will all Contractor & Subcontractor personnel be required to complete and submit evidence of completion of the Environmental Compliance Assessment Training and Tracking (ECATTS) program? | Refer to Camp Pendleton Requirements, 01 57 19 Temporary Enviromental Control 1.1, 1.2 etc. | 8/11/21 | 8/16/21 | A0004 | |||
| 41 | Part 2 | 01 74 19 | Does Camp Pendleton have a recycling program that will receive all metallic products being removed under the SOW for the Seed Project to include and not be limited to; boilers (3), dhw tank, pumps, piping, etc.? If so, will they accept all these products intact with insulation/refractory's encased in the exterior metal jacketing? If so, will they transport the recyclables to their location if the contractor loads the materials, or will recycle bins be provided to the work site? If not, and contractor is responsible to delivery products to their location, how far away from the work site is their recycle facility? | Contractor is responsible to dispose/recycle of all demolition materials outside of the base. | 8/11/21 | 8/16/21 | A0004 | ||||
| 42 | Part 6 | Are complete record drawings available including controls as-builts? | Please refer to RFI 6. | 8/11/21 | 8/16/21 | A0004 | |||||
| 43 | Part 3 | Will alternative solutions to the existing system configuration be acceptable providing they deliver a better value solution and improved performance over the life of the system? (RFP states ‘new boiler replacement with different specifications, footprints, type and capacity from the existing boiler will not be accepted’, however goes on to state ‘new replacement system must have the highest efficiency and best technology available.’) | Please refer to RFI 22. | 8/11/21 | 8/16/21 | A0004 | |||||
| 44 | Part 3 | Is a new domestic water expansion tank required? | Yes, a new domestic water expansion tank is required. | 8/11/21 | 8/16/21 | A0004 | |||||
| 45 | Part 3 | Will this project require a third party commissioning agent that is completely independent from, and not an employee of the contractor? | Yes. | 8/11/21 | 8/16/21 | A0004 | |||||
| 46 | Part 3 | The RDP states that pumps must be replaced with an exact replacement of performance and size. However it is possible that the new replacement equipment may result in different flow rate requirements. Please confirm that equipment sizing is up to the DOR to design for a complete and functional system. | Please refer to RFI 47. | 8/11/21 | 8/16/21 | A0004 | |||||
| 47 | Part 3 | This project is being solicited as a design build. However, multiple areas in the RFP state to replace various components like for like. Furthermore, it was stated on the site visit that the desire is a like for like replacement. Is this a remove and replace, or design build project? | The Seed Project is a design-build project. |
The contractor is responsible for the design submittals outlined in the RFP under section 01 33 10.05 20, including the calculations for heating hot water and domestic hot water systems to confirm/validate if replacement in kind is appropriate and submit results with boiler submittal to the government prior to procurement.
| The references to replacement in kind found in part 3 are to assist proposers for the purpose of bidding the seed-project. Contractors must still hire a DOR, produce calculations, produce a design which incorporates existing solar heating system, etc., as outlined on pages 19-23 of 440 (parts 2-6 seed project) – Design Submittal Procedures. | 8/11/21 | 8/16/21 | A0004 | ||
| 48 | Will eCMS and an eCMS plan be utilized on this project. | eCMS will not be used for the Seed Project. |
| All references to eCMS for the Seed Project should be deleted in their entirety from the RFP. | 8/11/21 | 8/16/21 | A0004 | |||||||
| 49 | Part 3 | if Others include info under Column E | 2.4 | During the site visit it was mentioned that controls scope it to connect new system to existing controller. To what extent is the G requiring cybersecurity efforts to apply? | Please refer to Camp Pendleton Requirements (CPR): Section 3 Communication Support Report for Monitoring Utilities on pages 911 thru 913. | 8/11/21 | 8/16/21 | A0004 | ||
| 50 | Part 3 | if Others include info under Column E | 2.4 | Is there any special background checks required to access control systems. | Requirements for DBIDS to obtain base access is sufficient to access the local control systems. | 8/11/21 | 8/16/21 | A0004 | ||
| 51 | If "Others" - include info under Column E Clarification Request | During the site visit, it was stated that "...all required clearances must be maintained… …we understand that there is limited space and we can work with you on clearances." Please confirm that clearances are to be maintained as best at feasible, and the G will partner with the KTR to resolve any clearance issues should they arise. | Please refer to RFI 26. | 8/11/21 | 8/16/21 | A0004 | ||||
| 52 | Part 3 | The RFP states that high efficiency boilers are desired. What level of high efficiency is desired? | Refer to 2016 CPR section "CSI 23 00 00 HVAC / 2. Boiler Requirements" and the latest edition of ASHRAE 90.1 for guidance. | 8/11/21 | 8/16/21 | A0004 | ||||
| 53 | If "Others" - include info under Column E Clarification Request | Will the contractor be required to; apply, pay for, or have any communication with the SDAPCD during the course of this project to coordinate boiler emission acceptance standards? Will the contractor be required to provide emission source testing by an independent third party. | Yes, APCD permitting is applicable to this project. Please refer to RFP "Attachment NEPA/Air Quality /Site Access Restriction/ Paragraph 10-17" for guidelines and information. | 8/11/21 | 8/16/21 | A0004 | ||||
| 54 | If "Others" - include info under Column E Clarification Request | During the site visit is was stated that temporary boilers would not be required. This contradicts the RFP. Will temporary boilers be required as part of this project. If temporary systems are required, will 100% capacity of each. | As per SOW, contractor is to provide a temporary boiler and tank with a 100% capacity. | 8/11/21 | 8/16/21 | A0004 | ||||
| 55 | Part 3 | Will the new eyewash station be required to be tied into any control systems and/or alarm in the event of use? | Only a local audible/visual alarm should be installed on the station. For installation of ES/EWS refer to UFC 3-420-01 / Appendix D. | 8/11/21 | 8/16/21 | A0004 | ||||
| 56 | Part 6 | if Others include info under Column E | The hazmat survey provided in part 6 has several parts and tables that are unreadable. Can cleaner copies of this report be provided? | Please see attached file, "MCBCP_43402_Report_Asbestos_Lead_0513" | 8/11/21 | 8/16/21 | A0004 | |||
| 57 | If "Others" - include info under Column E Clarification Request | What manufacturer and model are the existing controls? | Please refer to RFI 23. | 8/11/21 | 8/16/21 | A0004 | ||||
| 58 | Part 3 | Scope of work states that LNS database can be obtained upon request, but then states to provide new programming if there is NO database available. Please confirm if a database is available or if new programming needs to be created. | New programming need to be created by the contractor. | 8/11/21 | 8/16/21 | A0004 | ||||
| 59 | Part 3 | Scope says to integrate control devices with existing OR newly installed DDC control panels. However, later in the scope it says to provide (2) new DDC controllers. Please confirm scope is to replace existing DDC controllers with new controllers, while reusing the enclosures, conduits, sensors (other than outside air temp), devices, and wiring. | Replace the existing DDC controllers with new LonWorks compliant controllers. Replace the enclosures. | |||||||
| Replace sensors, devices, and damaged wiring and conduits. | 8/11/21 | 8/16/21 | A0004 | |||||||
| 60 | Part 3 | Please confirm EPO shutoff switch must disable 120V power to the boilers per ASME CSD-1. | Yes. | 8/11/21 | 8/16/21 | A0004 | ||||
| 61 | Part 3 | Scope lists TAB of existing equipment in the building. Is there a DDC system in the rest of the building, and if so, what are the manufacturer/model of these controls? | One hydronic heating fan coil. Unknown Model and Manufacturer. | 8/11/21 | 8/16/21 | A0004 | ||||
| 62 | Part 3 | Will the existing concrete housekeeping pads that the existing boilers and tanks rest on be acceptable, or will the contractor be required to replace or modify with new? | The boiler concrete pads could require modification to satisfy response to RFI 23 depending on the replacement boiler dimensions and required clearances. | 8/11/21 | 8/16/21 | A0004 | ||||
| 63 | Part 3 | 2.2 | RFP Part 3 states in part; "Design and construct…...". The SOW for this project would typically require the design to include; Mechanical, Electrical & Plumbing (MEP). Does the government also require Structural Engineering to evaluate seismic anchorage requirements of all new mechanical equipment? | Structural calculations are not required. Follow manufacturer's installation recommendations. | 8/11/21 | 8/16/21 | A0004 | |||
| 64 | Part 3 | Chapter-1 | Costs associated with SDG&E work. Please provide budgetary costs. | Intent needs clarification | Utilize the existing electrical feeds/wiring to the boiler/mechanical room. The scope of work is limited to this room with exception of TAB. | 8/11/21 | 8/16/21 | A0004 | ||
| 65 | Part 3 | Chapter-1 | Elevation shows and externally mounted control power transformer. Please confirm this is the desired arrangement. | Intent needs clarification | Please clarify what you mean by control power transformer. | 8/11/21 | 8/16/21 | A0004 | ||
| 66 | Part 2 | Chapter-1 | Can the QC Manager serve as the SSHO | Intent needs clarification | No. | 8/11/21 | 8/16/21 | A0004 | ||
| 67 | Part 1 | Chapter-1 | With the current lead times we are requesting the project duration be extended to 450 days. | Intent needs clarification | Performance period is 240 calendar days. Additional time, if any, will be processed post-award per FAR 52.211-13. | 8/11/21 | 8/16/21 | A0004 | ||
| 68 | Is there an area we can dispose of the water on base, or will it need to be truck off base? | Intent needs clarification | Pool water should remain. | 8/11/21 | 8/16/21 | A0004 | ||||
| 69 | Can The QC Manager, SSHO and Superintendent be one person? | Intent needs clarification | No. Only superintendent can serve as SSHO pre RFP "Part 2 / Section 01 30 00.05 20 Administrative Requirements / 1.1 Supervision." | 8/11/21 | 8/16/21 | A0004 | ||||
| 70 | Once RFI questions are answered we are requesting that the proposal due date be extended by 21 calendar days. | Intent needs clarification | Proposal due date is not being extended. | 8/11/21 | 8/16/21 | A0004 | ||||
| 71 | What manufacturer and model are the existing controls? | Intent needs clarification | Please refer to RFI 23. | 8/11/21 | 8/16/21 | A0004 | ||||
| 72 | Scope of work states that LNS database can be obtained upon request, but then states to provide new programming if there is NO database available. Please confirm if a database is available or if new programming needs to be created. | Intent needs clarification | DDC programming needs to be created by the Contractor. | 8/11/21 | 8/16/21 | A0004 | ||||
| 73 | Scope says to integrate control devices with existing OR newly installed DDC control panels. However, later in the scope it says to provide (2) new DDC controllers. Please confirm scope is to replace existing DDC controllers with new controllers, while reusing the enclosures, conduits, sensors (other than outside air temp), devices, and wiring. | Intent needs clarification | Please refer to RFI 51. | 8/11/21 | 8/16/21 | A0004 | ||||
| 74 | Please confirm EPO shutoff switch must disable 120V power to the boilers per ASME CSD-1. | Intent needs clarification | Please refer to RFI 60. | 8/11/21 | 8/16/21 | A0004 | ||||
| 75 | Scope lists TAB of existing equipment in the building. Is there a DDC system in the rest of the building, and if so, what are the manufacturer/model of these controls? | Intent needs clarification | Please refer to RFI 61. | 8/11/21 | 8/16/21 | A0004 | ||||
| 76 | Is there a set of existing Piping and Instrumentation Diagram’s to reference for this project? This will assist with the process of creating a proposal for the rental boiler. | Intent needs clarification | Please refer to as-builts (listed in RFI 6). | 8/11/21 | 8/16/21 | A0004 | ||||
| 77 | We are requesting that the period of performance be changed from 365 calendar days to 465 calendar days due to Design Phase, Procurement Long Lead times and Unknown impact on lead times due to COVID-19 impact. | Intent needs clarification | Performance period is 240 calendar days. Additional time, if any, will be processed post-award per FAR 52.211-13. | 8/11/21 | 8/16/21 | A0004 | ||||
| 78 | Will a Commissioning Agent be required? | Intent needs clarification | Yes, a commisioning agent is required for new installation. | 8/11/21 | 8/16/21 | A0004 | ||||
| 79 | Will a third party Commissioning Agent be required? | Intent needs clarification | Yes. | 8/11/21 | 8/16/21 | A0004 | ||||
| 80 | Will a third party Fire Protection Engineer be required? | Intent needs clarification | No. | 8/11/21 | 8/16/21 | A0004 | ||||
| 81 | Please indicate a disposal method for existing pool water | Intent needs clarification | Pool water shall not be drained and is not in scope of work. | 8/11/21 | 8/16/21 | A0004 | ||||
| 82 | “RFP parts 2-6” page 43 of 440, line 1 indicates “provide working space around all equipment”. It was noted on the project walk that the boilers current service clearance is obstructed due to the rooms size. Please confirm that allowances to clearances will be made based on existing space dimensions | Intent needs clarification | Please refer RFI 26. | 8/11/21 | 8/16/21 | A0004 | ||||
| 83 | Please indicate the procedure for domestic hot water sterilization | Intent needs clarification | A boil out procedure is recommended for the new boiler. | 8/11/21 | 8/16/21 | A0004 | ||||
| 84 | Please indicate if the pool water piping will require sterilization, if so, please indicate the preferred method | Intent needs clarification | Pool water piping to exchanger is excluded from the scope of work. | 8/11/21 | 8/16/21 | A0004 | ||||
| 85 | Please confirm that temporary domestic hot water AND Pool heating water will be required for the project duration | Intent needs clarification | As per SOW, temporary boiler for HHW and DHW are required for the project duration. | 8/11/21 | 8/16/21 | A0004 | ||||
| 86 | Part 3 | Part 3 – 1.1: Are temporary boilers needed for both domestic and heating hot water? | Intent needs clarification | Please refer to RFI 85. | 8/11/21 | 8/16/21 | A0004 | |||
| 87 | Part 3 | Part 3 – 1.1: What is the gas pressure into the building? Are gas pressure regulators required for each Boiler? | Intent needs clarification | Contractor to determine gas pressure into building. Yes, gas pressure regulator is required for each Boiler. | 8/11/21 | 8/16/21 | A0004 | |||
| 88 | Part 3 | Part 3 – 1.1: What are the material specifications for the Boiler Exhaust Flue? | Intent needs clarification | Please refer to 1) UFGS guidelines Section 23 52 00 page. 44/ NFPA 211,/2.3.1,2.3.2, 2.12.4,2.12.5 Breeching Stacks. 2) wbdg.org Section 23 51 00 Breechinig Chimneys and Stacks. | 8/11/21 | 8/16/21 | A0004 | |||
| 89 | Part 3 | Part 3 – 1.1 – Boilers: The existing HHW Hurst firebox boiler is a non-condensing design. In part 6 CPR pg. 85 sub section 2.b, it says condensing boilers are allowed. Is an alternate manufacturer, firetube condensing boiler with equal or smaller footprint and equal capacity acceptable for the HHW Boilers? | Intent needs clarification | The new boilers shall be non-condensing fire tube type. | 8/11/21 | 8/16/21 | A0004 | |||
| 90 | Part 3 | Part 3 – 1.1 – Boiler: Are copper or stainless-steel fin low mass water-tube type boilers acceptable alternates to replace the (2) HHW Boilers? | Intent needs clarification | No. | 8/11/21 | 8/16/21 | A0004 | |||
| 91 | Part 3 | Part 3 – 1.1 – Boilers: Is an alternate manufacturer with equal or smaller footprint, and equal specification, type, capacity acceptable for the Domestic Hot Water Boiler? | Intent needs clarification | The capacity, type and specifications of the new equipment to be determined by the DOR. | ||||||
| Refer to RFP/ Part 1 /Page 2 / Section A004. | 8/11/21 | 8/16/21 | A0004 | |||||||
| 92 | Part 3 | Part 3 – 1.1 – DHW Storage Tank: Does the DHW storage tank need to be insulated? What thickness insulation is needed if required? | Intent needs clarification | DHW storage tank too be cement lined internally. Wall thickness should be obtained from the manufacturer. | 8/11/21 | 8/16/21 | A0004 | |||
| 93 | Part 3 | Part 3 – 1.1 – Heat Exchanger: Requesting Performance Information/Data on Heat Exchanger? a. Existing Heat Exchangers Performance Data is needed for sizing? |
• Hot Water - Temp Inlet
• Hot Water - Temp Outlet
• Hot Water Flow
• Cold Water - Temp Inlet
• Cold Water - Temp Outlet
• Cold Water flow
b. What plate material is required?
c. Is an alternate manufacturer with equal or smaller footprint, and equal specification, type, capacity acceptable for the heat exchanger?
Intent needs clarification Please refer to RFI 47.
| Pool temperature should be kept at 75 - 80 degrees. | 8/11/21 | 8/16/21 | A0004 | |
| 94 | Part 3 | Part 3 – 1.1 Miscellaneous: |
• Is an alternate manufacturer with equal or smaller footprint, and equal specification, type, capacity acceptable to replace the pumps?
• Is alternate manufacturer with equal or smaller footprint, and equal specification, type, capacity acceptable to replace the VFDs?
| Intent needs clarification | Please refer to RFI 47. | 8/11/21 | 8/16/21 | A0004 | |||||
| 95 | Part 3 | Part 3 – 6.0 – D3020 Heat Generating Systems: Does the HHW distribution piping need to be type K copper or is carbon steel acceptable for the heating hot water piping? | Intent needs clarification | HHW distribution piping shall be type K copper. | 8/11/21 | 8/16/21 | A0004 | ||
| 96 | Part 6 | Part 6 – Figure 20: The nameplate is not clear. What is the capacity volume of the expansion tank? Is an alternate manufacturer with equal or smaller footprint, and equal specification, type, capacity acceptable to replace the expansion tank? | Intent needs clarification | Please refer to RFI 47. | 8/11/21 | 8/16/21 | A0004 | ||
| 97 | Part 6 | Part 6 – CPR Pg. 85-89: The reference pages in the CPR have some typographical errors. Can new pages referenced get replaced in the CPR? | Intent needs clarification | Without knowing what errors are being referenced, we are unable to answer this question. |
| If you have specific questions about specific typographical errors you feel you have identified, please let us know. | 8/11/21 | 8/16/21 | A0004 | ||||||||
| 98 | Part 1 | Chapter-1 | 00 00 00 | Factor 1 and Factor 4 (past experience) are stating that projects must be "at least 50% complete within the last five (5) years prior to solicitiatation….... and completion date no older than three (3) years from the original soliciation issuance date. Are projects that are currently under contract / construction but not 100% complete allowed for consideration as part of Factor 1 and Factor 4 for this IDQQ contract response? | Intent needs clarification | Other/Unsure | Yes, as long as they are more than 50% complete within the last five (5) years prior to the solicitation date. | 8/16/21 | 8/16/21 | A0004 | |
| 99 | Part 1 | Chapter-1 | SF1442 states "Estimated Task Order range is $100,000 to $3,000,000" and Factor 1.a.2 and Factor 1.b.1 states "At least one (1) of the relevant projects submitted must have a total award value of $500,000 or more (at the date of contract award), and the reminder of the relevant projects submitted must have | ||||||||
| a total award value of $200,000 or more (at the date of contract award)" Is the Offerors Past Performance project range 100,000.00 to 3,000,000.00 or 200,000.00 to 3,000,000.00? | Conflicting Information | Contracting | RFP SF1442, and page 4, Section 00 00 00 PROCUREMENT AND CONTRACTING REQUIRMENTS, Item 6.d states the Estimated Task order Range is between $100,000 - $3,000,000. The task order range is not the same thing as the Factor 1 Recent, Relevant Experience of firm requirements for past performance. The Task order Range is referencing the dollar value of the individual task orders that may be awarded after basic contract award. |
| According to Factor 1.a.2 (page 20 of RFP), and Factor 1.b.1 bullet 5 (page 22 of RFP), at least one of your relevant projects submitted must have a total award value of $500,000 or more (at the date of contract award). The remainder of relevant projects submitted must have a value of $200,000 or more (at the date of contract award). | 8/18/21 | 8/18/21 | A0006 | ||||
| 100 | Part 1 | Factor 1 | Contractor was awarded a "Modification of Contract" by NAVFAC SW that complies with RFP Page 22, Factor 1 Basis of Evaluation (b(1)), as a standalaone project. Please confirm the "Effective Date" of the Modifications should be considered the award date. | Intent needs clarification | Please see RFP Page 22, 6(b)(1), Basis of Evaluation, which states, "Are at least 50% complete (in terms of amount paid) within the last five (5) years prior to the original solicitation issuance date, and award date no longer than five (5) years prior to the original solicitation issuance date and a completion date no older than three (3) years from the original solicitation issuance date." |
| The original solicitation issuance date was July 20, 2021. | 8/18/21 | 8/18/21 | A0006 | ||||||
| 101 | Part 1 | BASIS OF AWARD | Cover Letter | The seventh and last item under the itemization of Cover Letter Requirements reads in part; "The Offeror shall include evidence of its agent’s authority for any proposal submitted thereto, unless the Offeror has already furnished that evidence previously to the issuing office." Please advise what "evidence" the president of the offeror would need to provide to the government to meet this requirement? | There are any number of evidences that would suffice. Any documentation/evidence that an offeror would have that shows the person submitting the proposal has the signatory authority and who has negotiating authority to do this on behalf of the company (bind the company), or that the person is an officer of the company. If this is a letter from an officer of the company, it should be on company letterhead. | 8/18/21 | 8/20/21 | A0007 | |
| 102 | Part 1 | Small Business Participation for this solicitation is not understood. It is stated that at least two Awards will be to a SBE, and continues to state additional Awards may be on an Unrestricted Basis. It is not seen where a SBE is given a bid percentage modifier applicable to the submitted price which is common for other government agencies seeking to promote small business enterprises, and since this award is primarily based on low price, what advantage is a SBE given? Additionally, Factor 1 is discussing the need for any subcontractors to be SBE's to use their experience, yet if this a dual solicitation meaning SBE & Unrestricted, does this mean if a large business does not use SBE's, they would not be found as "Acceptable" in the evaluation process even though they are submitting a proposal on an unrestricted basis? Finally, if an Offeror is a Certified SBE, does this mean that their third party Design Engineers must also be a SBE to sign the Offerors Teaming Agreement? Does their partnering subcontractors whose experience is NOT being used have to be a SBE, or can they be large business without disqualifying the Offerors SBE status? | Please see Amendment 0007 regarding bid percentage modifiers. |
As per the RFP Page 1 (SF 1442), a minimum of two contracts will be awarded to Small Business concerns. The other contracts will be awarded to large businesses.
The Government will not consider the experience of proposed subcontractors for large businesses.
Lead Design Firm does not have to be an SBE, but they must sign the teaming agreement or demonstrate what their arrangement is.
| 8/18/21 | 8/20/21 | A0007 | ||||||||||
| 103 | If "Others" - include info under Column E Clarification Request | RFI #83 asked; "Please indicate the procedure for domestic hot water sterilization." G Resp was; "A boil out procedure is recommended for the new boiler." Boil out of boilers is typically done to remove manufacturing / installation contaminants that could damage tubes when placed in service. The question as we read it asked about sterilization of domestic water intended to be consumed by humans, that typically requires chlorination and testing prior to being placed in service. Please advise if this is required, and is so to what extent meaning would we only disinfect the new system, or would we be required to do the entire domestic water system both old and new? | DHW and DCW systems shall be flushed and disinfected. For detailed procedures refer to "UFGS 22 00 00 Plumbing, Generel Purpose / Section 3.9". Follow the recommendation of the manufacturer for disinfection of the hot water storage tank. | 8/18/21 | 8/20/21 | A0007 | ||||||
| 104 | If "Others" - include info under Column E Clarification Request | RFI #92 asked; "Part 3 – 1.1 – DHW Storage Tank: Does the DHW storage tank need to be insulated? What thickness insulation is needed if required?" G Resp was; "DHW storage tank too be cement lined internally. Wall thickness should be obtained from the manufacturer." The question as we read it was asking about exterior insulation which is offered as an option by tank manufacturers. It does not pertain to the interior of the tank or the wall thickness of the tank, and is for improved thermal efficiency only. Please advise if the government requires insulation, and if so, what type and thickness is wanted, and is a metal, vinyl or cloth wrap jacketing needed? | The ASME Code storage tank shall have external R-16 closed cell spray on foam insulation with top coat. | 8/18/21 | 8/20/21 | A0007 | ||||||
| 105 | Part 3 | D20 | D2020 Domestic Water Distribution | Section D2020 calls for an Emergency Eyewash Station in the Mechanical Area; is that the intent of this scope and if so are we to comply with the requirements of UFC 3-420-01 for tempered water, flow and floor drains for illicit substances? | Intent needs clarification | Mechanical Engineering | 8/19/21 | |||||
| 106 | Teaming Agreements; 2. DEFINITIONS, defines the "OFFEROR’S TEAM: as: "Refers to the Offeror (see definition), the Offeror's outside Lead Design Firm, and/or inhouse | |||||||||||
| Lead Designer(s) only; does not include subcontractors or consultants." So per this definition, the Offeror's Team consists solely of it's design firm, and in fact specifically excludes subcontractors or consultants. Factor 1 continues to state that in the absence of Offeror experience, partnering first tier subcontractors and numerous other qualifying entities experience can be used. However, if the offeror has projects that meet the Factor 1 Experience criteria of self performance, being two projects where the actual boiler installation was at least 70% self performed by the Offeror's own staff, and one boiler project in which the offeror was 100% Prime on, but may not have performed the actual boiler installation, is it necessary or advantageous for the offeror to list any TeamingPartnering Agreements other than that of their Design Firm? | Per FACTOR 1: RECENT, RELEVANT EXPERIENCE OF FIRM, (a) Solicitation Submission Requirements, paragraph 5, [i]f a Small Business offeror cannot independently demonstrate its own construction experience, the Small Business offeror may utilize the experience of a first-tier Small Business subcontractor that will perform major or critical aspects of the requirement in order to demonstrate relevant construction experience under this evaluation factor. The Small Business offeror shall include a supporting partnership or teaming agreement for the first-tier Small Business subcontractor for whom the Small Business offeror is utilizing their experience. The supporting partnership or teaming agreement shall demonstrate the meaningful involvement the Small Business subcontractor will have in the performance of this contract. | 8/19/21 | 8/20/21 | A0007 |
Drop Down List
| RFI Topic Relevant to: | RFP Part # | RFI Reason (for QA) - from KTR perspecrive |
| Architectural-related | Part 1 | Outdated Reference |
| Civil Engineering | Part 2 | Conflicting Information |
| Contracting | Part 3 | Attachments are referenced but missing/not provided |
| Electrical Engineering | Part 4 | Intent needs clarification |
| Environmental | Part 5 | Typo |
| Fire Protection | Part 6 | Other; Please specify in the next column |
| Geotechnical Engineering | If "Others" - include info under Column E Clarification Request | |
| Interior Design | ||
| Landscape | ||
| Mechanical Engineering | ||
| Structural Engineering | ||
| Other/Unsure | ||
| SCIF/SAPF | ||
| Crane | ||
| Elevators | ||
| ATFP |
File details come from the government source that posted it. Updated .