Attachment_J-11_N62470-16-R-5012_Pre-Proposal_Conference_Final.pdf

Pre-Proposal Conference N62470-16-R-5012

Base Operations Support (BOS) Services at Naval Support Facility (NSF)

Deveselu, Romania

11 January 2018

INTRODUCTIONS

•Procuring Contract Specialist –

– NAVFAC Atlantic, Sue McKenzie

•Procuring Contracting Officer –

– NAVFAC Atlantic, Erin Quimby

•Administrative Contracting Officer–

– NAVFAC EURAFSWA, Meadow Rivas

Pre-Proposal Conference Scope

This is an informal briefing to review significant information in the solicitation. Any statements provided in this briefing are unofficial.

Pre-award Inquiries (Clarifications/questions) – will not be entertained during this site visit. All questions should be submitted in writing via email to susan.mckenzie@navy.mil. All submitted questions will be answered as a solicitation amendment and posted on www.neco.navy.mil and www.fbo.gov.

All attendees must sign in on the attendance sign-in sheet.

Sign-in sheet will be made publically available via next amendment.

Technical Specifications

•0100000 General Information •0200000 Management and Administration •0402000 Fire and Emergency Services •0403000 Emergency Management •1001000 Materials Management •1002000 Supply Services •1300000 Galley •1402000 Unaccompanied Housing •1501000 Facility Management •1502000 Facility Investment

Technical Specifications(continued)

•1503010 Custodial •1503020 Pest Control •1503030 Integrated Solid Waste Management •1503050 Grounds Maintenance and Landscaping

•1503060 Pavement Clearance •1601000 Utility Management •1602000 Electrical •1604000 Wastewater •1606000 Water

Technical Specifications(continued)

•1700000 Transportation Services •1800000 Environmental

Purpose

Review key aspects of the solicitation:

General Contract Requirements

Proposal Instructions, Conditions, and Notices to Bidders (Section L)

Evaluation Factors for Award to include the Basis for Award (Section M)

Solicitation Advertisement

Solicitation N62470-16-R-5012 & Amendments are available at:

Navy Electronic Commerce Online (NECO) at https://neco.navy.mil/

Federal Business Opportunities at https://www.fbo.gov

Solicitation and Amendments(continued)

Solicitation N62470-16-R-5012 was issued on 27 October 2017.

Four (04) Amendments have been issued to date.

Amendment 0001 was issued 02 November 2017 to respond to pre-award inquiries.

Amendment 0002 was issued 20 November 2017 to extend the proposal due date.

Amendment 0003 was issued 04 December 2017 to provide information on the pre-proposal site visit and extend the proposal due date to 31 January 2018.

Amendment 0004 was issued 21 December 2017 to respond to pre-award inquiries.

Contract Line item Numbers (CLINs)

Solicitation has 16 Contract Line item Numbers (CLINs). One CLIN for recurring work and one CLIN for non-recurring work for the base and each of the seven (7) option years.

Options: The Government has the option to extend the term of contract in accordance with Section I, Contract Clause, NFAS Clause 5252.217-9301, Option to Extend the Term of the Contract-Services (JUN 1994).

Proposal Preparation

Consider the following when submitting your proposal:

Provide all of the information required by the RFP. Read Sections L and M to understand all that is required.

Your first offer should be your best offer.

Your proposal MUST be in English.

Proposals MUST be submitted by the closing date listed in the solicitation.

LATE PROPOSALS WILL NOT BE ACCEPTED.

ELECTRONIC PROPOSALS WILL NOT BE ACCEPTED

Proposal Instructions

Technical and Price proposal shall be in separate volumes.

•Non-Price Factors Proposal: One (1) “Original” and three (3) copies of the non-price proposal (Volume II) in three-ring binders, clearly marked as the technical proposal and tabbed appropriately. Non-price proposals shall be submitted on 8 ½ x 11 paper with a font no smaller than 10 point. In addition to providing hard copies of the non-price proposal, offerors shall provide one (1) electronic copy of the non-price proposal on a non-rewriteable CD.

•Price Proposal: One (1) “Original” and one (1) copy of the price proposal in three-ring binders clearly marked as the Price Proposal (Volume I). In addition to providing hard copies of the price proposal offerors shall provide one (1) electronic copy of the price proposal on a non-rewritable CD in Microsoft Excel format and shall be Microsoft Office Version 2010 compatible.

Evaluation Factors

The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Corporate Experience

Factor 2 – Technical Approach/ Management Approach

Factor 3 – Safety

Factor 4 – Past Performance

Note: Refer to Sections L & M of the Solicitation for additional detailed information required under each factor.

Proposal Evaluation

The best value continuum source selection process used in this acquisition is the tradeoff process. This process allows for a tradeoff between non-price factors and price.

Award will be made to that responsible offeror whose proposal, conforming to the solicitation, is determined to be the best value and allows the Government to accept other than the lowest priced proposal or other than the highest technically rated as stated within the solicitation.

Source Selection

For evaluation purposes:

Factors 1 and 2 when combined are of equal importance to Factor 4, performance confidence assessment (past performance) rating. When the proposal is evaluated as a whole, Factor 1, 2 and the performance confidence assessment (past performance) rating (Factor 4) when combined are approximately equal to price.

Factor 3 will be rated Acceptable or Unacceptable. An offeror rated Unacceptable for Factor 3 will be considered ineligible for award, unless discussions are conducted and the Unacceptable rating is corrected through discussions and proposal revisions.

Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award, unless the deficiency is corrected through discussions and proposal revisions.

Pre-Award Inquiries

Questions regarding the solicitation MUST be submitted in writing using Attachment J-5, Pre‐Award Inquiry Form provided with the solicitation.

All questions shall be submitted via email to susan.mckenzie@navy.mil no later than 15 days prior to the RFP due date.

Responses and changes to the solicitation will be published on NECO/FEDBIZOPS as amendments to the solicitation.

Contact Information

NAVFAC Atlantic AQ:

Sue McKenzie Contract Specialist, ACQ22

757.322.4844 Office

757.322.4166 Fax

susan.mckenzie@navy.mil

NAVFAC Atlantic AQ:

Erin Quimby Contracting Officer, ACQ22

757.322.8658 Office

757.322.4166 Fax

erin.quimby@navy.mil

Naval Facilities Engineering Command, Atlantic

6506 Hampton Blvd | Norfolk, VA | 23508-1278

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