Attachment_J-1001000_Material_Management_Revised_Amendment_0008.pdf

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT TITLE

J-1001000-01 DEFINITIONS AND ACRONYMS

J-1001000-02 REQUIRED CERTIFICATIONS, TRAINING, AND LICENSES

J-1001000-03 REFERENCES, INSTRUCTIONS, AND DIRECTIVES

ATTACHMENT J-1001000-01

DEFINITIONS AND ACRONYMS

DEFINITION/ACRONYM DESCRIPTION

Accident Any unplanned or unexpected event causing material loss or damage or causing personnel injury or death.

Classified Information Information withheld from circulation for reasons of national security. Categories of information that are restricted to only those personnel who possess the required clearance.

Customs and Border Protection/Border Clearance Agent

An individual tasked by regional combatant commanders/Services and trained by Customs and Border Protection to perform specified customs functions at military sites abroad or Naval vessels accredited by Customs and Border Protection Port Directors at Norfolk and San Diego. Customs and Border Clearance Agent personnel must be in the grade of E-4 or above, or Department of Defense civilians GS-5 equivalent or above. CBCA Certification will be granted upon successful completion of a CBCA course of instruction conducted by personnel of US Customs Border Protection/US Department of Agriculture.

Customs and Border Protection/Border Clearance Authority

An officer of the United States or Foreign Country Government that has authority to examine, approve, or disapprove the entry/exit of passengers and cargo to their countries’ respective territories.

Customs and Border Protection/Border Clearance Program

The program prescribed by this regulation.

Customs Clearance Department of Defense action taken to comply with national customs laws including the entry and admissibility of merchandise, its classification and valuation, the payment of duties, taxes, or other charges assessed or collected on merchandise by reason of its importation, and the refund, rebate, or drawback of those duties, taxes, or other charges. Also includes the preparation, and activities relating to the preparation, of documents in any format and the electronic transmission of documents and parts of documents intended to be filed with Customs and Border Protection in furtherance of any other customs business activity, whether or not signed or filed by the preparer.

Defense Personal Property System (DPS)

An internet-based system to manage DoD household goods moves.

DLA Disposition Services A field activity of DLA’s Disposition Services that accepts and processes Government material being turned in for disposal and/or reuse.

Direct Procurement Method

(DPM)

A method of shipment in which the Government manages the shipment throughout.

Packing, containerization, local drayage, and storage services are obtained from commercial firms under contractual arrangements or by the use of Government facilities and personnel.

Defense Reutilization and Marketing Office (DRMO)

A field activity of the Defense Reutilization and Marketing Service that accepts and processes Government material being turned in for disposal.

Defense Transportation System

The Defense Transportation System is that portion of the worldwide transportation infrastructure that supports Department of Defense transportation needs in peace and war. The Defense Transportation System consists of two major elements: military (unique) and commercial resources. These resources include aircraft, assets, services, and systems unique to, contracted for, or controlled by the Department of Defense.

The Defense Transportation System infrastructure, including ports, airlift, sealift, railway, highway, in-transit visibility, information management systems, customs, and traffic management that the Department of Defense maintains and exercises in peacetime, is a vital element of the Department of Defense capability to project power worldwide. It provides for responsive force projection and a seamless transition between peacetime and wartime operations.

Export In the context of this regulation, the process of transporting goods out of the United

States for the purpose of consumption or use by United States Armed Forces overseas.

Hazardous Material (HM) Hazardous Material is defined as any material that is capable of posing an unreasonable risk to health, safety, or the environment if improperly handled, stored, issued, transported, labeled, or disposed because it displays a characteristic as referenced in DoD 4715.05-G and 49 CFR 172 and 173.

Hazardous Waste (HW) Any discarded solid waste (liquid, semi-solid, solid, or gaseous) that meets the definition of a hazardous waste by USEPA, state authorities, or the Navy. Per RCRA, a solid waste is a listed hazardous waste if it is specifically listed, or it is a characteristic hazardous waste if it exhibits the characteristics of ignitability, corrosivity, reactivity, or toxicity.

Household Goods (HHG) Items associated with the home and all personal effects belonging to a customer and dependents on the effective date of the customer's PCS or TDY order that legally may be accepted and transported by an authorized commercial transporter.

Import In the context of this regulation, the process of bringing goods into a country for consumption or use by United States Armed Forces.

Inspection An examination by an authorized party of a person, place, or thing for the purpose of ensuring compliance with existing laws, rules, regulations, instructions, and policy.

In-Transit Visibility (ITV) The ability to track the identity, status, and location of DoD unit and non-unit cargo (excluding bulk petroleum, oils, and lubricants) and passengers, medical patients, and personal property from origin to consignee or destination established by the combatant or theater commanders, military services, or DoD agencies during peace, contingencies, and war.

Master Stock Item Record

(MSIR)

A variable length, randomly stored record containing stock status data for each item carried in stock at the activity. Data elements relevant to identification, control, and storage of the item, e.g., federal stock number (FSN), unit price, unit of issue, storage location, management control code, on-hand quantity, are contained in a basic MSIR which is established for each item carried.

Material An item, other than equipment, that is consumed and is required to produce an end product or incorporated into or attached to an end (prime) item.

Material Handling Equipment (MHE)

Self-propelled and conveyor equipment used in storage and materials handling operations in and around warehouses, shipyards, industrial plants, airfields, magazines, depots, docks, terminals, and on-board ships. Included are warehouse tractors, forklift trucks, rough terrain forklift trucks, platform trucks, pallet trucks, conveyors and conveyor systems, and straddle carrying trucks.

Material Obligation Validation (MOV)

A system used to verify the unfilled quantity of a requisition that is not immediately available for issue to the requisitioned, but is recorded as a commitment against existing or prospective stock dues or direct deliveries from vendors.

Material Turned Into Stores

(MTIS)

Material returned to supply for re-entry into the supply system or for transfer to

DRMO.

SDDC new name is MilitarySurface Deployment an dDistribution Command NAVCOMPT Comptroller of the Navy NAVSUP Naval Supply Systems Command NRFI Not Ready for Issue Non-Temporary Storage (NTS) Long-term storage of household goods in lieu of transportation.

NSN National Stock Number Personal Property Household goods, unaccompanied baggage, privately owned vehicles and mobile homes.

Personally Procured Move

(PPM)

Formerly referred to as Do-It Yourself (DITY), this program gives service members the option of moving their own household goods. Service members may move their personal property themselves using rental equipment, their own vehicle, or by hiring a commercial carrier.

Personal Property Processing Office (PPPO)

An activity designated to provide customers a local point of contact for the purpose of counseling and processing applications and to forward completed applications to the responsible Personal Property Shipping Office, Consolidated Booking Office (CBO) or Consolidated Booking Activity (CBA), Consolidated Personal Property Shipping Office, or Joint Personal Property Shipping Office.

Personal Property Shipping Office (PPSO)

An activity designated to provide traffic management, counseling, and application processing within a designated area of responsibility, which includes acquisition of transportation, storage, and related services.

Privately Owned Vehicle POV Purchase Order A document signed by a contracting officer and addressed to a supplier requesting future delivery of supplies or the future performance of non-personal services, per the terms of the purchase order and in exchange for a promise by the Government to pay the price stated in the purchase order in the event of such delivery or performance.

Ready for Issue (RFI) Material ready for issue with no restrictions.

Salvage Property which, because of its worn, damaged, deteriorated, or specialized nature, has no reasonable prospect of sale or use as serviceable property without major repairs or alterations, but which has some value in excess of its scrap value.

SDR Supply Discrepancy Report Shelf-Life Item Item possessing deteriorative or unstable characteristics to the degree that a maximum storage time period must be assigned to assure that once issued it will perform satisfactorily.

SOPs Standard Operating Procedures Storage-In Transit (SIT) Storage in connection with a linehaul movement of personal property that is acquired either by Personal Property Bill of Lading or contract. Such storage is cumulative and may accrue at origin, in transit, at destination, or any combination thereof.

Supply Materials, repair parts, equipment, and equipage.

Storage Management Office (SMO)

An office designated by Commander, Headquarters Military Surface Deployment and Distribution Command (SDDC) to perform contract administration for the Department of Defense Personal Property Sh8ipment and Storage Program within an assigned geographic area.

TCMD Transportation Control and Movement Document TDR Transportation Discrepancy Report TO Transportation Officer

T-1 Carnet The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations.

The lowest price will be used.

Unaccompanied Baggage

(UB)

The part of a customer’s prescribed weight allowance of household goods (HHG) that:

a. Is not carried free on a ticket used for personal travel.

b. Ordinarily is transported separately from the major bulk of HHG.

c. Usually is transported by an expedited mode because it is needed immediately or soon after arrival at destination for interim housekeeping pending arrival of the major portion of HHG.

Uniform Material Movement and Issue

A system utilizing priority standards to determine the relative importance of material requisitioned through the supply system. DoD Instruction 4500.32, Military Standard

Priority System (UMMIPS) Transportation and Movement Procedures, is the primary reference for the UMMIPS procedures.

Weight Handling Equipment (WHE)

Includes mobile or transportable truck, crawler, and railway mounted locomotive cranes normally used for lifting, moving, and placing heavy material or equipment.

ATTACHMENT J-1001000-02

REQUIRED CERTIFICATIONS, TRAINING, AND LICENSES

CERTIFICATION DESCRIPTION REQUIREMENTS APPLICABLE

REFERENCE

Hazardous Materials Handling Certification for

DOT 49 CFR

Transportation Regulations

Training for employees who select or pack hazardous materials packages, label containers, fill out shipping papers, load or unload vehicles, move hazardous materials, or operate transportation vehicles. Emphasis should also include proper identification of containers with hazardous materials, preparation of labels, shipping papers, placards, and shipping names.

Training must be completed within 90 days of employee or change in position.

Refresher training or recertification training required a minimum of once every two years.

Department of Transportation Docket HM-

126F (49 CFR 172.700)

49 CFR dockets HM-181

(E) (G), HM-126, HM-

215B and HM207D.

AIR FORCE

INTERSERVICE

MANUAL 24-204(I)

International Carriage of Dangerous Goods by Road and Rail in Europe (ADR) Certification

Training for employees who select or pack hazardous materials packages, label containers, fill out shipping papers, load or unload vehicles, move hazardous materials, or operate transportation vehicles. Emphasis should also include proper identification of containers with hazardous materials, preparation of labels, shipping papers, placards, and shipping names.

Training must be completed within 90 days of employee or change in position.

Refresher training or recertification training required a minimum of once every two years.

European Agreement concerning the International Carriage of Dangerous Goods by Road

(ADR)

TRAINING REQUIRED DESCRIPTION MINIMUM

REQUIREMENTS

APPLICABLE

REFERENCE

Powered Industrial Truck (PIT) Operator Training

Formal classroom and practical training, including specific topics, Required to drive and safely operate forklifts up to 15,000 pounds. Classroom and Hands-On training, covering safety, rules, technique, load handling, inspection, proper operation, etc.

Required of all MHE operators. Classroom and practical training, including specified topics, as identified in OSHA, Regulation 49 CFR

1910.178 (l) (3). Training specific to the type of MHE used and the environments in which used. Evaluation and physical required every 2 years.

DOD 4145.19-R

OSHA Reg 1910.178

29 CFR 1910.178

Personal Protective Equipment (PPE)

Training to provide proper use, adjustment, wear, storage, care, maintenance of PPE, when it is required, limitations of PPE.

Initial training and annual refresher training thereafter

OPNAVINST 5100.23

Overseas HW Generator Course provides information for Overseas Ashore Navy military and civilian personnel who generate hazardous waste;

the information gives sufficient knowledge to conduct their duties safely and in accordance with the following: Overseas Environmental Baseline Guidance Document (OEBGD), Final Governing Standards, Status of Forces Agreements, Treaties (between the United States and Host Nation) Applicable Host Nation hazardous waste laws and regulation, Relevant Navy policies.

Initial training and annual refresher.

Course is available in English, Spanish and Italian https://www.netc.navy.mil/cen ters/csfe/cecos/Default.aspx

OPNAVINST 5090.1 series and OPNAVINST 5100.23 series

Hazardous Substance Incident Response Management (HSIRM)

Course provides personnel with the knowledge and skills necessary to respond safely and effectively to releases of, or substantial threats of releases of, hazardous substances, in compliance with applicable federal, state, and USN environmental regulations and instructions. This course fulfills the training requirements established by regulations delineated in 29 CFR 1910.120(q) Emergency response to hazardous substance releases, and 29CFR 1910.120(p)(7)(i) Operations conducted at a TSD facility. This also fulfills the training requirements in

OPNAVINST 9050.1

(series) and OPNAVINST

5100.23 (series)

Initial course is 3 days and an annual refresher of 8hrs is required.

http://www.public.navy.mil/na vsafecen/navsafenvtracen/Page s/default.aspx

OPNAVINST 5090.1 series and OPNAVINST 5100.23 series

Hazardous Communication Classroom training on various chemicals used in workplace, how to use, warnings, health risks involved, clean-up, use of secondary containers, container labeling, Material Safety Data Sheets.

Annual training requirement. Also required for new personnel for awareness of hazardous chemicals used on the job, health risks, where to find MSDS, container labeling, handling.

* Region Environmental Department- Hazardous Management Plan

* 29 CFR 1910

Customer Service Required for Contractor employees who work in positions with direct customer interaction.

Employees shall have completed customer service training equivalent to the Navy’s Customer Service Correspondence Course within 30 days of assignment and attend refresher training annually thereafter.

Personal Property Counselors

Contractor employees performing duties as personal property counselors.

None at this time.

FAS Training The Contractor shall arrange with the Naval Petroleum Office, Code RMB, to have new dispatch personnel trained and certified in FAS prior to the contract start date.

Initial FAS training of dispatch personnel and new Contractor personnel will be provided by the Government. Once initial (Government) training of Contractor personnel has been provided, the Contractor shall be responsible for the continual training of dispatch personnel within the contract organization.

Additional DESC funded training of Contractor personnel may be made available on submission of justification to NOLSC Petroleum N422C.

LICENSE DESCRIPTION REQUIREMENTS APPLICABLE

REFERENCE

Motor Vehicle Operator License

All motor vehicle operating either Government or Contractor vehicles shall have a valid Driver’s License.

Applicable State Department of Motor Vehicle requirements.

Commercial Driver’s License (CDL)

All vehicle operators operating vehicles larger than pick-up trucks shall have and maintain a license appropriate to the class and size of vehicle operated.

Type of vehicle being driven must be authorized on CDL. HAZMAT endorsement on CDL required for operators transporting hazardous materials.

NAVSEA OP-2239

ATTACHMENT J-1001000-03

REFERENCES, INSTRUCTIONS, AND DIRECTIVES

Reference Title

JTR, Joint Travel Regulations DOD 4500.9-R Defense Transportation Regulation (DTR) Parts I - VII NAVSUP P-490 Transportation of Personal Property TOPS User Manual Transportation Operational Personal Property Standard System PPCIG Vol 1 and 2 Personal Property Consignment Information Guide 49 CFR Part 172 Hazardous Materials Table, Special Provisions, Hazardous Materials Communications, Emergency Response Information, and Training Requirements

API Manual of Petroleum Measurement Standards (MPMS) MIL-STD-3004 Quality Surveillance Handbook for Fuel, Lubricants, and Related Products NAVSUP Publication 558 Fuel Management Ashore TOPS QA User Manual Total Quality Assurance Program Manual OPNAVINST 5090.1 Navy Environmental And Natural Resources Program Manual OPNAVINST 5100.23 Navy Occupational Safety and Health Program Manual DOD 4145.19-R Storage and Materials Handling DOD 4140.27-M Shelf-Life Management Manual NAVSUP P-529 Warehouse Modernization and Planning Guide NAVSUP P-723 Navy Inventory Integrity Procedures 29 CFR 1910 Occupational Safety and Health Standards NAVSUP P-722 Consolidated Hazardous Material Reutilization and Inventory Management Program

(CHRIMP) Manual NAVSUP P-573 Storage and Handling of Hazardous Materials OPNAVINST 4614.1 Uniform Material Movement and Issue Priority System (UMMIPS) Standard NAVSUPINST 4600.70 Military Traffic Management Regulation

DOD 4140.25-M DoD Management of Bulk Petroleum Products, Natural Gas, and Coal UFC 3-460-03 Operation and Maintenance: Maintenance of Petroleum Systems NAVFAC MO-230 Maintenance and Operation of Petroleum Facilities DODI 4525.08 DoD Official Mail Management DOD 4525.08-M Official Mail Procedures Manual OPNAVINST 5218 Navy Official Mail Management Instruction DOD 4525.6M DoD Postal Manual OPNAVINST 5112.6E Navy Postal Instruction

NAVSUP P-700

NAVSUP P-437 Operating Procedure Manual for Military Standard Requisition and Issue Procedures DOD 4140.65-M Issue, Use, and Disposal of Wood Packaging Material

USEUCOM MANUAL ECM

4504.01

Transportation Management within the USEUCOM Area of Responsibility

USEUCOM INST ECI

4002.01

Customs Border Clearance Agency Programs

AFMAN 24-204 Preparing Hazardous Materials for Military Air Shipments (NAVSUP PUB 505) OPNAVINST 4600.24 Management of Navy Transportation NAVSUPINST 4600.86 Transportation of Material NAVSUPINST 4630.22E Airlift of Navy-Funded / Sponsored Material

MIL-STD 3071

DOD 4140.01-M DoD Supply Chain Materiel Management Procedures, Volume 1 thru 12 DOD 5100.76-M Physical Security Of Sensitive Conventional Arms, Ammunition, And Explosives (AA&E)

OPNAVINST 5530.14

DoD 4140.1-R DoD Supply Chain Materiel Management Regulation DoD 4160.21-M Defense Disposal Manual DoD 4500.9-R, Part II Defense Transportation Regulation, Cargo Movement NAVSUP P-485 Volume III Ashore Supply NAVSUP P-505 Preparing Hazardous Materials for Military Air Shipments NAVSUPINST 4030.28 Packaging of Materiel NAVSUPINST 4030.55 Packaging of Hazardous Material NAVSUPINST 4440.115 Physical Inventory Program OPNAVINST 5530.14 Navy Physical Security SECNAVINST 5510.36 Department of the Navy (DON) Information Security Program (ISP) Regulation

DoT 49 CFR Transportation Regulations NAVSEA OP-5 Ammunition and Explosives Safety Ashore

NAVSEA OP-2239

Motor Vehicle Driver's Handbook Ammunition, Explosives and Related Hazardous Materials