N5523625R3000_Amendment_0001.pdf

N5523625R3000PR

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See CONTINUATION PAGES.

1. CONTRACT ID CODE PAGE OF PAGES

1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Dec-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N5523625R3000

X 9B. DATED (SEE ITEM 11)

22-Nov-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Dec-2024

CODE

SOUTHWEST REGIONAL MAINTENANCE CENTER

CODE 410 A - SERVICES

3755 BRINSER STREET

BLDG 77 RM 108H

SAN DIEGO CA 92136-5205

N55236 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N5523625R3000

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

CONTINUATION PAGE (AMEND 0001)

Amendment 0001 is issued to make the following changes:

1. Attachment S-4 title has been amended to Past Performance Questionnaire.

2. Page size for Staffing plan in Section L, 3.1.1 has been changed to 11x17.

3. Block 9 in SF33 has been filled out.

4. The following clauses have been removed:

C-211-H004 Heavy Weather Plan C-211-H005 Plant Protection C-211-H010 Tug and Pilot Services C-211-H020 Protection of the Vessel

Request for Specification Clarifications

Question 1. Solicitation - Attachment J-6 GFP is blank and does not have any content. Request the Government provide the correct Attachment J-6 GFP document.

Response 1. J-6 GFP Attachment has been provided as part of the Amendment 0001.

Question 2. Solicitation -On Page 138 of 148 of the RFP, it states, “Offeror shall provide three (3) past performance references, not to exceed three (3) pages per reference, if available, using the format provided in Attachment S-4 – Past Performance Reference, which shall reflect recent experience performed within the past five (5) years of the Solicitation release date and that demonstrate experience relevant to the Solicitation’s Statement of Work.”

Attachment S-4 appears to be a Past Performance Questionnaire vice a format for a Past Performance Reference. Would the Government please provide the correct S-4 Past Performance Reference form?

Response 2. Attachment S-4 title has been changed to Past Performance Questionnaire in Amendment 0001.

Question 3. Solicitation - Per the RFP on pages 135 and 37, Sub-Factor C, Personnel Approach, it requires a Staffing Plan (with no page limit). The RFP staffing plan requires a very large horizontal size (19 columns) in Excel format (Attachment S-3). Due to the complexity of embedding it into the Technical volume (page 134 of the RFP specifies 8.5 x 11 inch paper with Times New Roman no smaller than 9-point font size formatted for printing in landscape orientation such that all row and column headings appear on each printed page), would the government allow offerors to submit the staffing plan as a separate document?

Response 3. Yes, offerors are allowed to submit the staffing plan using larger size (11x17) so that all the requested information will fit in one page.

Question 4. Solicitation - The SF 33 (Page 1 of the RFP) does not have Block 9 filled out. Would the Government please confirm the proposal is due on December 23, 2024 at 10:00 PST as stated on Page 133 of 148 of the RFP?

Response 4. Block 9 has been updated to reflect December 23, 2024 at 10:00 PST in Amendment 0001.

Question 5. Solicitation - The attachment J-4 for Key Personnel is identical to the S-3 overall staffing plan. Did the government intend that the J-4 for Key Personnel be a different format from the S-3 Staffing Plan?

Response 5. Offerors shall use Attachment S-3 Staffing Plan as part of the proposal submission. Key personnel can be indicated in this attachment. Attachment S-3 will be Attachment J-4 as part of the awarded contract.

Question 6. Considering the solicitation’s Attachment J_8_Level_of_Effort does not prescribe management requirements, will the Government confirm each Offeror shall submit their recommended management organization LOE in their Staffing Plan and Cost Volume Pricing submissions to ensure the highest quality deliverables, communication, cost management, risk management, and subcontractor management corresponding to the requirements specified in this RFP?

Response 6. Yes, you may submit management organization in LOE in their Staffing Plan and Cost Volume Pricing.

Question 7. There are several clauses in the RFP that seem more appropriate for Master Ship Repair (MSR) contracts rather than a contract providing support services for Southwest Regional Maintenance Center (C900) Production Department. The specific RFP clauses include (respective page is shown below)

C-211-H004 HEAVY WEATHER PLAN (NAVSEA) (APR 2024) – page 82 C-211-H005 PLANT PROTECTION (NAVSEA) (APR 2024) – page 82 C-211-H010 TUG AND PILOT SERVICES (NAVSEA) (OCT 2018) – page 83 C-211-H020 PROTECTION OF THE VESSEL (NAVSEA) (MAR 2019) – page 84

Would the government please review these clauses and provide direction as to whether these clauses are applicable to this solicitation?

Response 7. Clauses are not applicable and have been removed.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time 23-Dec-2024 10:00 AM has been added.

The depository location Submit via Email has been added.

The number of offeror copies required 1 has been added.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been deleted:

C-211-H004 HEAVY WEATHER PLAN (NAVSEA) (APR 2024) APR 2024

C-211-H005 PLANT PROTECTION (NAVSEA) (APR 2024) APR 2024

C-211-H010 TUG AND PILOT SERVICES (NAVSEA) (OCT 2018) OCT 2018

C-211-H020 PROTECTION OF THE VESSEL (NAVSEA) (MAR 2019) MAR 2019

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

1. INSTRUCTIONS TO OFFERORS

1.1. Offerors shall comply with the detailed instructions for the format and content of the proposal. Proposals shall be clear and unambiguous. Proposals that do not comply with the detailed instructions for the format and content of the proposal may render the Offeror ineligible for award. The Government reserves the right to reject any proposal that does not comply with these proposal submission instructions.

1.2. The North American Industry Classification (NAICS) code applicable to this Solicitation is 336611. This Solicitation will be 100% total small business set aside. Immediately after the Solicitation closing date and time the Government will verify each Offeror’s size status in SAM.gov to ensure that Offerors are certified as a small business. Any Offeror that is not certified appropriately will be ineligible for award and, therefore, will not be evaluated.

1.3. Offerors are hereby notified that from time to time the Government may post additional information to

SAM.gov relating to this Solicitation (i.e. response(s) to questions, Amendments, etc.). It is the Offeror’s responsibility to check SAM.gov regularly for any such information.

1.4. The Government Point of Contacts (Government POCs) for this Solicitation are:

1.4.1. Kathy Choi, Contract Specialist, kathy.e.choi.civ@us.navy.mil

1.4.2. Dayen Lagunas, Contract Specialist, dayen.lagunas.civ@us.navy.mil

1.4.3. John Rocks, Contracting Officer, john.v.rocks.civ@us.navy.mil

1.5. Requests for Clarification

1.5.1. Offerors may submit questions, concerns, or requests for clarification by emailing the Request for Specification Clarification Form (Section J, Attachment S-1) to the Government POCs. Offerors may submit more than one (1) question, concern, or request for clarification per form, if desired. If the Offeror submits one (1) Specification Clarification Form with multiple questions, concerns, or requests for clarification, the Offeror shall ensure that the questions, concerns, or requests for clarification are clear and complete when read individually. For each question, concern, or request for clarification the Offeror will reference the Solicitation page and paragraph number. No questions, concern, or requests for clarification will be taken by phone.

1.5.2. To ensure the Government is able to adequately address and respond to questions, concerns, or requests for clarification, all questions, concerns, or request for clarification shall be submitted by 10:00 AM (local San Diego time) within ten (10) business days from the date of Solicitation release.

The Government reserves the right to not respond to any question, concern, or request for clarification received after this date and time. Furthermore, Offerors should note that the proposal due date will not be extended solely on the basis of questions, concerns, or requests for clarifications received after this date and time.

2. INSTRUCTIONS FOR THE SUBMISSION OF OFFERS

2.1. Proposal Due Date:

2.1.1. All copies of proposals shall be received by the Government via email to POCs listed in 1.4, no later than 23 December 2024 at 10:00 AM (PST).

2.1.2. Offerors are responsible for submitting proposals and any proposal modifications by the time specified in the Solicitation. Any proposal or proposal modification not received by the exact time specified for receipt is “late” and will not be considered. Partial proposal or attachments submitted late will not be considered. Offerors are advised to consult FAR 15.208 regarding timely receipt of proposals.

2.1.3. Offerors must provide a proposal valid for at least 270 days from the proposal due date.

2.1.4. Proposals may be withdrawn by written notice to the Government POCs provided such notice is received prior to contract award.

2.2. Electronic Submission of Proposals:

2.2.1. Only electronic submittal of proposals via email to POCs listed in section 1.4 will be accepted.

2.2.2. Late proposal submissions past the due date will not be accepted.

2.2.3. Proposals must be submitted as one .zip file, formatted so that Volume I Contract Documentation, Volume II Non-Cost and Volume III Cost Proposal is submitted in a single file folder clearly marked.

2.2.4. All files uploaded must be scanned to ensure that there are no computer viruses within the file. The files shall be in a format that is compatible with and capable of being opened in the most current Microsoft Office Suite or Adobe Acrobat. The proposal shall have separate files. All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious and traceable. No fields or documents shall be password protected. If files are compressed, the necessary decompression program must be included.

3. PROPOSAL FORMAT

3.1. In order to maximize efficiency and minimize the time for proposal evaluation, all Offerors shall submit their proposals in accordance with the format and content specified in this Solicitation. The format and content requirements apply equally to subcontractors. Proposals that do not meet the format and content requirements may be deemed unresponsive and may not be eligible for award. The electronic proposal shall be prepared so that, if printed, the proposal meets the following format requirements:

3.1.1. 11x17 inch paper

3.1.2. Single-spaced typed lines

3.1.3. 1 inch margins

3.1.4. Font text shall be 12-point Times New Roman, except for:

3.1.4.1. Graphs, graphics, tables, or charts used to supplement the proposal text shall use Times New Roman that is no smaller than 9-point font size.

3.1.4.2. Microsoft Office Excel spreadsheets shall use Times New Roman that is no smaller than 9-point font size. These Excel spreadsheets shall be formatted for printing in landscape orientation such that all row and column headings appear on each printed page. All spreadsheets shall include calculations in the cells showing all formulas. Do not enter hard data where formulas were used to calculate the entered value.

3.1.5. No hyperlinks

3.1.6. Proposals shall be in English and in U.S. dollars.

3.1.7. Proposals shall be Microsoft Office (Word, Excel, PowerPoint) 2010 and newer versions or Adobe Acrobat (PDF) compatible. PDF files shall be searchable when reviewed electronically.

3.2. Offerors shall provide a table of contents for each proposal volume. The table of contents will not count towards any page limitations.

3.3. Offer shall include a glossary of abbreviations and acronyms for each proposal volume that provides corresponding definitions. Glossaries will not count against page limitations.

3.4. Offeror shall use a standard page numbering system to facilitate proposal references. All pages shall be numbered consecutively for each section within a volume. Charts, graphs, and other inserted materials shall be included in the page numbering system.

3.5. Page Limits:

Volume Proposal Content Page Limitation Volume I – Contract Documentation Cover Letter 3 pages Standard Form 33 No page limit Solicitation Fill-Ins No page limit Representations and Certifications (Section K) No page limit Accounting System Adequacy Documentation No page limit Security Requirements (DD 254) No page limit Volume II – Non-Cost Proposal Technical Approach Narrative 10 pages Management Approach Narrative 10 pages Staffing Plan No page limit Key Personnel Resumes No page limit Past Performance Reference 3 pages per reference CPARS evaluation No page limit Volume III – Cost Proposal Cost Proposal Spreadsheet No page limit Section B Pricing No page limit Cost Proposal Narrative No page limit

4. PROPOSAL CONTENT

4.1. Volume I: Contract Documentation

4.1.1. Cover Letter: Offerors and all subcontractors shall provide a cover letter with the following information:

4.1.1.1. Solicitation number;

4.1.1.2. The name, CAGE code, DUNS number, address, e-mail address, and telephone number;

4.1.1.3. A statement confirming agreement with all terms, conditions, and provisions included in the

Solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposition each item;

4.1.1.4. A statement that the proposal is valid through 270 days from the date specified for receipt of proposals;

4.1.1.5. Name(s), title(s), telephone number(s), and email address(s) of person(s) authorized to negotiate on the Offeror’s behalf with the Government in connection with the Solicitation;

4.1.1.6. Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) office point of contact, including branch location, contact name, telephone number, and email address;

4.1.1.7. Name(s), title(s) and signature(s) of person(s) authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority.

4.1.1.8. Identify all enclosures being transmitted as part of the Offeror’s proposal;

4.1.1.9. If an Offeror believes no organizational conflict(s) of interest exists, an affirmative statement that no such conflict exists shall be included in the cover letter.

4.1.2. Standard Form (SF) 33 with all amendments acknowledged: Offerors shall provide only page one (1) of SF 33 in this Solicitation, with blocks 12 through 18 completed by the Offeror. The representative who signs the form shall be an individual listed as an authorized agent to sign as stated in the Cover Letter.

4.1.3. Solicitation Fill-in Clauses: Offeror shall complete and provide all fill-in clauses in the Solicitation.

4.1.4. Representation and Certifications (Section K): Offerors shall complete and provide all Representations, Certifications, and Other Statements included in Section K of the Solicitation.

4.1.5. Accounting System Adequacy Documentation:

4.1.5.1. Unless an Offeror has never been audited by DCAA, Offerors shall include a copy of the most current report that includes the cognizant DCAA office’s review of the contractor’s/subcontractor’s accounting system.

4.1.5.2. If an Offeror’s accounting system has not been recommended as adequate by DCMA or DCAA, the Offeror shall complete Attachment S-2 – Pre-Award Accounting System Adequacy Checklist.

4.1.6. Security Requirements (DD 254): Security requirements associated with this effort are identified in

Attachment J-1 DD 254. Offeror shall demonstrate the ability to meet the facility clearance and safeguarding capability requirements identified in the attached DD254. Describe the plan to implement the required security clearances and physical access requirements during the transition period so that service is not interrupted. If the Offeror does not currently possess the required facility clearance, the Offeror shall demonstrate the steps it will take to be granted the facility clearance in accordance with DoDM 5220.32 (or latest guidance), including a detailed schedule for attaining the required facility clearance.

4.1.7. Any Joint Venture/teaming agreements (if applicable).

4.2. Volume II: Non-Cost Proposal

4.2.1. Factor 2: Technical Capacity

4.2.1.1. Sub-Factor A – Technical Approach

4.2.1.1.1. Offerors shall provide a narrative, not to exceed 10 pages, describing its specific understanding, capability, experience, and technical approach with respect to the following Statement of Work (SOW) key areas:

4.2.1.1.1.1. SOW Paragraph 3.3.1.3 Corrosion Control Product Family Support Requirements

4.2.1.1.1.2. SOW Paragraph 3.4.4.3 Shipboard Habitability Equipment Shop Support

4.2.1.1.1.3. SOW Paragraph 3.5.2.3 and 3.5.2.8 Inside Machine Shop Support

4.2.1.1.1.4. SOW Paragraph 3.5.4.2 Elevator/Conveyor Support Unit (ESU/CSU) Support

4.2.1.1.1.5. SOW Paragraph 3.4.1.2 Guidance on U.S. Navy shipboard main propulsion and electric power generation

4.2.1.1.1.6. SOW Paragraph 3.11.2.5 and 3.11.2.6 Dry Dock Support

4.2.1.1.1.7. SOW Paragraph 3.12.2.4 Off-Site Hoist Shop

4.2.1.1.2. Offeror should organize its technical approach by grouping together capability, understanding, experience, and approach by specific SOW requirements. Offeror shall clearly demonstrate its ability to meet the requirements. Offeror shall provide explanatory details assuming that the Government has no prior knowledge of its facilities, capabilities, or experience. Offerors shall identify technical uncertainties and assumptions within the requirements and provide specific courses of action for their resolution. Offerors are encouraged to address any innovative approaches to meeting the requirements. Offeror shall not simply rephrase or restate the Government’s requirements in the proposal. Proposals that merely reiterate the Government’s own requirements shall be deemed unacceptable and thus ineligible for award. Offerors are cautioned that failure to provide the necessary information may result in its adjectival ratings being downgraded accordingly.

4.2.1.2. Sub-Factor B – Management Approach. Offeror shall provide a narrative, not to exceed 10 pages, demonstrating its management approach as follows:

4.2.1.2.1. Describe overall management approach including details about processes, tools, and other unique characteristics that demonstrate the ability to successfully manage this effort.

4.2.1.2.2. Provide an organizational chart and describe the management structure addressing the roles and responsibilities of key personnel and the reporting lines of authority.

4.2.1.2.3. Describe the approach to communication with Government and other stakeholders including details on status reports, meetings, and other forms of communication.

4.2.1.2.4. Describe the quality control process, including a discussion on how performance and deliverables will meet the quality standards set forth in Attachment J-3 – QASP.

4.2.1.2.5. Describe the approach for monitoring and controlling costs during performance.

4.2.1.2.6. Describe the approach for risk management including identification of risks and mitigation strategy.

4.2.1.2.7. Describe the subcontractor team being proposed under this contract, the specific requirements anticipated to be subcontracted, the rationale for why these subcontractors were selected to perform this work, and the overall approach to subcontractor management.

4.2.1.2.8. Provide a detailed plan of action addressing all actions required to be taken to fully assume responsibilities under this contract within the transition period set forth in the SOW. The transition plan shall identify measurable milestones for when actions will be completed. This plan shall address hiring, onboarding, and training of new personnel.

4.2.1.2.9. Provide the location of the off-site facility in accordance with the SOW.

4.2.1.3. Sub-Factor C – Personnel Approach

4.2.1.3.1. Staffing Plan

4.2.1.3.1.1. Offerors shall provide a staffing plan using the format provided in Attachment S-3

– Staffing Plan. Offerors shall complete all of the information requested within the provided template. Offerors shall include all proposed personnel, including those of its subcontractors, necessary to perform all aspects of the SOW/PWS. Offerors shall propose staffing in accordance with the labor hours identified in Section B.

Offeror shall propose staffing in accordance with the labor categories and hours set forth in Attachment J-8 – Level of Effort.

4.2.1.3.1.2. Offeror shall preface the names of contingent hires with “Contingent -”; for example, “Contingent – Jane Doe.” Offeror shall preface the names of key personnel with “Key –“; for example, “Key – Jane Doe.” Offeror shall use “TBD” for non-key positions that do not have identified personnel.

4.2.1.3.1.3. Offeror shall propose a staffing plan in the technical volume that fully aligns with the staffing included in the cost proposal. Discrepancies between the proposed staffing identified in the technical and cost proposal may result in an identification of risk, a lowering of the adjectival rating in the technical proposal, and/or an upward adjustment to the proposed cost.

4.2.1.3.2. Key Personnel

4.2.1.3.2.1. Offerors shall designate key personnel in the Staffing Plan to support the SOW as determined in the Offeror’s business judgment.

4.2.1.3.2.2. Offerors shall provide one (1) resume for each individual proposed as a key personnel. All key personnel positions shall identify a current employee or contingent hire to fulfil the role. Each resume shall demonstrate the key personnel’s qualifications to complete the tasking for which person has been proposed to perform.

4.2.1.3.2.3. Offerors shall submit a current “letter of intent” (with salary information redacted) with all resumes supplied for contingent key personnel hires. The letter of intent does not count against page limitations and must be signed by the contingent hire employee and the Offeror.

4.2.1.3.2.4. Key personnel resumes shall include the following information:

4.2.1.3.2.4.1. Name

4.2.1.3.2.4.2. Key personnel position

4.2.1.3.2.4.3. Security clearance level

4.2.1.3.2.4.4. Citizenship

4.2.1.3.2.4.5. Summary indicating how personnel qualifications are met (e.g., years of relevant experience)

4.2.1.3.2.4.6. Chronology of education, training, and degrees/certifications held

4.2.1.3.2.4.7. Chronology of work experience with emphasis on SOW related experience

4.2.1.3.2.5. Key personnel are deemed essential to the performance of this effort and cannot be replaced without prior Government approval in accordance with C-237-H002 SUBSTITUTION OF KEY PERSONNEL (OCT 2018). The qualifications listed in each individual proposed key personnel resume, not the specific individual, are the materially relevant aspects of the proposed key personnel partially forming the basis of award. Therefore, even if a proposed key personnel becomes unavailable to the Offeror between proposal submission and award, the Government will evaluate and make its award decision based on the qualifications listed on the proposed resume(s). When the Government awards a contract under those circumstances, the Government will require the awardee to use the qualifications listed on the relevant proposed key personnel resume as the basis for replacing the individual under C-237-H002 SUBSTITUTION OF KEY PERSONNEL (OCT 2018) during contract performance. The Offeror shall make no substitution of key personnel without prior notification to and concurrence of the Contracting Officer.

4.2.2. Factor 3: Past Performance

4.2.2.1. Past Performance Questionnaire. Offerors shall provide three (3) past performance references, not to exceed three (3) pages per reference, if available, using the format provided in Attachment S-4 – Past Performance Questionnaire, which shall reflect recent experience performed within the past five (5) years of the Solicitation release date and that demonstrate experience relevant to the Solicitation’s Statement of Work. In addition to these three (3) past performance references, Offerors shall submit one (1) additional past performance reference for each subcontractor proposed to perform more than 10% of the total labor hours, if available.

4.2.2.2. Contract Performance Assessment Reporting System Assessments. Offerors shall submit the most recent performance assessment from the Contract Performance Assessment Reporting System (CPARS) for each past performance reference.

4.3. Volume III: Cost Proposal

4.3.1. Cost Proposal Worksheet

4.3.1.1. Offerors and their subcontractors shall each separately submit a cost proposal spreadsheet using the format set forth in Attachment S-5 – Cost Proposal Spreadsheet. The Cost Proposal Spreadsheet shall provide a detailed breakout of every single cost element proposed across each base and option year as applicable. The cost proposal spreadsheet shall include calculations in the cells showing all formulas used to calculate the values. Offerors shall not enter hard data where formulas were used to calculate the entered value.

4.3.1.2. The Offeror’s Cost Proposal Spreadsheet may contain sanitized subcontractor costs. If subcontractor costs are sanitized, the subcontractor’s unsanitzed cost proposal shall be submitted separately in accordance with the Solicitation’s instructions in order to protect their proprietary information. Subcontractor cost proposals shall be received by the time and date specified for receipt of proposals specified in the Solicitation.

4.3.2. Section B: Offerors shall submit Section B pricing for each priced CLIN/SCLIN. The Section B pricing will take precedence should there be any discrepancies with any other pricing information submitted.

4.3.3. Cost Proposal Narrative

4.3.3.1. Offeror shall provide a cost proposal narrative that fully substantiates the reasonableness and realism of the proposed costs. The cost proposal narrative shall fully align with and support the proposed Section B pricing. The cost proposal narrative shall fully corroborate every cost element that is proposed. Providing insufficient information to substantiate the reasonableness and realism of the proposed costs may result in the identification of a risk, an upward cost adjustment, and/or in the offer no longer being considered eligible for award.

4.3.3.2. Offeror shall propose realistic costs within its proposal. Offeror bears the sole responsibility to demonstrate that its proposed costs are realistic within its proposal. Offeror is advised that proposing unrealistically lower costs without substantial justification will be an indication that the Offeror does not have a clear understanding of the requirements or does not have the requisite capability to support the effort. Any inconsistency between promised performance in the technical proposal (e.g. Volume III – Technical) and the proposed cost must be explained in the proposal. Any inconsistency, if unexplained, may raise a fundamental question of the Offeror’s understanding of the nature and scope of the work required and may adversely impact the evaluation of the Offeror’s proposal.

4.3.3.3. The cost proposal narrative should address:

4.3.3.3.1. Subcontractors

4.3.3.3.1.1. Offeror shall describe the contract type proposed for each subcontractor and rationale for why the chosen contract type is most appropriate. In particular, Offeror shall demonstrate the suitability of any Time-and-Materials or fixed price contract types (e.g. FFP, FFP LOE, etc.) and describe how the Government will be billed throughout the performance of this requirement. Offeror shall demonstrate that their subcontractors have the necessary business systems to perform the contract types being proposed. Offeror shall conduct appropriate cost or price analysis to establish the reasonableness of the proposed subcontract prices and include the results of these analyses within its cost proposal narrative, in accordance with FAR 15.404-3(b).

4.3.3.3.1.2. All subcontractors shall submit cost proposal narratives in order to fully substantiate the reasonableness and realism of their proposed costs.

Subcontractors that are proposed on cost reimbursement basis shall provide the same level of information as required from the Offeror to substantiate their own costs within their cost proposal narratives. Subcontractors that are proposed on a Time-and-Materials or fixed price basis (e.g. FFP, FFP LOE, etc.) are not required to provide the same level details as required under cost reimbursable proposals, but shall still provide an itemized breakout of pricing that is customary with the contract type proposed. All subcontractor proposals shall show compliance with SCA labor categories where applicable. Subcontractor unsanitized cost proposal narratives may be submitted separately in accordance with the Solicitation instructions in order to protect their proprietary information. Subcontractor cost proposals shall be received by the time and date specified for receipt of proposals specified in this solicitation.

4.3.3.3.2. Labor Hours. Offeror shall propose labor hours exactly as specified in Attachment J-8 –

Level of Effort and shall demonstrate overall adherence to these labor hours. The labor hours shall include both the prime and subcontractor labor hours, if applicable.

4.3.3.3.3. Direct Labor Rates

4.3.3.3.3.1. Offeror and cost reimbursement subcontractors shall describe the basis of estimate for each direct labor rate proposed and provide substantiating information that fully corroborates each direct labor rate proposed.

4.3.3.3.3.2. For each current employee named in the cost proposal spreadsheet, Offeror and cost reimbursement subcontractors shall provide a screenshot that captures pertinent information from the employer's payroll system, incurred within the last three months preceding release of this solicitation. Payroll screenshots shall not contain any personally identifiable information, such as, social security numbers, date and place of birth, etc. Cost proposal narratives shall fully explain all pertinent data on a screenshot. The Government must be able to derive the individual’s direct rate (both inclusive and exclusive of the impact of uncompensated overtime, if proposed) from the payroll screenshot. Alternatively, Offeror and cost reimbursement subcontractors may provide payroll verification instead of payroll screenshots. Payroll verification shall consist of a form containing the named personnel, proposed labor category, direct labor rate, certification status (per labor category as required), description of current position, and a signed certification by an authorized representative of the company that the information contained in the form is correct and current within the last three months preceding release of this solicitation. This supporting direct labor rate information shall clearly map to individual direct labor rates included within the cost proposal spreadsheet.

4.3.3.3.3.3. For each contingent hire in the cost proposal spreadsheet, Offeror and cost reimbursement subcontractors shall clearly indicate named contingent hires and shall provide a signed letter of intent that explicitly lists the agreed upon annual salary for the named individual and the amount of uncompensated work required.

The cost proposal narrative shall fully explain all pertinent data about the letter of intent. The Government must be able to derive the individual’s direct rate (both inclusive and exclusive of the impact of uncompensated overtime, if proposed) from the letter of intent information.

4.3.3.3.3.4. For any position for which no candidate has been identified by name, Offeror and cost reimbursement subcontractors shall provide payroll data for a comparable position and an analysis of how the proposed position is comparable to the position corresponding to the payroll data supplied. For any position where there is no similar position with a payroll screenshot, Offerors and cost reimbursement subcontractors shall provide other substantiating cost data to support the basis of estimate and an analysis of how the proposed position is comparable to the position corresponding to the payroll data supplied.

4.3.3.3.4. Service Contract Act (SCA) Wage Determinations. Offerors and subcontractors shall propose rates no lower than the minimums listed in SCA Wage Determinations current as the date of the proposal, as set forth in Attachment J-9, Wage Determination.

Offeror’s and all subcontractors’ proposals, including subcontractors that are proposed on a Time-and-Materials or fixed price basis, shall clearly demonstrate that all labor rates subject to the SCA Wage Determinations are no lower than the minimum.

4.3.3.3.5. Uncompensated Overtime. Any uncompensated overtime proposed shall be in accordance with FAR 52.237-10, IDENTIFICATION OF UNCOMPENSATED OVERTIME. For any Offeror and/or subcontractors that proposes uncompensated overtime, Offeror and/or subcontractor shall ensure compliance with the following.

Describe the company’s uncompensated overtime policies and include a copy of its policy addressing uncompensated overtime. Describe the uncompensated overtime being proposed along with an explanation of how it will be used in performance of this requirement and why it is necessary. Describe how the adjusted hourly rate was derived while clearly demonstrating the reasonableness and realism. Describe the company’s historical levels of uncompensated overtime incurred previously and provide substantiating historical data that corroborates the adjusted hourly rates proposed.

4.3.3.3.6. Forward Pricing Rate Agreement (FPRA) or Forward Pricing Rate Recommendation (FPRR). Offeror and cost reimbursement subcontractors shall indicate whether an FPRA or FPRR has been established for their company and the extent it was used in establishing proposed costs. If an FPRA/FPRR exists, a copy shall be provided within the cost proposal narrative.

4.3.3.3.7. Indirect Rates. Offerors and cost reimbursement subcontractors shall describe its proposed indirect rates, basis of estimate, and calculation methodologies. Offerors and cost reimbursement subcontractors shall provide the three (3) most recent years of incurred actuals for each proposed indirect rate, any provisional billing rates available, also indicating the beginning and end dates for each fiscal year. This history shall include the most recently completed fiscal year even if the rates are considered preliminary and have not been submitted to DCAA for audit. Offerors shall note whether the actual rates have been audited by DCAA or any other independent organization;

specifically state which indirect rates have been finalized by DCAA/DCMA. If proposed rates are below historical rates, the cost narrative shall include an explanation along with supporting information to corroborate why the proposed indirect rates are lower than historical rates. If a cap on any of the indirect rates is being proposed, the cost narrative shall identify each capped rate and shall propose legally binding verbiage, which can be included in the resultant contract award subject to Government acceptance.

4.3.3.3.8. Other Direct Costs (ODCs)

4.3.3.3.8.1. Offeror shall propose ODCs in accordance with below table. The below table reflects Government estimated ODCs, which include travel and incidental material costs only. The estimated ODCs do not account for any company specific burdens such as material handling or G&A. Offeror shall propose all applicable burdens in accordance with its disclosure statements.

Base Year Option Year 1 Option Year 2 Option Year 3 Option Year 4

CLIN 0003 1003 2003 3003 4003

Travel $123,994 $128,268 $132,691 $137,269 $142,008 Materials/ODCs $1,677,248 $1,142,172 $1,219,842 $1,273,030 $1,290,759 Total ODCs $1,801,242 $1,270,440 $1,352,533 $1,410,299 $1,432,767

4.3.3.3.8.2. In order for any additional expenses to be allowed as a direct charge under the resulting contract, it must be identified and described within the cost proposal narrative and be reflected in the Section B pricing. For example, the ODC estimates do not include facility related costs since these are typically treated as an indirect cost; however, if the Offeror proposes to direct charge facility costs, Offeror shall propose such cost separately from the ODC estimate, provide a basis of estimate, rationale for direct charging such cost, and explain how the direct cost will be properly allocated to this requirement. ODCs are not subject to fee.

Reimbursement for travel will be in accordance with the Joint Travel Regulation (JTR) and B-231-H001 TRAVEL COSTS (NAVSEA) (OCT 2018).

4.3.4. Certified Cost and Pricing Data. As this is a competitive acquisition with adequate price competition anticipated, the Government does not anticipate that certified cost or pricing data in accordance with FAR 15.403(b)(1) is required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the offeror(s) and subcontractor(s). Further, the offeror may be required to provide a certificate of current cost or pricing data prior to award, pursuant to FAR 15.406-2.

(End of Summary of Changes)