J-4 Quality Assurance Surveillance Plan (QASP).pdf

UNCLASSIFIED

DEPARTMENT OF THE NAVY

Quality Assurance Surveillance Plan (QASP)

For

USS CURTIS WILBUR (DDG 54) FY22

Dry-Dock Selected Restricted Availability (DSRA)

Solicitation: N55236-21-R-0010

Attachment J-4

SOUTHWEST REGIONAL MAINTENANCE CENTER

3755 Brinser Street, Suite 1

San Diego, CA 92136

1. Purpose

This QASP provides the performance criteria, standards, and procedures for the

Government’s surveillance and oversight of the Contractor’s performance to assure deliverables are timely, adequate, and complete and to assure performance is meeting the requirements specified in the contract.

2. Government Roles and Responsibilities

The following personnel shall oversee and coordinate surveillance activities:

a. Administrative Contracting Officer (ACO) – The ACO shall assure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The

ACO shall also assure the contractor receives impartial, fair, and equitable treatment under this contract. The ACO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

i. Assigned ACO: TBD at time of contract award

b. Technical Point of Contact (TPOC) – The TPOC is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The TPOC shall keep a quality assurance file. The TPOC is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

i. Assigned TPOC: TBD at time of contract award

3. Performance Standards

The Performance Requirements are listed in Enclosure (1). The Government shall use these standards to determine contractor performance and shall compare contractor performance to the standard and assign a rating. At the end of the performance period, these ratings will be used, in part, to establish the past performance of the contractor on the contract.

4. Deducts

Deducts will be based on unfavorable contractor performance as determined by the ACO.

There will be monetary deducts as outlined in Enclosure (1). Application of any deductions in accordance with Enclosure (1) is at the ACO’s discretion.

5. Methods of Surveillance:

Various methods exist to monitor performance. The Government may use, and is not limited to, the surveillance methods listed below in the administration of this QASP:

a. Direct Observation: The ACO and/or TPOC will provide on-site oversight to assure the

Contractor is adequately performing to the contract specifications.

b. Verification of documentation/deliverables provided by Contractor: Government review and assessment of deliverables (timely submission, accuracy, and completeness) and performance will be accomplished in accordance with this QASP, the Joint Fleet

Maintenance Manual (JFMM), the SOW and Contract Data Requirements Lists

(CDRLs).

c. Inspections: Other inspections may be made in cases such as accident investigations, etc.

Inspections shall be divided and scheduled as required.

6. Evaluation Ratings:

The Government will evaluate the Contractor’s performance of the SOW and the TPOC will assign a rating of either acceptable or unacceptable. The acceptable quality levels are outlined in Enclosure (1).

7. Documenting Performance

a. The Government will document positive and/or negative performance. Any report may become a part of the supporting documentation for any contractual action and preparing past performance information using the Contractor Performance Assessment Report

System (CPARS).

8. Frequency of Measurement

a. Frequency of Measurement. The frequency of measurement for deliverables is defined in the SOW and each CDRL. The contractor’s performance will be continuously monitored.

The Government will periodically analyze whether the frequency of surveillance is appropriate for the work being performed.

Enclosure (1): Performance Standards, Acceptable Quality Levels, & Deducts

A) Deliverable/

Assessment Area

B) Performance / Acceptable Quality Level Requirement C) Deduct*

1. Schedule and

Associated Reports per NAVSEA

Standard Item (NSI)

009-60

a) In accordance with NAVSEA Standard Item (NSI) 009-60, the Contractor is required to submit the following reports (hereinafter referred to as Schedule and Associated Reports):

1. Initial Integrated Production Schedule (IPS)

2. Schedule of Record

3. Weekly IPS

4. 25 Percent Conference Support Report

5. 50 Percent Conference Support Report

6. 75 Percent Conference Support Report

Schedule and Associated Reports shall be provided in accordance with the schedule requirements stated in Tables 2 and 3 within NAVSEA Standard Item (NSI) 009-60 to support the Milestones outlined in

Attachment J-5 (Execution Milestones and Key Event Dates).

b) Schedule and Associated Reports are provided in accordance with the content and format requirements stated in Tables 2 and 3 within NSI 009-60.

Notes:

i. Should the supervisor and the contractor disagree as to whether an element within 009-60 is objectively required or discretionary, the supervisor will provide direction and/or clarification, which will take effect on the next required submission of 009-60 deliverables.

ii. Rejection or Acceptance of a deliverable described in 009-60, Tables 2 and 3 will be determined on whether:

a. The deliverable provided conforms to the content and schedule requirements referenced in Tables 2 and 3.

b. The deliverable provided conforms to the Supervisor’s direction and/or clarification of any disputed objective/discretionary elements.

a) $5,000 per each day a report identified in

Column (B), paragraph (a), is withheld past the corresponding deadline provided in NSI 009-60

Tables 2 and 3; and

b) $5,000 per each time a report is rejected by the Government due to not meeting the

Performance / Acceptable Quality Level

Requirements in Column (B).

i. If a report is rejected by the

Government, additional deducts will be calculated in accordance with paragraph (a) above, for a minimum of one (1) additional day.

2. Monthly Manning

Reports in

Accordance with

CDRL A0017

a) The contractor shall provide summary manpower reports as outlined in CDRL A0017 (Monthly

Manning Report) in the format provided in A0017 Enclosure 1 (Monthly Manning Report Template).

a) $5,000 per each day the report in para (a) of

Column B is late or not provided; and

b) $5,000 per each time a report is rejected by the Government due to its failure to provide the information identified in A0017.

3. Corrective Action

Reports (CARs)

a) Level C and Level D CARs are responded to within the required response date outlined in each respective CAR.

b) Contractor’s response to a Level C or Level D CAR is complete and addresses each issue identified by the Government and the Contractor’s proposed resolution.

a) $5,000 per each day a response to a Level C or Level D CAR is past the required response date outlined in each respective CAR; and

b) $5,000 per each time a response to a Level C or Level D CAR is rejected by the Government due to incomplete or inadequate response.

i) Rejection of the contractor’s response to a Level C or Level D CAR shall be approved one level above the TPOC.

ii) Responses to a Level C or Level D

CAR may be rejected more than once.

iii) If a Level C or Level D CAR is rejected by the Government, additional deducts will be calculated in accordance with paragraph (b) above, for a minimum of one additional day.

4. Accuracy of

Condition Found

Reports (CFRs)

a) CFRs shall be submitted through the Navy Maintenance Database Re-platform (NMDR) and at a minimum, contain the information required by Section C Paragraph 1.10.1 and NSI 009-01.

a) $1,000 per each time a report is rejected by the Government due to invalid or incomplete information.

5. Change Order

Price Analysis

(COPA) Submission to Government

a) The Contractor shall provide a Change Order Price Analysis (COPA) proposal to the Administrative

Contracting Officer (ACO) in response to a Request for Contract Change (RCC) or Growth

Management Request (in support of a LOE to Completion request) within the timeline and including the requirements specified by Section C Paragraph 1.11 and CDRL A002.

b) If unforeseen circumstances arise where the contractor is unable to submit a COPA within the required timeframe, the contractor shall notify the ACO immediately of the specific circumstance and provide a revised date on which a COPA will be submitted. Additional time needed to complete a

COPA may be granted solely at the discretion of the ACO. The new timeframe granted, solely at the discretion of the ACO and may differ from the contractor’s request, shall be met by the contractor.

a) $1,000 per each day a proposal is late or not provided in accordance with the criteria outlined in Column (B).

6. Integrated

Logistics Support

(ILS) & Provisioning

Technical Data

(PTD)

Documentation

a) The contractor shall submit all copies of technical manuals, Maintenance Index Pages (MIP), and

Maintenance Requirements Cards (MRC) received with GFM and CFM equipment to the Government in the timeline required by NSI 009-21 and NSI 009-01.

b) The contractor shall submit data required by Attachment A of NSI 009-21, in approved transferrable media (spreadsheet or word processing document), to the Government no later than required by NSI

009-21 after installation or removal of GFM and CFM equipment or components from shipboard system

a) $1,000 per each day each item in para (a) of

Column B is late or not provided.

b) $1,000 per each day each item in para (b) of

c) The Government will withhold payment in the amount authorized by DFARS 252.217-7007

“Payments” to the contractor of the total contract price until all material and data required by SI 009-21 is submitted and approved by the

Government in accordance with DFARS

252.227-7030 "Technical Data-Withholding of

Payment."

7. Submission of

Reports in Support of LOE to

Completion

a) In accordance with Section C, paragraph 6.4, the Contractor shall provide a weekly report listing all

LOE to Completion items, and containing the following:

1. Work Item Number;

2. Growth Management Request Number;

3. Labor hour and material dollars negotiated for each authorized tasking;

4. Total labor hours and material dollars negotiated to date; and

5. Remaining balances allocated by CLIN.

b) Schedule (i.e. weekday) for Contractor’s weekly submissions shall be determined by the ACO.

c) The Contractor shall submit one (1) Final Report containing the information identified in paragraph

(a)(1) – (a)(5) above, not later than five (5) days after the “Contract Complete” Milestone identified in

Attachment J-5.

a) $1,000 per each day the report in para (a) of

b) $1,000 per each day the Final Report in para

(c) of Column B is late or not provided.

8. Submission of

Reports in Support of Small Dollar

Value Growth

Occurrences

a) In accordance with Section C, paragraph 7.3, the Contractor shall provide a weekly report listing all

SDVG items, and containing the following:

1. Work Item Number;

2. Growth Management Request Number; Growth Management Request Number;

3. Total original quantities of SDVG occurrences obligated under each CLIN;

4. The quantities and occurrences tasked; and

5. Remaining balances allocated by CLIN.

b) Schedule (i.e. weekday) for Contractor’s weekly submissions shall be determined by the ACO.

c) The Contractor shall submit one (1) Final Report containing the information identified in paragraph

(a)(1) – (a)(5) above, not later than five (5) days after the “Contract Complete” Milestone identified in

Attachment J-5.

a) $1,000 per each day the report in para (a) of

b) $1,000 per each day the Final Report in para

(c) of Column B is late or not provided.

Enclosure (1): Performance Standards, Acceptable Quality Levels, & Deducts

*Note: Amount to be unilaterally deducted by Government from the associated WI CLIN/SCLIN. In the instance the deduction cannot be traced directly to a WI

(e.g., due to non-conformance to a standard item), the total amount will be deducted from CLIN/SCLIN 0001AA, TYCOM Funds via contract modification.