Bidders Questions and Responses-AMD 2.pdf

Bidders Questions and Responses- AMD 1 (MARMC Technical and Professional Services-N5005426R0006)

Question 1: Will the Government provide the incumbent name and contract number?

Government Response: The current contract is performed by Eagle Harbor LLC under contract number N50054-21-C-0003.

Question 2: In reference to Section L, Paragraph 3.2 (Volume II Past Performance) and Section M, Paragraph 4.0, Factor 2, which define “recent” past performance as efforts performed within the last three (3) calendar years from the solicitation release date. Would the Government consider extending the past performance recency period from three (3) years to six (6) years?

Government Response: The past performance recency period will not be changed.

Question 3: Section L of the SF-33 instructs offerors to submit questions through the SeaPort portal.

However, since the SeaPort portal is no longer operational, could you please confirm the appropriate method for submitting questions? Should all solicitation questions be submitted directly to you as the

Procuring Contracting Officer (PCO), or is there an alternate process we should follow?

Government Response: This will be updated via solicitation amendment 001. Please see L-215-H006 for updated instructions regarding question submission.

Bidders Questions and Responses- AMD 2 (MARMC Technical and Professional Services-N5005426R0006)

Question 4: For the Senior Schedule Analyst, the resume requirements state, “Bachelor’s degree in management, Business or Public Administration or equivalent certification (e.g., PMI-Schedule

Analyst, Project Management Professional (PMP). Can the government please clarify what would qualify as an equivalent certification?

Government Response: The equivalent certifications are PMI–Schedule Professional and Project

Management Professional.

Question 5: Would the government please confirm that the Habitability Program Logistics Specialist

(Logistician III) is required to have a Bachelors degree in Engineering? Would the government consider opening the degree requirements to allow for other areas of study that more closely align with a

Logistician III?

Government Response: A bachelor’s degree in engineering is not required. The government will accept areas of study that closely align with a Logistician III such as Logistics, Supply Chain

Management and Business Administration. This will be updated via solicitation amendment 002.

Please see Section C, 3.3, B, for updated language regarding degree requirements.

Question 6: For Key Personnel that are current employees within our company, will payroll data be accepted in lieu of a Letter of Intent?

Government Response: A letter of intent is required for contingent key personnel hires.

Question 7: For The solicitation identifies several labor categories as Key Personnel, including some labor categories with multiple FTEs (e.g., Security Administrative Assistant – 4 FTEs). Are all personnel proposed within those labor categories considered Key Personnel, or is only one designated individual within each labor category considered Key Personnel for purposes of proposal submission, resume requirements, and contract administration?

Government Response: All personnel within the labor categories are considered Key Personnel.

Question 8: The Technical Volume is limited to 30 pages. Given the number of labor categories and the requirement to address understanding, capability, experience, technical approach, assumptions, and innovation for each, would the Government consider increasing the Technical Volume page limit by 10 pages to allow offerors to provide a more complete technical response?

Government Response: This will be updated via solicitation amendment 002. Please see Section L, 3.0, Proposal Organization Table, for updated page limitation for Technical Approach.

Question 9: The solicitation allows five (5) years of applicable practical experience to be substituted for a bachelor’s degree for at least one labor category. May that same education substitution be applied to other labor categories that require a bachelor’s degree, or is the substitution limited only to the labor category where it is explicitly stated?

Government Response: The substitution is limited only to the labor category where it is explicitly stated.

Question 10: The RFP states the total number of straight time hours in the base period is 58,799, however, the hours shown in the Required Level of Effort table sum to a total of 58,788. May the

Government please confirm the total number of straight time hours in the base period is 58,788?

Government Response: The total number of straight time hours in the base period (amended) is

55,430. Section B, Required Level of Effort Chart will be updated via solicitation amendment 002.

Question 11: In Section B on page 3 in the Position Vacancy Deductions section, the government has stated that vacancies of greater than 21 calendar days will be deducted from the monthly invoice, however on in Section C on page 20 in Section 13. VACANCY/NON-PRODUCTIVE HOURS DEDUCTIONS and Section 15 Transition Plan, the government has stated that vacancies of greater than 14 calendar days will be deducted from the monthly invoice. May the Government please confirm 21 calendar days is correct?

Government Response: This will be updated via solicitation amendment 002. Please see Section C, Paragraph 13 and Paragraph 15 for updated vacancy deduction language.

Question 12: May the Government please update the solicitation to include the CLINs 5500 and 5501 for the 6-month option period that are referenced within the Attachment 9-Price Proposal?

Government Response: CLINs 5500 and 5501 are included in the price proposal for evaluation in accordance with FAR 52.217-8. If utilized, these CLINs would be updated in the contract via the contract modification process.

Question 13: Section C paragraph 2. Place of Performance, the solicitation includes references to both

Government and Offeror Site. May the Government please delineate how many seats are available at

Government site and clarify which labor categories reside at each location?

Government Response: All Offerors will have a seat available on Government sites. The government reserves the right to move Offeror work locations anywhere stated in the PWS. Please refer to the detailed location matrix below:

Labor Category & Code FTEs Government Site Location

Quality Assurance Technician (C130) 2 FTE BLDG LF-18

Management Analyst (Analyst, Management II)

(C310.1)

1 FTE BLDG LF-18

Habitability Program Logistics Specialist (C310.2) 1 FTE BLDG LF-18

Production Controller II (C310.2 & C310.3) 6 FTE BLDG LF-18

Management Analyst (Analyst, Management II)

(Key Personnel - C370)

1 FTE BLDG LF-18

Senior Schedule Analyst (C370) 2 FTE BLDG LF-18

Administrative Specialist (C432) 2 FTE BLDG LF-18

Logistics Analyst (C503) 13 FTE BLDG 1556 (St. Julien's Creek)

Production Controller II (C503) 3 FTE BLDG 1556 (St. Julien's Creek)

Warehouse Specialist (C503) 2 FTE BLDG 1556 (St. Julien's Creek)

Production Controller I (C960 & C962) 3 FTE BLDG CEP-200

Engineering Technician I (C950) 1 FTE BLDG CEP-200

Engineering Technician II (C962 & C948) 2 FTE BLDG CEP-200

Labor Category & Code FTEs Government Site Location

Technical Instructor (Marine Welding & Systems)

(C925)

1 FTE BLDG CEP-200

Administrative Assistant II (C1134) 1 FTE BLDG LF-18

Public Affairs Specialist (C1164) 1 FTE BLDG LF-18

Security Administrative Assistant (C1110) 4 FTE BLDG LF-18

Question 14: May the Government please confirm there are 12 key personnel (2- Quality Assurance

Technicians; 1- Habitability Program Logistics Specialist; 1- Management Analyst; 2- Senior Schedule

Analyst; 1- Administrative Assistant II; 1- Public Affairs Specialist; 4- Security Administrative

Assistant)?

Government Response: There are 13 key personnel:

1. Quality Assurance Technician (2)

2. Habitability Improvement Program Logistics Specialist (1)

3. Management Analyst (2)

4. Senior Schedule Analyst (2)

5. Administrative Assistant II (1)

6. Public Affairs Specialist (1)

7. Security Administration Assistant (4)

Question 15: In Section C paragraph 3.B Description of Task, the solicitation provides the government labor category followed by the associated eCraft/SCA labor categories. May the Government please confirm that the Production Controller II is aligned to Engineering Technician III? May the Government please confirm that the Production Controller I is aligned to Engineering Technician II? May the

Government please confirm that the Engineering Technician I is aligned to Engineering Technician I?

May the Government please confirm that the Engineering Technician II is aligned to Engineering

Technician II? May the Government please confirm that the Technical Instructor (Marine Welding &

Systems) is aligned to Technical Instructor/Course Developer?

Government Response: It is the offeror’s responsibility to determine associated eCraft/SCA labor categories.

Question 16: In Section C Paragraphs 3.7 — 3.17 are categorically aligned to specific MARMC Codes

(e.g. Contracts Department (Code 400), Logistics (Code 500), etc...). Paragraphs 3.1 — 3.6, however, do not have a clearly assigned code. Will the Government please clarify which specific Codes are supported by each PWS paragraph 3.1 — 3.6?

Government Response: Please refer to Codes listed in Section C, Paragraph 3, B (Table).

Question 17: Per Section L, 3.1.1, Element A, states that an “Offeror’s proposal need not address every single aspect of the SOW/PWS.” The solicitation also instructs Offerors to describe their technical expertise in providing the support detailed in Section C and to organize their technical approach by grouping together capability, understanding, experience, and approach by specific SOW/PWS requirements. Could the Government clarify which specific SOW/PWS requirements the Government is requesting to be addressed in the Technical Approach?

Government Response: It is the offeror’s responsibility to determine how to organize their technical approach.

Question 18: SOW Section 3.1 (Quality Assurance Technician) states that “A degree can be substituted with five (5) years’ practical experience...” However, similar substitution language is not included in the qualification requirements for the following Key Personnel positions: 3.5 Management Analyst

(Analyst, Management II), 3.6 Senior Schedule Analyst (Analyst, Operations III).

Government Response: The substitution is limited only to the labor category where it is explicitly stated.

Question 19: The solicitation identifies a Primary Point of Contact (POC) but does not include a corresponding Program Manager labor category, as was included in previous contract iterations. Can the Government clarify whether the Primary POC is expected to be proposed under one of the defined labor categories in the solicitation and, if so, which labor category should be used?

Government Response: The Primary POC is not a proposed labor category.

Question 20: 2. PLACE OF PERFORMANCE: A. This PWS will provide support to all Departments assigned to MARMC on Naval Station Norfolk; Norfolk Naval Shipyard, Portsmouth, Virginia; St.

Julien’s Creek; JEB Little Creek and at Offeror facilities in the Hampton Roads locale on an as-needed basis. Question: Please provide clarification where each Offeror personnel, by labor category, will work according to the listed locations of performance.

Government Response: Please see response to question 13.

Question 21: Section C SOW Section 2 Place of Performance Page 6 states that work may be performed “at Offeror facilities in the Hampton Roads locale on an as-needed basis.” Can the

Government clarify the anticipated distribution of labor hours between Government and Offeror facilities, or should offerors assume all proposed hours will be performed at Government sites for pricing purposes?

Government Response: Please see response to question 13 regarding anticipated locations of positions.

Question 22: The solicitation contains conflicting vacancy backfill requirements. Under Section B on page 3 (“Position Vacancy Deductions”), the Offeror is required to backfill a vacant position within 21 calendar days before deductions may be applied. However, PWS Section 13 on page 20

(“Vacancy/Non-Productive Hours Deductions”) requires backfilling within 14 calendar days before deductions may be applied. Can the Government clarify which vacancy backfill requirement (14 or 21 calendar days) is applicable for this solicitation?

Government Response: Please see response to Question 11.

Question 23: Section C SOW Section 3 Item B – LCAT Table Page 6 The labor category “Quality

Assurance Technician – (C130) (Quality Control Inspector)” could not be identified in the eCRAFT labor category mappings or the applicable SCLS Wage Determination. Can the Government provide the appropriate eCRAFT mapping and/or SCLS labor classification for this position for proposal pricing purposes?

Government Response: Please see response to Question 17.

Question 24: Section C, C-237-H002, Substitution of Key Personnel Page 23: As this is a FFP LOE effort, why would a payroll record of the proposed replacement be required? Should this requirement be removed?

Government Response: Section C, C-237-H002,(b), is not able to be revised.

Question 25: Section C SOW Section 3 Item B – LCAT Table Page 6 The labor category “Quality

Assurance Technician – (C130) (Quality Control Inspector)” could not be identified in the eCRAFT labor category mappings or the applicable SCLS Wage Determination. Can the Government provide the appropriate eCRAFT mapping and/or SCLS labor classification for this position for proposal pricing purposes?

Government Response: Please see response to Question 17.

Question 26: Section L 3.3.2 Price Proposal Spreadsheet Page 68 states “Offeror and their subOfferors shall each separately submit a price proposal spreadsheet using the format set forth in Attachment 09

- Price Proposal Spreadsheet.” Please confirm that the “CLIN PRICING SHEET” Tab should NOT be submitted by the subOfferors as this would be Pricing for the entire effort and should only be submitted by the PRIME.

Government Response: The subOfferor price proposal spreadsheet should only include pricing relating to their efforts under the proposed offer.

Question 27: Section L 3.3.2 Price Proposal Spreadsheet Page 68 states “Offeror and their subOfferors shall each separately submit a price proposal spreadsheet using the format set forth in Attachment 09

- Price Proposal Spreadsheet.” Please confirm that the “RATES” Tab should NOT be submitted by the subOfferors as this Tab should include the PRIME Passthrough amounts for the FULLY BURDENED

LABOR RATES. The fully burdened labor rates provided by the subOfferor are irrelevant to a FFP LOE submission as the Prime should submit the fully burdened rates for their team.

Government Response: See the response to question 26.

Question 28: The instructions on Attachment 9 Row 3 “Rates” Tab state “Please provide the hourly rate for each key position below that the offeror plans to use during the period of performance of this contract.” Please confirm that ONLY the KEY positions are to be submitted with a Rate for this tab. If all positions are to be submitted with an hourly rate, please update the instructions in ROW 3.

Government Response: Instructions to Attachment #9, Row 3, will be updated via solicitation amendment 002.

Question 29: Section L 3.3.2 Price Proposal Spreadsheet Page 68 states “SubOfferor’s unsanitized price proposal spreadsheets shall be submitted separately through the PIEE Solicitation Module to protect their proprietary information. SubOfferor price proposals shall be received by the time and date specified for receipt of proposals specified in this solicitation.” Should this requirement be removed as

Attachment 9 does NOT include a requirement for any type of “unsanitized” rate information for

SubOfferors to submit?

Government Response: Please see response to question #27.

Question 30: Section L 3.3.3 Price Proposal Narrative Page 68 - SubOfferors section requires

SubOfferors to submit a price proposal to demonstrate reasonableness and realism of their proposed cost. As this is FFP LOE, shouldn’t this be only applicable to the PRIME - to demonstrate this in the

Prime Price Proposal Narrative submission?

Government Response: SubOfferors should submit price proposal narrative in accordance with the solicitation requirements.

Question 31: Section L 3.3.3 Price Proposal Narrative Page 68 - SubOfferors section states “SubOfferor unsanitized price proposal narratives shall be submitted separately through the PIEE Solicitation

Module in order to protect their proprietary information. SubOfferor price proposals shall be received by the time and date specified for receipt of proposals specified in this solicitation.” There is not a requirement for UNSANITIZED price proposal information for the SubOfferors for submission. Should this entire paragraph be revised to state subOfferors are not required to submit a Volume III price proposal narrative?

Government Response: Please see response to question #30.

Question 32: Section L 3.3.3 Price Proposal Narrative Page 68 - SubOfferors section states

“SubOfferors that are proposed on cost reimbursement basis shall provide the same level of information as required from the Offeror to substantiate their own costs within their cost proposal narratives. SubOfferors that are proposed on a Time-and-Materials or fixed price basis (e. g. FFP, FFP

LOE, etc.) are not required to provide the same level details as required under cost reimbursable proposals but shall still provide an itemized breakout of pricing that is customary with the contract type proposed.” This seems to be a carryover from a CPFF type solicitation. Should this language be removed?

Government Response: The subject language will not be removed from the solicitation.

Question 33: Section B and Section L do not address Other Direct Costs (ODCs) or Travel amounts to utilize for proposal submission. Please confirm no ODCs or Travel will be required during the 5-year period of performance. If it is anticipated that ODCs and/or Travel will be required, please provide a plug dollar amount per year for industry to utilize in proposal submissions. If plug amounts are included, please clarify if the amounts will be inclusive of adders (G&A, etc) or if the adders need to be on top of the amounts provided.

Government Response: Travel and ODCs are not expected for the requirement. No ODCs or Travel

CLINs are included for the solicitation.

Question 34: Based on the amount of Service Contract Labor Standards, Wage Determination Labor

Categories, a Program Manager would be needed to provide sufficient oversight to ensure efficiencies and provide employee direction; however, a Program Manager Labor Category is not one of the Labor

Categories provided. Request a Program Manager be added to the solicitation.

Government Response: Please refer to question 19.

Question 35: Section L, 2.0 on page 65 states “Font text shall be 12-point Times New Roman, except for: Graphs, graphics, or charts used to supplement the proposal text shall use Times New Roman that is no smaller than 9-point font size.” Please confirm that inserted tables can also utilize Times New

Roman that is no smaller than 9-point font size.

Government Response: Offerors shall propose in accordance with Section L.

Question 36: On page 66 of the Solicitation the Government provides a page limit of 2 pages for Key

Personnel resumes. Key Personnel typically bring a wealth of experience and qualifications. This is extremely difficult to fit within the 2 page limit the Government has provided. Will the Government please allow Key Personnel resumes to be 3 pages in length?

Government Response: The page limitation for key resumes will remain 2 pages.

Question 37: For 3.3 Habitability Program Logistics Specialist, would the government consider allowing other degree areas beyond Engineering (i.e., a BS in Logistics, Business, or Supply Chain

Management) as these degrees are also in alignment with the Job Description tasks of 3.3?

Government Response: Please see response to question #5.

Question 38: The solicitation identifies several labor categories as Key Personnel, including some labor categories with multiple FTEs (e.g., Security Administrative Assistant - 4 FTEs). Are all personnel proposed within those labor categories considered Key Personnel, or is it only one designated individual within each labor category considered Key Personnel for purposes of proposal submission, resume requirements, and contract administration?

Government Response: A resume is required for each key position for proposal submission.

Question 39: With reference to PWS Section 7: Task Requirements C. it states, “Each Offeror must have and maintain the ability to travel between worksites as required by their tasking and have the ability to rent vehicles in the event of CONUS and OCONUS travel.” QUESTION: Will the government confirm if CONUS/OCONUS travel is required as part of this effort? If so, will the government provide an estimate of duration and quantity of trips for each location? In addition, will the government specify which CLIN to assign travel?

Government Response: Travel is not planned under this requirement.

Question 40: With Reference to Attachment 2-DD-254, it states, “An Active (SECRET) Facility Clearance

(FCL) is required for performance on this contract.” QUESTION: Will the government be willing to sponsor prime Offeror for a Secret FCL upon award of contract?

Government Response: The Facility Clearance is required for performance under the contract.

Question 41: With reference to the SOW, Section B, Position Vacancy Deductions states Any position on this contract that is vacant for more than 21 calendar days shall be subject to a deduction taken from the monthly invoice. Section C, paragraph 13, VACANCY/NON-PRODUCTIVE HOURS DEDUCTIONS states Any position on this contract that is vacant for more than 14 calendar days shall be subject to a deduction taken from the monthly invoice. QUESTION: Will the USG please clarify after what number of calendar days a deduction will be taken from the monthly invoice?

Government Response: Please see response to Question 11.

Question 42: With reference to SOW para 5. Definitions, paragraph C., Specialized Experience exceeding the minimum required may be substituted for one (1) year of General Experience, there is no Specialized Experience or General Experience terminology in the Statement of Work. QUESTION:

Will the USG clarify the intent of this Definition and the specific SOW paragraph to which it relates?

Government Response: This sentence will be removed and updated in solicitation amendment 002.

Question 43: With reference to SOW para 7. TASK REQUIREMENTS, paragraph C., Each Offeror must have and maintain the ability to travel between worksites as required by their tasking and have the ability to rent vehicles in the event of CONUS and OCONUS travel. OCONUS travel is mentioned but there are no ODC provisions for Travel. QUESTION: Will the USG clarify if travel (outside of 50 miles) is expected in support of this effort?

Government Response: Please see response to question 39.

Question 44: Reference: Section B, REQUIRED LEVEL OF EFFORT Table; Labor Category 3.8 LOGISTICS

ANALYSTS Question: In the Section B Level of Effort table, the Base Year hours for the 13 Logistics

Analyst FTEs are listed as 16,625 hours. However, 16,625 does not divide into a whole number per

FTE. Given that the other labor categories reflect an allocation of 1,278 hours per FTE for the 8-month

Base Year, is it the Government’s intent for the 13 Logistics Analyst personnel to also be allocated

1,278 hours each, which would revise the total Base Year hours for this category to 16,614?

Government Response: Section B, Required Level of Effort Chart will be updated via solicitation amendment 002.

Question 45: Reference: Section B, REQUIRED LEVEL OF EFFORT Table; Overtime (OT) - 3.17 SECURITY

ADMINISTRATIVE ASSISTANT Question: In the Section B Level of Effort table under Overtime (OT), the

Base Year OT hours for the 4 Security Administrative Assistant FTEs are listed as 133 hours. Since 133 hours cannot be divided evenly among the 4 personnel (equaling 33.25 hours per FTE), could the

Government please clarify its intent? Should this total be adjusted to allow for an even distribution of overtime hours per FTE, or is it the Government’s intent that the Offeror manage the 133 total overtime hours at their discretion across the 4 personnel?

Government Response: OT hours will be utilized on an as needed in accordance with the terms of the solicitation.

Question 46: Reference: Standard Form 33, Block 9 (Proposal Due Date), Question: The current deadline for proposal submission is August 3, 2026. To ensure all offerors have adequate time to thoroughly review the Government’s upcoming responses to submitted questions and meaningfully incorporate those clarifications into our proposals, we respectfully request a two-week extension to the submission deadline. Will the Government consider extending the proposal due date from August

3, 2026, to August 17, 2026?

Government Response: This will be updated via solicitation amendment 002.

Question 47: Can the government clarify whether an LOI is required for Key Personnel that are current employees or will payroll data suffice?

Government Response: Please see response to Question 6.