Questions and Anwsers Lodging - 1.pdf

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General Solicitation Questions

Can we anticipate more than one task order per fiscal year?

o Yes

What can we anticipate as the average length of stay?

o 1 to 6 months, with possibly multiple travelers occupying one room as they come/go from San Diego

Do you anticipate having travelers on the first day of the period of performance, June

22nd, 2020?

o Yes

Will the units be occupied for the entire year? If not, do you have a manning table for year

1?

o No. A manning table is not yet available.

What is the government’s protocol when the property requests a background check application be completed by the occupant?

o No Government protocol. However, all occupants will have a secret security clearance with the Government.

When should we anticipate award notification?

o Award date estimated April 22nd.

On “Attachment B”‐ exhibit line items, are we to assume that the total in column E is a per month total, not a consecutive 12 months?

o Column E is a per month total. It should equal your monthly rate, while column D should equal your per unit rate.

In reference to 4.C.4 (Living Area) “Furnished upon arrival, vacuum cleaner, broom, dustpan, mop, garbage cans and cleaning supplies”. Can you please confirm what cleaning supplies need to be provided?

o Basic spray cleaner that can be used to clean countertops if needed prior to maid service. i.e. Lysol, Clorox cleaning spray and paper towels.

In reference to 4.D.1 (Bedroom) “Each bedroom shall have, at a minimum, one queen bed, two pillows, one comforter or bedspread, and one additional blanket, one mattress pad, two sheet sets. Furniture shall include one dresser, one mirror, one nightstand, one lamp, and one alarm clock, free of scratches, damage, or in non‐working, unacceptable condition”. If a 2‐bedroom apartment is supplied, does the second bedroom need to be furnished?

o No, the second bedroom does not need to be furnished.

In reference to 4.I.1 (Security Requirements) “Property shall have a security presence.

This should include, but is not limited to having on site physical security, cameras, and/or a gated community. The property should also be well lighted and all exterior lighting maintained and in working condition” Regarding to physical security, cameras and/or a gated community, can you please confirm if only 1 of 3 is required?

o 1 of 3 is required.

In reference to 5 (Room Requirement Notification Ladder) “Rooms must be completely furnished per the Performance Work Statement (PWS), paragraph 4, and ready for inspection on the first day the order is in effect. Inspections will commence the first day the order is in effect and will be conducted by the COR and/or designated inspection team. If an issue with any of the requirements in paragraph 4 is found, the COR will notify the vendor and the vendor shall have the deficiency corrected within 48 hours”

Will there be pre‐award inspections completed on all properties submitted?

o There will not be pre‐award inspections of the property. However, there will be inspection prior to occupancy. For example, the first task order is to begin on 22‐

JUNE‐2020, we should be able to inspect that group of rooms early in the day prior to the occupants arrival.

Do all 500 rooms for each of the 5 years need to be in a single complex? Or can they be in multiple complexes providing each one is with 18 miles of Naval Air Station, North Island, CA?

o No. Multiple complexes can be used as long as they are all within 18 miles of Naval

Air Station.

What is the per diem for apartments? Is it the same Per Diem as it is for hotel rooms which is

$173 per day?

o The government per diem rate for hotel rooms is currently $173.

Would you be able to provide me historically the usage of one and two bedroom apartments you used previously on a 5 year contract as we have ample data to provide an educated offer.

o Puget Sound Naval Shipyard has never had a 5‐year lodging contract.

What is the number of 1 and 2 bedroom breakdown, and # of occupants per apt?

o Required is one‐bedroom apartments. Contractor can provide a 2‐bedroom if they want.

The number of occupants per apartment is expected to be one person per room. However, some travelers may bring a spouse/partner.

How much turnover is expected per unit over the 5 years? (so we can calculate additional cleanings and lock re‐key changes) o Task orders are expected to last anywhere from 1‐6 months. Some occupants will stay all throughout the 6 months, but some may stay for shorter periods. We do not have an accurate estimation of specific turnover rate.

Is there a utility max cap? (ie. for electric and water usage since that is variable) o There is no cap on utility.

Is this a multiple award for more than one contractor?

o No this is a single award contract.

What is the minimum order since the RFP says "up to 500" apartments?

o The minimum order guarantee is $1,000.

Is there a contract that is expiring? If so what is the contract number for the previous contract?

o No contract is currently expiring. This is a new requirement.