RSC_Pre-proposal_Conference.pdf

Pre-Proposal Conference

N44255-19-R-6007

Regional Security Contract (RSC)

23 May 2019

Dan Van Natta

Core Services Contracting Team

Agenda

Welcome

Solicitation and Proposal Information

Lessons Learned

Overview of the Contract

Other Considerations

PWS General Information

PWS Structure

PWS Overview

Contact Information

Pre-Proposal Conference Information

This is an informal briefing to review significant information in the solicitation. Any statements provided in this briefing and during the site visit are unofficial and will not take precedence over the written terms in the solicitation and resulting contract. The presentation will be made available on the FEDBIZOPPS website but does not alter the written terms of the solicitation or the resulting contract unless and until incorporated via amendment.

Pre-proposal Inquiries (Clarifications/questions) – All questions should be submitted in writing via email to daniel.p.vannatta@navy.mil

Questions will be answered via a solicitation amendment and posted on www.fbo.gov.

All attendees must sign in on the attendance sign-in sheet. Sign-in sheet will be made publically available via next amendment.

**Do not attempt to contact the Government site visit points of contact for additional information**

Solicitation and Proposal Information (continued)

•Type of Contract: Single Award IDIQ, Fixed-price, with both recurring work and non-recurring work annually.

•Solicitation has 12 Contract Line Item Numbers (CLINs). There are Recurring Work CLINs (odd numbered) and Nonrecurring

Work CLINs (even numbered) for the base performance period and each of the four option years.

•Options:

• There are four option years on this contract, which will be evaluated prior to award in accordance with FAR 52.217-9, Option to Extend the Term of the Contract.

• The Government has the option to extend the term of contract (up to 6 months) in accordance with Section I, Contract Clause, FAR

52.217-8 – Option to Extend Services (Nov 1999).

(continued)

•Consider the following when submitting your proposal:

• Provide all of the information required by the RFP. Read

Sections L and M to understand all that is required.

• Your first offer should be your best offer.

• Proposals MUST be submitted by the closing date listed in the solicitation.

• LATE PROPOSALS WILL NOT BE ACCEPTED.

• ELECTRONIC PROPOSALS WILL NOT BE ACCEPTED

(continued)

•Volume I – Price Proposal

•Shall be submitted in accordance with Section L, L.7 Price and Non-Price Proposal Submittal Requirements.

• Volume II – Non-Price Proposal

•Shall be submitted in accordance with Section L, L.7 Price and Non-Price Proposal Submittal Requirements.

(continued)

•The solicitation requires the evaluation of price and the following non-price factors:

•Factor 1 – Management and Technical Approach

•Factor 2 – Corporate Experience

•Factor 3 – Past Performance

•Factor 4 – Safety

Note: Refer to Sections L & M of the Solicitation for additional detailed information required under each factor.

(continued)

•The best value continuum source selection process used in this acquisition is the tradeoff process. This process allows for a tradeoff between non-price factors and price.

•Award will be made to that responsible offeror whose proposal, conforming to the solicitation, is determined to be the best value and allows the Government to accept other than the lowest priced proposal or other than the highest technically rated

Offeror as stated within the solicitation.

(continued)

•Factors 1, 2, and 4 are of equal importance to each other and, when combined, are equal in importance to the past performance evaluation/performance confidence assessment, Factor 3.

•When the proposal is evaluated as a whole, technical Factors 1, 2, 4 and Factor 3 – Past Performance/Performance Confidence

Assessment factor combined (i.e., the non-price evaluation factors) are of equal importance to price.

(continued)

•Questions regarding the solicitation SHALL be submitted in writing using Attachment A, Pre-Proposal Inquiry (PPI) Form, which the attachment was provided with the solicitation. This ensures all potential offerors receive accurate information at the same time.

• All questions shall be submitted via email to daniel.p.vannatta@navy.mil no later than 30 May 2019.

•Responses and changes to the solicitation will be published on

FEDBIZOPS as amendments to the solicitation. Vendors are encouraged to register on the site to receive automatic updates regarding the solicitation.

Lessons Learned (prior to proposal submission)

•Verify accuracy of SAM and VETS-4212 registrations

•Sign and return the SF33 and all solicitation amendments

•Ask questions if you are uncertain about something (use PPI form)

•Create a checklist to ensure you have addressed all requirements

•Utilize pricing attachments provided in Section J to submit data and verify that there are no math errors in your extended totals.

•Ensure data is consistent throughout the proposal (price and non-price)

•Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

•Do not copy and paste from a prior proposal

•Clearly label and separate/tab each factor in your proposal

•Address every element within each factor

Overview of the Contract

•The outcomes to be achieved is a follow-on contract for on-going West Sound BOS Contract (WSBOS) and Naval Magazine

Indian Island Guard Services Contracts for Naval Installations located in Jefferson and Kitsap Counties, WA, and Kootenai

County, ID.

•Requirement includes all labor, supervision, management, materials, equipment, facilities, transportation, and other items necessary to perform: one technical annex and other related services.

•The outcomes for this acquisition are consistent with the

Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

Other Considerations

•First and Foremost – “Be prepared to perform the work for the price you bid”

• Prices proposed will be used – don’t expect to re-negotiate post award

•Price what you propose

• All the “bells and whistles” in your technical proposal

• Labor quantities and skill levels/qualifications

• Management and oversight to ensure quality and safety

•Carefully consider non-recurring Unit Priced Labor (UPL) and direct labor definitions

• Understand what’s included – “fully burdened”

• UPL applies to “work” - whether performed by prime, sub, or vendor

•Additional examples, definitions, etc. are provided in the specification

Solicitation Technical

Requirements Review Keith Sandoval

NAVFAC NW

Facilities Support Contracts Director

Richard Rake

CNRNW

Contracting Officer’s Representative

PWS General Information

•Supports PBSC (Performance Based Service

Contracting)

•Uses Navy-wide templates

•Standard structure

- Tabular format

- One standard functional annex o Annex 1 – Contains information relevant to the entire scope of the contract.

o Annex 2 – Management and administration requirements relevant to the entire scope of the contract.

o Annex 4 contains the technical information and requirements peculiar to that technical annex.

oEach of these annexes can contain 1 or more sub-annexes.

•SECTION C: Annex Content – Technical Annex 4

Spec

Item Standard Use Priced

General Information

Non-cost information unique to the understanding of the technical requirements of this specification No

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for

Recurring Work or Spec Item 4 for 100% Nonrecurring Work.

Yes

Recurring Work

All Recurring Work technical requirements of this specification.

Yes

Nonrecurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT)

Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

Yes

•SECTION F: Summarization of reports

- Contains a summary list and examples of data deliverables and reports

•SECTION J: Documents, Exhibits, and Other

Attachments

- Recurring Work ELINs and Sub-ELINs

- Nonrecurring Work ELINs o Client ordering of pre-priced line items via task order, or FEDMALL

- Other attachments o Definitions and Acronyms o Wage Determinations and CBAs o Directives, Instructions, and References o Inventories and Maps o Descriptions, Locations, and Frequencies for Scheduled Work o Standard numbering convention - example: “J-0200000-07”

PWS Structure

•0100000 General Information

•0200000 Management and Administration

•0401000 Force Protection

0100000 General Information

•Outline of Services and Project Location

•Verification of Workload and Conditions

•Related Information

•Technical Proposal Certification

•The work shall be performed at various locations and could vary from location to location within the Area of Responsibility

(AOR) of the Commander, Navy Region Northwest (CNRNW), which includes the states of Idaho, and Washington. The specific locations of the Recurring Work requirements are identified. Task Orders and FedMall Orders for Nonrecurring

Work may be issued for any location within the CNRNW AOR.

Unless identified otherwise, FedMall orders shall be available for order at these locations. Locations for task orders will be specified in the order.

•Naval Base Kitsap (NBK), Bangor. NBK is located two miles northwest of the city of Silverdale on the Hood Canal, which opens to Puget Sound and then the Pacific Ocean. It is comprised of 7,200 mostly forested acres. NBK Bangor contains administration, personnel support services, and various tenant commands

•Naval Magazine Indian Island, Port Hadlock, WA. The Indian

Island Complex encompasses 2,716 acres and is located approximately 46 miles northwest of Bremerton near Port

Hadlock, Jefferson County, Washington. Indian Island

Complex contains administration, security, and personnel support services.

•Acoustic Research Detachment, (ARD) Bayview. Naval Surface

Warfare Center, Carderock Division, Acoustic Research

Detachment, (ARD) Bayview, Kootenai County, Idaho. Consists of 22 acres and is located approximately 20 miles from Coeur d'Alene, Idaho.

• Puget Sound Naval Shipyard

• CCSG-3

• 2 USS

• 2 SEAWOLF SSNs

• FLC Puget Sound

NUWC - Keyport

• CNRNW

• SWFPAC

• Trident Refit Facility

• Trident Training Facility

• COMSUBGRU NINE

• 8 SSBNs

• 2 SSGNs

• NAVFAC NW

• DLA Fuel Complex

NAVAL BASE KITSAP

1 Bangor 4 Keyport

3 Jackson Park

2 Bremerton

5 Manchester

• 880 Houses

• Naval Hospital

5 Major Components

1. Bangor

2. Bremerton

3. Jackson Park

4. Keyport

5. Manchester

Other Parcels

6. Camp McKean

7. Camp Wesley Harris

8. Dabob Bay

9. Zelatched Point

10. Toandos Peninsula

11. Ediz Hook

12. Octopus Mountain

NAVAL MAGAZINE

INDIAN ISLAND

NMC Det

8/9/10

NAVMAG II

0200000 Management & Administration

•Definitions and Acronyms

•References, Instructions, and Directives

•Partnering

•Government Furnished Property and Material

•Deliverables

•Quality Management System (QMS)

•Personnel Requirements

•Security Requirements

0200000 Management & Administration (continued)

•Safety Program

•Environmental Management System

•Environmental Protection

•Disaster Preparedness

•Recurring Work Requirements

•Nonrecurring Work Requirements

•Mobilization and Demobilization

0401000 Force Protection

3.5

Weapons

Maintenance

Recurring

Work

3.2

Roving Guard

Services

(Armed)

3.1

Entry Control

Point Services

3.4

Monitoring

Services

3.3

Pass and ID

Office

Services

•The contractor shall provide all labor, supplies, supervision, tools, materials, equipment (excluding GFE) necessary to provide physical security services for the deterrence of unauthorized personnel, safeguarding of personnel, traffic enforcement at gates, reports and documentation of all incidents, and investigations of security interests.

•The majority of the services defined in this contract are specified as watch standing requirements, the contractor is responsible for ensuring that the integrity of the installations is not compromised at any time and that every effort is made to protect the installations and the individuals working within the installations confines.

•The Government will provide weapons at NBK Bangor and

Indian Island and the contractor shall perform all weapons training at NBK Bangor Small Arms Training Center (SATC).

Ranges at Joint Base Lewis-McChord (JBLM), WA, are available for the purpose of weapons qualification.

•At ARD Bayview, the contractor shall use non-government facilities for weapons qualifications required by the contract.

Weapons and ammunition are contractor owned.

•The contractor’s right and power to compel or demand obedience when enforcing rules and regulations is delegated by the installation Commanding Officer via Post Orders, and

Standard Operating Procedures (SOPs). The contractor has no arrest or law enforcement authority. The contractor’s authority is limited to detainment of personnel suspected of violating laws, rules, or regulations. While on duty, contractor personnel invoking the right to make a citizen’s arrest are defined by laws of the States of Washington and Idaho.

•Ballistic vest (wears while on duty) and helmet

(wears as directed by ISO) that meets the NIJ standard threat level 3A and a triple retention level 3 holster.

•Traffic Reflective Vests shall be worn at all Entry

Control Points/Pier gate at all times during sunset to sunrise, while engaged in traffic control and/or sentry duties.

•Traffic Vests shall also be worn by patrols after hours when in the lanes of traffic/street. Traffic Vest shall be bright orange/lime green or a combination of both colors, with reflective tape.

•Drills: Contractor shall support and respond to all drills and exercises.

•Entry control point services

–Identification Checks

–Commercial Vehicle Inspection Station (CVIS)

–Emergency ECP Closure

•Roving Guard Services

–Perimeter Patrol

–Interior Patrol

–Building/Facility checks

•Pass and Identification Services –ID Card issue

–Key Control

–Vehicle Passes

–Prohibited Property

–Lost and Found

–Property Passes

•Monitoring Services –Alarm and Detection Systems Monitoring

–Video Surveillance

–Communications Monitoring

–Telephone Communications/Radio Communications

–Notifications

•Weapons Maintenance

–Inventory Control

Naval Base Kitsap Bangor

Motorized Patrol

Motorized Patrol

A Gate

Service Pier

OA Gate Trigger Gate

School Gate

Trident Gate

CVIS

SWFPAC Pass & ID

NBK Bangor Security Office

515A 510

C

D

A

509A

B

H

6G

F

E

503A

516A

G 517

A

517B

518B

C

D

H

E

517F

8D

518A

8C

508D

B

511A

C

502504504

Bldg 1200 Room Locator

ROOM DIVISION PERSON

505 Contractor Storage

506 Contractor Roll call area

506A Contractor Training room

506B Contractor Storage

506C Contractor Chief

506D Contractor Training officer

506E Contractor Shift LT’s

506F Contractor LT/Female changing room

506G Contractor Break room

506H Contractor RFI

508D NBK HQ Operation

Officer

509 HPU HPU

TRASUP/LPO

509A HPU HPU CPO’S

509B HPU HPU Ready

Room

515 SUPPLY NBK supply

515A SUPPLY NBK supply

515B SUPPLY NBK supply

516 NBK HQ DCC /

516A PARKING /

PATROL

VARIES

517 PATROL VARIES

517A PATROL FINGER

PRINTER

517B TRAINING VARIES

517C ALL HANDS VARIES

517D PATROL INTERVIEW

517E PATROL PATROL CPO’S

517F PATROL PATROL

LPO/WATCH

COMMANDER

517G ARMORY VARIES

517H

518 NBK HQ MACS’s

518A NBK HQ ISD

518B NBK HQ SECO

518C NBK HQ DEPT LPO

518D NBK HQ SEA

Naval Base Kitsap Jackson Park

Naval Magazine Indian Island

Motorized

Reaction

Patrol

Motorized/

Reaction

Patrol

NAVMAG Indian Island Office

Acoustic Research Detachment (ARD) Bayview, ID

Contact Information

NAVFAC Northwest ACQ:

Daniel Van Natta

Contract Specialist, ACQ 3.2

360-396-4962 Office daniel.p.vannatta@navy.mil

NAVFAC Northwest ACQ:

Melissa Burris

Contracting Officer, ACQ 3.2

360-396-0251 Office melissa.burris@navy.mil

Naval Facilities Engineering Command, Northwest

1101 Tautog Circle | Silverdale, WA | 98315

Wrap-Up

Thank you for your attendance and interest in the solicitation.

Questions via Pre-Proposal Inquiry NLT

30 May 2019