Amendment 0005.pdf

NAVFACSYSCOM MID-ATLANTIC

PWD NORFOLK

FACILITIES ENGINEERING & ACQ DIV

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3624

ACQR5950671

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

GROUNDS MAINTENANCE AND LANDSCAPING SERVICES AT NORFOLK NAVAL STATION NORFOLK, VIRGINIA.

This amendment is issued to provide Pre-Proposal Inquiries and responses related to the solicitation.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N4008523R2569

X 9B. DATED (SEE ITEM 11)

13-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Aug-2023

CODE

NAVFACSYSCOM MID-ATLANTIC

CONTRACTING CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE N40085

FACILITY CODECODE

EMAIL:TEL:

N4008523R2569

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0005

Pre-Proposal Inquiries & Responses

54. Does the government expect us to submit the last 5 years' worth of OSHA 300A forms for all the sites where we have provided services?

Response: OSHA 300A Forms shall be completed in accordance with the Department of Labor requirements and provided as required by the RFP.

55. Should we consolidate all the site data into one comprehensive OSHA 300A form for submission?

56. Alternatively, is it sufficient to submit only the OSHA 300A forms associated with the contracts referenced in our technical?

57. Define the timeline for "routine" in regards to pre-emergent care and post emergent herbicide application as mentioned under Grounds Maintenance for COL 1.

Response: The timeline is determined by the Contractor's schedule that provides the level of care IAW the associated COLS/instructions.

58. Can we be provided a detailed drawing/ sketch or aerial photo of the base areas outlining the building/ facilities and all other areas defined as Primary, Secondary, and Tertiary that the contract covers. Not only for the base but for Cranny Island Fueling Station as well.

Response: Maps will only be provided to the awardee.

59. In looking at attachment J-0200000-07 A012 CRNMA (UIC N6268) Chambers Field grounds A012AA - Herbicide Glyphosate Treatment Spraying services and A012AB - Wetland Seeding Mix Services, it appears that this area may be wetlands with Phragmites that the government is working to eliminate and establish Wetland Grass in its place. Do these wetlands require any mowing? If these areas do require mowing, does the mowing equipment need to meet the low PSI requirement of equipment working in wetlands?

Response: Refer to Section C, Annex 1503050 - Grounds Maintenance and Landscaping, Spec Item 3.1.13 Phagmite Control (Chambers Field).

60. Is possible to get a map of all 9 locations we visited on August 15th at N.O.B showing the acreage of each parcel of land and the frequencies of cuts.

61. Caney Island was not viewed as part of the site visit. Which ELIN is the area covers under?

Response: Craney Island is no longer included in this contract.

62. This is apparently an IDIQ contract, to allocate our capital purchase and other direct cost appropriately it is imperative that we get the historical data or the government expectation of the frequency for the COL 1-4, Semi Improved grounds, and unimproved grounds. Can this historical data be provided?

Response: The Government does not maintain records on the frequency that services were provided. All areas are maintained IAW its associated COLS/instructions.

63. Site Maps 150305-04 - Not having site maps pre- proposal severally limits the ability of a contractor to competitively price this opportunity and makes an unfair advantage to the incumbent. These maps help the contractor to determine the size and types of equipment needed to perform the work, having the just acreage is not sufficient and not having the site maps did allow us to evaluate the areas during the site visits. Can site maps be posted pre-proposal showing the areas where the different COLS, semi-improved areas and un-improved areas are to be performed?

64. Are there any storage spaces provided by the government or will the contractor need to provide containers for storage of their equipment and supplies?

Response: Refer to Section C, Annex 0200000 - Management and Administration, Spec Item 2.4.2 Government-Furnished Facilities.

65. During the site visit BASH was mentioned that this included in this requirement under what ELIN is required under and what is the acreage of the BASH mowing requirement?

Also, historically what has been the frequency of the annual ordering to perform this work?

Response: The BASH requirements is for all Air Fields and wet lands which are identified on the Site Maps that will be provided to the awardee. The Government does not maintain historical data on the frequency of maintaining BASH areas.

These areas shall be maintained IAW COLS/instructions.

66. Weed control is required for the hard surfaces in the COL 1, 2, 3 and 4 areas. What is the approximate square footage of the surfaces that are to be maintained under this requirement?

Response: The Government does not maintain separate records on the square footage of weed control for hard surfaces in COL areas. Weed control is included in the total acreage that has been provided in the ELINs and maps will be provided to the awardee. Total acreage maintained IAW COLS/instructions.

67. 1503050 -3.1.9 - How many square feet of artificial turf are there to be maintained?

Response: The Government does not maintain separate records on the square footage of artificial turf. Artificial turf is included in the total acreage that has been provided in the ELINs and maps will be provided to the awardee. Total acreage maintained IAW COLS/instructions.

68. 1503050 -3.1.10- How many square feet of Xeriscape areas are there to be maintained?

Response: The Government does not maintain separate records on the square footage of Xeriscape areas. Xeriscape areas are included in the total acreage that has been provided in the ELINs and maps will be provided to the awardee. Total acreage maintained IAW COLS/instructions.

69. 1503050 -3.1.7 - The requirement for mulch is left to the mulch provider’s recommendations. This is a subjective requirement. Can a more specific frequency be added that would be uniform for all that is bidding on the project?

Response: Mulch is to be applied in IAW COLS/instructions.

70. 1503050 -3.1.7 - What is the square footage of the areas that are to be mulched?

Response: The Government does not maintain separate records on the total square footage of areas to be mulched. Areas requiring mulch are included in the total acreage that has been provided in the ELINS and maps will be provided to the awardee. Total acreage maintained IAW COLS/instructions.

71. 1503050 -3.1.6 - If the contractor is responsible for up to $50.00 per plant replacement, who determines the cost for the plant replacement since there are no pricing in the non-recurring work in J-020000-07?

Response: The "up to $50 per plant not to exceed 30 plants annually" is a pre-negotiated price set by the Government.

72. 1503050 -3.1.11.1 - What is the square footage of the BMP Structure that is to be maintained?

Response: BMP Structures are included in the total acreage that has been provided in the ELINs and maps will be provided to the awardee. Total acreage maintained IAW COLS/instructions.

73. 1503050 -3.1.11.3 – What are the number of Filterra Bioretention units that are to be maintained and where are their locations?

Response: Fitlerra Bioretention units are included in the total acreage that has been

74. 1503050 3.1.12.1 – 3.1.12.2 – What is the total square footage of the areas that are to be maintained under these requirements?

Response: Parking Lot Vegetation Maintenance for both Paved - Concrete Parking/Asphalt Parking and Gravel Parking are included in the total acreage that has been provided in the ELINs and maps will be provided to the awardee. Total acreage maintained IAW COLS/instructions.

75. Road Sweeping -3.2 - J- 1503050-05 is listed as having a list of all roads included for this requirement. This attachment cannot be found. Please advise!

Response: This is included in Section J- 1503050.

76. 1503050 -3.3 - What is the linear feet of the perimeter fencing that is to be maintained?

Response: The Government does not maintain separate records on the exact linear feet of perimeter fencing. Maintaining perimeter fencing is included in the total acreage that has been provided in the ELINs and maps will be provided to the awardee. Total acreage maintained IAW COLS/instructions.

77. J-1503050-03- The document refers to various types of areas such as parade grounds, drill fields, athletic facilities, cemeteries, and golf courses. Can the CO provide specific details about the size and scope of these areas?

Response: All areas identified in J-1503050-03 are included in the total acreage and

78. How is the "Improved Acreage" and "Semi Improved Grounds" defined in terms of square footage or acreage?

Response: The quantities and measurements are standard in terms of square footage and acreage for both "Improved Acreage" and Semi Improved Grounds."

79. Can the CO clarify the specific requirements and maintenance schedules for the ornamental and decorative growth, such as shrubs and flowers?

Response: The schedule for maintaining Ornamental and decorative growth, such as shrubs and flowers are determined by the contractor and are maintained IAW

80. The document refers to maintenance of "open fields, airfields, small arms ranges, ammunition storage, and similar areas." Can the CO provide specific details about these areas, including size, location, and specific maintenance requirements?

Response: All areas identified in J-1503050-03 are included in the total acreage and

81. The document mentions a "CNIC Approved COL Level." Can the CO provide more information about what this level entails and how it impacts the scope of work?

Response: The "CNIC Approved COL Level" is the level of care determined by CNIC and it shall be maintained IAW COLS/instructions identified in Attachment J-1503050-03.

82. Can the CO provide more information about any requirements or constraints related to environmental regulations, such as water usage for irrigation or use of certain types of plants or materials?

Response: All requirements are identified within the solicitation.

83. Are there any specific security requirements or restrictions that the contractor should be aware of when performing maintenance tasks, particularly in sensitive areas like ammunition storage?

Response: All security requirements are identified in Annex 0200000 Section C Spec Item 2.8 and its subordinate spec items.

84. What are the classifications for grounds services and frequency?

Response: Grounds services and frequencies are maintained IAW their associated

85. How many acres in each classification?

Response: Total acreage has been provided in ELINS and maps will be provided to

86. What acreage and what frequency of service is minimum to be requested?

Response: Total acreage has been provided in ELINS and maps will be provided to

87. I noticed the grass was very tall at the Pass and ID station on Monday. Is this a condition that we can expect to encounter upon award? Will we be compensated for extra work to bring areas into compliance with height of cut?

Response: Total acreage has been provided in ELINS and maps will be provided upon award. Total acreage maintained IAW COLS/instructions.

88. Airfield grass was also tall in places will we be able to invoice for extra work and cuts to bring it into compliance with standards?

Response: Total acreage has been provided in ELINS and maps will be provided upon award. Total acreage maintained IAW COLS/instructions.

89. Fence Line. How many linear feet are there to be maintained? Is the fence in compliance presently or will it be in compliance upon our contract start? If the fence is not in compliance will we be receiving extra compensation for work to bring it into compliance?

Response: The Government does not maintain separate records on the exact linear feet of fencing. Maintaining fencing is included in the total acreage that has been

90. Define what we are to perform to trim the fence line? Is fence to be trimmed of brush and limbs in the fence? On the fence? Within 3’ of the fence?

Response: Maintaining fencing is included in the total acreage that has been

91. Who owns the office trailers at the Contractor yard on base? I noticed an office trailer and storage trailers?

Response: Refer to Section C, Annex 0200000 - Management and Administration, Spec Item 2.4.2 Government-Furnished Facilities.

92. Water and electricity are government furnished at the contractor yard?

Response: Refer to Section C, Annex 0200000 – Management and Administration, Spec Item 2.4.4 Government-Furnished Utilities.

93. Ditches, some next to buildings some on airfield and other areas on base with one bank cut and trimmed and the opposite bank not cut with standing trees and saplings. Will we be expected to cut both sides even though they have not been maintained in many months and even years?

Response: All areas are maintained IAW its associated COLS/instructions.

94. Rest Rooms and Storm protection? When our personnel are working on base are there

Rest Rooms they can use? In the event of Storms and especially lightning can our people go into buildings for safety?

Response: There are outside facilities located in various areas around the base.

Contractors may not have the appropriate clearance levels to access the buildings on the base. Contractors shall plan accordingly.

(End of Summary of Changes)