23R2569 Amendment 0008.pdf

ACQR5950671

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provi ded herei n, all t erms and condit ions of t he document refere nced in Item 9A or 10A, as heretofore change d, remai ns unchanged and in ful l force and effect .

15A. NAME AND TIT LE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

ST ANDARD FORM 30 (Rev. 10-83) Prescr ibed by GSA

FAR (48 CFR) 53.243

N4008523R2569 GROUNDS MAINTENANCE AND LANDSCAPING SERVICES AT NORFOLK NAVAL STATION NORFOLK, VIRGINIA

This amendment is issued to incorporate a revised Section J, J-0200000-02 Wage Determination, Section J, J-0200000-07 ELINs and Section L, L.4 Content of Porposal. In addition, provide pre-proposal inquir ies and reponses related to the solicitation.

All other terms and conditions reamin the same.

1. CO NTRACT ID CODE P AGE OF P AGES

J 1 7

16A. NAME AND T ITLE OF CONTRACTING OFFICER (Type or print)

16C. DAT E SIGNED

BY 05-Jun-2024

16B. UNITED ST AT ES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contract ing Officer )(Signature of person authorized t o sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, Count y, Stat e and Zip Code) X N4008523R2569

X 9B. DAT ED (SEE IT EM 11)

13-Jul-2023

10B. DAT ED (SEE IT EM 13)

9A. AMENDMENT OF SOLICITAT ION NO.

11. THIS IT EM ONLY APPLIES T O AMENDMENT S OF SOLICITATIONS

X The above numbered soli cit ati on i s amended as set forth in It em 14. The hour and date specified for rece ipt of Offer is ext ended, X is not extended.

Offer must acknowl edge rece ipt of t his amendment pri or to the hour and date specified in the sol ici tat ion or as amended by one of t he fol lowing methods:

(a) By compl eti ng Items 8 and 15, and returning copi es of the amendment ; (b) By acknowledgi ng recei pt of thi s a mendment on each copy of t he offer submit ted;

or (c) By s epara te let ter or t elegram whi ch i ncludes a refe rence t o t he s olic ita tion and amendment numbers . FA ILURE OF YOU R A CKNOWLEDGMENT TO BE RECEIVED AT TH E P LACE D ESIGNATED FOR TH E RECEIPT OF OFFERS P RIO R TO THE HOUR AN D DATE SP ECIFIED MA Y RESULT IN

REJECTIO N OF YOUR OFFER. If by vir tue of thi s amendment you desire t o change an offer already submit ted, s uch c hange ma y be made by t ele gram or let ter, provided each t elegram or l ett er makes reference to the sol ici tat ion and this amendment , and is re ceived prior to the openi ng hour and dat e speci fi ed.

12. ACCOUNTING AND APPROPRIATION DAT A (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORT H IN ITEM 14 ARE MADE IN THE

CONT RACT ORDER NO. IN ITEM 10A.

B. T HE ABOVE NUMBERED CONT RACT /ORDER IS MODIFIED T O REFLECT THE ADMINIST RATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORT H IN ITEM 14, PURSUANT TO T HE AUTHORITY OF FAR 43.103(B).

C. T HIS SUPPLEMENT AL AGREEMENT IS ENT ERED INTO PURSUANT TO AUTHORITY OF:

D. OT HER (Specify type of modification and authorit y)

E. IMPORTANT: Contract or is not, is required to sign this document and return copies t o the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/cont ract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/ MODIFICATION NO. 5. P ROJECT NO .(If appli cable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Jun-2024

CODE

NAVFACSYSCOM MID-ATLANTIC

CONTRACTING CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511- 3095

N40085 7. AD MINISTERED BY (If other t han item 6)

4. REQUISITION/PU RCHASE REQ. NO.

CODE

See I tem 6

FACILITY CODECODE

EMAIL:TEL:

N4008523R2569

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0008

Pre-Proposal Inquiries & Responses

147. Question: Is it the Navy's intention that Offerors submit an entirely new proposal in response to Amendment No 7, or can we just acknowledge the Amendment, and submit a Revised+J-0200000-07 ELINs as needed?

Response: Per Block 12 of the Solicitation, the offer is valid for 60 calender days from the date of receipt. Proposals were due August 15, 2023 therefore, a new proposal will need to be submitted.

148. Question: In looking at Section J-0200000, Management and Administration, Attachment number J-0200000-2 Wage Determination, it states “Wage Determination to be inserted by Contract Specialist”. We did not find a Wage Determination included with this Amendment. Are we to use the one that was provided with the original solicitation documents, which we believe is out of date?

Response: Please see Amendment 0008 revised Section J, J-0200000-02 Wage Determination.

149. Question: Reference is made to the revised J-0200000-7 ELINs Excel Workbook. When entering our unit price in all non-recurring sections of the workbook, it is not showing the decimal places below a whole dollar. An example of this is: ELIN A707 – Edging, when we enter a unit price of .75, it appears to be rounding up to the next whole dollar. This section is not accessible for us to make a formula change. This type of rounding will negatively effect our pricing. Some of our pricing will be below .50 cents and will show a unit price of 0 which would be a “no bid”.

Response: Please see Amendment 0008 revised Section J, J-0200000-07 ELINs.

150. Question: Reference is made to revised J-0200000-7 ELINs Excel Workbook, At the bottom of ELINs-1st Opt Period Recurring, it has “TOTAL RECURRING WORK PRICE-BASE PERIOD” We believe that this should be “TOTAL RECURRING WORK PRICE-FIRST OPT PERIOD”. This hold trues for all Option Periods.

151. Question: Reference is made to the revised J-0200000-7 ELINs Excel Workbook, When entering our unit price into the ELINs-Base Period-Recurring Workbook, it does not appear to bring our total price down to a subtotal section, therefore it also does not give a full total at the bottom of the column. It appears that the subtotal formula is not correct.

152. Question: Reference is made to Amendment 0007, Page 15, L.4 Content of Proposal, b),

(1) Non-cost/price Factors Submittal Requirements: It states “Offerors shall submit one (3) hard copies and one (3) CD-ROM that shall…” Would you please clarify how many hard copies and CD-ROM’s are required for this section.

Response: Please see Amendment 0008, revised Section L, L.4 Content of Proposal, b) (1) Non-cost/price Factors Submittal Requirements.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L.1 Contractor Proposal Certification:

Contractor is required to certify in writng on page 1 of the proposal the following:

(Name of Offeror) warrants tht its proposal

(of date or other Identifier) incoporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set fort in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives. The contractor understnds that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

L.2 Inquiries:

All questions from offerors concerning any aspect of this request for proposal (RFP) must be submitted in writing. Prospective offerors are requested to submit written questions specifying the section and paragraph of the specification for which clarification is desired. All inquires will be answered in writing.

Telephone questions will not be entertained. Offerors are specifically cautioned that verbal discussions and replies to questions shall not have the effect of changing the provisions of the written RFP.

All questions must be submitted at least 10 days before proposals are due. This is the most efficient way to ensure all questions are addressed in a timely manner.

Pre-Proposal Inquires shall be electronically sent to Asia Bracey, Contract Specialist and LeeArjetta Hamilton, Supervisory Contract Specialist, at the following email addresses:

asia.c.bracey.civ@us.navy.mil leearjetta.w.hamilton.civ@us.navy.mil

L.3 Disposition of Proposals:

Proposals from unsuccessful offerors will not be returned to the offeror, but shall be destroyed by the Contracting Officer. No certificate of destruction will be issued.

L.4 Content of Proposal:

a) The non-cost and the price proposal shall be submitted as separate attachments. The non-cost proposal shall not contain any cost/pricing information. The non-cost proposal presented by the offeror to whom the award is made will be incorporated into the contract at the time of award.

b) The offeror shall submit the following information:

Non-cost/price Factors:

(1) Non-cost/price Factors Submittal Requirements: Offerors shall submit three (3) hard copies and one (1) CD-ROM that shall include the following :

8 ½ x 11 format No smaller than 10-point Arial or Times New Roman font;

100-page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements except as noted below), pages sequentially numbered.

Include a cover page with Contract Number, Contract Title, Prime Contractor Name, Address, Phone Number, Fax Number, Unique Entity ID, Cage Code, Point of Contact and their phone and email address.

Include only information in response to Factors 1, 2, 3 and 4 separated by tabs, as applicable.

Provide attachment J-0200000-09: Contractor(s) Self-Performance Evaluation and Notification of Subcontracting in accordance with Factor 1 –Management Approach

Provide signed JV Agreement or SBA approved Mentor-Protégé Agreement (if applicable); and.

The non-cost/price proposal shall include responses to each non-cost/price factor as specified in Section M.

NOTE: Offerors are cautioned that merely repeating the Performance Work Statement Performance Objectives, with a statement of intent to perform, does not reflect an understanding of the requirement or capability to perform, and may result in finding that the proposal is Unacceptable for that factor.

Offerors are advised that in the event of a discrepancy between the hard copies and the electronic copy, and the electronic copy will govern.

The following are not included in the 100-page limitation: Price proposals, JV Agreements, CPARS for Projects submitted under Factor 2, Corporate Experience. Pages exceeding the 100-page limitation shall not be considered during evaluation of the proposal.

No pricing shall be included in the non-cost/price proposal. Any price information on the non-cost/price proposal will not be considered. Likewise, any non-cost/price information in the price proposal will not be considered.

NOTE: The non-cost/price proposal shall include submittals for each non-cost/price factor as specified in Section M.

2. Price:

Submittal Requirements: Offerors shall submit one (1) hard copy and one (1) CD-ROM that that shall include the following:

Include a cover page with Solicitation Number, Solicitation Title, Prime Contractor Name, Address, Phone Number, Fax Number, Unique Entity ID, Cage Code and Point of Contact (POC) with their phone number and email address;

Signed Solicitation, Offer and Award Forms (SF 33), including Section B (CLINs 0001 through 0012), with all amendments acknowledged;

Attachment J-0200000-07 (Exhibits A through F). Pricing shall only go two decimal places. This includes Offerors ensuring the Excel pricing cells do not include additional, hidden decimal places. The CD-ROM shall include this attachment as Microsoft Excel File;

If applicable, where Exhibit Line Items/sub Exhibit Line Items contain a quantity of zero or a blank quantity, unit pricing shall be provided in the event future quantities are added;

The Unique Entity ID and/or CAGE for all the Offeror’s team members (e.g. Partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the proposal; and

Completed Contractor Proposal Certification (See Section L, Paragraph 1)

In the event of a discrepancy between the hard copy and CD-ROM, the CD-ROM electronic copy of the proposal will govern. Additionally, the hard copy proposal shall match the electronic version of the proposal.

The price proposal shall be submitted separately but at the same time as the non-cost/price proposal. Any non-cost/price information in the price proposal will not be considered. Likewise, any price information in the non-cost/price proposal will not be considered.

ADDITIONAL INFORMATION TO BE SUBMITTED WITH PRICE PROPOSAL PACKAGE:

RESPONSIBILITY DETERMINATION INFORMATION – In order to be eligible for award, the offeror must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards. In a separate tab, the offeror shall provide the following information in the price proposal package:

1. Provide name of financial institution, point of contact, telephone number, and email address.

Provide a signed statement of release giving the reference permission to release the information to the Navy.

2. One (1) signed bank reference demonstrating adequate financial resources. If offeror’s firm has a line of credit – provide information on how many figures offeror can borrow against the line of credit (i.e. medium 6 figures – exact line of credit is not required).

3. The offeror shall provide the latest three complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or signed by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements, submit the latest three complete fiscal year financial statements for each company in the Joint Venture and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

4. Description of offeror’s facilities and equipment.

5. Other offeror’s work presently under contract.

Allthough required to be submitted with price proposal, this information will not be evaluated as part of the price proposal. This information is the basis of your firms responsiblity determination, should your firm be considered for award.

Price proposals are not part of the 100-page limitation. Pages exceeding the 100 single-sided page limitation shall not be considered during evaluation of the proposal.

L.5 Site Visit:

The site will be available for visitation as follows:

Due to COVID 19, please limit your personnel who will be attending the site visit to those pertinent to the bidding process, preferably one or two representatives only. All individuals in attendance may be required to wear a mask (no neck gators), be in good health with temperatures checked and below 100 degrees before arrival.

Naval Station Norfolk

A site visit will be conducted on 29 May 2024 at 9am.

Please meet at the Pass Office, Building CD9, located at 9040 Hampton Blvd, Norfolk, Virginia 23511.

Site Visit Registration Requirements: The Government Representative for the site visit will be Ms. Patricia Owens. You must send the completed site visit base access form (Attachment J-0200000-13) by email to Ms.

Asia Bracey at asia.c.bracey.civ@us.navy.mil by Friday, 24 May 2024 at 12:00 P.M.. Attendees must be US Citizens and must present a valid photo ID. You must also have a valid driver’s license, registration and proof of insurance in order to gain access to the base.

NOTE: As of 24 December 2013, DOD now requires all individuals not associated with the military WILL provide two (2) forms of valid state or federal government issued identifications. For a list of acceptable forms please refer to the Form I-9 (http://www.uscis.gov/i-9), page 9.

(End of Summary of Changes)