Amendment 0002.pdf

NAVFACSYSCOM MID-ATLANTIC

PWD NEWPORT

BLDG 1 SIMONPIETRI DRIVE

NAVAL STATION NEWPORT

NEWPORT RI 02841-1712

ACQR5950671

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

GROUNDS MAINTENANCE AND LANDSCAPING SERVICES AT NORFOLK NAVAL STATION NORFOLK, VIRGINIA

This amendment is issued to revise Section L, L.6- Site Visit, Section M, M.1-Basis for Aw ard and provide Pre-Proposal Inquiries and responses related to the solicitation.

In addition, the proposal due date is extended from Tuesday, 15 August 2023 to Wednesday, 23 August 2023.

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Aug-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N4008523R2569

X 9B. DATED (SEE ITEM 11)

13-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Aug-2023

CODE

NAVFACSYSCOM MID-ATLANTIC

CONTRACTING CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE N40085

FACILITY CODECODE

EMAIL:TEL:

N4008523R2569

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

Pre-Proposal Inquiries & Responses

9. The solicitation states the site visit instructions are to be determined. Can the government confirm when the site visit will be held and if we are required to submit a badging form in advance?

Response: See Revised Section L. L.6 Site Visit.

10. Is there a site visit scheduled?

11. Is a site visit required?

12. With this site visit, what are the access requirements?

13. What would we have to do to do a site check for the grounds maintenance and landscaping services located at Norfolk Naval Station, Norfolk VA, and NNSY’s Craney Island Fuel Depot?

14. L 6 of the solicitation states......Site Visit: The site will be available for visitation as follows: Due to COVID 19, please limit your personnel who will be attending the site visit to those pertinent to the bidding process, preferably one or two representatives only.

All individuals in attendance may be required to wear a mask (no neck gators), be in good health with temperatures checked and below 100 degrees before arrival.

Instructions: To Be Determined. Will a site visit be held for this solicitation?

15. Can I use one contractor for all three locations or does it have to be a separate contractor for each facility? Thank you in advance!

Response: This is a performance-based contract therefore, the Government specifies what services are required and the contractor decides how they are going to perform the services. In addition, see M, M.1 - Basis for Award, Factor 1 - Technical Approach Management (b) - Workforce Management (4).

16. A few ELINs such as A012AA, A012AB, A720 through A725, etc. will require the use of four decimal places as a one cent change, adjusts the price by $13,588.34 in the case of A012AA. Can four decimal places be used when needed?

Response: Section J, Attachment - J-0200000-07 - ELINS (A012AA) is not a dollar value, 1,358,834 is square footage. Per Section L - L.4 - Content of Proposal, b (2) Pricing shall only go two decimal places. This includes Offerors ensuring the Excel pricing cells do not include additional, hidden decimal places.

17. FAR 15.305(a)(2)(iii) states: “The evaluation should take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition”. If presenting a teaming agreement with a Prime Contractor/Offeror and proposed Subcontractor, can the Subcontractor’s projects be submitted for consideration?

Response: FAR 15.305(a)(2)(iii) references Past Performance Evaluation. Not Corporate Experience.

18. Would the government consider accepting electronic proposals?

Response: Per Section B, B.23 - Proposal Delivery, Proposals should be sent via a commercial carrier, such as Federal Express, and shall be addressed to:

NAVFAC MIDLANT

Attn: Asia Bracey 9324 Virginia Avenue Building Z-140, Room 216 Norfolk, Virginia 23511

Proposals that are hand carried, submitted electronically or mailed via United States Post Office will NOT be accepted.

19. The RFP states “experience of the Offeror or its corporate affiliate (s) as a subcontractor will not be considered”. This language is unduly restrictive of competition where an offeror or its corporate affiliate has relevant experience performed as a subcontractor for material portions of the work. For example, a subcontractor may have highly relevant experience obtained though providing a substantial majority of ground maintenance work including onsite management, etc. Per FAR 15.305(a)(2)(iii), we respectfully request the RFP be revised to allow evaluation of experience as a subcontractor when it is directly relevant. Would the government considering revising the RFP to “Experience of the Offeror or its corporate affiliate(s) as a subcontractor will not be considered unless where the offeror or its corporate affiliate performance at least 75% of the ground maintenance work” or some similar language consistent with the FAR.

Response: FAR 15.305(a)(2)(iii) references Past Performance Evaluation. Not Corporate Experience.

20. Will the contractor be charged for electricity and water used?

Response: See Section C, Annex 0200000 – Management and Administration, Spec Item 2.4.4 Government-Furnished Utilities.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L.1 Contractor Proposal Certification:

Contractor is required to certify in writng on page 1 of the proposal the following:

(Name of Offeror) warrants tht its proposal

(of date or other Identifier) incoporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set fort in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives. The contractor understnds that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

L.2 Inquiries:

All questions from offerors concerning any aspect of this request for proposal (RFP) must be submitted in writing. Prospective offerors are requested to submit written questions specifying the section and paragraph of the specification for which clarification is desired. All inquires will be answered in writing.

Telephone questions will not be entertained. Offerors are specifically cautioned that verbal discussions and replies to questions shall not have the effect of changing the provisions of the written RFP.

All questions must be submitted at least 10 days before proposals are due. This is the most efficient way to ensure all questions are addressed in a timely manner.

Pre-Proposal Inquires shall be electronically sent to Asia Bracey, Contract Specialist and LeeArjetta Hamilton, Supervisory Contract Specialist, at the following email addresses:

asia.c.bracey.civ@us.navy.mil leearjetta.w.hamilton.civ@us.navy.mil

L.3 Disposition of Proposals:

Proposals from unsuccessful offerors will not be returned to the offeror, but shall be destroyed by the Contracting Officer. No certificate of destruction will be issued.

L.4 Content of Proposal:

a) The non-cost and the price proposal shall be submitted as separate attachments. The non-cost proposal shall not contain any cost/pricing information. The non-cost proposal presented by the offeror to whom the award is made will be incorporated into the contract at the time of award.

b) The offeror shall submit the following information:

Non-cost/price Factors:

(1) Non-cost/price Factors Submittal Requirements: Offerors shall submit one (3) hard copies and one (3) CD-ROM that shall include the following :

8 ½ x 11 format No smaller than 10-point Arial or Times New Roman font;

100-page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements except as noted below), pages sequentially numbered.

Include a cover page with Contract Number, Contract Title, Prime Contractor Name, Address, Phone Number, Fax Number, Unique Entity ID, Cage Code, Point of Contact and their phone and email address.

Include only information in response to Factors 1, 2, 3 and 4 separated by tabs, as applicable.

Provide attachment J-0200000-09: Contractor(s) Self-Performance Evaluation and Notification of Subcontracting in accordance with Factor 1 –Management Approach

Provide signed JV Agreement or SBA approved Mentor-Protégé Agreement (if applicable); and.

The non-cost/price proposal shall include responses to each non-cost/price factor as specified in Section M.

NOTE: Offerors are cautioned that merely repeating the Performance Work Statement Performance Objectives, with a statement of intent to perform, does not reflect an understanding of the requirement or capability to perform, and may result in finding that the proposal is Unacceptable for that factor.

Offerors are advised that in the event of a discrepancy between the hard copies and the electronic copy, and the electronic copy will govern.

The following are not included in the 100-page limitation: Price proposals, JV Agreements, CPARS for Projects submitted under Factor 2, Corporate Experience. Pages exceeding the 100-page limitation shall not be considered during evaluation of the proposal.

No pricing shall be included in the non-cost/price proposal. Any price information on the non-cost/price proposal will not be considered. Likewise, any non-cost/price information in the price proposal will not be considered.

NOTE: The non-cost/price proposal shall include submittals for each non-cost/price factor as specified in Section M.

2. Price:

Submittal Requirements: Offerors shall submit one (1) hard copy and one (1) CD-ROM that that shall include the following:

Include a cover page with Solicitation Number, Solicitation Title, Prime Contractor Name, Address, Phone Number, Fax Number, Unique Entity ID, Cage Code and Point of Contact (POC) with their phone number and email address;

Signed Solicitation, Offer and Award Forms (SF 33), including Section B (CLINs 0001 through 0012), with all amendments acknowledged;

Attachment J-0200000-07 (Exhibits A through F). Pricing shall only go two decimal places. This includes Offerors ensuring the Excel pricing cells do not include additional, hidden decimal places. The CD-ROM shall include this attachment as Microsoft Excel File;

If applicable, where Exhibit Line Items/sub Exhibit Line Items contain a quantity of zero or a blank quantity, unit pricing shall be provided in the event future quantities are added;

The Unique Entity ID and/or CAGE for all the Offeror’s team members (e.g. Partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the proposal; and

Completed Contractor Proposal Certification (See Section L, Paragraph 1)

In the event of a discrepancy between the hard copy and CD-ROM, the CD-ROM electronic copy of the proposal will govern. Additionally, the hard copy proposal shall match the electronic version of the proposal.

The price proposal shall be submitted separately but at the same time as the non-cost/price proposal. Any non-cost/price information in the price proposal will not be considered. Likewise, any price information in the non-cost/price proposal will not be considered.

ADDITIONAL INFORMATION TO BE SUBMITTED WITH PRICE PROPOSAL PACKAGE:

RESPONSIBILITY DETERMINATION INFORMATION – In order to be eligible for award, the offeror must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards. In a separate tab, the offeror shall provide the following information in the price proposal package:

1. Provide name of financial institution, point of contact, telephone number, and email address.

Provide a signed statement of release giving the reference permission to release the information to the Navy.

2. One (1) signed bank reference demonstrating adequate financial resources. If offeror’s firm has a line of credit – provide information on how many figures offeror can borrow against the line of credit (i.e. medium 6 figures – exact line of credit is not required).

3. The offeror shall provide the latest three complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or signed by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements, submit the latest three complete fiscal year financial statements for each company in the Joint Venture and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

4. Description of offeror’s facilities and equipment.

5. Other offeror’s work presently under contract.

Allthough required to be submitted with price proposal, this information will not be evaluated as part of the price proposal. This information is the basis of your firms responsiblity determination, should your firm be considered for award.

Price proposals are not part of the 100-page limitation. Pages exceeding the 100 single-sided page limitation shall not be considered during evaluation of the proposal.

L.6 Site Visit:

The site will be available for visitation as follows:

Due to COVID 19, please limit your personnel who will be attending the site visit to those pertinent to the bidding process, preferably one or two representatives only. All individuals in attendance may be required to wear a mask (no neck gators), be in good health with temperatures checked and below 100 degrees before arrival.

Naval Station Norfolk

A site visit will be conducted on 15 August 2023 at 8am.

Please meet at the Pass Office, Building CD9, located at 9040 Hampton Blvd, Norfolk, Virginia 23511.

Site Visit Registration Requirements: The Government Representative for the site visit will be Ms. Patricia Owens. You must send the completed base access spreadsheet by email to Ms. Asia Bracey at asia.c.bracey.civ@us.navy.mil by Wednesday, 09 August 2023 at 12:00 P.M.. Attendees must be US Citizens and must present a valid photo ID. You must also have a valid driver’s license, registration and proof of insurance in order to gain access to the base.

NOTE: As of 24 December 2013, DOD now requires all individuals not associated with the military WILL provide two (2) forms of valid state or federal government issued identifications. For a list of acceptable forms please refer to the Form I-9 (http://www.uscis.gov/i-9), page 9.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

BASIS FOR AWARD

M.1 Basis for Award:

1. The Government will select the lowest price technically acceptable at a reasonable cost to the Government.

M.2 Evaluation Factors:

1. The solicitation requires the evaluation of price and the following non-cost/price factors:

Factor 1– Technical/Management Approach Factor 2 – Corporate Experience Factor 3– Safety Factor 4 – Past Performance

Offeror MUST be evaluated as techinally ACCEPTABLE under Factors 1,2,3 and 4 in order to be considered technically acceptable overall

NOTE: The distinction between experience and past performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

In order to permit efficient competition, the Navy will utilize the following methodology: Proposals will initially be screened for price and placed in order of price (lowest price to highest price). The Navy will then evaluate the technical factors of the lowest priced proposal. The Navy will make award to the lowest priced technically acceptable proposal. However, if the lowest priced proposal is not found to be technically acceptable, the Navy, at its sole discretion, reserves the right to increase the number of proposals it will review, until the Government identifies a technically acceptable proposal. Accordingly, under this methodology, the technical factors of some proposals may not be evaluated by the Navy. If discussions are deemed necessary by the Contracting Officer, all proposals will be evaluated (both technical and price) for the purpose of establishing a competitive range.

An overall non-price factors rating must be atleast “ACCEPTABLE” in order to be eligible for award. An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

2. Basis of Evaluation and Submittal Requirements for Each Factor.

(a) Technical Factors:

(1) Factor 1, Technical Approach/Management:

(i) Solicitation Submittal Requirements: The offeror shall submit a narrative response that clearly demonstrates its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement. Each of the topics below must be included in the narrative, tabbed in the non-price/cost proposal and discussed separately.

a. Phase-In Transition Plan. The phase-in transition period is 30 calendar days, per F.2 of the RFP. Describe what you will do to “start-up” for performance in accordance with the contract requirements.

(1) Include a schedule of key events, personnel actions/staffing, and responsibilities regarding employees at all levels to ensure fully compliant contract performance on the start date of the performance period. The schedule of key events shall include addressing the Section F Deliverables submission requirements.

(2) Provide a phase-in transition plan narrative that includes, but is not limited to:

a) The roles and responsibilities of personnel involved in the phase-in period;

b) The roles and responsibilities of personnel involved in the phase-in period;

c) The roles and responsibilities of personnel involved in the phase-in period.

b. Workforce Management. For each of the following, clearly:

(3) Describe the relationship between overall management (corporate and on-site), key personnel, administration, and subcontractors. Your description shall include the lines of management authority, supervision, span of control, and accountability.

(4) Describe your plan to recruit and maintain a qualified workforce.

(5) Decribe your plan to manage competing priorities, including surges, at various locations in this contract.

(6) Describe the work to be performed as the prime contractor (self-performed) as well as work to be performed by each subcontractor proposed. Additionally, Offerors shall submit completed Attachment J-0200000-09 as part of this factor since the awardee will be required to meet the requirements of FAR 52.219-14, Limitations on Subcontracting, during contract performance. NOTE: The Offerors shall clearly state in their narrative if they plan to self-perform 100% of the work as the prime.

c. Quality Management. Provide a summary of your “Quality Management System” (QMS). Your summary shall be no more than six (6) single-sided pages (or three (3) double-sided pages). Your summary shall address the practices and resources you will use to ensure full compliance with all Performance Objectives and Performance Standards as described in (0200000-C) Management and Administration). Additionally, your summary shall address your plan to audit, surveil, and inspect work performance and your strategy for taking corrective action when necessary.

(ii). Basis of Evaluation and Submittal Requirements for Each Factor.

Basis of Evaluation: The Technical Approach/Management factor shall be evaluated based upon the following criteria:

a. The proposal demonstrates an acceptable understanding of the performance objectives and standards.

b. The proposal demonstrates a plan for having equipment and personnel in place to commence work on the contract start date. In addition, the proposal clearly defines the controls and/or processes that are in place to ensure continuity of services.

c. The proposal provides a feasible technical approach with the capability to, at least, meet solicitation performance objectives and standards.

(2) Factor 2, Corporate Experience:

(i) Solicitation Submittal Requirements: The Offeror shall submit the following information:

Submit a minimum of one (1) up to a maximum of five (5) relevant projects demonstrating prime contractor experience of the Offeror and/or the Offeror’s corporate affiliate(s) that are similar in size, scope, and complexity to the work requirements specified in the solicitation. Experience of the Offeror or its corporate affiliate(s) as a subcontractor will not be considered.

For the purposes of this solicitation, a relevant project is further defined as follows:

Size: A project with a yearly value of at least $600,000.00 for recurring services.

Scope: Offer must have provided all labor, management, supervision, tools, materials, and equipment to provide Grounds Maintenance and Landscaping Services such as those described in the Performance Work Statement

(PWS).

Complexity: Offeror must have been responsible for responding simultaneously to requirements for several customers or installations.

The attached Corporate Experience Data Sheet (J-0200000-11) is MANDATORY and SHALL be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form nor will the Government consider information submitted via any other medium. Individual blocks on this form nor will the Government may be expanded; however, total length for each project data sheet shall not exceed three (3) single-sided pages (or one double-sided page and one (1) single-sided page).

Projects submitted for the Offeror shall be ongoing (having been performed for a period of at least one year from the date of issuance of this solicitation) or completed within the past five (5) years of the date of issuance of this solicitation. Projects with periods of performance beyond one year shall be clearly defined as multi-year contracts or as base contracts with option periods. If the project has option periods, state which contract period is in progress (Base, 1st option, etc.). If the Corporate Experience Form does not clearly demonstrate that the project meets the above requirements, the Government may deem the project not relevant.

For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFP as it relates to size, scope, and complexity as defined above, or the Government may consider the project not relevant. If an Offeror intends to submit recurring work completed/issued off an Indefinite Quantity/Indefinite Delivery (IDIQ) contract as a qualifying project, the Offeror is limited to submitting the IDIQ contract itself. The Government will not consider or evaluate any task orders whether submitted individually or collectively.

If the offeror is a Joint Venture (JV), relevant experience should be submitted for projects completed by the JV entity. If the Joint Venture does not have shared experience, projects may be submitted for each Joint Venture member. However, shared JV experience of the Offeror is not required in order to meet the requirements of the Factor. If the Offeror is submitting experience for individual JV partners in which the company was a partner in a different JV entity, the Offeror must specifically address what portion of the work under the submitted project was performed by the JV partner offering on this contract and demonstrate that the work meets the Size, Scope, and Complexity as defined above, or the project will not be considered relevant. Offerors are still limited to a total of five (5) projects combined. Offeror proposing as Mentor-Protégé Joint Ventures shall submit the signed and U.S.

Small Business Administration (SBA) approved Mentor-Protégé agreement. All other Offerors proposing as a JV shall submit a signed JV agreement.

Offerors that are not submitting as a JV may submit a project where it performed as a JV with another entity, but must clearly demonstrate how it works on that project met Size, Scope, and Complexity, as defined above.

If an Offeror is utilizing the prime contractor experience of a corporate affiliate (e.g., subsidiaries, sister companies, predecessor companies, and parent companies), the proposal shall include a teaming agreement signed by the Offeror and the corporate affiliate(s) or letter of commitment signed by the corporate affiliate(s) on the corporate affiliate’s(s’) letterhead. In order for the experience to be considered, the Offeror is also required to clearly demonstrate that the corporate affiliate(s) will have meaningful involvement in the performance of the contract by identifying the personnel or resources from the corporate affiliate(s) that will be dedicated to the contract.

Basis of Evaluation:

The assessment of the Offeror’s relevant Corporate Experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP as defined above. The minimum standard for this Factor has been met when the Offeror has demonstrated adequate experience by submitting at least one relevant project of similar size, scope, and complexity, as defined above, on which it was the prime contractor. The at least one relevant project shall also meet the compliance requirements of this Factor as defined above.

Projects completed by the offeror, or, if permitted as discussed above, its corporate affiliate(s) (e.g., subsidiaries, sister companies, and parent companies), in any capacity other than as a prime contractor will be considered Not Relevant.

(3) Factor 3, Safety:

(i) Solicitation Submittal Requirements:

The Offeror shall submit the following information: The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate: and Total Case Rate (TCR) for the specified five (5) Calendar Years (CY) as well as a safety narrative, as described below. For a partnership or joint venture, the Offeror shall submit separate DART and TCR rates for the specified five (5) CY for each contractor who is part of the partnership/joint venture; however, only one safety narrative is required. Any fatalities experienced within this 5-year timeframe must be explained in detail, to include root cause and corrective actions.

NOTE: DART and TCR shall not be submitted for subcontractors

1. DART Rate: Submit five (5) previous complete calendar years’ worth of data (not an overall average). If the Offeror has no DART rate, for any year, affirmatively state so and explain why.

Should a negative trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. DART cases include injuries or illnesses resulting in death, days away from work, and/or restricted work or transfer to another job days beyond the day of injury/illness.

b. Calculation of DART rate: Multiply the total number of DART cases by 200,000 and then divide by the number of employee labor hours worked.

DART RATE = Number of DART Incidents x 200,000 , Total Number of Employee Labor Hours Worked

2. TCR Rate: Submit five (5) previous complete calendar years’ worth of data (not an overall average). If the Offeror has no TCR rate, for any year, affirmatively state so and explain why.

Should a negative trend occur above moderate risk levels, an acceptable/detailed explanation is required that includes any corrective actions taken for improvement.

a. TCR cases include injuries or illnesses resulting in death, days away from work, restricted work or transfer to another job days beyond the day of injury/illness, medical treatment beyond first aid, or loss of consciousness.

b. Calculation of TCR rate: Multiply the total number of TCR incidents by 200,000, and then divide by the number of employee labor hours worked.

TCR RATE = Number of TCR Incidents x 200,000 , Total Number of Employee Labor Hours Worked

3. Offeror shall submit a separate OSHA 300A (Attachement J-02000000-10) form for each of the last five previous complete calendar years.

4. The Technical Approach to Safety narrative shall be limited to two (2) singlesided pages or one

(1) double-sided page

a. Describe the Offeror’s approach to implementing and executing a Safety

Management System (SMS) including Management/Leadership involvement, Employee involvement, Hazard prevention, Hazard control, Worksite analysis, and Safety and health training, to include the standard(s) used to benchmark the SMS.

b. Describe the evaluation process used to select potential subcontractors.

c. Describe the processes of how the Offeror will oversee safety compliance of subcontractors at all levels throughout performance of the contract (to include the Offeror’s own in-house workforce).

5. The Government reserves the right to review other available sources (public/Government internal) of information. These may include, but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS), Contractor Performance Assessment Reporting System (CPARS), Electronic Contract Management System (eCMS), etc.

(ii) Basis of Evaluation: The evaluation will collectively consider the following:

The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the Offeror plans to properly manage and implement safety procedures for itself and its subcontractors. To meet the minimum requirements, the Offeror must demonstrate the following:

1. DART rates at or below 2.99

2. TCR Rates at or below 4.49

NOTE: If the Offeror’s rates exceed the established levels above for any of the five (5) previous complete calendar years, it may result in a deficiency. For any rate that exceeds the minimum requirements above, the Offeror is required to provide a detailed explanation that includes any corrective actions taken for improvement.

3. Accuracy of the DART and TCR rates provided by submitting complete and separate OSHA 300A forms for each of the previous five complete calendar years.

Missing data without an explanation is considered a deficiency.

4. Technical Approach to Safety

a. Offeror describes a viable SMS that addresses elements; such as Management/Leadership involvement, Employee involvement, Hazard prevention, Hazard control, Worksite analysis, and Safety and health training, to include the standard(s) used to benchmark the SMS.

b. Offeror describes a methodical process of evaluating subcontractor’s safety performance in their selection process.

c. Offeror describes a logical management plan to hold both themselves and their subcontractors accountable for adhering to the safety requirements of the contract.

5. The Government reserves the right to review other available sources public/Government internal) of information. These may include, but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS), Contractor Performance Assessment Reporting System (CPARS), Electronic Contract Management System (eCMS), etc.

(4) Factor 4, Past Performance:

(i) Solicitation Submittal Requirements:

For projects submitted for Factor 2, Corporate Experience:

a. IF CPARS EVALUATION ARE AVAILABLE, THEY SHALL BE SUBMITTED WITH THE PROPOSAL. The Offeror shall submit all CPARS evaluations available for that project, not just the most recent.

b. IF THERE ARE NOT CPARS EVALUATIONS, the Past Performance Questionnaire (PPQ) included in this solicitation is provided for the Offeror or its team members to submit to the client for each Factor 2 project. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ (Attachment J- 0200000-08), which will provide contract and client information for the respective project(s).

Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Ms. Asia Bracey, via email at asia.c.bracey.civ@us.navy.mil prior to proposal closing date.

Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN CPARS EVALATIONS ARE AVAILABLE.

The Offeor may include performance recognition documents received within the last five (5) years (from the date of issuance of the solicitation) such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to:

- Past performance information provided by the offeror, as solicited;

- Past performance information obtained from questionnaires tailored to the circumstances of the acquisition; and

- Past performance information retrieved through the Contractor Performance Assessment Reporting System (CPARS) for the Offeror’s team members (e.g., partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the proposal;

- Inquiries of owner representative(s);

- Interviews with Program Managers, Contracting Officers, and/or Fee Determining Officials;

- Federal Awardee Performance and Integrity Information System (FAPIIS);

- Electronic Subcontract Reporting System (eSRS); and

- Any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources; the burden of providing detailed, current, accurate, and complete past performance information rests with the Offeror.

A copy of the blank Past Performance Questionnaire to be used for requesting client references is included as Attachment J-0200000-08.

IMPORTANT: It is the responsibility of the Offeror to provide accurate points of contact for each identified contract and current telephone numbers and/or email addresses.

The Government reserves the right to contact references for verification or additional information.

Offerors may provide any information on problems encountered and the corrective actions taken on projects submitted under Factor 2, Corporate Experience. Offerors may also address any adverse past performance issues.

Such explanations shall not exceed two (2) double-sided pages (or four (4) single-sided pages) in total.

(ii) Basis of Evaluation:

This evaluation focuses on the quality of performance on the relevant projects submitted under Factor 2, Corporate Experience, and past performance on other projects currently documented in known sources.

The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., CPARS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained for any other source) reflect a trend of satisfactory performance considering:

- A pattern of successful completion of tasks;

- A pattern of deliverables that are timely and of good quality;

- A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.);

The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of past performance will be used as a means of evaluating the Offeror’s probability to successfully meet the requirements of the RFP. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability a neutral rating shall be considered “Acceptable.”

(End of Summary of Changes)

Naval Station Norfolk

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