23R2569 Amendment 0007.pdf

ACQR5950671

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N4008523R2569 GROUNDS MAINTENANCE AND LANDSCAPING SERVICES AT NORFOLK NAVAL STATION NORFOLK, VIRGINIA.

This amendment is issued to Incorporate a revised Section C, F, J, L and M, per the continuation pages and associated attachments. In addition, provide Pre-Proposal responses and inquiries related to the solicitation.

The revised proposal due date has been changed to Tuesday, 11 June 2024 at 2:00pm (EST).

All other terms and conditions reamin the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-May-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N4008523R2569

X 9B. DATED (SEE ITEM 11)

13-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-May-2024

CODE

NAVFACSYSCOM MID-ATLANTIC

CONTRACTING CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008523R2569

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0007

Pre-Proposal Inquiries & Responses

95. Question: Can we access the maps and locations before the bid is due? (Previously (Amendment 0001, Question 2).

Response: Maps will only be provided upon request per Amendment 0007. See Section J, attachment J-0200000-12 DOD-CUI_Non-Disclosure Agreement. A second government site visit is scheduled for May 29, 2024 to allow for viewing of some locations. See Amendment 0007, Section L, L.5 Site Visit.

96. Question: Is there a breakdown of total sites and acreage associated with the scope of work requirements? (bed size, acres of roads to be swept, grass acreage and type) (Previously Amendment 0001, Question 6).

Response: See Amendment 0007. Total acreage has been provided in Section J, J-0200000- 07 ELINS and a map will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non-Disclourse Agreement. Attachment J-1503050- 05 Naval Station Roads provides a detailed list of all roads that will require sweeping along with their associated lengths and number of lanes. A second government site visit is scheduled for May 29, 2024 to allow for viewing of a sample of plant beds, etc. See Amendment 0007, Section L, L.5 Site Visit. Total acreage maintained IAW COLS/instructions.

97. Question: Current plant inventory numbers that will need to be maintained? (Previously, Amendment 0001, Question 7).

Response: A second government site visit is scheduled for May 29, 2024 to allow for viewing of plant beds, etc. See Amendment 0007, Section L, L.5 Site Visit. The government does not maintain a current plant inventory. To be used for information purposes only, the government has historically replaced approximately 15 plants per year under this contract.

98. Question: Is there a more site specific scope of work? (Acres of plant beds, amount of grass to be mowed, etc for all locations?) (Previously Amendment 0001, Question 8).

Response: See Amendment 0007. Total acreage has been provided in Section J attachment J-0200000-07 ELINS and a map will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non-Disclourse Agreement. A second government site visit is scheduled for May 29, 2024 to allow for viewing of a sample of plant beds, etc. See Amendment 0007, Section L, L.5 Site Visit. Total acreage maintained IAW COLS/instructions.

99. Question: How many services of leaf removal have been historically performed in COL 2 and COL 3? (Previously Amendment 0003, Question 23).

Response: Per Section C, Annex 1503050 - Grounds Maintenance and Lanscaping, Leaf removal is covered under street sweeping and spec items 3.1.2 and 3.1.11. The services required under this contract are described in terms of performance-based outcomes to be achieved. As such, the government has not historically tracked the number of specific services provided under the COLs but whether or not the services provided meet the outcome requirements.

100. Question: Can the government provide the linear feet of edging for each common output level and CLIN / Customer: CNRMA, CMIO, DLA, DECA, NGIS, NDC, NMCN CD-2, NMCN U-238, MSC, NSWC, ATC, and CRNMA? Without this data, it is impossible to provide an accurate price proposal and it will be extremely difficult to quantify these measurements during the cursory drive through on the site visit.(Previously Amendment 0003, Question 24).

Response: See Amendment 0007. Total acreage has been provided in Section J, attachment J-0200000-07 ELINS and a map will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non-Disclourse Agreement A second government site visit is scheduled for May 29, 2024 to allow for viewing of a sample of areas , etc. See Amendment 0007, Section L, L.5 Site Visit. Total acreage maintained IAW COLS/instructions.

101. Question: Can the government provide the quantity of shrubs, hedge, and plants for each common output level and CLIN / Customer: CNRMA, CMIO, DLA, DECA, NGIS, NDC, NMCN CD-2, NMCN U-238, MSC, NSWC, ATC, and CRNMA? Without this data, it is impossible to provide an accurate price proposal and it will be extremely difficult to quantify these measurements during the cursory drive through on the site visit. (Previously Amendment 0003, Question 25).

Response: The government does not maintain an inventory of the quantity of shrubs, hedges, and plants at Naval Station Norfolk. A second government site visit is scheduled for May 29, 2024 to allow for viewing of a sample of shrubs, hedges, and plants. See Amendment 0007, Section L, L.5 Site Visit. The ELIN price per COL shall incldue shrub, hedge, and plant maintenance.

102. Question: Can the government provide the quantity of trees for each common output level and CLIN / Customer: CNRMA, CMIO, DLA, DECA, NGIS, NDC, NMCN CD-2, NMCN U- 238, MSC, NSWC, ATC, and CRNMA that require pruning? Without this data, it is impossible to provide an accurate price proposal and it will be extremely difficult to quantify these measurements during the cursory drive through on the site visit.

Response: The government does not maintain an inventory of the quantity of trees at Naval Station Norfolk. A second government site visit is scheduled for May 29, 2024 to allow for viewing of a sample of trees. See Amendment 0007, Section L, L.5 Site Visit. The ELIN price per COL shall incldue tree maintenance.

103. Question: Can the government provide the area (acreage or square feet) of plant / landscape beds for each common output level and CLIN / Customer: CNRMA, CMIO, DLA, DECA, NGIS, NDC, NMCN CD-2, NMCN U-238, MSC, NSWC, ATC, and CRNMA? What type of mulch is preferred? Without this data, it is impossible to provide an accurate price proposal and it will be extremely difficult to quantify these measurements during the cursory drive through on the site visit. (Previously Amendment 0003, Question 27).

Response: A second government site visit is scheduled for May 29, 2024 to allow for viewing of a sample of plant beds, etc. See Amendment 0007, Section L, L.5 Site Visit. The government does not maintain a current plant/landscape bed inventory. See Amendment 0007, Question 104 for information regarding the preferred mulch. For information purposes only, an estimated 2 tons of mulch per year have been provided under this contract. Total acreage maintained IAW COLS/instructions.

104. Question: Can the government provide the area (acreage or square feet) of stormwater devices and areas for each common output level and CLIN / Customer: CNRMA, CMIO, DLA, DECA, NGIS, NDC, NMCN CD-2, NMCN U-238, MSC, NSWC, ATC, and CRNMA?

(Previoulsly Amendment 0003, Question 28).

Response: The Government does not maintain separate records on the area of stormwater devices and areas for each COL. Stormwater devices and areas are included in the total acreage provided in Section J, attachment J-0200000-07 ELINS, and maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 Non-Disclourse Agreement. Total acreage maintained IAW COLS/instructions.

105. Question: Can the government provide the area (acreage or square feet) of gravel and paved parking lots for each common output level and CLIN / Customer: CNRMA, CMIO, DLA, DECA, NGIS, NDC, NMCN CD-2, NMCN U-238, MSC, NSWC, ATC, and CRNMA?

(Previously Amendment 0003, Question 30).

Response: A second government site visit is scheduled for May 29, 2024 to allow for viewing of sample parking lots. See Amendment 0007, Section L, L.5 Site Visit. The Government does not maintain separate records on the area of gravel and paved parking lots for each COL. Gravel and paved parking lots are included in thet total acreage has been provided in Section J, attachment J-0200000-07 ELINS, and maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non- Disclourse Agreement. Total acreage maintained IAW COLS/instructions.

106. Question: What is the dominant grass species present on base? (Previously Amendment 0003, Question 31).

Response: A second government site visit is scheduled for May 29, 2024 to allow for viewing of sample vegetation. See Amendment 0007, Section L, L.5 Site Visit. The Government does not maintain records on the dominant grass species. Total acreage has been provided in Section J, attachment J-0200000-07 ELINS, and maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non- Disclourse Agreement. Total acreage maintained IAW COLS/instructions.

107. Question: As there are numerous wetland seeding mixes and rates possibilities, does the government have a specific wetland seed mix and rate we are to utilize? (Previously Amendment 0003, Question 39A).

Response: The recommended wetland seed mix shall be equivalent to OBL Wetland Mix (ERNMX-131) from Ernst Conservation Seeds at www.ernstseed.com. See Attachement J- 1503050-07 Phragmite Control Table.

108. Question: Are the areas where we are to perform this service included in the acreage provided in Attachment J-0200000-07 under the ELIN/Sub ELIN? (Previously Amendment 0003, Question 39B).

Response: A second government site visit is scheduled for May 29, 2024 to allow for viewing of a sample of where seeding is required. See Amendment 0007, Section L, L.5 Site Visit. The areas where seeding is required is annotated in the maps that will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non- Disclourse Agreement.

109. Question: Can we be provided a detailed drawing/ sketch or aerial photo of the base areas outlining the building/ facilities and all other areas defined as Primary, Secondary, and Tertiary that the contract covers. Not only for the base but for Cranny Island Fueling Station as well. (Previously Amendment 0005, Question 58).

Response: Craney Island is no longer on the current contract. Maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non- Disclourse Agreement.

110. Question: Is possible to get a map of all 9 locations we visited on August 15th at N.O.B showing the acreage of each parcel of land and the frequencies of cuts. (Previously Amendment 0005, Question 60).

Response: Maps will only be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non-Disclourse Agreement.

111. Question: This is apparently an IDIQ contract, to allocate our capital purchase and other direct cost appropriately it is imperative that we get the historical data or the government expectation of the frequency for the COL 1-4, Semi Improved grounds, and unimproved grounds. Can this historical data be provided? (Previously Amendment 00005, Question 62).

Response: This is a performance-based contract, due to different seasons, weather conditions (drought, excessive rain, snow, etc.), and mission capabilites, the Government cannot determine the frequency required. See Section J, Annex J-1503050-03 Common Output Level Standards Semi-Improved Areas, Unimproved Areas, and Storm Drainage Systems for the performance standards.

112. Question: Site Maps 150305-04 - Not having site maps pre- proposal severally limits the ability of a contractor to competitively price this opportunity and makes an unfair advantage to the incumbent. These maps help the contractor to determine the size and types of equipment needed to perform the work, having the just acreage is not sufficient and not having the site maps did allow us to evaluate the areas during the site visits. Can site maps be posted pre-proposal showing the areas where the different COLS, semi-improved areas and un-improved areas are to be performed? (Previously Amendment 0005, Question 63).

Response: Maps will only be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_ Non-Disclourse Agreement.

113. Question: During the site visit BASH was mentioned that this included in this requirement under what ELIN is required under and what is the acreage of the BASH mowing requirement?

Also, historically what as been the frequency of the annual ordering to perform this work.

(Previously Amendment 0005, Question 65).

Response: This is a performance-based contract, due to different seasons, weather conditions (drought, excessive rain, snow, etc.), and mission capabilites, the Government cannot determine the frequency required. See Section J, Annex J-1503050-03 Common Output Level Standards Semi-Improved Areas, Unimproved Areas, and Storm Drainage Systems for the performance standards. The BASH requirements are for all Air Fields and wet lands which are identified on the Site Maps that will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 Non-Disclourse Agreement. These areas shall be maintained IAW COLS/instructions.

114. Question: Weed control is required for the hard surfaces in the COL 1,2,3 and 4 areas.

What is the approximate square footage of the surfaces that are to be maintained under this requirement? (Previoulsy Amendment 0005, Question 66).

Response: The Government does not maintain separate records on the square footage of weed control for hard surfaces in COL areas. Weed control is included in the total acreage that has been provided in Section J, attachment J-0200000-07 ELINS and maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD- CUI_Non-Disclourse Agreement. The weed control identified in Section J, Attachment J- 1503050-03 Common Output Level Standards Semi-Improved Areas, Unimproved Areas, and Storm Drainage Systems, COL 1, 2, and 3 should be an industry standard practice when maintaining lawns that require this level of service. It states for COL 4 that there is “No fertilization, weed control, dethatching, aeration, or overseeding provided.” Total acreage maintained IAW COLS/instructions.

115. Question: 1503050 3.1.9 - How many square feet of artificial turf are there to be maintained? (Previously Amendment 0005, Question 67).

Response: This contract does not include artificial turf at this time.

116. Question: 1503050 3.1.10 How many square feet of Xeriscape areas are there to be maintained? (Previously Amendment 0005, Question 68).

Response: This contract does not include Xeriscape areas at this time.

117. Question: 1503050 3.1.7 The requirement for mulch is left to the mulch provider’s recommendations. This is a subjective requirement. Can a more specific frequency be added that would be uniform for all the is bidding the project? (Previously Amendment 0005, Question 69).

Response: Regular brown mulch that is not treated for pesticide is the standard mulch typically used on this contract. The estimate of total mulch used yearly on this contract is approximately 2 tons.

118. Question: 1503050 3.1.7 What is the square footage of the areas that are to be mulched?

(Previously Amendment 0005, Question 70).

Response: The Government does not maintain separate records on the total square footage of areas to be mulched. Areas requiring mulch are included in the total acreage that has been provided in Section J, attachment J-0200000-07 ELINS and maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 Non-Disclourse Agreement. Total acreage maintained IAW COLS/inctructions. A second government site visit is scheduled for May 29, 2024 to allow for viewing of a sample of where mulch is required. See Amendment 0007, Section L, L.5 Site Visit. The estimate of total mulch used yearly on this contract is approximately 2 tons. Historically, the Government has not maintained separate records on the exact number of flower beds throughout the installation.

119. Question: 1503050 3.1.11.1 - What is the square footage of the BMP Structure that is to be maintained? (Previously Amendment 0005, Question 72).

Response: A List of BMP Facilities has been provided in Section J, attachment J-1503050-

06. BMP Structures are included in the total acreage that has been provided in Section J, attachment J-0200000-07 ELINS and maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non-Disclourse Agreement. Total acreage maintained IAW COLS/instructions. A second government site visit is scheduled for May 29, 2024 to allow for viewing of sample BPM Structures. See Amendment 0007, Section L, L.5 Site Visit.

120. Question: 1503050 3.1.11.3 – What are the number of Filterra Bioretention units that are to be maintained and where are their locations? (Previously Amendment 0005, Question 73).

Response: This contract does not include Filterra Bioretention Units at this time.

121. Question: 1503050 3.1.12.1 – 3.1.12.2 – What is the total square footage of the areas that are to be maintained under these requirements? (Previously Amendment 0005, Question 74).

Response: Parking Lot Vegetation Maintenance for both Paved - Concrete Parking/Asphalt Parking and Gravel Parking are included in the total acreage that has been provided in Section J, Attachment - J-0200000-07 - ELINs and maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non- Disclourse Agreement.Total acreage maintained IAW COLS/instructions.

122. Question: 1503050 3.3 - What is the linear feet of the perimeter fencing that is to be maintained? (Previously Amendment 0005, Question 76).

Response: There is approximately 82,000 linear feet of fencing to maintain however, the Government does not maintain separate records on the exact linear feet of perimeter fencing. Maintaining perimeter fencing is included in the total acreage that has been provided in in Section J, Attachment J-0200000-07 - ELINs and maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non- Disclourse Agreement. Total acreage maintained IAW COLS/instructions.

123. Question: J-1503050-03- The document refers to various types of areas such as parade grounds, drill fields, athletic facilities, cemeteries, and golf courses. Can the CO provide specific details about the size and scope of these areas? (Previously Amendment 0005, Question 77).

Response: All areas identified in Section J, J-1503050-03 Common Output Level Standards Semi-Improved Areas, Unimproved Areas, and Storm Drainage Systems are included in the total acerage and maintained IAW COLS/instructions. Maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non- Disclourse Agreement.

124. Question: The document refers to maintenance of "open fields, airfields, small arms ranges, ammunition storage, and similar areas." Can the CO provide specific details about these areas, including size, location, and specific maintenance requirements? (Previously Amendment 0005, Question 80).

Response: All areas identified in Section J, J-1503050-03 Common Output Level Standards Semi-Improved Areas, Unimproved Areas, and Storm Drainage Systems are included in the total acerage and maintained IAW COLS/instructions. Maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non- Disclourse Agreement.

125. Question: What are the classifications for grounds services and frequency? (Previously Amendment 0005, Question 84).

Response: Grounds services and frequencies are maintained IAW their associated COLS/instructions. See Section J, Attachment J-1503050-03 Common Output Level Standards Semi-Improved Areas, Unimproved Areas, and Storm Drainage Systems.

126. Question: How many acres in each classification? (Previously Amendment 0005, Question 85).

Response: Total acreage has been provided in Section J, attachment J-0200000-07-ELINS and maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non-Disclourse Agreement. Total acreage maintained IAW COLS/instructions.

127. Question: What acreage and what frequency of service is minimum to be requested?

(Previously Amendment 0005, Question 86).

Response: Total acreage has been provided in Section J, attachment J-0200000-07-ELINS and maps will be providedupon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non-Disclourse Agreement. Total acreage maintained IAW COLS/instructions.

128. Question: I noticed the grass was very tall at the Pass and ID station on Monday. Is this a condition that we can expect to encounter upon award? Will we be compensated for extra work to bring areas into compliance with height of cut? (Previously Amendment 0005, Question 87).

Response: Total acreage has been provided in Section J, attachment J-0200000-07- ELINS and maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non-Disclourse Agreement. Total acreage maintained IAW COLS/instructions.

129. Question: Airfield grass was also tall in places will we be able to invoice for extra work and cuts to bring it into compliance with standards? (Previoulsy Amendment 0005, Question 88).

Response: Total acreage has been provided in Section J, attachment J-0200000-07-ELINS and maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non-Disclourse Agreement. Total acreage maintained IAW COLS/instructions.

130. Question: Fence Line. How many linear feet are there to be maintained? Is the fence in compliance presently or will it be in compliance upon our contract start? If the fence is not in compliance will we be receiving extra compensation for work to bring it into compliance?

(Previously Amendment 0005, Question 89).

Response: It is approximately 82,000 linear feet of fencing to maintain however, he Government does not maintain separate records on the exact linear feet of fencing.

Maintaining fencing is included in the total acreage that has been provided in Section J, attachment J-0200000-07- ELINS and maps will be provided upon request. See

Amendment 0007, Section J, Attachment J- 0200000-12 DOD-CUI_Non-Disclourse Agreement. Total acreage maintained IAW COLS/instructions.

131. Question: Define what we are to perform to trim the fence line? Is fence to be trimmed of brush and limbs in the fence? On the fence? Within 3’of the fence? (Previously Amendment 0005, Question 90).

Response: Maintaining fencing is included in the total acreage that has been provided Section J, attachment J-0200000-07- ELINS and maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 Non-Disclourse Agreement. Total acreage maintained IAW COLS/instructions per Attachment J-1503050-03 Common Output Level Standards Semi-Improved Areas, Unimproved Areas, and Storm Drainage Systems, associated Spec Items listed in Section C, Annex 1503050 Grounds Maintenance and Landscaping, and Anti-Terrorism Force Protection.

132. Question: Ditches, some next to buildings some on airfield and other areas on base with one bank cut and trimmed and the opposite bank not cut with standing trees and saplings. Will we be expected to cut both sides even though they have not been maintained in many months and even years? (Previously Amendment 0005, Question 93).

Response: The Maps provided upon request, see Section J, attachment J-0200000-12 DOD- CUI_Non-Disclosure Agreement, identify all the areas to be maintained IAW its associated COLS/instructions. The areas are expected to be maintained according to the requirements.

133. Question: Amendment Two on page 5 of 15 states- "NOTE: The non-cost/price proposal shall include submittals for each non-cost/price factor as specified in Section M.

2. Price:

Submittal Requirements: Offerors shall submit one (1) hard copy and one (1) CD-ROM that that shall include the following:"

Amendment Two on page 5 of 15 states- "L.4 Content of Proposal:

a) The non-cost and the price proposal shall be submitted as separate attachments. The non-cost proposal shall not contain any cost/pricing information. The non-cost proposal presented by the offeror to whom the award is made will be incorporated into the contract at the time of award.

b) The offeror shall submit the following information:

Non-cost/price Factors:

(1) Non-cost/price Factors Submittal Requirements: Offerors shall submit one (3) hard copies and one (3) CD-ROM that shall include the following:"

Clarification: Both are on Page 5 Amendment Two, so which do we use for submission?

Response: Refer to Amendment 0005. In accordance with section L, L.4-Content of Proposal, Price Submittal Requirements: Offerors shall submit one (1) hard copy and one (1) CD-

ROM.

Non-cost/price Factors Submittal Requirements: Offerors shall submit three (3) hard copies and three (3) CD-ROM.

134. Question: The Government has not provided site maps for purposes of assessing the grounds and providing offerors the available measurements of the areas to be serviced. This creates a disadvantage to offerors for numerous specifications, as this does not enable them to accurately price their proposals for the offered services, let alone truly understand what the Government needs. Site maps are necessary to understand the terrain to be serviced and in offering accurate pricing (ex., different pricing is associated for roads versus grass vs edging).

This also provides insight into the type of equipment needed and to evaluate needs based on area composition. It does appear the Govt has these maps, as the answers provided in Amendment 0005 state that these will be provided to the awardee. Meanwhile, the incumbent (or predecessors) is at a distinct advantage due to knowing the terrain and having this information at their disposal during their prior performance.

Response: See Amendment 0007, Section J, Attachment J-0200000-12 DOD-CUI_Non- Disclosure Agreement.

135. Question: 1503050 3.1.9 (Artificial Turf Maintenance Schedule) – This does not state the square feet of artificial turf to be maintained.(Page 42 of PWS (Section C).

Response: See Amendment 0007, Question 115.

136. Question: 1503050 3.1.10 (Xeriscape Area Maintenance Schedule)– This does not state the square feet of Xeriscape areas are there to be maintained. (Page 42 of PWS (Section C).

Response: See Amendment 0007, Question 116.

137. Question: 1503050 3.1.7 (Plant Bed Maintenance Schedule) This does not state the square footage of the areas that are to be mulched. (Page 41 of PWS (Section C).

Response: See Amendment 0007, Question 118.

138. Question: 1503050 3.1.11.1 (BMP Structure Maintenance)- This does not state the square feet the square footage of the BMP Structure that is to be maintained. (Page 43 of PWS (Section C).

Response: See Amendment 0007, Question 119.

139. Question: Weed control is required for the hard services in the COL 1, 2, 3 and 4 areas.

However, no approximate square footage is provided.

Response: See Amendment 0007, Question 114.

140. Question: The Government has not answered the question regarding square footage of hard surfaces per COL.

Response: See Amendment 0007, Question 101

141. Question: Via Amendment 0001, in the Q&A it refers to square acreage as being provided in the ELINS. This does not provide the specific quantities with respect to the above-referenced items, all of which require different equipment and different levels of effort (which affects pricing). Meanwhile, offerors are required to provide unit prices based on square acreage)(i.e., price would be affected if the area to be serviced increases or decreases). Accurate square footage is necessary towards this end. While the Government has responded to many Questions by stating that it “does not maintain separate records” with respect to these square footages, there is surely documentation of its ordering during the predecessor contract and other information that can be referred to (for example, in preparing the IGCE) which would provide offerors with more information regarding what they are expected to deliver.

Response: See Amendment 0007, Question 114.

142. Question: 1503050 3.1.7 (Plaint Bed Maintenance Schedule)–The requirement for mulch is left to the mulch provider’s recommendations, which creates an ambiguity with respect to what the Government requires and what will meet this requirement (as such a recommendation is subjective). (Page 40 of PWS).

Response: See Amendment 0007, Question 117.

143. Question: 1503050 3.1.6 (Plaint Maintenance Schedule) – Here, the contractor is responsible for up to $50.00 per plant replacement; however, this does not specify who determines the cost for the plant replacement. (There is no pricing in the non-recurring work in J02000-07). (Page 40 of PWS). In the Answer provided in Amendment 005 (#71), this does not address where the baseline would come from in replacing a plant (and the cost of replacing a plant will vary).

Response: The estimated number of plants replaced in a year is approximately 15 plants.

The $50.00 per plant replacement is a number that was derived in past for previous grounds contracts and has been carried over from those contracts. The actually cost per plant can and will vary depending on the location, plant type, and installation methods for that plant.

144. Question: 1503050 3.1.11.3 (Filterra Maintenance Plan Schedule) – This does not provide the number of Filterra Bioretention units that are to be maintained, or their locations. (Page 44 of

PWS).

Response: See Amendment 0007, Question 120.

145. Question: 1503050 3.1.11.3 (Irrigation Systems Operations) This Section notes that certain areas will not need to be irrigated. However, these areas will be identified “upon award.”

Consequently, some areas will need to be irrigated yet these are not identified. An Answer in Amendment 0005 noted that the irrigation system is currently not working; however, this would not obviate a contractor’s obligate to irrigate. (Page 40 of PWS).

Response: This contract does not include Irrigation Systems Operations at this time and shall not include any obligation for the Contractor to irrigate where an irrigation system is not working.

146. Question: GCM-VBC had requested historical IDIQ quantities. This is significant for pricing purposes because it determines how capital purchases are allocated.

Response: The government has not historical maintained records for the frequency on maintaining COL 1-4, Semi-Improved Grounds, and Unimproved Grounds. This contract is a performance based contract that provides the criteria of meeting the standard within Section J, Attachment J-1503050-03 Common Output Level Standards Semi-Improved Areas, Unimproved Areas, and Storm Drainage Systems and the associated Spec Items listed in Section C, Annex 1503050 Grounds Maintenance and Landscaping . Total acreage that has been provided Section J, attachment J-0200000-07- ELINS and maps will be provided upon request. See Amendment 0007, Section J, Attachment J- 0200000-12 DOD- CUI_Non-Disclourse Agreement.The frequency is subject to change based on the seasons, weather, and mission capabilities.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

SECTION J

Section J – 0200000 Management and Administration

Attachment Number Attachment Title

J-0200000-01 Definitions and Acronyms J-0200000-02 Wage Determinations J-0200000-03 Directives, Instructions, and References J-0200000-04 Invoice Form J-0200000-05 Forms

J-0200000-05-01 Contractor Incident Reporting System (CIRS) J-0200000-05-02 WHE Accident Report (Crane and Rigging Gear) J-0200000-05-03 Crane and Rigging Gear Near Miss Report

J-0200000-06 CNRMA Installation Spill Reporting and Documentation Standard Operating Procedure

J-0200000-07 Exhibit Line Item Numbers (ELINs) J-0200000-08 Past Performance Questionaire J-0200000-09 Self-Performance Certification and Notification of Subcontracting J-0200000-10 Not Applicable

J-0200000-11 Corporate Experience Data Sheet J-0200000-12 DOD-CUI_Non-Disclosure Agreement J-0200000-13 Site Visit Base Access Form

Section J – 1503050 Grounds Maintenance and Landscaping

Attachment Number Attachment Title

J-1503050-01 Definitions and Acronyms J-1503050-02 References and Technical Documents J-1503050-03 Common Output Level Standards Semi-Improved Areas, Unimproved Areas, and Storm

Drainage Systems J-1503050-04 Naval Station Norfolk Map J-1503050-05 Naval Station Norfolk Roads J-1503050-06 List of BMP Facilities J-1503050-07 Phragmite Control Table

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS TO OFFERORS

L.1 Contractor Proposal Certification:

Contractor is required to certify in writng on page 1 of the proposal the following:

(Name of Offeror) warrants tht its proposal

(of date or other Identifier) incoporated herein by reference, including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set fort in this contract during the execution thereof. The contractor is not excused from meeting such performance objectives. The contractor understnds that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

L.2 Inquiries:

All questions from offerors concerning any aspect of this request for proposal (RFP) must be submitted in writing. Prospective offerors are requested to submit written questions specifying the section and paragraph of the specification for which clarification is desired. All inquires will be answered in writing.

Telephone questions will not be entertained. Offerors are specifically cautioned that verbal discussions and replies to questions shall not have the effect of changing the provisions of the written RFP.

All questions must be submitted at least 10 days before proposals are due. This is the most efficient way to ensure all questions are addressed in a timely manner.

Pre-Proposal Inquires shall be electronically sent to Asia Bracey, Contract Specialist and LeeArjetta Hamilton, Supervisory Contract Specialist, at the following email addresses:

asia.c.bracey.civ@us.navy.mil leearjetta.w.hamilton.civ@us.navy.mil

L.3 Disposition of Proposals:

Proposals from unsuccessful offerors will not be returned to the offeror, but shall be destroyed by the Contracting Officer. No certificate of destruction will be issued.

L.4 Content of Proposal:

a) The non-cost and the price proposal shall be submitted as separate attachments. The non-cost proposal shall not contain any cost/pricing information. The non-cost proposal presented by the offeror to whom the award is made will be incorporated into the contract at the time of award.

b) The offeror shall submit the following information:

Non-cost/price Factors:

(1) Non-cost/price Factors Submittal Requirements: Offerors shall submit one (3) hard copies and one (3) CD-ROM that shall include the following :

8 ½ x 11 format No smaller than 10-point Arial or Times New Roman font;

100-page limit (inclusive of all charts, forms and other documentation responsive to the solicitation requirements except as noted below), pages sequentially numbered.

Include a cover page with Contract Number, Contract Title, Prime Contractor Name, Address, Phone Number, Fax Number, Unique Entity ID, Cage Code, Point of Contact and their phone and email address.

Include only information in response to Factors 1, 2, 3 and 4 separated by tabs, as applicable.

Provide attachment J-0200000-09: Contractor(s) Self-Performance Evaluation and Notification of Subcontracting in accordance with Factor 1 –Management Approach

Provide signed JV Agreement or SBA approved Mentor-Protégé Agreement (if applicable); and.

The non-cost/price proposal shall include responses to each non-cost/price factor as specified in Section M.

NOTE: Offerors are cautioned that merely repeating the Performance Work Statement Performance Objectives, with a statement of intent to perform, does not reflect an understanding of the requirement or capability to perform, and may result in finding that the proposal is Unacceptable for that factor.

Offerors are advised that in the event of a discrepancy between the hard copies and the electronic copy, and the electronic copy will govern.

The following are not included in the 100-page limitation: Price proposals, JV Agreements, CPARS for Projects submitted under Factor 2, Corporate Experience. Pages exceeding the 100-page limitation shall not be considered during evaluation of the proposal.

No pricing shall be included in the non-cost/price proposal. Any price information on the non-cost/price proposal will not be considered. Likewise, any non-cost/price information in the price proposal will not be considered.

NOTE: The non-cost/price proposal shall include submittals for each non-cost/price factor as specified in Section M.

2. Price:

Submittal Requirements: Offerors shall submit one (1) hard copy and one (1) CD-ROM that that shall include the following:

Include a cover page with Solicitation Number, Solicitation Title, Prime Contractor Name, Address, Phone Number, Fax Number, Unique Entity ID, Cage Code and Point of Contact (POC) with their phone number and email address;

Signed Solicitation, Offer and Award Forms (SF 33), including Section B (CLINs 0001 through 0012), with all amendments acknowledged;

Attachment J-0200000-07 (Exhibits A through F). Pricing shall only go two decimal places. This includes Offerors ensuring the Excel pricing cells do not include additional, hidden decimal places. The CD-ROM shall include this attachment as Microsoft Excel File;

If applicable, where Exhibit Line Items/sub Exhibit Line Items contain a quantity of zero or a blank quantity, unit pricing shall be provided in the event future quantities are added;

The Unique Entity ID and/or CAGE for all the Offeror’s team members (e.g. Partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the proposal; and

Completed Contractor Proposal Certification (See Section L, Paragraph 1)

In the event of a discrepancy between the hard copy and CD-ROM, the CD-ROM electronic copy of the proposal will govern. Additionally, the hard copy proposal shall match the electronic version of the proposal.

The price proposal shall be submitted separately but at the same time as the non-cost/price proposal. Any non-cost/price information in the price proposal will not be considered. Likewise, any price information in the non-cost/price proposal will not be considered.

ADDITIONAL INFORMATION TO BE SUBMITTED WITH PRICE PROPOSAL PACKAGE:

RESPONSIBILITY DETERMINATION INFORMATION – In order to be eligible for award, the offeror must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards. In a separate tab, the offeror shall provide the following information in the price proposal package:

1. Provide name of financial institution, point of contact, telephone number, and email address.

Provide a signed statement of release giving the reference permission to release the information to the Navy.

2. One (1) signed bank reference demonstrating adequate financial resources. If offeror’s firm has a line of credit – provide information on how many figures offeror can borrow against the line of credit (i.e. medium 6 figures – exact line of credit is not required).

3. The offeror shall provide the latest three complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or signed by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements, submit the latest three complete fiscal year financial statements for each company in the Joint Venture and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the offeror.

4. Description of offeror’s facilities and equipment.

5. Other offeror’s work presently under contract.

Allthough required to be submitted with price proposal, this information will not be evaluated as part of the price proposal. This information is the basis of your firms responsiblity determination, should your firm be considered for award.

Price proposals are not part of the 100-page limitation. Pages exceeding the 100 single-sided page limitation shall not be considered during evaluation of the proposal.

L.5 Site Visit:

The site will be available for visitation as follows:

Due to COVID 19, please limit your personnel who will be attending the site visit to those pertinent to the bidding process, preferably one or two representatives only. All individuals in attendance may be required to wear a mask (no neck gators), be in good health with temperatures checked and below 100 degrees before arrival.

Naval Station Norfolk

A site visit will be conducted on 29 May 2024 at 9am.

Please meet at the Pass Office, Building CD9, located at 9040 Hampton Blvd, Norfolk, Virginia 23511.

Site Visit Registration Requirements: The Government Representative for the site visit will be Ms. Patricia Owens. You must send the completed site visit base access form (Attachment J-0200000-13) by email to Ms.

Asia Bracey at asia.c.bracey.civ@us.navy.mil by Friday, 24 May 2024 at 12:00 P.M.. Attendees must be US Citizens and must present a valid photo ID. You must also have a valid driver’s license, registration and proof of insurance in order to gain access to the base.

NOTE: As of 24 December 2013, DOD now requires all individuals not associated with the military WILL provide two (2) forms of valid state or federal government issued identifications. For a list of acceptable forms please refer to the Form I-9 (http://www.uscis.gov/i-9), page 9.

SECTION M - EVALUATION FACTORS FOR AWARD

BASIS FOR AWARD

M.1 Basis for Award:

1. The Government will select the lowest price technically acceptable at a reasonable cost to the Government.

M.2 Evaluation Factors:

1. The solicitation requires the evaluation of price and the following non-cost/price factors:

Factor 1– Technical/Management Approach

Factor 2 – Corporate Experience Factor 3– Safety Factor 4 – Past Performance

Offeror MUST be evaluated as techinally ACCEPTABLE under Factors 1,2,3 and 4 in order to be considered technically acceptable overall

NOTE: The distinction between experience and past performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

In order to permit efficient competition, the Navy will utilize the following methodology: Proposals will initially be screened for price and placed in order of price (lowest price to highest price). The Navy will then evaluate the technical factors of the lowest priced proposal. The Navy will make award to the lowest priced technically acceptable proposal. However, if the lowest priced proposal is not found to be technically acceptable, the Navy, at its sole discretion, reserves the right to increase the number of proposals it will review, until the Government identifies a technically acceptable proposal. Accordingly, under this methodology, the technical factors of some proposals may not be evaluated by the Navy. If discussions are deemed necessary by the Contracting Officer, all proposals will be evaluated (both technical and price) for the purpose of establishing a competitive range.

An overall non-price factors rating must be atleast “ACCEPTABLE” in order to be eligible for award. An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

2. Basis of Evaluation and Submittal Requirements for Each Factor.

(a) Technical Factors:

(1) Factor 1, Technical Approach/Management:

(i) Solicitation Submittal Requirements: The offeror shall submit a narrative response that clearly demonstrates its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement. At a minimum, each of the topics below shall be included in the narrative, tabbed in the non-price/cost proposal, and discussed separately.

a. Phase-In Transition Plan. The phase-in transition period is 30 calendar days, per F.2 of the RFP. Describe what you will do to “start-up” for performance in accordance with the contract requirements.

(1) Include a schedule of key events that starts on the first day of the transition period and goes to the 30th day. In addition to the key events, your schedule shall address the Section F Deliverables submission requirements.

(2) Provide a phase-in transition plan narrative that includes, but is not limited to:

a) The roles and responsibilities of personnel involved in the phase-in period;

b) Your plan to complete personnel/staffing actions; and

c) Your plan to have on hand adequate equipment/material to begin services on the start date of the period of performance.

Note: If an offeror is the incumbent, that offeror shall tailor their Phase-in Transition Plan to address how they will successfully continue services while meeting new contract requirements.

b. Workforce Management. For each of the following, clearly:

(1) Describe the relationship between overall management (corporate and on-site), key personnel, administration, and subcontractors. Your description shall include the lines of management authority, supervision, span of control, and accountability.

(2) Describe your plan to recruit and maintain a qualified workforce.

(3) Decribe your plan to manage competing priorities, including surges, at various locations in this contract.

(4) Describe the work to be performed as the prime contractor (self-performed) as well as work to be performed by each subcontractor proposed. Additionally, Offerors shall submit completed Attachment J-0200000-09 as part of this factor since the awardee will be required to meet the requirements of FAR 52.219-14, Limitations on Subcontracting, during contract performance.