P977_Price_Proposal_Form.docx

DOCUMENT 00 22 13.00 20

SUPPLEMENTARY INSTRUCTIONS TO OFFERORS

02/14

PART 1 GENERAL

1.1 CONTRACT LINE ITEMS

The terms Offeror and Bidder and versions thereof (offer/bid) have the same definition as used within this contract.

Provide the Contract Line Item (CLIN) lump sum price for the following items:

CLIN 0001 - BASE PRICE. Price includes the following for the P-977 Combat Vehicle Warehouse:

CLIN 0001 Price the entire work of P-977 Combat Vehicle Warehouse building, including the entire Site Work for all of P-977, outside the facility's 5-foot line in accordance with the RFP.

0001 $_______________

Price includes all supporting infrastructure elements such as conduit, junction boxes, pullwire, CATV cable, wall jacks and factory-modified door frames to support the installation of audio/visual (A/V) or physical security equipment (PSE), but not including the A/V and PSE equipment.

Price includes the entire Design Build final design development along with the design for final, best valued Furniture, Fixtures and Equipment (FF&E) and Audio Visual (A/V) package. Price for obtaining the services for an Interior Designer, certified by the National Council for Interior Design Qualification (NCIDQ), to prepare supporting plans and procurement data, in accordance with the design schedule. Tasks shall include but are not limited to: gathering the Activity’s project FF&E; execution of the FF&E Best Value Determination process; coordination of the building systems, and as-built conditions are identified and noted on the floor plans and construction drawings; development of Final FF&E Package to include furniture/ equipment plans, procurement data sheets, cost summary, 8.5”x11” FF&E finish boards and any supplementary documentation; attend meetings with the Activity and NAVFAC MIDLANT; and perform final FF&E walk-through and punch list(s).

Price for obtaining the services for an A/V Certified Technology Specialist-Design (CTS-D), and to prepare supporting plans and procurement data, in accordance with the design schedule. Price for CTS-D tasks shall include but are not limited to: gathering the Activity’s project A/V requirements; execution of the A/V Best Value Determination process; coordination of the building systems and as-built conditions are identified and noted on the floor plans and construction drawings; development of Final A/V Package to include equipment plans, procurement data sheets, cost summary, and supplementary documentation if needed; attend meetings with the Activity and NAVFAC MIDLANT; and perform final A/V walk-through and punch list(s). Additionally, provide A/V floor plans indicating equipment locations and A/V riser diagrams for all A/V systems and coordinate equipment locations and power requirements with power plans. The Final A/V package shall be fully integrated into the design, construction, and construction schedule for the building. The A/V package shall be designed by the Contractor’s CTS-D as a separate from but coordinated with the FF&E package. The design, procurement, and installation of the A/V package shall comply with all of the same requirements as those defined for the FF&E package in specification section 01 30 01.00 22 DESIGN, PROCUREMENT AND INSTALLATION OF FURNITURE, FIXTURES AND EQUIPMENT in Administrative Requirements.

OPTIONS

CLIN 0002 Option Item No. 1 – Price for Insulated Metal Roof Panel System in lieu of PVC roofing.

0002 $_______________

PLANNED MODIFICATIONS

CLIN 0003 Planned Modification Item 1 - Price includes the following:

NOTE: The design of the FF&E is NOT part of this planned modification. Design is required to be part of the Base Price.

Price for providing work in connection with the procurement and installation, all labor, material, equipment, transportation, and supervision required for the Furniture, Fixtures, and Equipment (FF&E) complete in accordance with the plans and specifications and in accordance with the following schedule:

0003 $40,000 ________% $_______________

Procurement, installation, including all labor, material, equipment, transportation, and supervision required for the Furniture, Fixtures, and Equipment (FF&E)

CLIN 0004 Planned Modification Item 2 - Price includes the following:

NOTE: The design is NOT part of this planned modification. Design is required to be part of the Base Price.

Price to procure and supervise installation required for the Audio/Visual (A/V) complete in accordance with the plans and specifications and the following schedule:

0004 $20,000 ________% $_______________

Procurement, installation, labor, material, equipment, transportation, and supervision required for the Audio/Visual (A/V) system.

TOTAL CLINS 0001-0004 $____________________

1.2 GENERAL BID NOTES

a. If there is a difference between a unit price and the extended total, the unit price will be held to be the intended bid and the total recomputed accordingly. If an Offeror provides a total but fails to enter a unit price, the total divided by the specified quantity will be held to be the intended unit price.

b. The Government reserves the unilateral right to award CLINs 0002 through 0003 to the Contractor at the proposed price within 365 calendar days after the contract award. A firm fixed proposed price is required for CLINs 0001 through CLIN 0003. No provision is made for economic price adjustment. If Options are exercised, the contract completion date remains the same after award of the contract.

c. Evaluation of Options (JUL 1990). Except when it is determined in accordance with FAR 17.206 (b) not to be in the Government's best interest, the Government will evaluate offers for award purposes by adding the price for the Option(s) to the total price for CLIN 0001. In accordance with FAR 52.217-5, evaluation of options will not obligate the Government to exercise the Option(s).

d. The Government may reject an offer as nonresponsive if it is materially unbalanced as to prices for the basic requirement and the option quantities. An offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

e. If additional CLINs are exercised, additional bonding and consent of surety is required. Consequently, the Performance Bond must reflect 100 percent of the aggregate amount of all Items.

1.3 PLANNED MODIFICATION BID NOTES

These notes apply to Planned Modification CLINs 0003 - 0004.

a. The estimated amount for FF&E and A/V have been supplied by the Government to provide offerors with the projected magnitude of effort. The estimated amount includes the actual cost of the FF&E and A/V including freight and installation charges. The Government FF&E and A/V Estimate is only an estimated amount.

b. If awarded, line items will be funded separately after completion of FF&E and A/V design package review by the Government, and receipt of appropriate funding by the Government. Requirements and details are provided in PART 3, Section 6, ESR E20 and PART 4, PTS E20 of the RFP.

c. Bonding is not required for the design, procurement and installation of CLINs 0004 through 0006 for FF&E and A/V equipment.

d. Offerors may propose a Handling and Administration Rate (HAR) for the FF&E and A/V not to exceed 5 percent. This fee will account for all administrative costs, overhead, bonding fees, administration of subcontracts, profit, and any other costs associated with and related to the coordination and processing of the procurement and installation of FF&E and A/V. The proposed HAR percentage will be incorporated into the contract award and will not be adjusted regardless of fluctuations from the estimate amount for the FF&E and A/V. The proposed HAR is a fixed rate.

e. The Final FF&E and AV packages shall be submitted no later than 9 months prior to building completion. The Government is not obligated to award the Planned Modification line item(s). Should the Government choose to award the Planned Modification, the line item will be awarded as a negotiated modification to the contract/task order. The Contractor's proposed HAR will be applied to all vendor/supplier costs for the FF&E and A/V.

f. If awarded, the FF&E and A/V planned modifications will be awarded at least nine months prior to the contract completion date. A minimum of nine months is required for the Contractor to purchase, deliver and install the FF&E and A/V without impacting the overall completion date of the project. The Contractor's schedule must assume the award of the FF&E and A/V as a modification. No schedule extensions will be granted if the modification is awarded at least nine months prior to the contract completion date. If the Government decides to negotiate and award the furniture modification with less than nine months prior to the contact completion date, the Contractor may be entitled to a contract extension and extended field overhead. A contract extension and extended field overhead will only be granted in those cases where the Contractor demonstrates that an accepted Final FF&E and A/V packages were submitted within the approved schedule deadlines and sufficient lead time for the FF&E and A/V is not available and the Government's award of the modification is in the last nine months of the contract.

g. Upon Government approval of the Best Value Determination (BVD) Analysis solicitation package, a BVD will be made and will be the rationale for selecting the FF&E and A/V vendors for the project. Accordingly, the prices provided by the selected vendors, using predominately negotiated price schedules from BPA, GSA or other Federal contracts, will be the basis for the actual cost of the Final FF&E and A/V Packages. The actual total cost of the awarded planned modifications will be the total of the accepted Final FF&E and A/V Packages and the HAR rate applied to the accepted Final FF&E and A/V Packages. See PART 3, Section 6, ESR E20 and PART 4, PTS E20.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Document -- DOCUMENT 00 22 13.00 20 Page 2