N4008421R2003_Amend 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

N40084-21-R-2003 Integrated Solid Waste Management Services for Bulk Wastes, U.S. Installation MCB Camp Butler, Okinaw a, Japan -- Amendment 0001

See page 2 for details

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Jun-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008421R2003

X 9B. DATED (SEE ITEM 11)

28-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Jun-2021

CODE

NAVFAC FAR EAST

FEAD CAMP BUTLER

UNIT 35006

FPO AP 96373-5006

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008421R2003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

1. The purpose of this amendment is to provide Government responses to the Pre-Proposal Inquiries (PPI) from offerors. Responses to the PPI received as shown below.

No.

Reference

(Sect/Para/Page) Inquiries Government Response

1 Attach_03 J-0200000-05

If the amount of waste actually accepted into the collection site exceeds Annual Estimated Quantity, can we require an additional cost?

If the waste collected exceeds the Annual Estimated Quantity by more than 10%, Spec Item 1503030 Para

4.4 will become effective.

2 Attach_03 J-0200000-05

How much do you expect the difference between the Estimated Quantity and the actual quantity?

The estimated quantity in this attachment is taken from the installation's records for services received during past periods of performance and is not considered sufficiently accurate for estimating future workload data or actual quantity. It is included to indicate the approximate order of magnitude of the work.

3 SOLICITATION

Block 8

Is it possible the OFFER DUE DATE will be extended ? There is only 10 days between site visit and bid, and it is too short to make proper management / disposal scheme. We require at least 1 month from Site Visit to Bid for verification period.

The OFFER DUE DATE will be exted based upon the issuance of Amendments and allowing what the Government feels is an appropriate about of time for contractors to incorporate changes as a result of the Amendment. No extension is anticipated at this time.

4 SOLICITATION

L3. CONTRACTOR

LICENSING

REQUIREMENTS:

Does the final disposal facility need to be included in JVA ?

Yes, refer to ADDENDA TO FAR

52.212-1, "L8. JOINT VENTURES

(JV), LIMITED LIABILITY

COMPANIES (LLC), LIMITED

PARTNERSHIPS (LTD), AND

ETC.:" and Solid Waste Management (SWM) Plan.

5 0200000 - Management and Administration Spec Item 2.7.1 Key Personnel

In the case that receiving / loading operation is going on at multiple site at the same time flame, which site should Key personnel be on ?

Designated alternates shall be identified when performance occurs at more than one site.

6 Spec Item 2.7.1.1 Project Manager (PM)

In the case that receiving / loading operation is going on at multiple site at the same time flame, which site should PM be on ?

Designated alternates shall be identified when performance occurs at more than one site.

7 Spec Item 2.7.1.2 Quality Manager

In the case that receiving / loading operation is going on at multiple site at the same time flame, which site should QM be on ?

Designated alternates shall be identified when performance occurs at more than one site.

8 Spec Item 2.7.1.3 Site Safety and Health Officer (SSHO)

What kind of work / state is specifically applicable to "the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan" ?

The Contractor shall identify the specific hazards in their Accident Prevention Plan per Spec Item 2.9.1.

9 Spec Item 2.9.7 Fire Protection

Could you indicate the place fire protection alarm is set for each site ?

Fire Alarms are currently not installed at each site.

10 Spec Item 2.9.8 Monthly On-Site Labor Report

"A reporting cycle shall begin on the 26th and ends on the 25th of each month."

How about billing cycle ? Billing cycle begin on the 26th and ends on the 25th of each month too ?

The billing cycle will starts based on contract period of performance.

11 Spec Item 2.14.1.1 Acceptance and Performance

Does contractor need to purchase card reader or something to utilize Government Purchase Card ? Could you indicate the operational environment for DoD FedMall ?

DoD FedMall is not currently required for this contract, but the Contractor should accept Government Purchase Card in the case of non-recurring work that is not paid for by the USMC.

12 1503030 - Integrated Solid Waste Management Spec Item 2.3.2 Weight Tickets (Non- Recyclable)

If there is no scale at the collection site, the weight is unknown at the time of shipping. Is it okay to fill the weight in the manifest after weighing at the disposal site?

Yes.

13 Spec Item 2.3.3 Industrial Bulk Waste Collection and Disposal Report

Is contractor required to provide records of wasted each day ?

This is monthly report and does not need to show daily figures.

14 Spec Item 2.3.7 Segregation Plan

Upon identifying Hazardous Waste / US Government property / General waste in segregation process, does contractor have the right to refuse to collect / dispose them ?

See Spec Item 3.1 Related Information.

15 Spec Item 2.4 Government- Furnished Items

What exactly is the Government- Furnished Item?

What are government-provided products that are approved for use?

This specification is meant for information only. There are no Government-Furnished Items at this time for this contract.

16 Spec Item 2.4.4 Government- Furnished Utilities

Can contractor use the toilet near the bulk collection site in each camp ?

Yes if public restroom such as food court, gym, or gas station. Prior permission from the Government is needed for non-public facilities adjacent to the bulk waste pickup points.

17 Spec Item 3.Recurring Work

What is the specific condition of "overflow" ?

An overflow can be characterized by full dumpsters and waste on the ground and if no dumpsters then an overflow would be waste on the ground that hasn't been collected for many days that's still on the ground while more waste is being delivered.

18 Spec Item 3.1 Bulk Waste Collection

Upon identifying Hazardous Waste / US Government property / General waste in receiving process, does contractor have the right to refuse to receive them from waste generator ?

The Contractor may refuse HAZMAT.

Spec Item 3.1 does not require collection of general waste. US Government Property is not always properly labeled or has been deemed disposable at the bulk waste site by appropriate government personnel.

The waste generator is responsible to ensure waste is allowable to be delivered to the Bulk Waste site, not the contractor.

19 Spec Item 3.1 Bulk Waste Collection

How does the Government / contractor decide if the waste is Government generated or non-Government generated ?

That determination will be made upon inspection of the waste if already collected and transported off base. All waste before its removal is Government generated.

20 Spec Item 3.1 Bulk Waste Collection

Please include US Government property and General waste to the waste that will be notified COR upon identifying them.

The Contractor may refuse HAZMAT.

Spec Item 3.1 does not require collection of general waste. US Government Property is not always properly labeled or has been deemed disposable at the bulk waste site by appropriate government personnel.

The waste generator is responsible to ensure waste is allowable to be delivered to the Bulk Waste site, not the contractor.

21 Spec Item 3.1 Bulk Waste Collection

In addition to obviously hazardous waste (ex. Fluorescent light, Mercury-containing thermometer etc.), please define the waste which can be hazardous waste depending on the analysis result (ex. Liquid, Blast media, Filter, Gas cylinder, etc. ) as hazardous waste.

A comprehensive list is not available but other examples include paint, batteries, oil, fuel, coolant, oil filters, and ammunition.

22 Spec Item 3.1 Bulk Waste Collection

In the case there is residue of oil in waste heating equipment etc, is contractor responsible for dispose them ?

No.

23 Spec Item 3.1.1 Optional Contractor Operated Bulk Waste Sites

Our understanding is the receiving operation does not include unloading of wastes from waste generator's truck, is it correct?

Correct.

24 Spec Item 3.1.1 Optional Contractor Operated Bulk Waste Sites

Does the access schedule to the bulk waste site must meet the condition "minimum of 3 times per week" even for the site where the estimation quantity is relatively small like Camp Courtney ? Also does the condition "minimum of 5 times per week for Camp Hansen" must be met ?

The access schedule may vary based on the size of the site and camp. The days per week indicated are examples of what the Government expects will meet the Government needs but are not meant to be absolute.

25 Spec Item 3.1.3 Unscheduled

We need to recognize the required real number of containers instead of the

Historically two deliveries at once out of total order number have met the

Container Delivery and Removal total number of containers. Could you clarify the maximum number of containers which is possibly needed to set on site at the same time ?

Government needs. The Contractor shall coordinate the delivery schedule with the requestor on the work order.

26 Spec Item 3.1.3 Unscheduled Container Delivery and Removal

Is there a possibility that a container delivery to Ie Island will be ordered ?

No.

27 Spec Item 3.1.3 Unscheduled Container Delivery and Removal

Please indicate the northernmost site where Unscheduled Container will be Delivered.

Northern Training Area.

28 Spec Item 3.1.3 Unscheduled Container Delivery and Removal

Who is responsible for signing manifest as a waste generator at the time of shipping waste ?

The Contractor shall coordinate signature of the manifest with the container requestor.

29 Spec Item 3.1.3 Unscheduled Container Delivery and Removal

Please clarify the type of waste of "refuse" to be collected in the Unscheduled Container.

Bulk Waste including, but not limited to, wood, concrete, asphalt, green waste, metal, etc.

30 Spec Item 3.1.3 Unscheduled Container Delivery and Removal

Upon identifying Hazardous Waste / US Government property / General waste in removal process, does contractor have the right to refuse to accept them from the waste generator

The Contractor may refuse HAZMAT.

Spec Item 3.1 does not require collection of general waste. US Government Property is not always properly labeled or has been deemed disposable at the bulk waste site by appropriate government personnel.

The waste generator is responsible to ensure waste is allowable to be delivered to the Bulk Waste site, not the contractor.

31 Spec Item 4.2 Home Appliance Recycling Law Item Collection

Annual historical data for Home Appliance Recycling Law Item is needed to make a proper processing plan. Please provide the data per number of items instead of weight.

Information is not available. This is non-recurring work and contractor will be given time for processing plan upon RFP.

32 J-1503030-04 Location and Frequency Historical Data

There is not enough data on J-

1503030-04 BULK WASTE

HISTORICAL DATA to make a proper processing plan. Which does blank mean 0kg or No Data ? Please provide annual historical data. Also the data for concrete / asphalt is needed.

No additional information is available other than what has been provided.

Blank indicates no data.

33 ATTACHMENT J-

1503030-06 Waste Categories Wood Waste Serviceable pallets will go to DLA.

Who is responsible for determining if the palette is serviceable?

The Government is responsible. All pallets delivered to the bulk waste sites are considered wood waste regardless of condition.

34 ATTACHMENT J-

1503030-06 Waste Categories Wood Waste

Is contractor responsible for transporting serviceable pallet to DLA ? If so, please indicate the delivery address.

No. Waste generator will send serviceable pallets to DLA, not the Contractor. All pallets delivered to

Serviceable pallets will go to DLA.

the bulk waste sites are considered wood waste regardless of condition.

35 ATTACHMENT J-

1503030-06 Waste Categories Specialty Request Items

What kind of waste is to be generated as Special Request Items other than Blast media, MREs, trees, branches, green waste ?

There is currently no comprehensive list of specialty request items too large in size or volume other than what has been provided in J-1503030-06.

36 ATTACHMENT J-

1503030-06 Waste Categories Scrap Metal for Butler Qualified Recycling Program (QRP)

Does this mean Collection / Recycling of scrap metals is not contractor's responsibility ?

Scrap metal collection is the Government's responsibility (QRP).

37 Attach_03_J-0200000- 05+Exhibit+Line+Item

Please indicate the weight ratio of wood, mixes, e-waste, and concrete / asphalt out of Annual Estimated Quanity.

Ratio data is currently not available for total estimated quantity in ELINs.

38 PWS Spec Item 3.1.

Bulk Waste Collection P.48-49

Are the bulk waste that the Government will be dropping will already be segregated as the following categories? Wood, Mixed waste, E-waste, Concrete and asphalt.

Yes, the Government will segregate onsite.

39 PWS Spec Item 3.1.

Bulk Waste Collection P.48-50

Will the Government do the loading of bulk wastes into the contractors trucks/dumpsters?

Yes the Government will load.

However, if there's no dumpster or truck or the dumpster or truck is full, the Government may drop the waste on the ground and the Contractor must pickup. The Government does not have to wait for a empty truck or dumpster.

40 Exhibit Line Item CLIN 0002 Recurring Work CLIN 0003 Optional

What is difference between CLIN0002 and CLIN0003 ? What is the purpose of having two of these items? Does this mean that contractor needs to pick one between 0002 and 0003 since 0003 sates "OPTIONAL"

See Spec Item 3.1.1 for CLIN0003 and Spec Item 3.1.2 for CLIN0002.

2. To replace page 56 of 162 and page 162 of 162 of Bulk Waste PWS_Final_25May21. The conformed copy of the PWS will be provied when time of contract award.

3. To make correction under “SOLICITATION ATTACHMENTS” numbering, page 20 of 81 and L11. PRE- PROPOSAL CONFERENCE/SITE VISIT, page54 of 81 and Contract No. and Solicitation No. on cover page of Performance Work Statement (PWS), Attach_01_Bulk Waste PWS_Final_25May21.

a. To change the attachment numbering from (6) Pre Proposal Inquiry Form, (7a) Site Visit_Request_Form, (7b) GAP blank form to (6a) Site Visit_Request_Form, (6b) GAP blank form, (7) Pre Proposal Inquiry Form.

b. The Pre-Proposal Conference date is corrected from 17 June 2015, from 09:00a.m.~ (Japan Standard Time, (JST)) to 17 June 2021, from 09:00a.m.~ (Japan Standard Time, (JST)).

c. Contract No. and Solicitation No. on cover page of Performance Work Statement (PWS) from Contract No.

N40084-21-D-2000, Solicitation No. N40084-21-R-2002 TO Contract No. N40084-21-D-200X, Solicitation No. N40084-21-R-2003.

4. All other terms and conditions of this solicitation remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

INSTRUCTIONS TO OFFERORS

ADDENDA TO FAR 52.212-1

ADDITIONAL INSTRUCTIONS TO OFFERORS

Integrated Solid Waste Management Services for Bulk Wastes, U.S. Installation MCB Camp Butler, Okinawa, Japan

L1. GENERAL INFORMATION

a. It is the intention of this solicitation to obtain integrated solid waste management services at various locations throughout U.S. Marine Corps Installations Pacific (MCI-PAC) Camp Smedley D. Butler, Okinawa, Japan.

The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide integrated solid waste management services in accordance with the performance-based specification.

b. The NAICS for this procurement 562111, Solid Waste Collection. The resultant contract will be a single-award Firm-Fixed Price (FFP), Indefinite-Delivery/Indefinite Quantity (IDIQ) contract for Integrated Solid Waste Management services comprised of Recurring and Non-Recurring work items at Marine Corps Base (MCB) Installations, Okinawa, Japan.

c. The contract performance period will include a Sixty (60) Days Phase-In Period (Only for Base Period), ten (10) months Base period and four (4) one year option periods. The Sixty (60) Days Phase-In Period, Base Period and each Option Period shall be for the following performance period (Dates are approximate dependent upon the actual award date of the contract):

CLIN DESCRIPTION Period of Performance

0001 Sixty (60) Days Phase-In Period 1 Aug 2021 – 30 Sep 2021 0002 Base Period (10 mo.), Recurring (excluding Spec Item 3.1.1)

1 Oct 2021 – 31 Jul 2022 0003 Base Period (10 mo.), Optional Contractor Operated Bulk Waste Sites 0004 Base Period (10 mo.), Non – Recurring 0005 Option Period 1, Recurring (excluding Spec Item 3.1.1)

1 Aug 2022 – 31 Jul 2023 0006 Option Period 1, Optional Contractor Operated Bulk Waste Sites 0007 Option Period 1, Non-Recurring 0008 Option Period 2, Recurring (excluding Spec Item 3.1.1)

1 Aug 2023 – 31 Jul 2024 0009 Option Period 2, Optional Contractor Operated Bulk Waste Sites 0010 Option Period 2, Non-Recurring 0011 Option Period 3, Recurring (excluding Spec Item 3.1.1)

1 Aug 2024 – 31 Jul 2025 0012 Option Period 3, Optional Contractor Operated Bulk Waste Sites 0013 Option Period 3, Non-Recurring 0014 Option Period 4, Recurring (excluding Spec Item 3.1.1)

1 Aug 2025 – 31 Jul 2026 0015 Option Period 4, Optional Contractor Operated Bulk Waste Sites 0016 Option Period 4, Non-Recurring

d. The work to be performed includes, but not limited to, industrial bulk wastes collection and disposal at U.S.

Government Installations, Marine Corps Base Camp Smedley D. Butler (MCB Butler), Okinawa, Japan. The contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to perform the collection and disposal of industrial bulk wastes at various locations on MCB Butler, Okinawa, Japan. There are six (6) Camps and each camp has one designated central bulk waste collection point with the exception of Camp Kinser (Kinser has 2) for a total of seven (7) central bulk waste collection points.

L2. APPLICABILITY

Offerors are requested to hold proposed prices firm for 90 days after the date specified for receipt of proposals.

L3. CONTRACTOR LICENSING REQUIREMENTS:

See E11. Offeror will be required to provide verification of such permits and licenses prior to award of the contract to the contracting officer if such information is not already on file with or available to the contracting officer.

As required by the PWS, 0200000 – Management and Administration, Spec Item 2.3.4, Permits and Licenses, the Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with Waste Management and Public Cleaning Act (Haikibutsu no Shori Oyobi Seiso ni Kansuru Horitsu), Japan Environmental Government Standards (JEGS), and all other applicable Federal, host nation (Japanese), prefectural, and local laws and regulations. See the PWS, 1503030 – Integrated Solid Waste Management, Spec Item 2.3.3. Permits and Licenses for more details.

The JEGS prohibits the generators of industrial waste to contract with a licensed transporter that requires the transporter to then separately subcontract with a licensed disposal facility. Therefore, a single Contractor shall be licensed to both transport and dispose of industrial waste. A Joint Venture Agreement (JVA) wherein one joint venture (JV) partner possesses a required transportation license and the other partner possesses a required disposal license is an acceptable alternative to meet this single contractor requirement. Such JV must be registered in the System for Award Management (SAM) website and possess a valid NATO Commercial and Government Entity (NCAGE) code prior to submittal. In case of a JV, the JVA shall include all contractors involved in the Offeror’s proposed Solid Waste Management (SWM) Plan. Such plan shall be submitted by the Contractor after award as required by the Contract. Please refer to paragraph L8. for JVA submittal requirements.

L4. SYSTEM FOR AWARD MANAGEMENT REGISTRATION NOTICE: All offerors (i.e., whether individually or as a joint venture, etc.) responding to this solicitation must be registered in the System for Award Management (SAM) database to be eligible for award. For more information please go to https://www.sam.gov, or by calling 866-606-8220 or 334-206-7828 for international call and complete the provisions associated with the annual representations and certifications identified in the Federal Acquisition Regulation (FAR) Subpart 4.1202 and Defense FAR Supplement (DFARS) Subpart 204.1202.

An Offeror is required to be registered in SAM when submitting its offer/quotation/bid, and shall continue to be registered at all relevant times, i.e., time of award, during contract performance, and through final payment of the contract resulting from this solicitation.

CAUTION: All offerors are required to be registered in SAM at the time their offer/quotation/bid is submitted.

Offerors with no active SAM registration upon receipt of their offer/quotation/bid shall be considered ineligible for award."

A contract cannot be awarded to a contractor not registered in SAM with ACTIVE status. Remember to review the NAICS codes listed in your record and make sure that you have listed the NAICS code for this procurement.

L5. CONTRACT LINE ITEMS AND CONTRACT SUBLINE ITEMS:

a. Offerors shall enter unit prices and amounts for Contract Line Item Numbers (CLINs) and Exhibit Line Item Numbers (ELINs), Attachment J-0200000-05, Attachment (3), as identified in the schedules and any accompanying exhibits.

b. Unit prices shall not include any costs associated with Japanese customs duties or the following Japanese taxes:

(a) Consumption tax; (b) Commodity tax; (c) Traveling tax; (d) Gasoline tax and local road tax on gasoline; (e) Diesel oil tax; (f) Electricity and gas taxes; (g) Liquefied petroleum gas tax. The U.S. Government is exempt from Japanese customs duties and the Japanese taxes. Upon request, the Contracting Officer will issue the contractor customs or tax exemption certificates as appropriate to relieve the contractor from these costs.

c. Proposals shall be priced only in Japanese Yen. When the contract is awarded, the price of this CLIN will be expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen. At the discretion of the Contracting Officer, price proposals not priced in Japanese yen may be deemed non-responsive, and will not be eligible for award.

d. In the event that there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLINs or ELINs will be recomputed accordingly. The CLIN which includes recomputed contract ELINs will also be recomputed to take into account the change in the contract ELIN. If the Offeror provides a total amount for a CLIN or ELIN but fails to enter the unit price, the total amount divided by the CLIN or ELIN will be held to be the intended unit price.

e. The Government reserves the right to award some or all of the ELINs in any order depending on availability of funds and operational requirements.

L6. INSTRUCTIONS FOR SUBMITTING INQUIRIES(QUESTIONS) REGARDING THE SOLICITATION: All questions related to this solicitation must be submitted in writing and received by the Contract Specialist by 24 June 21, 10:00 a.m. Japan Standard Time (JST). Responses to inquiries will be provided in the form of an Amendment and posted to the website https://www.beta.sam.gov/. There is no guarantee that questions submitted after the cutoff date will be answered before the solicitation closes. Submit all questions to Ms. Chizuru Akamine, via email at Chizuru.Akamine.JA@fe.navy.mil and Ms. Patiphanh P. Sithideth at Patiphanh.Sithideth@fe.navy.mil.

Use of Attachment 7, Pre-Proposal Inquiry Form is required.

L7. AMENDMENTS AND NOTICES TO THE SOLICITATION: Amendments and notices will be posted to the website https://beta.sam.gov/. It is the offeror’s responsibility to check the website periodically for any amendments to the solicitation. Please note that notices do not change the solicitation. Changes to the solicitation can only be made by the issuance of amendments.

L8. JOINT VENTURES (JV), LIMITED LIABILITY COMPANIES (LLC), LIMITED PARTNERSHIPS (LTD), AND ETC.: JVs and Limited Liability Companies and Limited Partnerships shall submit the following additional documentation regarding their business entities with the bid. The JVA shall include all contractors involved in the offeror’s proposed Solid Waste Management (SWM) Plan.

(a) A copy of the JV, LLC or LTD agreement.

(b) A detailed statement outlining the following in terms of percentages where appropriate:

1. The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution or loss sharing.

2. The management approach in terms of who will conduct, direct supervise, and control.

3. The structure and decision-making responsibilities of the partners/parties in terms of who will control the manner and method of performance of work.

4. Identify (by name and title) the personnel having the authority to legally bind the partners/parties (including authority to execute the contract documents and bonds).

(c) A list of partners/parties, to include company name, DUNS and CAGE numbers, address, point of contact, e-mail address, phone number and facsimile number. The list shall clearly indicate the type(s) of wastes and the functions collection, transportation, intermediate facility, disposal, etc.) that each partner / party will be responsible for.

(d) JVA must demonstrate that the JV possesses all permits, licenses, authorizations to properly perform refuse collection, transportation, disposal and recycling services for different types of wastes covered by the contract in accordance with applicable laws and regulations.

L9. PROPOSAL SUBMISSION REQUIREMENTS:

a. Offerors shall comply with this “Instructions, Conditions and Notice to Bidders” and “Solicitation, Offer and Award (Standard Form 1449)” in the preparation of Proposals. Offerors must thoroughly and fully review the solicitation and its attachments.

OFFEROR MUST SUBMIT ON ALL ITEMS. FAILURE TO PROPOSE ON ALL ITEMS MAY

RESULT IN THE BID BEING REJECTED AS NON-RESPONSIVE.

b. Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete and effective response to the solicitation are not desired and may be construed as an indication of the offeror’s lack of cost consciousness. Elaborate artwork, expensive paper and bindings, and expensive visual and other presentation aids are neither necessary nor wanted.

c. Non-price and price proposals shall be submitted no later than the date and time provided in Block 8 of the Standard Form 1449, “Solicitation, Offer and Award” Form, the sealed package should be marked in the bottom right corner “PROPOSAL SUBMITTED UNDER RFP “N40084-21-R-2003.”

d. Proposal submission shall include Price Proposal and Non-Price/Technical Proposal. The technical proposal for FACTORS 1, 2, and 3, shall be submitted no later than the date and time provided in Block 8 or as amended.

Offerors shall submit the proposal to the following address:

Naval Facilities Engineering Command Far East FEAD Camp Butler, Okinawa, Japan Bldg.331 FEAD Camp Butler Unit 35006, FPO AP 96373-5006 Attention: Ms. Chizuru Akamine Ref: Solicitation No.: N40084-21-R-2003

Only offers received by mail, base authorized courier, or base authorized contractor representative on or before the closing date and time specified in this solicitation or as amended will be considered. Electronic (Email, facsimile, etc.) submissions are NOT authorized.

L10. RESPONSIBILITY DETERMINATION / PRE-AWARD SURVEY: The pre-award survey is not a part of the technical evaluation. FAR 9.104 requires prospective contractors to demonstrate, among other things, that they have adequate financial resources to perform the contract of ability to obtain them, capability to comply with the required performance schedule, a satisfactory performance record, and be otherwise eligible to receive an award under applicable laws and regulations.

L11. PRE-PROPOSAL CONFERENCE/SITE VISIT

a. PRE-PROPOSAL CONFERENCE

The pre-proposal conference will be held on 17 June 2021, from 09:00a.m.~ (Japan Standard Time, (JST)) at Camp Foster Bldg.331, FEAD Camp Butler 1st floor conference room. All questions shall be submitted in English and must be submitted by the due date and questions submitted after the due date may not be answered. See section “L6.

INSTRUCTIONS FOR SUBMITTING INQUIRIES (QUESTIONS) REGARDING THE SOLICITATION:”

NOTE: The pre-proposal conference will be conducted in the English language. Contractors are encouraged to coordinate accordingly with regard to translators, if necessary, for their respective companies. However, Japanese Government representative(s) will also be present to provide necessary clarification on any information presented at this conference.

b. SITE VISIT:

(a) The Site Visits will be held on 18 June 2021, from 09:00a.m, (JST) in following order;

1) 0900 ~ Camp Schwab Bldg.3125 – Compound (Bulk Collection Point)

2) 1000 ~ Camp Hansen Bldg.2895 – Compound (Bulk Collection Point)

3) 1100 ~ Camp Courtney Bldg.4101 – Compound (Bulk Collection Point)

4) 1300 ~ Camp Foster Bulk Point, near Bldg.5613 – Compound (Bulk Collection Point)

5) 1400 ~ MCAS Futenma Bldg. 621 – Compound (Bulk Collection Point)

6) 1500 ~ Camp Kinser Bldg.425 (Cook Chill) and near Bldg.104 (Bulk Collection Point) and Bldg.425

(Cook Chill)

(b) The interested parties shall notify of your attendance via e-mail to Mr. Kazuma "Clyde" Okuhama, e-mail clyde.okuhama.ja@usmc.mil and Ms. Chizuru Akamine of your attendance via e-mail at Chizuru.Akamine.JA@fe.navy.mil by 03 June 2021, 10:00hrs (JST) or sooner.

(c) Individuals are required to have a “BASE ACCESS PASS” for the event. If the attendee does not posses a valid pass and need an escort, please contact the Contract Specialist via email Chizuru.Akamine.JA@fe.navy.mil no later than 03 June 2021, 10:00hrs (JST) to coordinate for an escort by submitting the site visit request form, attachment (6a) and (6b) GAP blank form. No transportation will be provided by the Government for the event.

(d) Pass applicants must carry picture IDs. Valid picture IDs for Japanese Personnel includes a Driver’s license, which indicates nationality or permanent address, a Passport or Resident Card with picture. Valid picture IDs for non-Japanese Personnel includes a Passport or Alien Registration Card. A Driver’s license which does NOT indicate the individual's nationality or permanent address is NOT considered a valid picture ID. A Driver’s license that does not indicate the individual’s nationality or permanent address may be used if accompanied with a Jumin Hyo with permanent address (Honseki chi).

(e) Vehicle Pass applicants must carry the Compulsory Automobile Liability Insurance (Jibaiseki) and Vehicle Registration Sheet (Shakensho) to obtain the vehicle pass. Conformed Copy is acceptable.

Note: For those who will attend the site visit, please ensure to wear personal protective equipment such as proper uniform, hard hat, safety shoes, safety gloves, safety glasses.

LIMITING THE SPREAD OF NOVEL CORONAVIROUS 2019: In light of the U.S. Government’s recent measures to combat the COVID-19 pandemic, FEAD Camp Butler is instituting some “social distancing” measures for the protection of Government and contractor personnel when conducting preproposal site visits. Each contractor is limited to having 4 representatives at the site visit. The contractor limit includes subcontractor representatives. Other measures include but are not limited to, maintaining a 6 foot/2 meter distance from other individuals (about 2 arm’s length), not gathering in confined or small space(s), refraining from shaking hands, and maintaining proper hygiene by frequently washing hands or using hand sanitizer with at least 60% alcohol. These measures are meant to be temporary in nature and will be in place no longer than necessary to get us through these difficult times. Thank you in advance for your cooperation and adherence to these measures.

(f) All Questions must be in writing and in English Only. All Questions / Inquiries must be submitted using Attachment (7), Government Pre-Bid Inquiry Form in Excel format.

(g) Failure of a prospective Offeror to submit any questions will be construed to mean that the Offeror fully understands all requirements of the solicitation. Prospective Offerors are advised that the pre-bid conference will be held for sole purpose of explaining terms and conditions of this solicitation only.

(g) No minutes of this meeting will be issued.

L12. PROPOSAL CURRENCY: Proposals shall be priced only in Japanese Yen.

L13. INCURRED EXPENSES: The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation.

L14. NO ALTERNATE OR MULTIPLE PROPOSALS: Neither multiple proposals, nor proposal variations or options, nor alternate or alternative proposal will be considered in the evaluation.

EVALUATION FACTORS FOR AWARD

M1. BASIS FOR AWARD

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the lowest priced, technically acceptable offer.

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

4. An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award.

An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

B. SAFETY EVALUATION

The evaluation of safety has been tailored specifically to meet the requirements and constraints of contract performance in Japan and is described in Section D, Evaluation Factors for Award.

C. ADJECTIVAL RATINGS/DESCRIPTIONS

Each offeror’s technical factors and past performance will be evaluated separately. Upon the conclusion of the evaluation of the technical factors and past performance, an overall non-price factors rating of Acceptable (A) or Unacceptable (U) will be assigned to each offeror’s non-price factors proposal.

1. ADJECTIVAL RATINGS AND RATINGS DESCRIPTIONS:

The following adjectival ratings and rating descriptions will be used to assign a rating to each technical factor. Use upper case letter ratings for major technical factor ratings. The addition of plus (+) or minus (-) to an adjective rating is not allowed.

Table A-2. Technical Acceptable/Unacceptable Rating Method

Adjectival Rating Description

Acceptable (A) Proposal meets the minimum requirements of the solicitation.

Unacceptable (U) Proposal does not meet the minimum requirements of the solicitation.

The weaknesses and/or deficiencies (as defined below) of each proposal for each non-price evaluation factor which influenced the assigned adjectival rating shall be identified.

Definitions Weakness A flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness

A flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

2. PAST PERFORMANCE EVALUATION

Past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings in the following table:

Table A-3. Past Performance Evaluation Rating Method

Adjectival Rating Description

Acceptable (A) Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable (U) Based on the offeror’s performance record, the Government does not have reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability a neutral rating shall be considered “acceptable.”

D. EVALUATION FACTORS FOR AWARD

1. The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Corporate Experience Factor 2 – Safety Factor 3 – Past Performance

The distinction between corporate experience and past performance is corporate experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

PROPOSAL SUBMISSION REQUIREMENTS

Proposals submitted in response to this solicitation shall be formatted as follows. A total of one (1) original, four (4) hard copies and one (1) compact disk shall be furnished. The original proposal shall be marked as “Original” on the cover of the proposal. A cover letter shall accompany the proposal.

Offers submitted in response to this solicitation shall be in English. The Price Proposal and Non- Price/Technical Proposal shall be submitted in separate volumes with a cover letter which shall include.

1. Solicitation Number

2. The Name, Address, Telephone and Facsimile Numbers, and Email Addresses of the offeror

3. The Names, Titles, Telephone and Facsimile Numbers (and Email Address, if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation

4. The Name, Title, and Signature of persons authorized to sign the proposal

Proposals shall be submitted in two (2) or three (3) ring binders or bound, with tabs or separators.

Page limits, if stipulated must be adhered in each Evaluation Factor. Any pages exceeding the specified number indicated in Evaluation Factor will not be evaluated. Proposals shall be submitted on size A4 paper or letter size (8.5” x 11” paper). The format for the proposal is as follows:

Binder I – Price Binder II – Non-Price (Technical) Tab 1: Factor 1, Corporate Experience Data Sheet Tab 2: Factor 2, Safety Tab 3: Factor 3, Past Performance

BINDER I - PRICE:

Cover Letter Table of Contents Standard Form (SF) 1449: 1) Complete blocks 17a and, if applicable 17b; 2) complete blocks

30a – 30c; complete Contract Line Item Numbers (CLINs) 0002 through 0016. Prices shall be submitted in Japanese Yen only. At the discretion of the Contracting Officer, price proposals not priced in Japanese yen may be deemed non-responsive, and will not be eligible for award.

DO NOT PRICE ON CLIN 0001, IT IS PREPRICED.

Signed Copies of all Solicitation Amendments (if applicable) Acknowledgement.

Joint Venture Agreement (if applicable) Completed Exhibit Line Item Number (ELIN) worksheet in Microsoft Excel format as provided in Attachment J-0200000-05 to support the amounts specified for each Contract Line Item Number (CLIN) in Section SF1449 –CONTINUATION SHEET of the solicitation.

DO NOT DELETE OR ADD ANY COLUMNS OR ROWS TO THE PROVIDED ELIN

WORKSHEET. In the event that there is a difference between the hard copy and the Microsoft Excel format version of the price proposal, the hard copy price proposal will be held to be the intended offer and the total of the CLINs, SLINs, or ELINS will be recomputed accordingly.

Although not part of the price evaluation, Offerors should also include the following items if available with their price proposal to assist the Government in validating eligibility to receive an award:

a. An informational page that contains the following information:

(i) Solicitation number and title

(ii) Prime contractor name, address, phone number, point of contact, and email address

(iii) DUNS number

• DUNS Numbers are provided by Dun and Bradstreet's Data Universal Numbering System (DUNS). Offerors can register for a DUNS number online at https://www.dnb.com/duns-number/get-a-duns.html. Offerors are not required to obtain a federal Tax Identification Number (TIN), also known as an Employer Identification Number (EIN). When registering, simply leave the TIN/EIN information blank. There is no cost to obtain a DUNS number. Offerors do not have to have a DUNS number to submit a proposal, however, one will be required before receiving an award.

(iv) Cage code

• Once registered in the System for Award Management (SAM) (see instructions in part d.), an Offeror can request a CAGE Code through the Defense Logistics at https://cage.dla.mil/. There is no cost to obtain a Cage code. Offerors do not have to have a Cage code to submit a proposal, however, one will be required before receiving an award.

b. A copy of current SAM registration

(v) All offerors (i.e., whether individually or as a joint venture, etc.) responding to this solicitation must be registered in the System for Award Management (SAM) database to be eligible for award. For more information please go to https://www.sam.gov, or by calling 866-606-8220 or 334-206-7828 for international call and complete the provisions associated with the annual representations and certifications identified in the Federal Acquisition Regulation (FAR) Subpart 4.1202 and Defense FAR Supplement (DFARS) Subpart 204.1202.

(vi) An Offeror is required to be registered in SAM when submitting its offer/quotation/bid, and shall continue to be registered at all relevant times, i.e., time of award, during contract performance, and through final payment of the contract resulting from this solicitation.

CAUTION: All offerors are required to be registered in SAM at the time their offer/quotation/bid is submitted. Offerors with no active SAM registration upon receipt of their offer/quotation/bid shall be considered ineligible for award."

A contract cannot be awarded to a contractor not registered in SAM with ACTIVE status. Remember to review the NAICS codes listed in your record and make sure that you have listed the NAICS code for this procurement.

c. A copy of a completed Representations and Certifications. Offerors shall submit a conformed copy of Representations and Certifications (FAR & DFARS Report) in the SAM.

d. A copy of a Joint Venture (JV) Agreement, Partnership Agreement and/or Teaming Agreement (if applicable). The JV or Partnership must be registered in the System for Award Management (SAM) database as the JV or Partnership. The SAM website is located at https://www.sam.gov.

Failure to submit the Joint Venture Agreement, Partnership Agreement or Teaming Agreement may result in the Offeror’s proposal being rejected as non-responsible.

e. Financial Capability

(vii) Offerors shall provide evidence of financial capability. In accordance with FAR9.104-1 responsibility determination, a contractor must have adequate financial resources to perform the contract. Offerors shall submit the company’s Dun & Bradstreet number (DUNS) and provide the latest three years complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable or at least by an authorized officer of the organization. In addition to the above, submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract.

For Joint Venture arrangements discuss the financial responsibilities among the companies and if the Joint Venture has been in existence for less than three years, also provide the latest three years complete fiscal year financial statements for each member of the Joint Venture.

f. A copy of completed FAR Provision 52.229-11.

(viii) A copy of completed IRS Form W-14, Certificate of Foreign Contracting Party Receiving

Federal Procurement Payments, if applicable. The form is available at https://www.irs.gov/forms-pubs/about-form-w-14. If not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent on each payment.

(1) Basis of Evaluation:

The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items. The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in the solicitation. In accordance with FAR 52.217-5, Evaluation of Options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of market survey results.

BINDER II - NON-PRICE (TECHNICAL) FACTORS:

Factor 1 – Corporate Experience:

(1) Solicitation Submittal Requirements:

Submit a minimum of 1 and a maximum of 3 projects performed by the company that are relevant to work requirements specified in the solicitation.

For purposes of this evaluation, a relevant project is defined as one that meets all of the following four descriptions:

(i) A project that demonstrates experience with the following type of services: Integrated Solid Waste

Management (Annex 1503030);

(ii) A project performed in Japan;

(iii) A project with a contract completion date within the past 10 years of the issuance of this solicitation or an ongoing project with at least one year of completion; and

(iv) A project with an annual value of ¥10,000,000 / $100,000 or greater.

Any projects submitted in excess of 3 will not be considered. If more than 3 projects are submitted, only the first 3…