N4008420R0060 Request for Proposal.pdf
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| File | Type | Posted |
|---|---|---|
| N4008420R0060 Amendment 0008.pdf | ||
| N4008420R0060 Amendment 0007.pdf | ||
| N4008420R0060 Amendment 0006.pdf | ||
| Revised Attachment 3 ELINS.xlsx | XLSX spreadsheet | |
| N4008420R0060 Amendment 0005.pdf | ||
| N4008420R0060 Amendment 0004.pdf | ||
| N4008420R0060 Amendment 0003.pdf | ||
| N4008420R0060 Amendment 0002.pdf | ||
| Attachment 6 Non-Disclosure Agreement.pdf | ||
| N4008420R0060 Amendment 0001.pdf | ||
| Attachment 3 ELINS.xlsx | XLSX spreadsheet | |
| Attachment 2 Pre-Proposal Inquiry Form.xls | XLS spreadsheet | |
| Attachment 4 Project Data Sheet.pdf | ||
| Attachment 5 Past Performance Questionnaire.pdf |
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CODE
(Hour)
PAGE(S)
until 04:30 PM local time 05 Oct 2020
X
A X B X C
D
EX
X G F 47 - 54
55 - 59 X H 60 - 69 joshua.kaimikaua@fe.navy.mil
RATING PAGE OF PAGES
7. ISSUED BY
(Date)
IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.
Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)
Prescribed by GSA FAR (48 CFR) 53.214(c)
1 69
(If other than Item 7)
15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO
AND
ADDRESS
SIGN OFFER (Type or print)
OF
OFFEROR
AMENDMENT NO. DATE
15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS
IS DIFFERENT FROM ABOVE - ENTER
SUCH ADDRESS IN SCHEDULE.
18. OFFER DATE
1. THIS CONTRACT IS A RATED ORDER
UNDER DPAS (15 CFR 700)
2. CONTRACT NO.
N40084 8. ADDRESS OFFER TO
See Item 7
9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in
CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.
10. FOR INFORMATION
CALL:
A. NAME (NO COLLECT CALLS)
JOSHUA J KAIMIKAUA 046-816-2047
11. TABLE OF CONTENTS
SOLICITATION/ CONTRACT FORM
SUPPLIES OR SERVICES AND PRICES/ COSTS
1 - 2 3 - 14
X I CONTRACT CLAUSES
DESCRIPTION/ SPECS./ WORK STATEMENT X
PACKAGING AND MARKING
15 - 16 J LIST OF ATTACHMENTS
INSPECTION AND ACCEPTANCE
DELIVERIES OR PERFORMANCE
17 - 18 19 - 20
X K
REPRESENTATIONS, CERTIFICATIONS AND
OTHER STATEMENTS OF OFFERORS
CONTRACT ADMINISTRATION DATA 21 - 24 X
SPECIAL CONTRACT REQUIREMENTS
OFFER (Must be fully completed by offeror) 25 - 30 X M
L INSTRS., CONDS., AND NOTICES TO OFFERORS
EVALUATION FACTORS FOR AWARD
NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.
is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.
13. DISCOUNT FOR PROMPT PAYMENT
(See Section I, Clause No. 52.232-8)
14. ACKNOWLEDGMENT OF AMENDMENTS
(The offeror acknowledges receipt of amendments
AMENDMENT NO. DATE
to the SOLICITATION for offerors and related documents numbered and dated):
FACILITY
12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period
SOLICITATION, OFFER AND AWARD
X
(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)
PART I - THE SCHEDULE
26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE
EMAIL:TEL: (Signature of Contracting Officer)
CODE CODE
B. TELEPHONE (Include area code) C. E-MAIL ADDRESS
AWARD (To be completed by Government)
19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION
22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:
10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)
23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM
24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE
PART IV - REPRESENTATIONS AND INSTRUCTIONS
PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS
31 - 45
PART II - CONTRACT CLAUSES
NAVFAC FAR EAST
CORE EXECUTION TEAM
PSC 473 BOX 13
FPO AP 96349-0013
FAX:
TEL:
FAX:
TEL:
NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".
SOLICITATION
6. REQUISITION/PURCHASE NO.
ACQR5630199
5. DATE ISSUED
03 Aug 2020
4. TYPE OF SOLICITATION
SEALED BID (IFB)
NEGOTIATED (RFP)
[ X ]
3. SOLICITATION NO.
N4008420R0060
Section A - Solicitation/Contract Form
COVER SHEET
BASE OPERATION AND SUPPORT (BOS) CONTRACT FOR
U.S MARINE CORPS AIR STATION (MCAS) IWAKUNI, JAPAN
A1. GENERAL OVERVIEW OF IWAKUNI BOS CONTRACT
This is a new requirement for BOS services at MCAS Iwakuni. This acquisition will result in a single award indefinite delivery, indefinite quantity (IDIQ) contract with recurring and non-recurring work. Contractors must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. The U.S. Government will not offer United States Official Contractor status under Article XIV of the U.S.-Japan Status of Forces Agreement (SOFA) to any offeror awarded a contract under this solicitation; nor will the U.S. Government certify any employees of a contractor as Members of the Civilian Component under Article I(b) of the SOFA.
A2. CONTRACT TYPE
This is an indefinite delivery, indefinite quantity (IDIQ) contract that is comprised of both recurring and non-recurring work which will be issued as firm-fixed price task orders.
A3. NAICS CODE
The NAICS code is 561210 Facilities Support Services. The size standard associated with NAICS 561210 is $38.5 Million. This industry comprises establishments primarily engaged in providing operating staff to perform a combination of support services within a client's facilities. Establishments in this industry typically provide a combination of services, such as janitorial; maintenance; trash disposal; guard and security; mail routing reception;
laundry; and related services to support operations within facilities. These establishments provide operating staff to carry out these support activities; but, are not involved with or responsible for the core business or activities of the client. Establishments providing facilities (except computer and/or data processing) operation support services and establishments operating correctional facilities (i.e., jails) on a contract or fee basis are included in this industry.
Section B - Supplies or Services and Prices
ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0001 Each
MOBILIZATION & BASE PERIOD
FFP
The Contractor shall provide all labor, management, supervision, tools, material, equipment facilities, transportation, and any incidental related work for MOBILIZATION and to perform RECURRING (Firm Fixed Price) Base Operations Support Services at U.S. Marine Corps Air Station Iwakuni, Japan in accordance with the attached Performance Work Statement.
MOBILIZATION costs are in accordance with Section J, Exhibit A, Exhibit Line Item Numbers (ELINS) A001 through A014. The Period of Performance is 01 July 2021 through 31 October 2021.
RECURRING WORK costs are in accordance with Section J, Exhibit A, ELINS A015 through A031. The Period of Performance is 01 November 2021 through 30 June 2022.
Proposals shall be priced only in Japanese Yen. When the contract is awarded, the price of this CLIN will be expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen. Proposals not priced in Japanese yen shall be deemed non-responsive, and will not be eligible for award.
FOB: Destination
PURCHASE REQUEST NUMBER: ACQR5630199
NET AMT
0002 Each
BASE PERIOD IDIQ
FFP
The Contractor shall provide all labor, management, supervision, tools, material, equipment facilities, transportation, and any incidental related work to perform NON-RECURRING (Indefinite Delivery Indefinite Quantity Work) Base Operations Support Services at U.S. Marine Corps Air Station Iwakuni, Japan in accordance with the attached Performance Work Statement.
NON-RECURRING WORK costs are in accordance with Section J, Exhibit A, ELINS A700 through A790. The Period of Performance is 01 July 2021 through 30 June 2022.
Proposals shall be priced only in Japanese Yen. When the contract is awarded, the price of this CLIN will be expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen. Proposals not priced in Japanese yen shall be deemed non-responsive, and will not be eligible for award.
0003 Each
OPTION FIRST OPTION PERIOD
FFP
The Contractor shall provide all labor, management, supervision, tools, material, equipment facilities, transportation, and any incidental related work to perform RECURRING (Firm Fixed Price) Base Operations Support Services at U.S.
Marine Corps Air Station Iwakuni, Japan in accordance with the attached Performance Work Statement.
RECURRING WORK costs are in accordance with Section J, Exhibit B, ELINS B001 through B017. The Period of Performance is 01 July 2022 through 30 June 2023.
Proposals shall be priced only in Japanese Yen. When the contract is awarded, the price of this CLIN will be expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen. Proposals not priced in Japanese yen shall be deemed non-responsive, and will not be eligible for award.
0004 Each
OPTION FIRST OPTION PERIOD IDIQ
FFP
The Contractor shall provide all labor, management, supervision, tools, material, equipment facilities, transportation, and any incidental related work to perform NON-RECURRING (Indefinite Delivery Indefinite Quantity Work) Base Operations Support Services at U.S. Marine Corps Air Station Iwakuni, Japan in accordance with the attached Performance Work Statement.
NON-RECURRING WORK costs are in accordance with Section J, Exhibit B, ELINS B700 through B790. The Period of Performance is 01 July 2022 through 30 June 2023.
Proposals shall be priced only in Japanese Yen. When the contract is awarded, the price of this CLIN will be expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen. Proposals not priced in Japanese yen shall be deemed non-responsive, and will not be eligible for award.
0005 Each
OPTION SECOND OPTION PERIOD
FFP
The Contractor shall provide all labor, management, supervision, tools, material, equipment facilities, transportation, and any incidental related work to perform RECURRING (Firm Fixed Price) Base Operations Support Services at U.S.
Marine Corps Air Station Iwakuni, Japan in accordance with the attached Performance Work Statement.
RECURRING WORK costs are in accordance with Section J, Exhibit C, ELINS C001 through C017. The Period of Performance is 01 July 2023 through 30 June 2024.
Proposals shall be priced only in Japanese Yen. When the contract is awarded, the price of this CLIN will be expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen. Proposals not priced in Japanese yen shall be deemed non-responsive, and will not be eligible for award.
0006 Each
OPTION SECOND OPTION PERIOD IDIQ
FFP
The Contractor shall provide all labor, management, supervision, tools, material, equipment facilities, transportation, and any incidental related work to perform NON-RECURRING (Indefinite Delivery Indefinite Quantity Work) Base Operations Support Services at U.S. Marine Corps Air Station Iwakuni, Japan in accordance with the attached Performance Work Statement.
NON-RECURRING WORK costs are in accordance with Section J, Exhibit C, ELINS C700 through C790. The Period of Performance is 01 July 2023 through 30 June 2024.
Proposals shall be priced only in Japanese Yen. When the contract is awarded, the price of this CLIN will be expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen. Proposals not priced in Japanese yen shall be deemed non-responsive, and will not be eligible for award.
0007 Each
OPTION THIRD OPTION PERIOD
FFP
The Contractor shall provide all labor, management, supervision, tools, material, equipment facilities, transportation, and any incidental related work to perform RECURRING (Firm Fixed Price) Base Operations Support Services at U.S.
Marine Corps Air Station Iwakuni, Japan in accordance with the attached Performance Work Statement.
RECURRING WORK costs are in accordance with Section J, Exhibit D, ELINS D001 through D017. The Period of Performance is 01 July 2024 through 30 June 2025.
Proposals shall be priced only in Japanese Yen. When the contract is awarded, the price of this CLIN will be expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen. Proposals not priced in Japanese yen shall be deemed non-responsive, and will not be eligible for award.
0008 Each
OPTION THIRD OPTION PERIOD IDIQ
FFP
The Contractor shall provide all labor, management, supervision, tools, material, equipment facilities, transportation, and any incidental related work to perform NON-RECURRING (Indefinite Delivery Indefinite Quantity Work) Base Operations Support Services at U.S. Marine Corps Air Station Iwakuni, Japan in accordance with the attached Performance Work Statement.
NON-RECURRING WORK costs are in accordance with Section J, Exhibit D, ELINS D700 through D790. The Period of Performance is 01 July 2024 through 30 June 2025.
Proposals shall be priced only in Japanese Yen. When the contract is awarded, the price of this CLIN will be expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen. Proposals not priced in Japanese yen shall be deemed non-responsive, and will not be eligible for award.
0009 Each
OPTION FOURTH OPTION PERIOD
FFP
The Contractor shall provide all labor, management, supervision, tools, material, equipment facilities, transportation, and any incidental related work to perform RECURRING (Firm Fixed Price) Base Operations Support Services at U.S.
Marine Corps Air Station Iwakuni, Japan in accordance with the attached Performance Work Statement.
RECURRING WORK costs are in accordance with Section J, Exhibit E, ELINS E001 through E017. The Period of Performance is 01 July 2025 through 30 June 2026.
Proposals shall be priced only in Japanese Yen. When the contract is awarded, the price of this CLIN will be expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen. Proposals not priced in Japanese yen shall be deemed non-responsive, and will not be eligible for award.
0010 Each
OPTION FOURTH OPTION PERIOD IDIQ
FFP
The Contractor shall provide all labor, management, supervision, tools, material, equipment facilities, transportation, and any incidental related work to perform NON-RECURRING (Indefinite Delivery Indefinite Quantity Work) Base Operations Support Services at U.S. Marine Corps Air Station Iwakuni, Japan in accordance with the attached Performance Work Statement.
NON-RECURRING WORK costs are in accordance with Section J, Exhibit E, ELINS E700 through E790. The Period of Performance is 01 July 2025 through 30 June 2026.
Proposals shall be priced only in Japanese Yen. When the contract is awarded, the price of this CLIN will be expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen. Proposals not priced in Japanese yen shall be deemed non-responsive, and will not be eligible for award.
0011 Each
OPTION DE-MOBILIZATION
FFP
The Contractor shall provide all labor, management, supervision, tools, material, equipment facilities, transportation, and any incidental related work for DE- MOBILIZATION in accordance with the attached Performance Work Statement.
DE-MOBILIZATION costs are in accordance with Section J, Exhibit A, Exhibit Line Item Numbers (ELINS) F001 through F014. The Period of Performance is 01 April 2026 through 30 June 2026.
Proposals shall be priced only in Japanese Yen. When the contract is awarded, the price of this CLIN will be expressed in U.S. Dollars for the administrative convenience of the U.S. Government. Payment will be made in Yen. Proposals not priced in Japanese yen shall be deemed non-responsive, and will not be eligible for award.
SERVICES AND PRICE
B1. CONTRACT LINE ITEMS (CLINS) AND EXHIBIT LINE ITEMS (ELINS)
a. Offerors shall enter amounts for CLINs and ELINs as indicated in the schedules and the accompanying exhibits.
b. ELINs are included in Section J-0200000-13. Pricing shall be prepared for Mobilization, Base Period Recurring and Non-Recurring Work, Option Periods Recurring and Non-Recurring Work (Option Periods 01 through 04) and De-Mobilization.
c. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN, the ELIN will be recomputed accordingly. The CLIN will also be recomputed to take into account the change in the contract ELINs. If the offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.
B2. MAXIMUM NOT TO EXCEED (NTE) AND MINIMUM GUARANTEE
The maximum or NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum for any ordering period shall not be exceeded except as provided for by formal modification to the contract. Circumstances may change after award such that the Government may need to issue orders which exceed the estimated quantity set forth for any particular CLIN during an ordering period, but will not exceed the maximum value for that ordering period. In this case, the Contractor may agree by signing the task order or starting performance.
Concurrently with the award of the basic contract, the Government intends to issue a task order to obligate the contract minimum guarantee for CLIN 0001, Mobilization & Base Period work.
Minimum guarantees do not apply to the option periods.
Section C - Descriptions and Specifications
DESCRIPTION AND SPECIFICATIONS
C.1. DESCRIPTION OF WORK
The outcomes to be achieved are for the Contractor to provide all management, supervision, quality control, labor, tools, equipment, material, supplies, incidental engineering, and transportation necessary to provide BOS services for MCAS Iwakuni. The BOS services will include the following Annexes/Sub-Annexes:
Annex Title 0100000 General Information 0200000 Management and Administration 1401000 Family Housing 1502000 Facility Investment 1503010 Custodial 1503050 Grounds Maintenance 1604000 Waste Water 1800000 Environmental
C.2. INFORMATION SECURITY
The contractor will require and/or gain access to Federal contract information (FCI) (FAR 4.19) and/or Controlled defense information (CDI) (DFARS 252.204-7012) which includes but is not limited to Controlled unclassified information (CUI), Controlled technical information (CTI), etc. (hereinafter collectively called “Unclassified DoD Information” (UDI)) under this solicitation, contract, task order, or delivery order (hereinafter collectively referred to as “acquisition”). Pursuant to DoDI 5200.48, Controlled Unclassified Information (CUI)(06 Mar 2020) the contractor shall provide adequate security for all Unclassified DoD Information residing on or passing through non- DoD information systems including all subcontractor information systems utilized in support of the acquisition (see also FAR 52.204-21 and DFARS 252.204-7012). The contractor shall only disseminate Unclassified DoD Information within the scope of assigned duties and with a clear expectation that confidentiality is preserved. In accordance with (IAW) SECNAVINST 5510.36B, DON Information Security Program (12 Jul 2019) all Department of the Navy (DON) employees including contractors shall be personally and individually responsible for properly protecting classified information and CUI under their custody and control and shall ensure classified information and CUI are protected IAW the same and Volumes 1 thru 3 of DoDM 5200.01, DoD Information Security Program of 24 Feb 2012 (Incorporating Change 1, Effective May 9, 2018) and DoDI 5200.48, CUI.
C.2.1 INFORMATION SAFEGUARDING REQUIREMENTS
The contractor shall protect/safeguard UDI and shall provide compliance documentation validating they are meeting this requirement in accordance with DFARS 252.204-7012. Certain information provided by the government under this acquisition, requires unique handling, storage, marking, and/or release/dissemination procedures. The contractor shall track all “UDI” associated with its execution and performance under this acquisition. The contractor shall document, maintain, and provide the Government, a record of subcontractors, vendors, and/or suppliers who will receive or develop UDI who are associated with the execution and performance of this acquisition. Contractor shall restrict unnecessary sharing and/or flow down of UDI associated with execution and performance under this acquisition. Contractor shall restrict unnecessary sharing and/or flow down of UDI based on a ‘need-to-know’ to execute and perform the requirements under this acquisition. Contractor shall flow down the requirements specified in this section to its subcontractors, vendors, and/or suppliers.
C.2.2 DISCLOSURE OF INFORMATION REQUIREMENTS
In accordance with DFARS Clause 252.204-7000, Disclosure of information, contractor employees shall not discuss or disclose any information provided to them in the performance of their duties to parties other than authorized Government and/or Contractor personnel who have a "need to know." Contractor shall not use any information or documentation provided by the Government or developed under this acquisition, for other purposes without the consent of the Government Contracting Officer IAW DFARS 252.204-7000. Contractor shall not release to anyone outside the Contractor's organization any UDI, regardless of medium (e.g., film, tape, document, etc.), pertaining to any part of this acquisition, or any program related to the same, unless the Contracting Officer has given prior written approval IAW DFARS 252.204-7000. Markings: All deliverables/submittals generated by the Contractor under this acquisition shall be properly marked in accordance with DoDI 5200.48 (06 March 2020). Technical information and/or CTI shall also be marked with appropriate Distribution Statements and Export Control warnings in accordance with DoDD 5230.24, Distribution Statements on Technical Documents (Oct. 15, 2018) and program Security Classification Guidance.
C.2.3 OPERATIONS SECURITY (OPSEC) REQUIREMENTS
Information Security programs are usually oriented towards the protection of classified information and materials.
Operations Security (OPSEC) involves the protection of critical information focusing on unclassified information that may be susceptible to adversary exploitation. Pursuant to DoDD 5205.02E, Department of Defense Operations Security (OPSEC) Program (May 11, 2018), SECNAVINST 3070.2A, OPERATIONS SECURITY (9 May 2019), SECNAVINST 5510.39B, DON INFORMATION SECURITY PROGRAM (Jul 12 2019), and NAVFACFEINST
3432.1 (24 AUG 2017), NAVFAC FE's OPSEC program implements requirements in DoD 5205.02, DoD Operations Security (OPSEC) Program Manual (November 3, 2008, Incorporating Change 1, Effective April 26, 2018). OPSEC requirements are applicable when contractor personnel have access to or generate UDI as defined in DFARS 225.204-7012. As such, OPSEC Measures (i.e., the planned action to conceal or protect identified critical information and indicators from disclosure, observation, or detection and to protect the same from collection) are applicable to this acquisition.
All contractor and subcontractor personnel shall comply with NAVFACFEINST 3432.1 (24 AUG 2017).
Note: the following clauses have been incorporated in this acquisition - DFARS 252.204.7000 Disclosure of Information, 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls, and 252.204- 7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. DFARS Clause 252.204-7000 restricts the release of unclassified information outside contractor's organization without prior Contracting Officer permission, with exceptions; DFARS Clause 252.204-7008 requires contractor compliance with Safeguarding Covered Defense Information Controls; and DFARS 252.204-7012 requires contractor to provide adequate security for all covered contractor information systems (including implementation of NIST 800-171 CUI requirements) and to comply with cyber incident reporting requirements.
C.2.3 VIOLATIONS OF THE INFORMATION SECURITY REQUIREMENT
A knowing, willful, or negligent failure to comply with the above-referenced Information Security requirements may result in criminal penalties under applicable Federal law, as well as administrative remedies including but not limited to termination of the acquisition.
Section E - Inspection and Acceptance
INSPECTION AND ACCEPTANCE
E.1 INSPECTION AND ACCEPTANCE (DESTINATION)
Inspection and acceptance of the services to be furnished hereunder shall be made at destination by the Contracting Officer's Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). The performance and quality of work delivered by the contractor, including services rendered and any documentation or written material compiled shall be subject to inspection, review, and acceptance by the Government.
E.2 PERFORMANCE MEASURES
The Contractor shall establish and maintain an inspection and surveillance system in accordance with FAR Clause 52.246-4 “INSPECTION OF SERVICES- FIXED PRICE (AUG 1996)", to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventative actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five (5) calendar days of termination of the contract.
The Government will evaluate performance in accordance with the Government’s Performance Assessment Plan.
The Government may also employ a variety of inspection methods and frequencies in order to assess the degree to which all service deliverables conform to contract performance standards. The Government may vary these inspection methods/frequencies as dictated by actual performance status. The results of all inspections will be documented, as set forth in the Government’s Performance Assessment Plan.
E.3 PERFORMANCE EVALUATION MEETINGS
The Contractor shall meet with the Government as often as necessary at the discretion of the Contracting Officer. A mutual effort will be made to resolve all problems identified. The written minutes of these meetings, prepared by the Government, shall be signed by the Contractor's representative and the Government's representative. Should the Contractor not concur with the minutes, the Contractor shall state, in writing, to the Contracting Officer any areas of disagreement within 15 calendar days.
E.4 GOVERNMENT PERFORMANCE EVALUATION
The Government will periodically assess the Contractor's overall performance on this contract by completing a Contractor Performance Assessment Report (CPAR) via the database at www.cpars.navy.mil. Online information for contractor personnel is available on the website. The Contractor will be afforded an opportunity to comment on each evaluation performed when the Government uses CPARs. The Contractor has 30 calendar days to submit written comments on unsatisfactory ratings. Completed CPARs will be available for use by contracting personnel and source selection officials when considering contractors for award of new contracts. Prior to commencement of work the contractor is required to provide the government with the name, phone number and e-mail address of the “Contractor’s Representative”.
INSPECTION AND ACCEPTANCE TERMS
Supplies/services will be inspected/accepted at:
CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY
0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government 0011 Destination Government Destination Government
CLAUSES INCORPORATED BY REFERENCE
52.246-4 Inspection Of Services--Fixed Price AUG 1996
Section F - Deliveries or Performance
DELIVERIES OR PERFORMANCE
F.1 TERM OF THE CONTRACT
This term of the contract is for mobilization period, the base period and all option periods. The mobilization period will be for four (4) months commencing on the date of contract award. Immediately following will be the base period for eight (8) months. The four (4) option periods will be for twelve (12) months each. The Government has the option to extend the term of the contract in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) in Section I.
F.2 WORKING FILES
a. This contract contains FAR 52.215-2 "Audit and Records - Negotiation", Section I. In addition to all information described in that clause, the Contractor shall maintain accurate working files on all work documentation including calculations, assumptions, interpretations of regulations, sources of information, and other raw data required in the performance of this contract. Such additional information involving transactions related to this contract shall also be subject to access and examination by the U.S. Comptroller General, or an authorized representative.
b. In accordance with SECNAVINST 5212.10A, all insulation/asbestos-related documents are to be labeled as such and transferred to the Contracting Officer after final payment.
F.3 PLACE OF PERFORMANCE
The place of performance for this contract is Marine Corps Air Station (MCAS) Iwakuni, Japan.
F.4 DELIVERABLES
The Deliverables are provided in Annex 0200000 Management & Administration Section F, Annex 1401000 Family Housing Section F, Annex 1502000 Facility Investment Section F, Annex 1503010 Custodial Section F, Annex 1503050 Grounds Maintenance Section F, Annex 1604000 Waste Water Section F and Annex 1800000 Environmental Section F.
F.5 DISCLOSURE OF INFORMATION
DFARS 252.204-7000 Disclosure of Information applies to all Documents, Exhibits, and Attachments as well as FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems and DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls, 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information, and 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.
DELIVERY INFORMATION
CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /
CAGE
0001 POP 01-JUL-2021 TO
30-JUN-2022
N/A NAVFAC FAR EAST
INSPECTOR OF RECORD
FEAD IWAKUNI
PSC 561 BOX 1871
FPO AP 96310-0019
N40084
0002 POP 01-JUL-2021 TO
30-JUN-2022
N/A (SAME AS PREVIOUS LOCATION)
0003 POP 01-JUL-2022 TO
30-JUN-2023
N/A (SAME AS PREVIOUS LOCATION)
0004 POP 01-JUL-2022 TO
30-JUN-2023
N/A (SAME AS PREVIOUS LOCATION)
0005 POP 01-JUL-2023 TO
30-JUN-2024
N/A (SAME AS PREVIOUS LOCATION)
0006 POP 01-JUL-2023 TO
30-JUN-2024
N/A (SAME AS PREVIOUS LOCATION)
0007 POP 01-JUL-2024 TO
30-JUN-2025
N/A (SAME AS PREVIOUS LOCATION)
0008 POP 01-JUL-2024 TO
30-JUN-2025
N/A (SAME AS PREVIOUS LOCATION)
0009 POP 01-JUL-2025 TO
30-JUN-2026
N/A (SAME AS PREVIOUS LOCATION)
0010 POP 01-JUL-2025 TO
N/A (SAME AS PREVIOUS LOCATION)
0011 POP 01-APR-2026 TO
N/A (SAME AS PREVIOUS LOCATION)
52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay Of Work APR 1984
Section G - Contract Administration Data
CONTRACT ADMINISTRATION DATA
G1. TECHNICAL DIRECTION
a. The Contracting Officer’s Representative (COR) for this contract will be designated prior to contract award. As provided by the contract provision, “CONTRACTING OFFICER’S REPRESENTATIVE”, performance of work under this contract is subject to the written technical direction of the COR, who shall be specifically appointed by the Contracting Officer in writing. “Technical Direction” means a directive to the Contractor that approves approaches, solutions, or refinements; fills in details or otherwise completes the general description of the work or documentation items; shifts emphasis among work areas or tasks; or furnishes similar instructions to the Contractor.
b. The COR does not have the authority to, and shall not, issue any instruction purporting to be technical direction which:
1) Constitutes an assignment of additional work outside the PWS;
2) Constitutes a change as defined in the Changes clause;
3) In any manner causes an increase or decrease in the total estimated cost or the time required for contract performance;
4) Changes any of the expressed terms, conditions, or specifications of the contract;
5) Interferes with the Contractor’s rights to perform the terms and conditions of the contract, or;
6) Authorizes the Contractor to incur costs in excess of the estimated cost or other limitations on cost or funds set forth in this contract.
c. All technical direction shall be issued in writing by the COR.
d. When, in the opinion of the Contractor, the COR or any other Government official other than the Contracting Officer, requests effort outside the existing scope of the contract, the Contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the Contractor under such direction until the Contacting Officer has issued a modification to the contract or has otherwise resolved the issue.
G2. CONTRACT ADMINISTRATION DATA
a. The Procuring Contracting Office (PCO) for this acquisition is:
Naval Facilities Engineering Command, Far East, Japan Core Execution Team (ACQ2) Tomari-Cho, Yokosuka-Shi, Kanagawa-Ken 238-0001
The Administrative Contracting Office (ACO) for this acquisition is:
Naval Facilities Engineering Command, Far East, Japan Facility Engineering Acquisition Division Iwakuni PSC 561, Box 1871
FPO AP 96310-0019
Overall administration of the basic contract will be the responsibility of the ACO office. The PCO is responsible for the contract in its entirety and possesses complete authority to modify the terms of the basic contract. All correspondence for the basic contract shall be addressed to the PCO and shall include the contract number assigned.
b. In no event shall any understanding or agreement between the Contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The Contractor is hereby put on notice that in the event a Government employee other than the Contracting Officer directs a change in the work to be performed or increases the scope of the work to be performed, it is the Contractor's responsibility to make inquiry of the Contracting Officer before making the deviation. Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.
G3. INVOICING INSTRUCTIONS AND PAYMENT PROCESSING
a. An invoice is a request for payment under the contract, for supplies, delivered or services rendered. The contractor’s invoice for services performed shall be submitted to the ACO through the Wide Area Work Flow system (refer to DFARS 252.232-7006 WAWF Payment Instructions) no more than once a month.
The following minimum detail is required at the subtask level, at the annex and task order summary level, and the contract summary level unless otherwise directed by the Contracting Officer. In order to be proper, an invoice must be submitted on NAVFAC Form 7300 (see Section J Attachment J-0200000-01-C) and include as applicable, the following:
1) Invoice Date and Invoice Number
2) Name of Contractor; CAGE Code
3) Contract Number (including order number if any), and Voucher Number (numbered sequentially from
“1”)
4) Description of Services
5) Contract Line Item Number, Quantity, Contract Unit of Measure and Unit Price, and Extended Total
6) Name and Address to which payment is to be sent (which must be the same as that in the contract or on a proper notice of assignment)
7) Name (where practicable); title, phone number, e-mail address, mailing address, of person to be notified in the event of an improper invoice
8) Any other information or documentation required by other provisions of the contract (such as ACRN as identified in the Accounting and Appropriation date in proportions that reasonably reflect the performance of the work on the contract).
b. Payment will be based on invoices submitted by the Contractor for satisfactorily completed work. Upon verification of the work actually performed and after receipt of required Contractor submittal, invoices will be processed for payment. The payment office shall allocate and record the amounts paid to the accounting classification citations in the contract using the table linked below based on the type of payment request submitted and the type of effort:
https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/PGI204_71.htm#payment_instructions
252.204-7006 Billing Instructions OCT 2005
CLAUSES INCORPORATED BY FULL TEXT
252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)
(a) Definitions. As used in this clause—
“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.
“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.
“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) WAWF access. To access WAWF, the Contractor shall—
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.
(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.
(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:
(1) Document type. The Contractor shall submit payment requests using the following document type(s):
(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
(ii) For fixed price line items—
(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.
Navy Construction Invoice/Facilities Management Invoice
(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.
Navy Construction Invoice/Facilities Management Invoice
(iii) For customary progress payments based on costs incurred, submit a progress payment request.
(iv) For performance based payments, submit a performance based payment request.
(v) For commercial item financing, submit a commercial item financing request.
(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.
(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF
Pay Official DoDAAC HQ0721
Issue By DoDAAC N40084
Admin DoDAAC** N40084/IWAKNI
Inspect By DoDAAC N40084/IWAKNI
Ship To Code N40084/IWAKNI
Ship From Code N/A
Mark For Code N/A
Service Approver (DoDAAC) N/A
Service Acceptor (DoDAAC) N40084/IWAKNI
Accept at Other DoDAAC N/A
LPO DoDAAC N40084/IWAKNI
DCAA Auditor DoDAAC N/A
Other DoDAAC(s) N/A
(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.
(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.
NAVFAC-ACQ@fe.navy.mil
(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.
(End of clause)
Section H - Special Contract Requirements
SPECIAL CONTRACT REQUIREMENTS
H1. INSTALLATION REGULATIONS
The Contractor shall ensure all Contractor and subcontractor employees become acquainted with and obey all Government installation regulations.
H2. SECURITY REQUIREMENTS
a. The Contractor and its subcontractors shall comply with all security requirements specified in the contract as well as all activity security requirements. Upon request, the Contractor shall submit the name and address of all personnel hired for work on this contract, and questionnaires, and other forms as may be required for security clearances.
b. Contractor and subcontractor employees shall not disclose or cause to be disseminated any information concerning the operations of the activity which could result in or increase the likelihood of the possibility of a breach of the activity's security or interrupt the continuity of its operations.
c. Disclosure of information relating to the services hereunder to any person not entitled to receive it, or failure to safeguard any classified information that may come to the attention of the Contractor or any person under his control in connection with work under this contract, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C. Sec. 793, "Gathering, Transmitting, or Losing Defense Information," 18 U.S.C. Sec. 794 “Gathering or Delivering Defense Information to Aid Foreign Government” and 18 U.S.C. Sec. 798, "Disclosure of classified Information".
d. Deviations from or violations of any of the provisions of this contract requirement will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default and/or the withdrawal of the Government's acceptance and approval of employment of the individuals involved.
H3. CONTRACT GENERATED AND/OR COLLECTED INFORMATION
a. Information generated and/or collected by the Contractor in the performance of this contract, in any media (e.g. electronic, paper, etc.), is considered to be Government owned and must be returned to the possession of the Government upon termination of Contractor’s services or at the completion of the contract whichever first occurs. This shall include, but not be limited to any statements of work, performance work statements, data collected concerning facility/utility usage, data collected concerning consumption of materials and supplies, logs and records, maintenance records, inventories, databases, Standard Operating Procedures (SOP), drawings, source code and detailed system documentation.
H4. REQUIRED INSURANCE
a. Within fifteen (15) days after award of this contract, the Contractor shall furnish the Contracting Officer a Certificate of Insurance as evidence of the existence of the following insurance coverage in amounts not less than the amount specified below in accordance with the FAR 52.228-5, “Insurance-Work on a Government Installation (Jan 1997), in Section I. This insurance must be maintained during the entire performance period. Before commencing work on this contract, the Contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.
NOTE: The certificates of Automobile Liability Insurance (Jibaiseki Hoken) will be excluded from the submittal requirement. However, the certificates of Automobile Liability Insurance shall be presented to the Provost Marshal’s Office (PMO) Pass and Registration Section to obtain vehicle passes per Marine Corps Air Station Order (MCASO) 5560.8, Motor Vehicle Traffic Supervision.
COVERAGE
Comprehensive General Liability: $500,000 / ¥50,000,000 per occurrence.
Automobile Liability: $200,000 / ¥20,000,000 per person; $500,000 / ¥50,000,000 per occurrence for bodily injury; $20,000 per occurrence for property damage.
Workman’s Compensation: As required by Japanese Worker’s Compensation and Occupational Disease Statuses.
Employer’s Liability Coverage: $100,000 / ¥10,000,000
b. The Certificate of Insurance shall provide for thirty (30) days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned “Insurance” clause.
H5. PHASE OUT
The phase-out of incumbent employees will occur in conjunction with the phase-in of successor Contractor employees. The current Contractor shall cooperate with the Government during the phase-out period in accordance with 52.237-2 Continuity of Services.
H6. NON-RECURRING WORK
Work items for the Non-Recurring portion of the contract are identified in the Schedule and any accompanying exhibits. The quantities of supplies and services specified in accompanying exhibits and the Schedule as Non- Recurring are estimates only and may be ordered by 1) an authorized Government user via FedMall (SEP 2019); 2) by an authorized Government user via a Government Purchase Card (GPC); or 3) issuance of a task order in accordance with DFARS Clause 252.216-7006 ORDERING. The following provides further details on each of these methods.
CONTRACTOR SUPPORT OF ELECTRONIC CONTRACTING (FEDMALL)
a. The contractor is required to offer IQ pre-priced line item services to authorized Government personnel when they are ordering the work directly via the Governmentwide Commercial Purchase Card (GCPC) program. When receiving GCPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.
b. The contractor agrees to accept and process electronically submitted GCPC orders for IQ services, including those orders issued through the FedMall. The FedMall is a U.S. Government (USG) owned and operated web-based ordering system that enables any Department of Defense (DOD) or Federal activity to search for and order goods and services. Authorized GCPC users will receive approved accounts on FedMall to view and order IQ line items.
c. The contractor is required to receive electronic IQ orders from the FedMall using 128-bit encrypted email.
The contractor agrees to purchase, install, and utilize the most recent version of PGP Personal software, or a comparable solution, for the purpose of decrypting order notification emails from the FedMall.
Note: Per the NAVFAC Far East Acquisition’s guidance of 29 Jun 2017, the ECA requirement does not apply to this acquisition.
d. The contractor shall post updates on order delivery schedule and performance to the FedMall in a timely manner.
e. The contractor shall track quantities and report total ordered quantity in FedMall and approved DD 1155's by line item number each month and year-to-date. The report shall be due to the Contracting Officer by the fifth day of the following month. The contractor must track and report when total dollar value of all orders from both GCPC purchases and DD 1155s exceed 75% of the combined Section B Pre-Priced Line Item quantities.
GOVERNMENT PURCHASE CARD
Non-Recurring work may be ordered by an authorized Government user via a Government Purchase Card (GPC). When receiving orders against the schedule, the contractor shall provide the supplies and services at the pricing provided in the Exhibit Line Items (ELINs) without additional markup or handling fee.
TASK ORDER ISSUANCE
Task orders issued by the issuing activity using DD Form 1155, will utilize the Exhibit Line Items (ELINs) in the ordering of work. The DD Form 1155 will reflect an order for one CLIN, the quantity ordered, a unit price of one yen, and an extended amount. The quantity ordered and the extended amount reflected in the CLIN is the sum of the ELINs being ordered, which will be provided to the contractor as part of the task order.
Once the estimated quantities for individual line items shown in the ELIN list have been ordered, additional quantities may be ordered as long as the overall Not-to-Exceed (NTE) amount of the contract per year is not exceeded or the contractor agrees by signing the task order, or by modification.
Any unused estimated amount under the Non-Recurring work from the current year will be carried over to the next Option year via issuance of a bilateral modification prior to the exercise of the next Option year, so long as the total estimated contract price for all years is not exceeded.
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