Attach_(1b)_Performance_Work_Statement_(PWS)_23Sep19.pdf

Section J-0200000 Management and Administration

Attachment Number Attachment Title J-0200000-01 Definitions and Acronyms J-0200000-02 Directives, Instructions and References J-0200000-03 Contractor’s Significant Incident Report (CIRS) J-0200000-04 Invoice Forms J-0200000-05 USFJ Spill Report J-0200000-06 Contractor Waste Disposition and Disposal J-0200000-07 Contractor Hazardous Material Inventory Log J-0200000-08 Monthly Grounds Maintenance Report J-0200000-09 Pre Performance Checklist EXAMPLE J-0200000-10 Exhibit Line Item Numbers (ELINS) J-0200000-11 Weight Handling Equipment Accident Report.

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ATTACHMENT J‐0200000‐01

DEFINITIONS AND ACRONYMS

Acronym Title ACO Administrative Contracting Officer BW Biweekly CDR Contract Discrepancy Report CIA Controlled Industrial Area CIMU Component Inventory Management Unit CMMS Computerized Maintenance Management System COR Contracting Officer Representative COR Condition of Readiness DBH Diameter at Breast Height DCR Direct Condition Rating DoD Department of Defense DoN Department of Navy DRMO Defense Reutilization Management Office EPA Environmental Protection Agency EPCRA Emergency Planning and Community Right‐to‐Know Act FAR Federal Acquisition Regulation FFP Firm Fixed Price FIFRA Federal Insecticide, Fungicide, and Rodenticide Act FSC Facility Support Contract GIS Geospatial Information System GFE Government‐furnished Equipment GFF Government‐furnished Facilities GFM Government‐furnished Materials HCA Head Contracting Agency ICP Integrated Contingency Plan IDIQ Indefinite Delivery Indefinite Quantity IPM Integrated Pest Management IPMIS Integrated Pest Management Information System IPMP Integrated Pest Management Plan KO Contracting Officer M Monthly MAP Maintenance Action Plan MSDS Material Safety Data Sheets NAVFAC Naval Facilities Engineering Command NMCI Navy Marine Corps Intranet NOSC Navy‐On‐Scene Coordinator PAP Performance Assessment Plan PAR Performance Assessment Representative PAW Performance Assessment Worksheet PEO Program Executive Officer PM Project Manager PM Planned Maintenance or Preventative Maintenance PRCSP Permit Required Confined Space Program

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PWS Performance Work Statement PWO Public Works Officer Q Quarterly QC Quality Control RPIE Real Property Inventory Equipment SM Semimonthly SPAR Senior Performance Assessment Representative

Acronym Title TE Technical Exhibit VIQ Variation in Quantity WBS Work Breakdown Structure

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ATTACHMENT J‐0200000‐02

DIRECTIVES, INSTRUCTIONS, AND REFERENCES

Reference Title

CFR Code of Federal Regulations

Uhttp://www.gpo.gov/fdsys/browse/collectionCfr.action?collectionCode=CFR

COMNAVFORJAPANINST

11320.2B

Fire Prevention Regulation

DOD Instruction 1000‐18 Federal and State Occupational Safety and Health Inspection and Investigation at Contractor Workplace on Department of Defense Installations

EM 385‐1‐1 U.S. Army Corps of Engineers Safety and Health Requirements http://www.pennagc.com/EM‐385‐1‐1/EM385‐1‐1FINAL%5B1%5D.pdf

FAR Federal Acquisition Regulation (FAR) http://farsite.hill.af.mil/

JEGS Department of Defense (DOD) Japan Environmental Governing Standards

(JEGS)

http://www.usfj.mil/Documents/References/JEGS/2012%20Japan%20Environme ntal%20Governing%20Final.pdf

JISHA Japanese equivalent Industrial Safety and Health Law Japanese Law No.57‐1972 Industrial Safety and Health Act Japanese Law No.86‐1999 Act on Confirmation, etc. of Release Amounts of Specific Chemical Substances in the Environmental and Promotion of Improvements to the Management Thereof

Japanese Law No.91‐1993 Basic Environmental Act Japanese Law No.97‐1968 Air Pollution Control Act (Clean Air Act) Japanese Law No.137‐1970 Waste management and Public Cleaning Act Japanese Law No.138‐1970 Water Pollution Control Act Japanese Law No.186‐1948 Fire and Disaster Management Act NAVFACINST 11013.40A NAVFAC Partnering Policy NAVFACFEINST 11260.1G Weight Handling Equipment Program Manual https://www.navfac.navy.mil/content/dam/navfac/NAVFAC%20Pacific/NAVFA C%20Far%20East/PDFs/11260.1g.pdf

NFPA 70 (National Fire Protection Association) 70 National Electrical Code http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=70

NFPA 101 (National Fire Protection Association) 101 Life Safety Code

SECNAV 5100.13 Navy and Marine Corps Tobacco Policy U.S Public Law 91‐596 P.L. 91‐596 Occupational Safety and Health Act https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_id=19007&p_tab le=INTERPRETATIONS

P.L. 91‐596 Occupational Safety and Health Act

Note: Latest version of references shall be applied.

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ATTACHMENT J-0200000-03

NAVY CONTRACTOR INCIDENT REPORTING SYSTEM (CIRS)

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NAVFAC 7300/30 (rev NOV 2010)

1. CONTRACTOR'S INVOICE

From

POC/Telephone/email for this invoice:

To: Contract Specialist:

Below is a Statement of Performance under Contract N40084 Task Order # for

The enclosure provides breakdown of this statement of performance.

A. Total value of contract/task order through change ¥0 B. Percentage of performance complete % C. Value of completed performance ¥0 D. Less total of prior payments ¥0 E. Amount of this invoice ¥0

Signature and Title:

Date: Signature of Authorized Representative

Taxpayer Identification No. (TIN):

Electronic funds transfer (EFT) banking information (if applicabl

2. FIRST ENDORSEMENT

From: Accountable Official To: Certifying Officer

1. Payment is recommended as follows:

A. Amount of work completed to (date) ¥0 B. Less:

Retention ¥ Other Deductions ¥ ¥0

C. Subtotal ¥0 D. Less previous payments ¥0 E. Certified amount for payment # on TO # ¥0 F. Elapsed contract time (if applicable)

NAVAL FACILITIES ENGINEERING COMMAND

at

Invoice Date Invoice Number

Attachment J-0200000-04

INVOICE FORM

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ATTACHMENT J‐0200000‐05

USFJ SPILL REPORT

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ATTACHMENT J‐0200000‐06

CONTRACTOR WASTE DISPOSITION AND DISPOSAL

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ATTACHMENT J‐0200000‐07 CONTRACTOR

HAZARDOUS MATERIAL INVENTORY LOG

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Attachment J-0200000-08

Monthly Grounds Maintenance Report

Contractor's Name:

Month:

Contract #:

POC & Telephone #:

Installation Incinerated

Tons Landfilled

Tons Disposal

Cost Recycled

Tons Recycled

Cost Material

Description

Comments:

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Attachment J-0200000-09

PERFORMANCE ASSESSMENT WORKSHEET

Attachment: QMS Pre-performance Review Checklist

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GENERAL INFORMATION

NAME PHONE EMAIL

CONTRACTOR Project Manager

CONTRACTOR Quality Manager

SUB‐CONTRACTOR QC

SUB‐CONTRACTOR QC

PERFORMANCE ASSESSMENT

REPRESENTATIVE (PAR)

SUPERVISORY PAR / COR

CONTRACT INFORMATION

TITLE:

Contract #: TO# LOCATION:

START: END: CONTRACT PRICE:

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ACCEPTANCE OF CONTRACTOR’S QUALITY APPROACH DOES NOT LIMIT CONTRACTING

OFFICER FROM REQUIRING ADDITIONAL MEASURES IF PERFORMANCE IS UNACCEPTABLE.

QUALITY MANAGEMENT BRIEFING CHECKLIST

CHECKPOINT (Y/N) COMMENTS

QUALITY ORGANIZATION:

Is the QM plan submitted in accordance with Annex 0200000 and Section F requirements?

Is the Quality organization clearly identified (e.g., org chart) and a list of all Quality personnel provided?

Are the responsibilities of Quality personnel detailed and lines of authority explained (e.g., Quality staff and Quality Manager reports directly to Prime Contractor management)?

Are the training and qualification requirements for Quality staff specified and does the Contractor’s staff meet these requirements?

Does the Quality organization show relationship between the Prime Contractor’s Quality staff and Subcontractor’s management or Quality?

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DOCUMENTATION AND RECORDS MANAGEMENT:

Does the Contractor have a process for the control and retention of Quality documentation and records?

Does the Contractor provide the controls in place to ensure all Quality records are documented, maintained reviewed and properly filed?

Does the QM plan have a process for the review of documentation for completeness, accuracy, and consistency?

(This may include management reviews or internal audit plan.)

Does the QM Plan provide a process for tracking and ensuring all submittal requirements are met?

COMMUNICATION WITH GOVERNMENT:

Does the QM plan address the level, format, and frequency of communications with the government? This could include:

a. Routine, yet informal communications between contractor, quality staff, and Government PARs

b. Established meeting requirements between Contractor Quality and/or management staff with Government PA and/or contracting personnel.

c. Progressive reporting and communicationbased on the frequency or severity of the issue being addressed (e.g., Quality staff to PAR, Quality Manager to SPAR/FSCM, Project Manager to PWO)

d. Details of protocol for attendance at meetings required by contract, including partnering sessions.

REVIEW SIGNATURES

PAR: DATE:

SPAR/COR: DATE:

CONTRACTOR QUALITY MANAGER: DATE:

CONTRACTOR PROJECT MANAGER: DATE:

SUBCONTRACTOR: DATE:

SUBCONTRACTOR: DATE:

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CUSTOMER COMMENT RECORD

ANNEX/SUB-ANNEX:

Attachment D: Customer Comment Record

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Attachment D

QMS IN-PROCESS REVIEW CHECKLIST

Attachment E: QMS In-process Review Checklist

CONTRACT #: TITLE:

PAR NAME: DATE:

ANNEX/SUB‐ANNEX:

SPEC ITEM: TITLE:

QMS REVIEW CHECKLIST

If observed defects warrant evaluation of QMS, the initial review should be limited to the Spec Items and/or location where defects have been found. This process begins with Part A & B below.

CHECKPOINT (Y/N) COMMENTS

A. QUALITY SURVEILLANCE ANDINSPECTIONSCHEDULES

1. Is there a quality surveillance and inspection schedule?

Does it include:

a. Surveillance and inspections to be performed?

b. Frequencyofsurveillanceandinspections?

2. Is there a current schedule?

3. Does the schedule reflect all contractual requirements?

4. Are the number and frequency of surveillance and inspections sufficient?

5. Do the schedules match the QM plan?

6. Is the schedule being followed?

B DOCUMENTATION AND ANALYSIS OF QUALITYDATA

1. Are the results of all surveillance and inspections properly documented?

2. Are quality deficiencies properly resolved and tracked?

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3. Is quality documentation of deficiencies analyzed for trends and rootcause?

4. Is appropriate action taken or planned toprevent recurrence ofqualityissues?

5. Is there verification processto ensurecorrective and preventative actionsareeffective?

6. Are appropriate continuous improvement plans in place and communicated to workforce?

Attachment E

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ATTACHMENT J-0200000-10

EXHIBIT LINE ITEM NUMBERS (ELIN)

SOLICITATION #N40084-19-R-2009

THIS WILL BE ON A SEPARATE ATTACHMENT

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J-0200000-11

Weight Handling Equipment Accident Report.

The following will be delivered every time an accident or near miss occurs: Weight Handling Equipment Accident Report, Initial Accident Reporting Notification Report, Follow-on Accident Reporting Notification Report, and Final Accident Reporting Notification Report.

Government Approval Required: X Yes No

Media:

Hard Copy

X Electronic (PDF/email)

Direct System Input

Instructions:

1. Required File Format: The WHE Accident Report shall be prepared using the specific form that the Government will provide after award thecontract.

2. Method of Submission: Via email. The report shall be converted to PDF file, Adobe Acrobat form.

3. Purpose: For Government reviewandcomment.

4. Distribution List: KO via CS

1) If the KO accepts the report, the Government shall notify the Contractor of Government acceptance.

2) If the KO responds with review comments, then incorporate the Government's comments and resubmit the report via email to recipients on the distribution list. Continue this cycle until the Government notifies the Contractor of Governmentacceptance.

5. Content: Refer to the provided form afterawardthecontract.

6. Other Requirement: The submitted report shall accuratelyreflect theirintendeduse.

7. Due Dates: This report shall be submitted within 4 hours of the WHE accident.

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SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT NUMBER ATTACHMENT TITLE

J-1503050-01 Definitions and Acronyms J-1503050-02 References and Technical Documents J-1503050-03 Common Output Level Standards (COLS) J-1503050-04 Area Maps /Total Acreage Summary J-1503050-05 Site Maps / MIL-HDBK201B J-1503050-06 N/A J-1503050-07 Installation Spill control Plan J-1503050-08 Recycling Reporting Form

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J‐1503050‐01

DEFINITIONS AND ACRONYMS

DEFINITION/ACRONYM DESCRIPTION

Aeration Introduction of air into the soil by mechanical means to promote health and growth.

Appearance Where there is a sense impression or outward aspect of an area or thing that is consistent, uniform and neat in and around the surroundings.

Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, which is managed by an automated data management program.

ATFP Anti-Terrorism Force Protection Artificial Turf An artificial surface that resembles grass.

BASH Bird Aircraft Strike Hazard Berm A mound or bank of earth typically used as a barrier.

Business Management System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Brow Ditch A drainage ditch with sufficient slope to prevent erosion of adjacent grading.

Bruising of Lawn An injury to grass areas resulting in discolored blades of grass, usually caused by mowing with a dull blade.

Caliper The measurement of a tree trunk at its widest diameter, measured six inches up from the ground for trees under four inch caliper, and twelve inches from the ground for trees over four inch caliper. Multi-stem plants are measured at the widest point of all trunks, six inches up fromthe ground for trees under four inch caliper, and twelve inches from the ground for trees over four inchcaliper.

Classification and Ordering of Plants

For the purposes of pruning, trimming, planting, or removal, specific plants shall be identified according to their type and application as specified in the American Horticulture Society Encyclopedia of Garden Plants (latest edition), D.K. Publishing under ISBN-0-7894-1943-2. Example: A Red Tip Photinia bush which is 15' tall will be classified as a shrub.

Clipping Any vegetation that is left on paved surfaces, lawns, and plant beds after being cut by means of shears, mowers, etc.

Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

Confined Work Space A space that is large enough and so configured that a person may bodily enter a space (such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

Contracting Officer (KO) That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

Contractor Representative

That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

De-thatch Removal of unwanted thatch from mowed areas to promote health and growth.

Debris Includes, but is not limited to, paper, cans, bottles, limbs and branches, pine straw and pinecones, leaves, rocks, and other similar items.

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Depression A small area that has sunken below its surroundings.

Diameter at Breast Height

(DBH)

The diameter of a tree measured at 4½ feet above ground level.

Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations.

The lowest price will be used.

Edging Creating a uniform edged cut to promote a neat appearance and prevent ground structures from vegetation encroachment.

Equipment Tangible asset that is functionally complete for its intended purpose, durable, and nonexpendable.

Facility A building or structure designed and created to serve a particular function.

Fertilization Application of natural and synthetic materials to the soil where it has become deficient in nutrients essential for proper plant growth.

Frequency Of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

Frond A large leaf or branch of a palm tree, usually with many divisions.

Grade To bring soil to previously established level or inclination using appropriate tools and equipment.

Grass Cutting Cutting or trimming, monoecious flowering plants with simple leaves, within a designated area. Also includes cutting and trimming broadleaf weeds and other vegetation found in the lawn area to the required height as specified per contract.

Ground Cover A plant which is chosen for the special task of providing a dense low attractive cover that prevents weeds and erosion. Varieties include, but are not limited to Vinca, Hosta, Ivy, Alyssum, Ajuga, and Liriope.

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Hedge Shrubs or other plants planted closely together so as to form an unbroken line during trimming.

Improved Area Improved grounds apply to areas within the built-up section of an installation which contains lawns and landscape development parade grounds, drill fields, athletic facilities, cemeteries, golf courses (except roughs), and similar areas, and include the maintenance and care of ornamental and decorative growth, such as shrubs and flowers and other plantings that are appurtenant to and within lawn areas.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Irrigation Application of water to the soil to promote health and growth.

Irrigation System A permanent system used for apply water to lawns and plants. The irrigation system includes all pumps, controls, piping and, sprinkler heads. The irrigation system starts at the valve supplying to the system.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Maintenance And Repair The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes.

Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

Maximum Growth Height That limit of dominant vegetative growth, excluding seed heads or pods.

Mowing Cutting of all grasses, weeds, and other vegetation that is 1 inch or less in diameter

(at ground level).

Parcel A designated area of land which may be indicated on installation maps or other attachments.

Performance Assessment A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Performance Assessment Representative (PAR)

That individual designated by the KO to be responsible for the monitoring of Contractor performance.

Prestige Area Prestige grounds apply to areas in the immediate vicinity of main gates, command headquarters buildings and similar areas, and includes the maintenance and care of ornamental and decorative growth, such as shrubs and flowers and other plantings that are appurtenant to and within lawn areas. Limited to 5% of improved acreage.

Pruning The selective removal of unwanted growth to restore a plant or tree to its natural symmetry and appearance. Pruning involves selection and judgment, and does not include the practice of cutting off all branches to an even length. This may include re-sculpting, changing the size, or any other form of work that directly affects the look and growth pattern of the plant.

Quality Assurance (QA) The planned and systematic activities implemented in a quality system so that quality requirements for a product or service will be fulfilled.

Quality Control (QC) The observation techniques and activities used to fulfill requirements for quality.

Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

Rejuvenation The severe pruning of overgrown bushes, shrubs and hedges to within a few inches of the ground or as directed by the KO to restore the plant to its natural shape.

Rut Depressions made in soil or grass by tires of vehicles or heavy equipment.

Semi-improved Area Semi-improved grounds apply to airfields, small arms ranges, ammunition storage, and similar areas.

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Shrub A woody perennial plant generally smaller than a tree, usually having many permanent stems branching from or near the ground, and does not have a definite crown shape. Shrubs may be deciduous or evergreen, and in the area covered by this contract, may be very large in height and width.

Sightly Attractive, tasteful, or pleasing to the sight and consistent with its intended purpose.

Special Event Services that could not reasonably have been anticipated and were not contemplated at time of contract award.

Stump The bottom portion of a tree, which remains in the ground after the tree, has been cut for removal. Usually less than five feet in height.

Swale A low-lying or depressed area intended for drainage.

Thatch A layer of slowly decomposing organic residues situated above the soil surface and constituting the upper stratum of the medium that supports turf grass growth.

Usually associated with warm season grasses.

Tree A perennial woody plant having a permanent self-supporting single stem or multiple stems. Ordinarily grows higher than ten feet, and usually develops branches at some distance above the ground with a definite crown shape.

Trimming Removal of unwanted vegetation around trees, shrubs, flower and shrub beds, cultivated areas, poles, walls, valves, and other similar objects to match the height and appearance of the surrounding grass. Shrub and hedge trimming includes removal of unwanted vegetation to maintain a uniform, and well-shaped appearance, and to prevent interference with pedestrians, vehicle traffic and building encroachment.

Trunk The main stem of a tree, usually long, large and relatively straight.

Unimproved Area Unimproved grounds apply to agricultural areas, pastures, forests, swamps, marshes, deserts, and rocky or barren areas.

Unit Priced Labor (UPL) Hour

The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit price includes all indirect and direct costs associated with performing work. The price includes the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; costs for pre-expended bin materials, union agreements, crew sizes, hand tools, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, and profit.

Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

Xeriscape A trademark for a method of landscaping that emphasizes water conservation in its use of drought-resistant plants

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ATTACHMENT J-1503050-02

REFERENCES AND TECHNICAL DOCUMENTS

Reference Title ANSI Z133.1 American National Standard of Tree Care Operations-Pruning, Trimming, Repairing, Maintaining, and Removing and Cutting Brush- Safety Requirements.

ANSI A-300 American National Standard of Tree Care Operations-Tree, Shrub and Other Woody Plant Maintenance-Standard practices, Secretariat- National Arborist Association, Incorporated.

ATFP Anti-Terrorism Force Protection. MCO5530_14A Marine Corps Physical Security Program Manual, Section 5012. Clear Zones

Irrigation Association - Water Management Committee

Turf and Landscape Irrigation Best Management Practices April 2005

NAVFAC DM 5 Drainage for Areas Other Than Airfields

NAVFAC INST 11320.2(most current) Fire Prevention and Protection NAVFAC P-73 Natural Resources Management Procedural Manual NAVFAC MO-100.1 Natural Resources Land Management NAVFAC MO-100.3 Natural Resources Fish and Wildlife Management NAVFAC MO-100.4 Natural Resources Outdoor Recreation and Cultural Values NAVFAC P-905 Planting and Maintenance of Trees, Shrubs, and Vines NAVFAC P-960 Installation Design, Chapter 1 “Planting Design” NAVSEA OP 5 Ammunition and Explosives Safety Ashore OPNAV 5090.1 (most current) Safe Drinking Water Act Compliance Ashore OPNAV INST 6240.3 (most current) Chapter 9, Pest Management NFPA Fire Protection Handbook Fire Protection Handbook

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ATTACHMENT J-1503050-03 COMMON OUTPUT LEVEL STANDARDS

Grounds Maintenance and Landscaping

A subfunction consisting of activities for maintaining prestige, improved, semi‐improved, and unimproved grounds on the Installation. Activities consist of: lawn care and maintenance; vegetation control; irrigation systems operation; debris removal; shrub, hedge, plant and tree maintenance; and maintenance of artificial turf and xeriscape areas. Also includes activities to remove obstructions and control vegetation in storm drainage systems to ensure unrestricted flow of storm water runoff; costs associated with the repair and maintenance of storm drains should be charged to FSRM. Includes costs for manpower authorizations, contracted services, materials, supplies and support equipment.

Common Output Levels of Service (COLS) definitions for Grounds Maintenance and Landscaping apply only to prestige and improved acreage. Grounds maintenance ofsemi‐ improved acreage is driven by operational requirements including, but not limited to: Bird/Wildlife Aircraft Strike Hazard (BASH) prevention and ammunition and explosives safety standards. Unimproved acreage grounds maintenance is limited to minimal services to maintain perimeter fences, fire breaks and roadway clearances.

Grounds Maintenance and Landscaping Performance Outputs: Prestige, improved, semi‐improved, and unimproved grounds are maintained per specified standards. Appearance of Improved Grounds is consistent with the specified COLS. Lawn Care – lawns are healthy and present a uniform appearance and a rich natural color consistent with the specified COLS. Mowing and Trimming – grass is uniform in appearance. Edging is uniform in appearance and vegetation does not encroach on ground structures. Lawn Maintenance – lawns are healthy and present a rich natural color. Vegetation Control – areas are maintained clear of undesired vegetation per the service provider’s schedule. Irrigation Systems Operation – irrigation provides proper health, growth, color, and appearance of grounds consistent with the specified COLS. Debris Removal – debris is removed as necessary to present an overall neat appearance. Areas are maintained clear of debris per service provider’s schedule. Shrub and Hedge Maintenance – shrubs and hedges are healthy and present a neat and uniform appearance consistent with the specified COLS. Shrubs and hedges do not encroach on structures, pedestrian traffic, or vehicular traffic. Plant Maintenance – plants are healthy and present a neat appearance consistent with the specified COLS. Plants do not encroach on structures, pedestrian traffic, or vehicular traffic. Plant Bed Maintenance – plant beds present a neat appearance and promote the health of the plants consistent with the specified COLS. Tree Maintenance – trees are healthy consistent with the specified COLS. Trees do not encroach on structures, pedestrian traffic, or vehicular traffic. All debris is removed and disposed of properly and within the specified time. Maintenance of Artificial Turf – artificial turf presents a slightly appearance per the Contractor’s schedule. Maintenance of Xeriscape Area – xeriscape areas present a slightly appearance per the Contractor’s schedule.

Semi‐Improved Grounds present a slightly appearance and do not interfere with operational requirements. Grounds Care – all vegetation is maintained in accordance with operational requirements. Tree Control – trees do not encroach on roads, buildings, ammunition storage firebreaks, and structures. Vegetation Control – areas are maintained clear of undesired vegetation per the Contractor’s schedule. Unimproved Grounds do not interfere with operational requirements.

Grounds Care – fire lanes, areas adjacent to perimeter fences, and roadway clearances are maintained clear of vegetation as specified. Fire lanes and roadways are clear of obstructions that interfere with vehicular passage. Areas are maintained clear of undesired vegetation per the Contractor’s schedule. Tree Control – trees do not encroach on firebreaks, roadways, utility lines, and fence lines. Storm Drain Systems – no evidence of obstructions in the visible area of the drainage systems.

Grounds Maintenance and Landscaping services are performed at the specified frequencies in the table depicting Grounds Maintenance and Landscaping Performance Requirements and per the Service Provider’s schedule.

(Grounds Maintenance and Landscaping COLS definitions apply to improved acreage only. Semi‐Improved acreage maintenance is driven by operational requirements including, but not limited to: Bird/Wildlife Aircraft Strike Hazard (BASH) prevention and ammunition and explosives safety standards. Unimproved acreage maintenance is limited to minimal services to maintain perimeter fences, fire breaks and roadway clearances. Vegetation Control is provided for all grounds areas. Routine maintenance is performed only for fence lines, fire breaks, and roadway clearances. Vegetation control necessary to prevent damage to paved surfaces, monuments, and structures shall be ordered via IDIQ or otherwise performed as needed. Storm Drainage Maintenance is provided for all grounds areas, consisting of vegetation control and debris removal performed for ditches, swales, berms, etc. to allow for adequate drainage. Excluded are underground storm drainage pipes and systems. When increasing service from COLS 3 Minimum Baseline to a higher COLS or Additional Measures Level, restoration of improved grounds may be required prior to beginning recurring mowing and trimming. This work will be ordered via IDIQ task order. Although vegetation control is a Grounds Maintenance and Landscaping requirement, refer to the Installation Integrated Pest Management Plan (IPMP) and Pest Control performance standards and COLS for the application of herbicides and control of pests in grassed areas, on plants, trees, and shrubs or as required for weed control contiguous to buildings, streets, roads and railroad tracks.)

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COLS Levels COLS

COLS

COLS

COLS3

MIN

Grounds Maintenance and Landscaping

100% to Standard. (Prestige Areas) – 100% to Standard. 75% to Standard based on adjusted schedule.

50% to Standard based on adjusted schedule.

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COLS1 and COLS2 service levels are designated as Prestige Areas. The approved level for Prestige Areas is COLS2. COLS1 level grounds maintenance is reserved for: Marine Barracks, Washington DC; National Museum of the Marine Corps;

Marine Corps Recruit Depots; Officer Candidates School;

Wound Warrior Regiment; Wounded Warrior Battalions;

Marine Corps University; Other locations approved by

COMMCICOM.

Prestige Areas applies to areas within the immediate vicinity of main gates, command headquarters buildings, parade grounds, and other areas designated by the MCICOM Regional Commander.

Prestige acreage shall not exceed 5% of improved acreage and must be validated and approved by the

Lawn Care – grass is maintained to heights specified and can include minor occurrences of variations in uniformity. Lawns are healthy and present a uniform appearance and a rich natural color due to routine fertilization, irrigation, weed control, de‐thatching, aeration or overseeding. Lawns contain minor occurrences of bare areas, ruts, holes, weeds, dead vegetation, debris and unwanted vegetation.

Edging is uniform in appearance with minor occurrences of vegetation encroachment on ground structures. Grass can include minor occurrences of vegetation on fences and height variations adjacent to fencing, poles, walls or other objects.

Grass Height Standards: Improved Grounds – COLS1 will be maintained at the grass heights specified below. Grass heights are based on the predominant species.

GRASS VARIETY: (Min ‐ Max Growth Height) Bermuda:

2" ‐ 3" Centipede: 2” ‐ 3" Fescue: 3" ‐ 4" Kentucky Blue Grass: 2.5" ‐ 4" St. Augustine: 2" ‐ 3" Zoysia: 2" ‐ 4"

Lawn Care – grass is maintained to heights specified and can include minor occurrences of variations in uniformity.

Lawns are relatively healthy and present a generally uniform appearance and natural color and have minimal bare areas, ruts, holes, weeds, dead vegetation, debris and unwanted vegetation. Regular maintenance for fertilization, weed control, dethatching, aeration, overseeding is provided and lawns receive regular irrigation. Grass can include some occurrences of vegetation on fences and height variations adjacent to fencing, poles, walls or other objects. Edging includes some variations in uniformity of appearance and some occurrences of vegetation encroachment on ground structures.

Grass Height Standards: Improved Grounds – COLS2 will be maintained at the grass heights specified below. Grass heights are based on the predominant species.

GRASS VARIETY: (Min ‐ Max Growth Height) Bermuda: 2.5 " ‐ 3.75" Centipede: 2.5" ‐ 3.75" Fescue: 3.75" ‐ 5" Kentucky Blue Grass: 3" ‐ 5" St. Augustine: 2.5" ‐ 3.75" Zoysia: 2.5" ‐ 5"

Lawn Care (Baseline) – improved areas will be maintained at the grass heights specified. Not required to be uniform in appearance. Grass heights are based on the predominant species. Grass can include several occurrences of vegetation on fences and height variations adjacent to fencing, poles, walls or other objects.

Irrigate as necessary to maintain lawn health and appearance. Edging includes variations in uniformity of appearance and several occurrences of vegetation encroachment on ground structures. No fertilization, weed control, dethatching, aeration or overseeding provided.

Unscheduled service authorized in response to health, safety, or sanitation issues and shall be approved by the MCICOM Regional Commander or their designee.

Grass Height Standards:

Improved Grounds – COLS3 Improved areas will be maintained at the grass heights specified below. Not required to be uniform in appearance. Grass heights are based on the predominant species.

GRASS VARIETY: (Min ‐ Max Growth Height) Bermuda: 3" ‐ 4.5" Centipede:

3" ‐ 4.5" Fescue: 4.5" ‐ 6" Kentucky Blue Grass: 3.75" ‐ 6" St. Augustine: 3" ‐ 4.5" Zoysia: 4" ‐ 6"

Lawn Care (Baseline) – Lawns are not maintained for beautification purposes. All Improved areas will be sub‐divided into those receiving recurring services and those receiving unscheduled services to maintain health, safety or sanitation as approved by the Regional Commander or their designee. Recurring service areas will allow grass (inclusive of weeds or other invasive vegetation) to reach 10"‐ 12" prior to cutting to a minimum grass height of 3”.

Areas within 36" of playgrounds, athletic fields, jogging tracks and sidewalks will be maintained at the grass heights specified below.

Irrigation is reduced to the absolute minimum necessary to prevent loss. No edging provided. Unscheduled service authorized only in response to health, safety, or sanitation issues and shall be approved by the Regional Commander or their designee. No fertilization, weed control, dethatching, aeration or overseeding provided. Unscheduled service authorized in response to health, safety, or sanitation issues and shall be approved by the MCICOM Regional Commander or their designee.

Grass Height Standards: Improved Grounds – COLS3 MIN Recurring service areas will allow grass (inclusive of weeds or other invasive vegetation) to reach 10"‐ 12" prior to cutting to a minimum grass height of 3”. Areas within 36" of playgrounds, athletic fields, jogging tracks and sidewalks will be maintained at the grass heights specified below.

GRASS VARIETY: (Min ‐ Max Growth Height) Bermuda: 3" ‐ 4.5" Centipede: 3" ‐ 4.5"

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MCICOM Regional Fescue: 4.5" ‐ 6" Commander annually. Kentucky Blue Grass: 3.75" ‐ 6" St. Augustine: 3" ‐ 4.5" Semi‐Improved Zoysia: 4" ‐ 6" acreage maintenance is driven by operational requirements including, but not limited to:

Bird/Wildlife Aircraft Strike Hazard (BASH) prevention and ammunition and explosives safety standards.

Unimproved acreage maintenance is limited to minimal services to maintain perimeter fences, fire breaks and roadway clearances.

Vegetation Control is provided for all grounds areas.

Routine maintenance is performed only for fence lines, fire breaks, and roadway clearances.

Vegetation control necessary to prevent damage to paved surfaces, monuments, and structures shall be ordered via IDIQ or otherwise performed as needed. Storm Drainage Maintenance is provided for all grounds areas, UNCLASSIFIED/FOR OFFICIAL USE ONLY Page 97 of 160 consisting of vegetation control and debris removal performed for ditches, swales, berms, etc. to allow for adequate drainage.

Excluded are underground storm drainage pipes and systems. When increasing service from COLS3 Minimum Baseline to a higher COLS or Additional Measures Level, restoration of improved grounds may be required prior to beginning recurring mowing and trimming.

This work will be ordered via IDIQ task order. Although vegetation control is a Grounds Maintenance and Landscaping requirement, refer to the Installation Integrated Pest Management Plan (IPMP) and Pest Control performance standards and COLS for the application of herbicides and control of pests in grassed areas, on plants, trees, and shrubs or as required for weed

Lawn Care (Additional Measure 2) – Fertilization, weed control, de‐thatching, aeration or overseeding performed as needed via IDIQ. Lawns contain several occurrences of bare areas, ruts, holes, weeds, dead vegetation, debris and unwanted vegetation that presents an unsightly appearance.

Lawn Care (Additional Measure 2) – Restores recurring services to all improved grounds areas. Improved areas will be maintained at the grass heights specified below. Not required to be uniform in appearance.

Shrub, Hedge, Plant and Tree Maintenance – shrubs, hedges, plants, and trees are healthy and present a neat and balanced appearance.

Shrub, Hedge, Plant and Tree Maintenance – shrubs, hedges, plants, and trees are healthy and are allowed some deviations from a balanced appearance.

Shrub, Hedge, Plant and Tree Maintenance (Baseline) – shrubs, hedges, plants, and trees are not maintained for beautification purposes. Maintenance will only be to prevent interference with vehicular/pedestrian traffic, personal security, prevent encroachment, or meet operational requirements and shall be approved by the MCICOM Regional Commander or their designee.

Shrub, Hedge, Plant and Tree Maintenance (Baseline) – no shrub, hedge, plant, or tree maintenance provided. Unscheduled is service authorized to prevent interference with vehicular/pedestrian traffic, personal security, prevent encroachment, or meet operational requirements and shall be approved by the MCICOM Regional Commander or their designee.

Shrub, Hedge, Plant and Tree Maintenance (Additional Measure 2) – Shrubs, hedges and trees are trimmed and maintained for beautification purposes and to prevent interference with vehicular/pedestrian traffic, personal security, prevent encroachment, or meet operational requirements. Shrubs, hedges, and trees are healthy but are not required to be uniform in appearance.

UNCLASSIFIED/FOR OFFICIAL USE ONLY Page 98 of 160 control contiguous to buildings, streets, roads and railroad tracks.

Plant Bed Maintenance – plant beds present a neat appearance with only minor occurrences of weeds, debris or unwanted vegetation. Maintain artificial turf and Xeriscape areas clean free from weeds and grass.

Plant Bed Maintenance – plant beds present a relatively neat appearance with some occurrences of weeds, debris or unwanted vegetation. Maintain artificial turf and Xeriscape areas clean free from weeds and grass.

Plant Bed Maintenance (Baseline) – no plant bed maintenance provided.

Maintain artificial turf and Xeriscape areas clean free from weeds and grass.

Unscheduled service authorized in response to health, safety, or sanitation issues and shall be approved by the MCICOM Regional Commander or their designee.

Plant Bed Maintenance (Baseline) – no plant bed maintenance provided. No maintenance of artificial turf or Xeriscape areas. Unscheduled service authorized in response to health, safety, or sanitation issues and shall be approved by the MCICOM Regional Commander or their designee.

Plant Bed Maintenance (Additional Measure 2) – plant beds are maintained infrequently as needed via IDIQ and may contain many occurrences of weeds, debris or unwanted vegetation.

Plant Bed Maintenance (Additional Measure 2) – maintain artificial turf and Xeriscape areas clean and free from weeds and grass.

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Risks Risks Risks Risks

Grounds present a neat, orderly military appearance at all times. Little, if any, impact on operational requirements occurs.

Prestige: Grounds present a generally uniform appearance most of the time.

Some impact on operational requirements may occur, requiring special event surge grounds maintenance.

Grounds are not required to present a uniform appearance. Grass is allowed to grow up to 6 inches before cutting. Bare areas, ruts, ruts, holes, weeds, dead vegetation, debris and unwanted vegetation may occur and present an unsightly appearance. Several occurrences of vegetation encroachment on ground structures can be expected. Fertilization, weed control, dethatching, aeration or overseeding may be provided as needed, but not on a recurring basis. Unscheduled service in response to health, safety or sanitation issues may be necessary.

Grounds are not maintained for aesthetic purposes. Except for areas within 36 inches of playgrounds, athletic fields, jogging tracks and sidewalks, grass (inclusive of weeds or other invasive vegetation) is allowed to reach a height of 10‐12 inches before cutting to a minimum height of 3 inches. No edging, fertilization, weed control, dethatching, aeration or overseeding is provided.

Vegetation will encroach upon ground structures. Unscheduled service is authorized only in response to health, safety or sanitation issues.

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ATTACHMENT J-1503050-04

AREA MAPS/Total Acreage Summary

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ATTACHMENT J-1503050-04

AREA MAPS/Total Acreage Summary

Type Spec. Item Installation Acreage ARMY FENCE LINE Semi-

Improved

3.2 FOS 0.731

ARMY Improved 3.1 FOS/KIN/LES 16.35

DECA COMMISSARY

Improved

3.1 FOS/KIN 5.98

DLA (DAPS) Improved 3.1 FOS/KIN 0.89 DMA Improved 3.1 KIN/PLA 12.44

DODDS Improved 3.1 FOS/KIN/LES 45.55 DRMO Improved 3.1 KIN 2.063

FENCE LINE Semi-Improved 3.1.2 FOS/FUT/KIN/LES/PLA 27.08 MCCS Improved 3.1 FOS/FUT/KIN 50.35

NAVY (NCIS) Improved 3.1 FOS/FUT/KIN 24.52 USMC (Airfield) Semi-

Improved

3.2 FUT 277.51

USMC (Drainage) Semi- Improved

3.4 FOS/FUT/KIN 8.23

USMC Improved 3.2 FOS/FUT/KIN/LES/PLA 440 USMC Improved COL 3 (min) 3.1 FOS/FUT/KIN/LES/PLA 195.5

USMC Prestige 3 FOS/KIN/PLA 20.537

TOTAL 1127.731

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ATTACHMENT J-1503050-05

SITE MAPS

Site Maps are provided and are color-coded.

Maps that indicate Improved (including Prestige), Semi-improved and Unimproved grounds areas.

Prestige Areas are governed by CNIC FX Business Rules. Designation of areas/acreage to receive Prestige services must be validated by the CNIC Region FX Program Director.

Within Improved grounds, Recurring Service Areas need to be indicated as referenced in the COLS.

Also denote roadways, fire lanes, and perimeter fence lines. Indicate those areas where debris removal is to be performed and where irrigation is required.

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Attachment -1502050-06

MCAS FUTENMA REQUIREMENTS

MODIFY THE GRASS MOWING CONTRACT TO MEET AIRFIELD SAFETY REQUIREMENTS, AS FOLLOWS:

1. CONTRACT WILL INCLUDE ALL AREAS OF THE AIRFIELD PROPERTY DESIGNATED ON THE ON THE

ATTACHED MAP (ZONES 1-7). THE CONTRACT WILL BE WRITTEN IN SUCH A MANNER THAT

PROVIDES

a. A SCHEDULE OF MOWING DAYS FOR ALL ZONES IN ATTACHEDMAP.

b. AN ESTIMATED SCHEDULE WILL BE PROVIDED UPON CONTRACT

APPROVAL.

2. THE CONTRACTOR WILL CONTACT AIRFIELD MANAGER OR DESIGNATED REPRESENTATIVE VIA

PHONE (636-5305/3064) OR E-MAIL (TO BE PROVIDED) AT LEAST 48 HOURS PRIOR TO MOWING IN

ZONES DESIGNATED AS "CONTROLLED MOVEMENT AREAS" (CMA) FOR PROPER COORDINATION

WITH ATC AND FLYING UNITS. DOING SO WILL ALLOW FLIGHT OPS TO NOTAM THE AREA AND

SIGNIFICANTLY REDUCE THE REQUIREMENT TO STOP AND RESUMEMOWING.

3. PERSONNEL…