Amendment 4_Solicitation N4008023R2185 NAVFAC Washington IDIQ JOC_02292024.pdf

N4008023R2185

1731579_1789591

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Solicitation Amendment 4, in accordance w ith the Summary of Changes, is to:

1. Provide PPI Responses, #19-#72

All other Solicitation Instructions remain unchanged

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Feb-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008023R2185

X 9B. DATED (SEE ITEM 11)

13-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Feb-2024

CODE

NAVAL FACILITIES ENGINEERING SYS COMMAND

1314 HARWOOD STREET SE

WASHINGTON DC 20374

N40080 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE (SF 30)

The following have been added by full text:

AMENDMENT 4

Attachment - Pre- Proposal Inquiry PPI

#19 - #75 Response

Solicitation N4008023R2185 NAVFAC

Washington IDIQ JOC

Question

No.

Date &

Time Submitted

Reference

Question

GOVERNMENT RESPONSE

Posted on Amend

No. Page Sect Par

2/22/2024

9:32 AM

RFP

5. Basis of Evaluation and

Submittal Requirements for Each Factor

Can the government provide the pricing schedule in

EXCEL format?

Yes - See Amendment 0003

Amend 3

2/22/2024 at

Evaluation and

Submittal Requirements for

Each Factor

Can NAVFAC clarify that we only need to completed a price schedule for the Blue JOC?

Clarification - You will complete a price schedule for the JOC that you are competing on

Amend 4

FACTOR 4 –

Past Performance

Can we use prior PPQs if completed recently on the same

USACE/NAVFAC Form?

Refer to PPI response 10

Instruction to Offerors

Is there a required FONT and size? Also, is there a page margin requirement?

Refer to PPI response 12 for fonts. In addition, 1" Margins

2.7

PROPOSALS

SHALL BE

SUBMITTED

WITH TABS

FOR THE

FOLLOWING

SECTIONS:

Need NAVFAC to confirm how many volumes will be uploaded in PIEE that will contain the price schedule(s); profoma documents and all non-price submission requirements. Normally, we submit

2 which are the price and non-price/cost proposal volumes. Need clarification.

Clarification - No volumes are required.

Provide a Price Proposal and Non- Cost/Price Proposal

Instruction to

Is a letter required from a surety company? If yes, what section does it need to be included in?

Clarification - No surety letter is required.

4. Basis of Evaluation, Best

Value Determination

Please clarify that we are to provide a separate proposal for the blue and gold locations?

Clarification - Provide a separate proposal for the JOC that you are competing on

Evaluation and

Submittal Requirements for

Each Factor

Is there a price schedule for both the blue and gold locations?

SAM.gov only has a PDF copy for the blue. These attachments need to be in excel - will NAVFAC upload the excel versions?

See Amendment 0003

2/22/24 at

11:20 AM

B.

Evaluation Factors for

Award

B.5.(a) (1) d

For the Price Schedule Sample, should calculated amount formula for ELINs A0001, A0002, A0005, A0006 be: $ = (EVW x Coef)?

Adding the EVW back into the calculation doubles the value.

See Amendment 0003 - Use the

Spread Sheet for your calculations

5 &

00 10 00 & 01 00 00

1.3 & 3.2

Confirm City Cost Indexes are used for each location, corresponding to the facility location name (i.e., Waldorf Naval Air Station, Patuxent River MD; for all work at NAS Pax, the Waldorf, MD City Cost Index will be used).

Clarification - Annually. City Cost Index shall be consistent with the most current RSMeans used

59 &

1.1 & 5.2

Confirm we are to use the Overhead & Profit column for unit pricing, not the Bare Cost column unit pricing.

Clarification - No: Use Bare Cost.

59 &

1.1 & 5.2.1

Confirm we are to use the latest published year of the RS Means Cost Data, not the 2019 throughout the contract.

Refer to PPI response 02

1.1

Will Quarterly Updates to the City Cost Index be allowed?

Refer to PPI response 28

3.1.1

Confirm "applicable material taxes" are added to the task order proposal pricing.

Clarification - Yes. "applicable material taxes" are part of your coefficient.

3.1.6

Please provide actual examples of the calculations for each example. Are the OTR & Escort adjustments multipliers added back to the unit price?

See Amendment 0003 - Use the Spread Sheet for your calculations

5.2.2

Are we allowed to use estimating software other than Means Cost Works, as long as the RS Means Cost Data is correct?

Clarification - No: Use Cost Works

Provide a corrected "Attachment - Price

Proposal Schedule". The included form has format issues. Will an MS Excel version be acceptable?

Clarification - Yes: See Amendment 3, Excell Spread Sheet

Are we allowed to use RS Means 01

Section unit prices, factors and/or adjustments?

Clarification - No: See Sect 010000 Par

5.2.7

00 21 00

In which proposal would the Government like us to provide the SF 1442 and

Representations and Certifications, Price Proposal 1- Blue, Price Proposal 2 – Gold, or in the Non- Cost/Price Proposal?

Clarification - (a) Reps and Certs is it's own section (b) Specify in which proposal cover sheet, it is included.

(Preferred under Non-cost/price proposal)

Solicitation

7.8

Box 12A of Form 1442 states that the contractor does not need to furnish any required Performance and Payment Bonds.

However, this seems to contradict paragraph

7.8 on page 69, which states, “Performance and Payment Bonds, if required, will be specified on each Task Order RFP and any resultant Task Order.” This appears to state that Performance and Payment Bonds may be required on each Task Order RFP and resultant Task Order. Accordingly, shouldn’t the

Government determine whether the bidders are able to provide such Payment and

Performance Bonds as part of the proposal and evaluation process before contract award?

Clarification- The Base Contract does not require Bonds. At the Task Order Level, bonds are Required

SF1442

12.A

Usually a bid guarantee or letter from an approved surety would be required to assure the Government that the successful bidder will be able to provide the required Payment and Performance Bonds. However, Box 13B of Form 1442 doesn’t required a bid bond or offer guarantee, and a letter from an approved surety has not been required as part of the proposal.

Does the Government want bidders to provide an offer guarantee and/or letter from an approved surety stating the bidder’s ability to provide sufficient bonding for the anticipated $100 million capacity of this contract?

See PPI 38 Response

Factor 4 -

Performan ce

(1) c

(1) Confirm the Constructor of the design-build team should complete the evaluation portion of the questionnaire for the engineering firm. (2) If the Constructor is not the client to complete the evaluation of the questionnaire, who is?

(a) PPQs are completed from a client.

(b) The client is a USG representative that assessed and documented contractor performance (A Contracting Officer or

Contracting Officer Representative

(COR))

2:41 PM

7 of 71 - 8 of 71

Instruction s to Bidders

3. Pre-Proposal Conference &

4. Pre-Proposal Inquiries

3.2 reads "Offerors are requested to submit all Inquiries, Comments, Suggestions, and

Concerns on the Pre-Proposal Inquiry (PPI) forms no later than seven (7) calendar days prior to the pre-proposal conference." and " The cut-off date for all final PPI Comments, Suggestions, and Concerns is close of business 29 February 2024 at 2:00PM, EST." 4. Pre- Proposal Inquireies reads "The Government does not intend to respond to inquiries submitted less than 10 calendar days before the proposal closing date and time." Please clarify the deadline for pre-proposal inquiries.

Clarification - 10 Calendar days before proposal due date and time"

25 of

Factor 4 -

Performan ce

(1) Solicitation Submittal

Requirements

Will the Government accept previously acquired Past Performance Questionnaires?

Refer to PPI 10 Response

Section 00 21 00 -s

Please clarify if the Sections SF 1442, Services and Prices, and Representation and Certifications are included in the Price

Proposal?

Refer to PPI 37 Reposnse

71 and 12 of

Instruction s and Evaluation Factors for

Award

2.7 and 4.a

If the Price Proposal consists of the Sections

SF 1442, Services and Prices, and Representation and Certifications and

Evaluation Factors for Award item 4.a states that Offerors shall submit two (2) separate price proposals (one for Blue locations and one for Gold locations), does that mean Offerors should submit the SF1442 and Representations and Certifications twice, one for the Blue Price Proposal and one for the Gold Price Proposal?

Clarification - Yes

Section 2.7 of Instructions to Offerors, PDF page 7, states “Section Representation and

Certifications”. Please clarify if Offerors are to include only Section 00 45 00 (PDF pages 38-

40) for this requirement?

Refer to PPI 37 Reposnse

Please clarify the requirements for the Services and Prices section. Does this consist solely of the chart of coefficients and ELINs, or is there any narrative response required?

Clarification - No narrative response is required

14 of 71 and Price Propo sal Attach ment (all pages)

5.a and Price

Proposal Attachmen t

1.a through 2.c

If the Government will not provide the Price Proposal Schedule Attachment in an Excel

Format, would it be acceptable for Offerors to re-create the attachment in a different format, as long as it contains all the same information as the Attachment?

Clarification - No, See Amendment 3 Excel spreadsheet

51 of

70 00 - Conditions of the Contract

52.236-1

Typically, there is a 15% self-performance requirement for procurements under NAICS

236220; however, the RFP references 20% self-performance. Please confirm the Government’s intent is to require 20% self-performance.

Clarification - 20% Self-performance

8 of

7. Joint Venture

Page 8, paragraph 7. The RFP references that a “Joint Venture Agreements must be received by the SBA prior to proposal due date and approved before award of a resulting contract.”

However, page 50 FAR 52.219-8 references “SBA does not approve joint ventures for competitive awards…” Since SBA no longer approves Joint Venture Agreements, we would respectfully request the Government consider revising paragraph 7.

In accordance with 00 21 00 instructions please provide signed JV agreement:

Clarification - please ensure specific JV unique identifier is included in SAM.gov

4-5 of

00 10 00

Do offerors need to complete and submit pages

4 and 5 of 71 as part of their proposal? If so, please clarify what amounts should go on each page.

Clarification - Contractors may submit , in addition to the price schedule, pages 4 and 5 with pricing

14 & 61 of

Evaluation;

B.(5).(a).1.d.i;

01 00 00 3.1.1

Please confirm that pre-priced and non-prepriced coefficients must be greater than 1.000.

Clarification - Yes Confirmed

14 & 62 of

B.(5).(a).1.d.ii;

01 00 00 3.1

Please confirm that the OTR and Escort multipliers are not standalone coefficients, and they will be combined with the Pre-Priced coefficient when appropriate to determine the price of work during other than regular hours and work requiring escorts. For example, if the pre-priced coefficient is 1.20 and the OTR multiplier is 0.10, will the total coefficient applied to other than regular hours work be

1.30?

Clarification - No. (a) Use the Amendment 3 spreadsheet. (b) propose coefficients for all ELIN as instructed

15 &

B.(5).(a).1.d.iii;

01 00 00 3.1.5

Page 15 states that coefficients are to be to three decimal places. Page 62 states that coefficients are to be to two decimal places.

Please clarify.

Clarification - Three (3) decimal places

15 of

B.5.(a).(1).d.iv

On page 15 of 71, the solicitation states, “The Offeror shall provide each ELIN $ amount as $ = ((EVW x Coef) + EVW).” Performing this calculation with a pre-priced coefficient of

1.000 and an EVW of $4,000,000 would result in an ELIN amount of $8,000,000. It seems that this calculation would skew the ELIN amounts for the pre-priced and non-prepriced coefficients much higher than the actual anticipated price. Is this the Government’s intent?

Clarification - the proposed coefficients shall be greater than 1.000. See amendment

3 and use the spreadsheet to calculate accordingly.

56 of

00 73 00

7.a.(2)

Page 56 of 71 states, “When any individual Task Order exceeds $250,000.00, a full-time superintendent shall be assigned and shall be responsible for work performed at the job site of that Task Order.” Please confirm that this means that the superintendent cannot have any other responsibilities than supervising that task order?

Clarification - Yes. Confirmed.

61 of

3.1.1

Page 61 of 71 states, “The Pre-Priced line items price is calculated by combining the R.S.

MEANS total cost (which already includes the installing contractor’s Overhead and Profit), applicable material taxes, and then multiplying that result by the appropriate Coefficient factor.” This seems to define taxes as being an item separate from the RSMeans cost and coefficient factors. Please clarify how taxes will be calculated and added to the total cost.

Clarification - Tax is not a separate item. It is included in the coefficient development.

The Pre-Priced EVW

3.1.4

Please confirm that paragraph 3.1.4 should read: "The Coefficient for the Escort line item shall not be less than zero (< 0.00). The Escort line item price is calculated by combining the Escort cost, then multiplying that result by the appropriate Coefficient factor."

Clarification - Confirmed

Solicitation

63 of

3.2

The list in paragraph 3.2 indicates that the cost of dumpsters is to be included in the contractor’s coefficients. Projects with a substantial amount of demolition and bulk debris result in a large amount of waste and significant waste containment and removal costs. Would the Government consider excluding dumpsters from the coefficient for bulk demolition projects and allowing the contractor to include these costs on task orders as needed?

Clarification - No: dumpsters shall not be excluded

65 of

5.2.1

Please confirm that contractors are to use the most current RSMeans data available, including annual and quarterly updates.

Refer to PPI response #02

70 of

8.5

Paragraph 8.5 on page 70 of 71 states, “The

Contractor is required to provide a field office with telephone, fax and email access that is manned during normal working hours at each site where workload is at least

$1,000,000 annually.” Please confirm that this is referring to an ordering office, and not a project site.

Clarification - Yes. Confirmed.

70 of

8.5

Paragraph 8.5 on page 70 of 71 states, “Availability of space for an on-site field office trailer cannot be guaranteed at each Ordering Office location.” Please confirm that the requirement for a field office is waived if there is no space available for an office trailer.

Clarification - Coordination of the requirement of a field office trailer should be conferred with the Contracting Officer for a specific ordering office.

1 of

Schedul e

It appears that no GOLD Price Schedule has been provided. Can the Government please provide this document?

See Amendment 0003

1 of

Schedule

The BLUE Price Schedule seems to indicate a base period of two years plus one four-year option and one two-year option. This does not seem to align with the base period of two years and one three-year option stated in the solicitation. Please clarify.

Clarification - Confirmed: Base ordering period is 2 years, and Option ordering period is 3 years for a total of only 5 ordering periods

6-10 of 71

Schedule

The PDF of the BLUE Price Schedule has printed with the last column on separate pages, making it difficult to complete. Can the BLUE and GOLD Price Schedules please be provided in Excel format?

See Amendment 3

Gener al Requir ement s pdf page

01 30 00

1.4.1

Is the contractor required to have an onsite presence at secondary office locations if the contractor has no ongoing work at the base?

Clarification - No

Requir ement s pdf

01 32

17.00 20

1.1

Please confirm that the Designated Project Scheduler position may be subcontracted.

Clarification - Yes. Confirmed

Requir ement s pdf

01 35 26

1.6.1

Section 01 35 26 specifically states, "The

Contractor Quality Control Manager (QCM) cannot be the SSHO at the individual Ordering Office site…" Can the Superintendent serve as the SSHO?

Clarification - (a) The individual task order may allow a dual-hatted QCM/SSHO be on site full-time, above and beyond the SSHO requirements for the Ordering Office (b) No: The Superintendent shall not serve as the SSHO.

Requir ement s pdf

01 35 26

1.6.1

Section 01 35 26, paragraph 1.6.1 states, “Individual task orders issued under this contract may require that a full-time SSHO is provided to monitor the work at the site of that particular task order. This will be in addition to the SSHO presence specified for the Ordering Office above, and a separate cost item will be allowable for the individual SSHO in the Contractor's proposal for that task order.”

Requir ement s pdf pages

22, 88, 01 30 00;

01 35 26;

01 45

00.10 20

01 30 00: 1.4;

01 35 26:

1.6.1.a; 01 45 00: 1.5.1.a

Please confirm that each ordering office with more than $250,000 in awarded task orders will required to have a minimum of four separate people on-site: Project Manager, Superintendent, Quality Control Manager, and Safety and Health Officer (SSHO).

requirement of the required field personnel should be conferred with the Contracting

Officer for a specific ordering office.

However the Government is open to dual hatting QCM and SSHO roles at the sole discretion of the Contractng Officer.

Requir ement s pdf pages

22, 88- 89, 01 30 00;

01 35 26;

01 45

00.10 20

01 30 00: 1.4;

01 35 26:

1.6.1.b; 01 45

00: 1.5.1.b

Please confirm that an ordering office with $1,400,000 in active construction would be required to have a minimum of eight people on-site: 1 Project Manager, 3 Superintendents, 2 Quality Control Managers, and 2 Safety and

Health Officers (SSHOs).

requirement of the required field personnel should be conferred with the Contracting

Officer for a specific ordering office.

However, the Government is open to dual hatting QCM and SSHO roles at the sole discretion of the Contracting Officer.

Requir ement s pdf

01 45 35

1.4.4

Special inspections seem to be very project and scope-specific. Will the cost of Special

Inspectors be treated as a non pre-priced item?

Clarification - Special Inspections may be proposed as non-pre-priced

Requir ement s pdf

01 50 00

3.5.2

Page 9 of section 01 50 00 states that an office trailer for the Quality Control Manager may be required at the project site. Please confirm that when the Government requires the contractor to provide an office trailer for the QC Manager, this cost may be included in the contractor’s line item estimate.

2/23/2024

Will the email that was sent forawrd as an RSVP suffice to be included in the attendance

Amendment

Clarification - email RSVP will be included in an amendment as an RSVP

Amen

2/27/2024

00 21 00

Factor 4

Paragraph 1

How many past performance forms do we need to submit with the proposal?

Clarification - Submit iaw the solicitation requirement

2/27/2024

1,2

Constrctio n & Design Experience

Project Data Sheet

N/A

Do we have to submit 5 construction and 5 design experience? Or do we have to only submit 5 design experience project data sheets?

Clarification - Submit iaw the solicitation requirement

(End of Summary of Changes)