N4008020R0035 Bldg. 3280 Repair HVAC & Electrical Systems.pdf

ACQR5806684

SOLIICITATION INFORMATION

PROJECT TITLE: Bldg. 3280 Repair HVAC & Electrical Systems

1. Solicitation is 100% Set Aside for Small Business.

2. The magnitude of this project is betw een $5,000,000.00 and $10,000,000.00

3. RFIS are to be submitted via email only to the POC by 9:00 AM EST, 28 August 2020.

MARIA CACERES 703-784-1191

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

11-Aug-2020

(RFP)

(IFB)

X

CALL:

Bldg. 3280 Repair HVAC Systems

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

X

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________657 calendar days after receiving aw ard, notice to proceed. This performance period is mandatory, negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________2 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________11 Sep 2020 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All of fers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

PUBLIC WORKS DEPARTMENT

FEAD

P.O. BOX 1855

BLDG. 2004 BARNETT AVE.

QUANTICO VA 22134

N40080

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

1625252

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

N4008020R0035 51

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specified below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

N4008020R0035

Section Supplies or Services and Price

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Bldg. 3280 Repair HVAC & Electrical Sys

FFP

The contractor shall provide all labor, material, equipment, transportation and supervision necessary to complete the work in accordance with (IAW) the drawings and specifications provided in the RFP as Attachments A & B to remove and replace existing HVAC system in the Marsh Building, Bldg. 3280 aboard MCB Quantico, VA.

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR5806684

NET AMT

Section Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

Section Deliveries and Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

Section Contract Administration Data

Section 00010 - Solicitation Contract Form

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

Section 00100 - Bidding Schedule/Instruction to Bidders

INSTRUCTONS TO BIDDERS

1. Submittal Requirements:

A. Solicitation Submittal Requirements – Proposals shall be submitted in three ring binders or bound, with tabs or separators. Page limits, if stipulated, must be adhered to. Proposals shall be submitted on 8.5” X 11” paper, utilizing both sides of the paper. The technical proposal and price/cost proposal shall be submitted in separate volumes. The technical proposal shall NOT contain any cost/pricing information, except for salary information provided on resumes. The contractor shall submit two (2) hard copies and one (1) CD copy each for the Technical proposal and one(1) hard copy and one (1) CD copy of the Price Proposal. The proposal presented by the Offeror to whom the award is made will be incorporated by reference into the contract at time of award.

B. Offeror shall submit the following in the Price Proposal:

1) Cover page that includes:

- The solicitation number;

- The name, address, telephone and email address of the Offeror;

- The DUNS Number, CAGE Code, and Tax Identification Number (TIN) of the Offeror;

- A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

- Names, titles, phone and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation and;

- Name, title, and signature of person authorized to sign the proposal.

Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

- Point of Contact Name, Phone Number, and Email

2) Tab 1 that includes

- Standard Form (SF) 1442 (pages 1 -2)

- Bid Schedule (Attachment C); and

- Breakdown of material and labor costs by specification division for Prime

Contractor and each sub-contractor.

3) Tab 2 that includes:

- Bid Guarantee

4) Tab 3 that includes:

- Amendments Acknowledged (if applicable)

5) Tab 4 that includes:

- Joint Venture agreement (if applicable)

- Confirmation of filing of Veterans' Employment and Training (VETS) 4212 and/or VETS report for the cycle

- Representations and Certifications (all pages) - Section 00600

C. Offeror shall submit the following in the Technical Proposal:

1) Tab 1that includes Factor 1-Technical Acceptability:

- Sub-factor A - Relevant Experience – Exhibit “A”- Construction Experience Project Data Sheet- Offeror

- Sub-factor B - Technical Approach

- Sub-factor C-Technical Qualification of Proposed Staffing- Exhibit “C” –

Offeror Team Composition and Management

2) Tab 2 that includes:

- Factor 2- Safety – Exhibit “D” – Safety Data Sheet

3) Tab 3 that includes:

- Factor 3 – Past Performance Exhibit “B” – Form PPQ-0

Proposal Due Date: 11 September 2020, 2:00 pm (EST).

LATE PROPOSALS WILL NOT BE CONSIDERED

2. INSTRUCTIONS FOR HAND DELIVERY OF PROPOSALS:

A. The proposals and all copies shall be sent via FedEx or hand-delivery to the address and POC as shown below:

FEAD Quantico

ATTN: MARIA CACERES

2004 Barnett Avenue, Room 147 Marine Corps Base Quantico, Virginia 22134-0855

B. Boxes shall be marked in the bottom right corner “Solicitation N40080-20-R-0035, DO NOT OPEN”.

Facsimile copies or email copies will NOT be accepted.

C. Please allow SUFFICIENT TIME for your proposal to be received prior to the proposed closing date/time.

D. All proposals must be received prior to the due date and time. Any proposals submitted after the time set for receipt will be stamped with the date and hour of receipt and held unopened until after award. The file shall be documented in accordance with FAR 15.208 (h).

E. The Government considers use of a courier service, such as FedEx or UPS, as hand delivery of proposals and the responsibility for timely delivery resides with the Offeror.

CLAUSES INCORPORATED BY REFERENCE

52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998 52.252-3 Alterations in Solicitation APR 1984 52.252-5 Authorized Deviations In Provisions APR 1984

CLAUSES INCORPORATED BY FULL TEXT

52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

(a) Definitions.

Common parent, as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member.

Taxpayer Identification Number (TIN), as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a Social Security Number or an Employer Identification Number.

(b) All offerors must submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements described in Federal Acquisition Regulation (FAR) 4.904, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

(c) The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the offeror's relationship with the Government (31 U.S.C. 7701(c)(3)). If the resulting contract is subject to the payment reporting requirements described in FAR 4.904, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN).

___ TIN:.--------------------------------------------------------

___ TIN has been applied for.

___ TIN is not required because:

___ Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

___ Offeror is an agency or instrumentality of a foreign government;

___ Offeror is an agency or instrumentality of the Federal Government.

(e) Type of organization.

___ Sole proprietorship;

___ Partnership;

___ Corporate entity (not tax-exempt);

___ Corporate entity (tax-exempt);

___ Government entity (Federal, State, or local);

___ Foreign government;

___ International organization per 26 CFR 1.6049-4;

___ Other--------------------------------------------------------

(f) Common parent.

___ Offeror is not owned or controlled by a common parent as defined in paragraph (a) of this provision.

___ Name and TIN of common parent:

Name-------------------------------------------------------------------

TIN--------------------------------------------------------------------

(End of provision)

52.204-6 UNIQUE ENTITY IDENTIFIER (OCT 2016)

(a) Definitions. As used in this provision--

Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015)

(a) Definitions. As used in this clause--

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

(b) If the contractor reorganizes as an inverted domestic corporation or becomes a subsidiary of an inverted domestic corporation at any time during the period of performance of this contract, the Government may be prohibited from paying for Contractor activities performed after the date when it becomes an inverted domestic corporation or subsidiary. The Government may seek any available remedies in the event the Contractor fails to perform in accordance with the terms and conditions of the contract as a result of Government action under this clause.

(c) Exceptions to this prohibition are located at 9.108-2.

(d) In the event the Contractor becomes either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation during contract performance, the Contractor shall give written notice to the Contracting Officer within five business days from the date of the inversion event.

(End of clause)

52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States.

The Contracting Officer will return bid guarantees, other than bid bonds, (1) to unsuccessful bidders as soon as practicable after the opening of bids, and (2) to the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.-

(c) The amount of the bid guarantee shall be 20% percent of the bid price or $3,000,000.00, whichever is less.-

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.-

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

Soledad P. Credo 2004 Barnett Avenue MCB Quantico, VA 22134

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) – ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for--

9:00 AM, 19 August 2020

(c) Participants will meet at--

Bldg 2004 Barnett Street MCB Quantico, VA 22134

*FACE MASKS ARE REQUIRED

Section 00200 - Evluation Factors for Award

EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS FOR AWARD

A. BASIS FOR AWARD

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the Offeror submitting the lowest priced, technically acceptable offer.

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

4. An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award.

An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An “UNACCEPTABLE” rating in any subfactor results in the factor being rated “UNACCEPTABLE” and the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

B. SAFETY EVALUATION

1. Per NFAS 15.304(d), solicitations utilizing source selection procedures for procurements within the 50 United States, the District of Columbia, and outlying areas shall contain a standard “Safety” technical evaluation factor. This factor shall be included as a stand-alone evaluation factor and not as a sub-factor or an element of the Past Performance evaluation factor. This action will result in the selection of contractors that have consistently demonstrated a commitment to safety and the ability to properly manage and implement safety procedures for themselves and all tiers of subcontractors under their purview.

2. The safety evaluation has three elements: Experience Modification Rate (EMR); Occupational Safety and Health Association (OSHA) Days Away from Work, Job Restriction, or Transfer (DART) and Total Recordable Case (TRC) Rates; and Technical Approach to Safety.

3. The safety elements should be collectively considered and then assigned an overall adjectival rating for the safety factor. The board will need to make a qualitative determination of the rating for safety taking into account the risk ratings for EMR, DART, TRC and the subjective evaluation of the narrative.

4. The board will not average the rating from the five (5) previous complete calendar years for the EMR, DART and TRC and should consider data trends.

5. The following should be utilized by evaluators as a general guideline to evaluate the EMR, DART and TRC rates:

Risk EMR Very Low Risk Less than 0.6 Low Risk From 0.6 to less than 0.8

Moderate Risk From 0.8 to 1.0 High Risk Greater than1.0 to 1.1 Extremely High Risk Greater than 1.1

Risk DART Rate Very Low Risk Less Than 1.0 Low Risk From 1.0 to 1.99 Moderate Risk From 2.0 to 2.99 High Risk From 3.0 to 4.0 Extremely High Risk Greater than 4.0

Risk TRC Rate Very Low Risk Less Than 2.49 Low Risk From 2.5 to 3.49 Moderate Risk From 3.5 to 4.49 High Risk From 4.5 to 5.99 Extremely High Risk Greater than 6.0

C. ADJECTIVAL RATINGS/DESCRIPTIONS

Each Offeror’s technical factors and subfactors and past performance will be evaluated separately. Upon the conclusion of the evaluation of the technical factors and subfactors, and past performance, an overall non-price factors rating of Acceptable (A) or Unacceptable (U) will be assigned to each Offeror’s non-price factors proposal.

1. The following adjectival ratings and rating descriptions will be used to assign a rating to each technical factor and subfactor. Use upper case letter ratings for major technical factor ratings. Use lower case letter ratings for technical subfactor. The addition of plus (+) or minus (-) to an adjective rating is not allowed.

Table A-1. Technical Acceptable/Unacceptable Rating Method

Adjectival Rating Description

Acceptable (A) Proposal meets the minimum requirements of the solicitation.

Unacceptable (U) Proposal does not meet the minimum requirements of the solicitation.

The weaknesses and/or deficiencies (as defined below) of each proposal for each non-price evaluation factor which influenced the assigned adjectival rating shall be identified.

Definitions

Risk The potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an Offeror’s proposed approach to achieving the technical factor or subfactor may involve risk of disruption of schedule, increased cost or degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

Weakness A flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness

A flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

2. PAST PERFORMANCE EVALUATION

Past Performance shall be evaluated when using the LPTA process, unless waived by the PCO in accordance with FAR 15.101-2(b). Past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings in the following table:

Table A-2. Past Performance Evaluation Rating Method

Adjectival Rating Description

Acceptable (A) Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown. (See note below.)

Unacceptable (U) Based on the Offeror’s performance record, the Government does not have reasonable expectation that the Offeror will be able to successfully perform the required effort.

Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability a neutral rating shall be considered “acceptable.”

(a) Aspects of Past Performance Evaluation. The past performance evaluation results is an assessment of the Offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the Offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

(1) The first is to evaluate whether the Offeror’s present/past performance is relevant or not relevant to the effort to be acquired. The criteria to establish what is relevant is unique to each LPTA source selection. For this solicitation, recency refers to work that was 100% completed within a time period of no more than five (5) years prior to the date of issuance of this RFP. Relevancy refers to construction or repair work that have a significant mechanical and HVAC Systems component of work as a prime contractor, for a dollar magnitude equal to, or greater than $2,000,000.00 or as a prime contractor whereby the major subcontractor performed this same work and magnitude as above.

(2) The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the Offeror’s past performance on past contracts; rather, the past performance evaluation process gathers information from customers on how well the Offeror performed those past contracts.

(b) SSEB members will review past performance information to determine the quality and usefulness as it applies to the performance confidence assessment.

D. EVALUATION FACTORS FOR AWARD

1. The solicitation requires the evaluation of price and the following non-price factors and subfactors:

Factor 1 – Technical Acceptability Subfactor A – Relevant Experience Subfactor B – Technical Approach Subfactor C – Technical Qualifications of Proposed Staffing Factor 2 – Safety Factor 3 – Past Performance

The distinction between corporate experience and past performance is corporate experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. Basis of Evaluation and Submittal Requirements for each factor.

The number of proposals to be evaluated for technical acceptability shall be limited to the lowest priced offer. If the lowest priced proposal is not found to be technically acceptable then the next lowest price proposal shall be evaluated. If that proposal is also not found to be technically acceptable, then the process described will be conducted again as many times as necessary, until such time as the Government identifies a technically acceptable proposal. If the contracting officer later determines that discussions are necessary, the procedures in FAR 15.306 shall be followed.

(a) Price:

(1) Solicitation Submittal Requirements: Price Schedule, Attachment C of the RFP and breakdown of material and labor costs by specifications division for Prime Contractor and each subcontractor.

(2) Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items. The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in Section 0700 of the solicitation. In accordance with FAR 52.217-5, Evaluation of Options will not obligate the Government to exercise the option(s) Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of market survey results.

(b) Factor 1, Technical Acceptability: Technical acceptability is comprise of three of (3) subfactors:

(1) Subfactor A - Relevant Experience

(i) Solicitation Submittal Requirements: Submit a minimum of three (3) to maximum of five

(5) recent and relevant projects for the Offeror that best demonstrates experience on relevant projects that are similar in size, scope, and complexity to the RFP, and in particular, experience with the installation and construction of mechanical and HVAC systems. For this acquisition, recency refers to work that was 100% completed within a time period of no more than five (5) years prior to the date of issuance of this RFP. Relevancy refers to construction or repair work on projects that have a significant mechanical and HVAC Systems component of work performed as a prime contractor for a dollar magnitude equal to or greater than $2,000,000.00, or as a prime contractor whereby the major subcontractor performed this same work and magnitude as above.

A project is defined as a construction project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project;

rather Offerors shall submit the work performed under a task order as a project. The Offeror shall not combine projects to meet the magnitude relevancy requirements described above. If more than the maximum number of projects is submitted, the Government will only evaluate projects up to the maximum number authorized in the RFP, excess will not be evaluated.

The attached Construction Experience Project Data Sheet (Exhibit A) is MANDATORY and SHALL be used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed one (1) double-sided page (or two (2) single-sided pages)

For all submitted projects, the description of the project shall clearly describe the scope of work performed, value of the project, and the relevancy of the project to the requirements of the RFP (i.e., unique features, area, construction methods).

NOTE: If the Offeror is a joint venture, recent and relevant project experience should be submitted for projects performed by the joint venture. However, if there are no recent and relevant projects performed by the joint venture, then projects must be submitted for each and all joint venture partners, not to exceed a total of five (5) projects for the combined joint venture entity. If a JV performed a project, and not all partners from that JV are on the JV proposed for this contract, the Offeror shall clearly demonstrate what portion of the work was performed by the JV partner offering on this contract and shall not include work performed by the JV as a whole. The JV member proposed for this contract shall specifically address field work performed by that JV member including field staffing and direct field work oversight. The JV member proposed for this contract shall also address home office management performed by that JV member including the number/percent of employees provided for the overall contract by the JV member as well as the overall percentage of work performed by the JV member. In addition, the Offeror needs to provide a copy of the joint-venture agreement. Offerors failing to provide projects from each and all joint venture partners and a copy of the joint-venture agreement will be considered to have not met the requirements of the factor and shall be rated Unacceptable.

(ii) Basis of Evaluation:

The Government is seeking to determine if the Offeror has demonstrated recent and relevant corporate experience.

The requirement for acceptability will be based upon the projects submitted by the Offeror in its proposal. The Offeror must have at least three (3) projects that contains construction, or repair work that have a significant mechanical and HVAC Systems component of work performed as a prime contractor for a dollar magnitude equal to, or greater than $2,000,000.00; or as a prime contractor whereby the major subcontractor performed this same work and magnitude as above.

An Offeror’s proposal will be rated “Acceptable” if the Offeror submitted a minimum of three (3) projects for “Relevant Experience.” All three (3) projects must demonstrate the relevant experience required and that the work was 100% completed within a time period of no more than five (5) years prior to the date of issuance of this RFP, An Offeror’s Proposal will be rated “Unacceptable” if the Offeror fails to submit a minimum of three (3) projects.

The proposal will also be rated unacceptable if any of the projects fail to demonstrate relevant experience or if the projects were not 100% completed within a time period of no more than five (5) years prior to the date of issuance of this RFP.

A proposal receiving an “Unacceptable” evaluation rating for Subfactor A will be ineligible for award unless corrected through discussions.

(2) Subfactor B - Technical Approach

(i) Solicitation Submittal Requirements: Submit a written technical construction management approach plan (plan) that demonstrates understanding and capabilities of completing all work in accordance with the Statement of Work and project drawings.

a. The plan should describe the proposed approach in accomplishing the scope of work within the performance period prescribed. The plan will address the following items: (1) consideration of long lead items; (2) phasing and consideration for the movement of occupants from affected areas; and (3) an over-all understanding of the sequence of work within a building that will remain occupied.

b. The plan must identify all work that can be accomplished with in-house resources and demonstrate that they are capable of obtaining any project requirements that cannot be self-performed. The technical construction management plan must identify how the Offeror will directly superintend the work, perform project and quality control management, comply with safety and environmental regulations and interface with occupied buildings.

c. Any project requirements that cannot be self-performed must be identified (e.g. subcontractors list and manufacturers of key material components for the project) The Offeror shall provide this information with their company proposal submission.

d. Additionally, the Contractor shall submit a schedule that shows a clear understanding of the scope of work required for the project, with a work plan that will ensure achievement of task objectives and phasing. At a minimum the schedule should reflect the following:

i. A viable transition plan with contingency planning and established milestones that shows how each phase of work will be incorporated and transitioned from phase to phase. Affected building will remain occupied and classroom training will continue. It is imperative to show how each phase of work will be coordinated to limit the impacts to an occupied building and active classroom training environment.

ii. Staff flexibility and commitment to perform work assignments on short notice based on changing priorities as to limit impacts.

iii. An overall effective strategy that accomplishes all project goals and milestones as outlined in the Statement of Work and Project design package.

(ii) Basis of Evaluation:

The Government is seeking to determine if the Offeror has demonstrated an understanding and capabilities of completing all work in accordance with the Statement of Work and project drawings. The Offeror shall submit a written technical construction management approach plan and a schedule.

An Offeror’s proposal will be rated “Acceptable” if the Offeror submitted a written technical construction management approach plan that addressed 2(i)(a)(b) &(c) above and a schedule that addressed 2(i)(d) above. All of the items identified in the submittal requirements and the plan and schedule demonstrates an understanding and capabilities of completing all work in accordance with the Statement of Work and project drawings.

An Offeror’s proposal will be rated “Unacceptable” if the Offeror failed to submit a written technical construction management approach plan that addressed 2(i)(a)(b) &(c) above and a schedule that addressed 2(i)(d) above.

(3) Subfactor C – Technical Qualifications Of Proposed Staffing

(i) Solicitation Submittal Requirements: Submit the technical qualifications for the site superintendent. Technical qualification shall be no more than two pages.

(A) Site superintendent – To be considered qualified, the individual shall be a Graduate Electrical Engineer, or Construction Manager with 5 years of experience in the type of work being performed on this project, or person with 10 years of experience supervising exterior electrical utility work in the field with a construction company.

(B) Quality Control Manager - To be considered technically acceptable and qualified, the individual must meet the qualifications set forth in the specifications under Section 01 45 00.00 20, paragraph 1.5.1.2 Qualification and paragraph 1.5.2 Construction Quality Management Training.

(C) Site Safety and Health Officer (SSHO) - To be considered technically acceptable, the Individual(s) must meet minimum requirements set forth in the specifications under Section 01 35 26, paragraph 1.7.1 Personnel Qualifications.

(ii) Provide a letter of commitment (signed by the individual and the Offeror) for the:

(A) Site Superintendent;

(B) Quality Control Manager (QCM); and

(C) Site, Safety, Health Officer (SSHO).

(iv) Basis of Evaluation:

An Offeror’s proposal will be rated “Acceptable” if the Offeror submitted technical qualifications demonstrate that the proposed Site Superintendent, Quality Control Manager and SSHO have the requisite education, training, qualifications, knowledge, experience, and ability to perform the work; and the Offeror provided a signed letters of commitment for the Site Superintendent, the QCM, and the SSHO.

An Offeror’s proposal will be rated “Unacceptable” if the Offeror’s submitted technical qualifications failed to demonstrate that the proposed Site Superintendent has the requisite education, training, qualifications, knowledge, experience, and ability to perform the work; and the Offeror failed to provide a signed letter of commitment for the Site Superintendent, the QCM, or the SSHO.

(2) Factor 2, Safety:

(a) Solicitation Submittal Requirements: The Offeror shall submit the following information:

(For a partnership or joint venture, the following submittal requirements are required for each contractor who is part of the partnership or joint venture; however, only one safety narrative is required. DART and TRC Rates shall not be submitted for subcontractors.)

(1) OSHA Total Recordable Case (TRC) Rate:

For years 2015, 2016, 2017, 2018 & 2019, submit your OSHA Total Recordable Case (TRC) Rate, as defined by the U.S. Department of Labor, Occupational Safety and Health Administration. If you cannot submit an OSHA TRC Rate, affirmatively state so, and explain why. Any extenuating circumstances that affected the OSHA TRC Rate data should be addressed as part of this element. OSHA TRC rates above 4.0, in any of the previous five years, will be considered UNACCEPTABLE, unless an adequate explanation is provided to address the extenuating circumstances that affected the rate.

(2) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate:

For years 2015, 2016, 2017, 2018 & 2019, submit your OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate, as defined by the U.S. Department of Labor, Occupational Safety and Health Administration. If you cannot submit an OSHA DART Rate, affirmatively state so, and explain why. Any extenuating circumstances that affected the OSHA DART Rate data should be addressed as part of this element.

OSHA DART rates above 3.0, in any of the previous five years, will be considered UNACCEPTABLE, unless an adequate explanation is provided to address the extenuating circumstances that affected the rate.

(3) Describe the plan that the Offeror will implement to qualify, evaluate, select and oversee its potential subcontractors. The Safety narrative shall be limited to one page. Offerors must submit both

(1) a plan to include the safety performance of subcontractors in the selection process for all levels of subcontractors and (2) a plan to monitor the safety of those subcontractors during contract performance, highlighting what specific management practices will be in place for providing deliberate safety program management and mishap prevention support to those sub-contractors whose EMR is greater than 1.0, whose TRC is greater than 4.0 and whose DART rate is greater than 3.0. Offerors who fail to submit either of these will be rated UNACCEPTABLE.

(b) Basis of Evaluation:

The Government is seeking to determine whether the Offeror has an acceptable safety record. The Government will evaluate the Offeror’s overall safety record as evidenced by the TRC and DART rates, if the Offeror’s plan includes safety in the evaluation and selection of subcontractors, and if the narrative includes a plan to monitor the safety performance of subcontractors during performance. The evaluation will collectively consider the following:

- OSHA Total Recordable Case (TRC) Rate

- OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate

- Offeror Technical Approach to Safety

(1) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate:

The Government will evaluate the OSHA TRC Rate to determine if the Offeror’s OSHA TRC rate is above 4.0 and extenuating circumstances that impact the rates. OSHA TRC rates above 4.0, in any of the previous five years, will be considered UNACCEPTABLE, unless an adequate explanation is provided to address the extenuating circumstances that affected the rate.

(2) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate: The Government will evaluate the OSHA DART Rate to determine if the Offeror’s OSHA DART rate is above 3.0 and extenuating circumstances that impact the rates. OSHA DART rates above 3.0, in any of the previous five years, will be considered UNACCEPTABLE, unless an adequate explanation is provided to address the extenuating circumstances that affected the rate.

(3) Technical Approach to Safety: The Government will evaluate the narrative to determine if subcontractor safety performance will be considered in the qualification, evaluation, selection, of all levels of subcontractors on the upcoming project, and both the plan to monitor the safety of those subcontractors during contract performance, highlighting what specific management practices will be in place for providing deliberate safety program management and mishap prevention support to those sub-contractors whose EMR is greater than 1.0, whose TRC is greater than 4.0 and whose DART rate is greater than 3.0. Offerors who fail to address either of these items (i.e. whether the safety performance of subcontractors will be evaluated in the selection process for all levels of subcontractors and whether the safety of those subcontractors will be monitored during contract performance) will be rated UNACCEPTABLE.

(4) Other Sources of Information Available to the Government: Other sources for safety may include but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS) in Enterprise Safety Applications Management System (ESAMS), Contractor Performance Assessment Reporting System (CPARS) and other related databases.

(c) Past Performance

(1) Factor 3, Past Performance:

(a) Submit Past Performance Questionnaires (Attachment B) for each project included in Factor 1, Subfactor A for Relevant Experience. The Offeror should provide completed Past Performance Questionnaires (PPQ) in the proposal. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s).