16-R-3503_Amendment_1.docx

N32205-16-R-3503

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

C-13 The SMS SAFETY LANGUAGE The Contractor shall provide notification of all Safety related items to the Government through their Contracting Officer Representative (COR) and the MSC Safety Departments via the following email addresses: MSC_GOCO_Safety@navy.mil and MSCHQ_Safety@navy.mil. The COR’s email address will be provided at contract award. Throughout this section the term “Government” signifies the COR and MSC Safety Departments.

C-13.1 Safety Management System (SMS). The Contractor shall develop and maintain a certified Safety Management System (SMS) which fulfills the requirements of the International Maritime Organization’s (IMO) International Safety Management Code (ISM). This system can be developed and implemented in conjunction with the Contractor’s existing quality system or an internationally accepted and certified quality system. The Contractor shall obtain and maintain ISM certification both ashore (Document of Compliance) and afloat (Safety Management Certificate) aboard each ship from a USCG approved certifying body. The Document of Compliance shall be in place three (3) months after delivery of the ship and each ship shall have a Safety Management Certificate within six (6) months of operations beginning. If the Contractor’s SMS requires software for execution, the Contractor shall provide a stand-alone system onboard the vessel. The costs associated with this system shall be included in the Contractor’s fixed rate. The Contractor is not authorized to install the software on the Government provided Local Area Network (LAN) without meeting all MSC Information Assurance (IA) requirements and gaining approval from the MSC IA Officer.

C-13.2 SMS Safety and Occupational Health Program. The Contractor’s SMS shall provide a comprehensive program to reduce occupational injuries, illnesses, material loss or damage, and maintain safe and healthful working conditions for crewmembers and other embarked personnel. The Contractor shall use Safety and Occupational Health (SOH) guidance provided by COMSCINST 5100.17 (series), USCG NVIC 3-92, and USCG NVIC 02-13 to provide protection for all shipboard personnel with a program of educational material, safety meeting discussions, videos, and hazard assessments. An appropriate onboard indoctrination program is also required to address the following occupational health topics at a minimum:

1. Heat Stress Mitigation

1. Personal Protective Equipment (PPE):

1. Head and eye protection (grinders, welding, power tools)

1. Hearing Conservation (control of excessive noise)

1. Respiratory protection (ANSI Z88 standards)

1. Shipboard Safety, Hygiene and Medical (designate an onboard Safety Officer).

1. Safe Work Practices for working aloft including fall protection, electrical lock-out/tag-out procedures, and safe practices for working in and around Marine Sanitation Devices (MSD)

C-13.3 SMS Implementation Plan. Within 30 days of contract award, the Contractor shall submit to the Government an SMS implementation plan that identifies:

1. An index of procedures that will be included in the SMS.

1. An index of documents external to the SMS, maintained aboard the ship, that relate to safety.

1. The method for tracking, reporting, and resolving non-conformities including procedures concerning Job Safety Analysis (JSA) and Root Cause Analysis (RCA).

1. Contact information for personnel within the Contractor’s Safety Department, responsible for submitting monthly reporting requirements to the COR and PO2 Safety.

1. Contact information for the Contractor’s Designated Person Ashore (DPA).

1. A notional schedule for obtaining classification society approval of the SMS including:

5. Implementing the SMS throughout the shore side and shipboard organizations.

5. Conducting the internal and external audits necessary to obtain certification.

1. The planned frequency of Management Reviews.

C-13.4 SMS Documentation. Updates and revisions to the SMS shall be submitted to the Government as they occur. Copies of the Contractor’s Document of Compliance (DOC) and shipboard Safety Management Certificates (SMCs) shall be maintained by the operating company at all times. Electronic copies of these documents shall be furnished to the Government upon issuance and endorsement. The Government shall be furnished with copies of the required third party periodic reviews as well as any Contractor responses. The Government reserves the right to periodically audit the shipboard and corporate systems in accordance with the Contractor’s Quality Management System.

C-13.5 SMS Notifications. The Contractor shall provide notification of the following Safety topics to the overnment in accordance with the timelines prescribed below.

0. Provide SMS Procedures. The Contractor shall provide electronic copies of all procedures from the approved SMS to the Government within 30 days of classification society approval. The required format for submission of the procedures is PDF or Microsoft Word. Any updates after approval of the SMS shall be provided to the Government within 10 days.

0. Management Reviews. The Government reserves the right to attend, as an observer, the Contractor’s Management Reviews for informational purposes. The Contractor shall provide electronic notification to the Government at least 14 days prior to any scheduled reviews.

0. Notification of Hazardous Situations (i.e.” Near Miss”). Paragraph 9.1 of the ISM Code requires the Contractor’s SMS to include procedures that address reporting of hazardous situations. The Contractor shall provide electronic copies of all vessel hazardous situation reports to the Government by the 7th of every month. Negative responses are also required by the 7th of every month. The Contractor may redact Personally Identifiable Information (PII) from reports. Information required in the report includes: the Date of the event, the Ship Name, a detailed Summary of the Near Miss, the Position Title(s) of Personnel Involved, Corrective Action(s) Taken, and Lessons Learned.

0. Accident (i.e.” Mishap”) Reports. Paragraph 9.1 of the ISM Code requires the Contractor’s SMS to include procedures for reporting mishaps. The Contractor shall submit initial notification of severe mishaps to the Government within 24 hours. Severe mishaps include, but are not limited to death, dismemberment, loss-of-sight, broken bones, and man overboard. Within 5 days submit notification of less serious accidents, i.e.… lacerations, illnesses, bumps, and bruises. If a USCG Form 2692 is required, the 2692 should be submitted within 5 days of the event. All blocks of the 2692 should be filled out completely to ensure thorough reporting to the Government. The Contractor may redact Personally Identifiable Information (PII) from these reports. Information required in all reporting includes: the Date of the Mishap, the Ship Name, a Detailed Summary of the Mishap, the Position Title(s) of Personnel Involved, Corrective Action(s) Taken, and Lessons Learned. For mishaps involving damage to Government Owned Property (GOP), include the dollar amount and/or initial estimate for all damaged or lost GOP.

0. Marine Casualty Report (USCG Form 2692). The Contractor shall provide electronic copies of all Marine Casualty Reports, including Commercial Diving Incidents. Submit notification of severe Marine Casualties within 24 hours of the event, followed by the required USCG Form 2692 within 5 days. Submit notification of less serious Marine Casualties within 5 days of the event along with the USCG Form 2692. All blocks of the 2692 should be filled out completely to ensure thorough reporting to the Government. The Contractor may redact Personally Identifiable Information (PII) from these reports. Information required in all reporting includes: the Date of the Marine Casualty, the Ship Name, a Detailed Summary of the Marine Casualty, the Position Title(s) of Personnel Involved, Corrective Action(s) Taken, and Lessons Learned. For Marine Casualties involving damage to GOP, include the dollar amount and/or initial estimate for all damaged GOP.

0. Ship Casualties (Not requiring USCG Form 2692). The Contractor shall notify the Government of all ship casualties within 24 hours of the event. Information required in all reporting includes: the Date of the Ship Casualty, the Ship Name, a Detailed Summary of the Ship Casualty, the Position Title(s) of Personnel Involved, Corrective Action(s) Taken, Lessons Learned, and the Dollar Amount and/or Initial Estimate for Repairs.

0. Safety Meetings and Minutes. The Contractor shall conduct Monthly Safety Meetings and develop an agenda of mandatory conversation pieces for the ships under this contract. The Contractor shall provide electronic copies of all Safety Meeting Minutes to the Government within 10 days of the meeting. On occasion, the Government may communicate “hot topics” to the Contractor for inclusion in Safety Meetings.

C-13.6 SMS Audits (Internal & External. The Contractor shall provide electronic copies of all internal and external audits performed on the Contractor’s SMS to the Government within 10 days of the report being delivered.

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 23-Sep-2016 01:00 PM to 23-Sep-2016 02:00 PM.

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