N00421-17-R-0036_RFP_QA_Responses.pdf

Question Form N00421-17-R-0036

DOCUMENT NAME

and PAGE NUMBER

SECTION

NUMBER

COMMENTS/QUESTIONS/SUGGESTIONS Response

Solicitation, Page 95 3.5.1 The incumbent is listed as Phoenix Air Group. What is the current contract number and are the current radar performance requirements for RS&C mission the same on the new solicitation as the current contract?

The current contract number is N00421-14-D-0023. The requirements for the RS&C follow effort are detailed in RFP

N00421-17-R-0036.

Solicitation, Page 11 4.1.1 Will the Government work its scheduling so that the PMRF aircraft can be utilized to perform the PMSR missions, i.e. two aircraft and radars total would be the minimum number of aircraft required?

The Government scheduler will work with the customers to alleviate scheduling conflicts with PMRF aircraft but concurrent missions at both PMRF and PMSR may occur. The contractor is free to provide any technical solution set that complies with the requirements of the solicitation.

Solicitation, Page 16 4.1.3 The TM flights requires one (1) aircraft. May the Contractor utilize the

RS&C mission aircraft for the TM missions? Will the government coordinate schedule to accommodate both missions?

The contractor shall provide any technical solution set that complies with the requirements of the solicitation.

Solicitation, Page 11 4.1.1 What are the current radar(s) being utilized for on the incumbent aircraft?

What aircraft model is being utilized on the incumbent aircraft?

This information is proprietary and cannot be provided by the

Government to a third party.

Solicitation, Page 42 Section F, CLIN

0008-0009

Given that the delivery time for new radar equipment meeting the specifications in the SOW can potentially take greater than six months as required in delivery of performance in CLIN 0008-0009, would the Government consider additional time for Full Operational Capacity (FOC) in CLINS 0008-0009?

The Stand-Up capability period is six months.

Solicitation, Page 103 Section B, Past

Performance 2.0 Is the 640,000 NM listed in the Past Performance evaluation table on page

103 square miles or linear miles?

Nautical Miles squared (NM2)

Solicitation, Page 95 Section 3.5.1 (c) What price per gallon will the Government be using to perform the estimated cost of fuel for the TEP evaluation?

The Government will use the DLA fuel cost per gallon on the proposal due date, as of 06/25/2019 the DLA fuel cost per gallon is $3.38. Reference:

https://www.dla.mil/Energy/Business/StandardPrices/

Solicitation, Page 102 Section M, 2.0 Can the offer provide commercial Past Performance references as well as government contracting Past Performance?

The Government will accept commercial and government past performance information as specified in Section L 2.0 VOLUME

2: PAST PERFORMANCE

Solicitation, Page 103 Section M, 2.0

The Past Performance criteria appears to be overly burdensome. For example, "over water clearing of 640,000 NM in support of military operations ". Another example is,"RS&C and TM services in support of military operations ".

Will the government accept comparable services over land or comparable ISR operations as "Very Relevant"?

The description of work under Section M, 2.0 are provided as relevancy criteria. The Government will accept relevant commercial or governmental past performance.

Solicitation N00421-17-R- 0036 Page 2

Section A"Summary"

Are CLINs 0001, 0002, 0003 and 0004 fixed for the five-year ordering period? Will there be an annual inflation rate included?

The ordering period is for 4 years 364 days. Yes, there will only be one set of CLINs that support the 4 year 364 day ordering period. All proposed rates for each CLIN will need to be final at the submission of the offeror's proposal.

Solicitation N00421-17-R- 0036Page 3

Section B

Are the quantities listed for CLINs 0001 (120,000 minutes), 0002 (18,000 minutes) and 0003 (120,000 minutes) guaranteed? If not, what is the estimated amount of minutes to be flown for CLINs 0001, 0002, and 0003 respectively?

No, the quantities listed for CLINs 0001, 0002 and 0003 are not guaranteed. The estimated amount of minutes to be flown for

CLIN 0001 (121,320 minutes), CLIN 0002 (2,940 minutes) and CLIN 0003 (67,932 minutes).

Solicitation N00421-17-R- 0036Page 7

Section C"Applicable

CLINS"

Is CLIN 0003 rate the same for both RS&C and TM aircraft?

Yes, the CLIN 0003 rate is the same for both RS&C and TM mission Services.

Solicitation N00421-17-R- 0036Page 7

Section C"Applicable

CLINS"

Will CLIN 0004 be the same rate for both RS&C and TM mission tasking's?

Yes, the CLIN 0004 rate is the same for both RS&C and TM mission Services.

Solicitation N00421-17-R- 0036 Page 7

Section CAppendix A

Does Travel/Material ODC CLIN 0005 cover labor costs associated with providing additional augment crewmembers?

Augmenting crew members will be approved by the Contracting Officer Representative (COR) on a case by case basis. All crew labor costs should primarily be included in CLIN 0001 RS&C

Mission Services, CLIN 0002 Telemetry Mission Services, CLIN 0003 Ferry Flight Services and CLIN 0004 No Fly/Standby Days.

Utilizing CLIN 0005 ODCs to cover labor costs associated with providing additional augment crewmembers will be on a case by case basis.

Solicitation N00421-17-R- 0036 Page 8

Section C"Applicable

CLINS"

Will RS&C flight hours needed during the surveillance system evaluation flight be billed to CLIN 0008?

Yes, the flight hours required during the surveillance system evaluation flight are billed to CLIN 0008 RS&C Stand Up

Capability.

Solicitation N00421-17-R- 0036 Page 10

Section C4.1.1.ii "Range

Certification"

Will the RS&C evaluation flights be conducted at Pacific Missile Range Facility (PMRF Barking Sands, HI) or at Point Mugu Sea Range (PMSR) at NAS Point Mugu, CA?

The testing will be conducted on a Government Test Range Facility. The Test Range facility will be determined at the time the RS&C Test Plan is approved. The Range Scheduling Officer shall determine the appropriate and cost effective test range facility to conduct the test flight. For purposes of this solicitation the offerors should assume the testing will be conducted at

PMSR.

Solicitation N00421-17-R- 0036 Page 10

Section C4.1.1

"RS&C PMRF"

Paragraph 4.1.1.ii states range certification will be accomplished during a single flight conducted at PMRF. Question-- Will the RS&C surveillance system need to be recertified if it has previously been accepted by the customer for use on the PMSR Point Mugu and PMRF Barking Sands?

Surveillance systems with current and valid certification may be accepted. Reference 3.0 Applicable Documents (CC)

NAVAIRINST 3960.4C Project Test Plan Policy for Testing Air Vehicles, Air Vehicle Weapons, and Air Vehicle installed

Systems.

Solicitation N00421-17-R- 0036 Page 10

Section C4.1.1

"RS&C PMRF"

Per paragraph 4.1.1.i, the contractor is required to provide two aircraft for simultaneous presentations for RS&C flights. Question-- Do both aircraft need to fly the first certification flight with a sea state of less than 4?

Yes, Reference 4.1.1.ii and 4.1.2.ii.

Solicitation N00421-17-R- 0036 Page 12

Section C4.1.2

"RS&C PMSR"

Are the same number and type of certification flights required at PMSR as are required at PMRF?

Yes, Reference 4.1.1.ii and 4.1.2.ii.

Question Form N00421-17-R-0036

Solicitation N00421-17-R- 0036 Page 13

Section C4.1.2

"RS&C PMSR"

Paragraph 4.1.2.iii states the Contractor shall base aircraft within 50 NM from Point Mugu.Question-- Since there are no guaranteed flight hours associated with this contract, will the Contractor be allowed to bill a basing fee for the one aircraft at PMSR?

No, the contractor shall bill airport fees to CLIN 0005 – ODCs and the remaining cost should be included in the CLIN 0001

RS&C Mission Services and CLIN 0002 TM Mission Services flight minutes for this contract.

Solicitation N00421-17-R- 0036 Page 15

Section C4.1.3 "Airborne TM

Services"

Paragraph 4.1.3.ii states the Contractor discuss telemetry system ground and flight test procedures.Question-- Will personnel and ground costs and flight hour costs needed during the telemetry system evaluation testing be billed to CLIN 0009?

Yes, the personnel, ground and flight hour costs needed during the telemetry system evaluation testing will be billed to CLIN

0009 TM Stand Up Capability.

Solicitation N00421-17-R- 0036 Page 15

Section C4.1.3 "Airborne TM

Services"

Paragraph 4.1.3.ii.d states flight testing will be conducted to evaluate the telemetry system.Question-- Will the telemetry system evaluation flights be conducted on a government test range facility? If so, what test range facility?

Yes, the testing will be conducted on a Government Test Range Facility. The Test Range facility will be determined at the time the TM Test Plan is approved. The Range Scheduling Officer shall determine the appropriate and cost effective test range facility to conduct the test flight. For purposes of this solicitation the offerors should assume the testing will be conducted at

PMSR.

Solicitation N00421-17-R- 0036 Page 21

Section C5.2 "Basing"

Paragraph 5.2.ii states the Contractor shall base an aircraft within 50 NM from Point Mugu at a facility provided by the contractor. Question-- Can the Contractor coordinate with the government to secure ramp space at

NAS Point Mugu

No, Ramp space at Point Mugu will not be provided. As identified in PWS 5.2.ii.

Solicitation N00421-17-R- 0036 Page 32

Section C Appendix B

Is the acronym "NAWCAD" correct for Naval Air Warfare Center Weapons Division?

The Acronym is: Naval Air Warfare Center Weapons Division

(NAWCWD)

Solicitation N00421-17-R- 0036 Page 43

Section FClause 5252.216-9506

Clause 5252.216-9506 states the contract minimum quantity is $100,000.00.Question-- Are there any guaranteed RS&C (CLIN 0001) and

TM (CLIN 0002) flight minutes for this contract?

There are no guaranteed RS&C (CLIN 0001) and TM (CLIN 0002) flight minutes for this contract.

Appendix A, Mission Flight Time: The mission flight time will be defined as from time of take-off (lift-off) to landing (touchdown).

Appendix A, Aborted Mission: Aborted missions are any missions that are not completed as a result of CFE malfunction, contractor personnel, or other contractor error. These missions are not funded. If the Government aborts or cancels a mission after take-off for any reason, the Contractor shall be reimbursed for the flight time from takeoff (lift-off) to landing (touchdown). If the Government aborts a mission prior to 60 minutes of flight time, the Contractor shall be reimbursed for the flight IAW the definition of 'Minimum Mission Flight Time' in this section.

Appendix A, Minimum Mission Flight Time: The minimum mission flight time shall be defined as 60 flight minutes.

Appendix A, Mission Flight Time: The mission flight time will be defined as from time of take-off (lift-off) to landing (touchdown).

Appendix A, Aborted Mission: Aborted missions are any missions that are not completed as a result of CFE malfunction, contractor personnel, or other contractor error. These missions are not funded. If the Government aborts or cancels a mission after take-off for any reason, the Contractor shall be reimbursed for the flight time from takeoff (lift-off) to landing (touchdown). If the Government aborts a mission prior to 60 minutes of flight time, the Contractor shall be reimbursed for the flight IAW the definition of 'Minimum Mission Flight Time' in this section.

Appendix A, Minimum Mission Flight Time: The minimum mission flight time shall be defined as 60 flight minutes.

Solicitation N00421-17-R- 0036 Page 88

Section L Table L-1

On page 96, there is reference to Volume 5 (Exceptions, Deviations, and Waivers); however, on page 88, Table L-1 (Proposal Structure), there is no mention of a Volume 5. Can you please clarify if we are supposed to have a Volume 5?

No, Offerors are not supposed to submit a Volume 5 with their proposals.

Solicitation N00421-17-R- 0036Page 29-31

Appendix A

1. The second sentence of the definition of “Successful Mission” (Appendix A, pg. 30) is contradictory to the second sentence of the definition of “Aborted Mission” (Appendix A, pg. 29). The second sentence of “Aborted Mission” states “If the Government aborts or cancels a mission after take-off for any reason, the Contractor shall be reimbursed for the flight time from takeoff (lift-off) to landing (touchdown).”

However, the second sentence of “Successful Mission” states “If desired service cannot be provided due to malfunction(s) of equipment, the Government is required to maintain or through Government direction to cancel a mission once airborne, the contractor shall be reimbursed the 'Minimum Mission Flight Time' and not the actual number of minutes between take-off and landing for the aircraft that was unable to complete the mission.” For example, if using the “Successful Mission” definition, a mission that is cancelled after being airborne for 180 minutes and which has a Return-to-Base (RTB) transit time back to landing of 90 minutes would result in the contractor only being reimbursed for the “Minimum Mission Flight Time” of 60 minutes even though the flight time from takeoff (lift-off) to landing (touchdown) is actually 270 minutes.Please clarify.

Solicitation N00421-17-R- 0036Page 29-30

Appendix A

1. The third sentence of the definition of “Aborted Mission” (Appendix A,

pg. 29) states “If the Government aborts a mission prior to 60 minutes of flight time, the Contractor shall be reimbursed for the flight IAW the definition of 'Minimum Mission Flight Time' in this section” however this definition does not take into account the RTB transit time required if a mission is cancelled prior to 60 minutes of flight time. For example, if using the “Aborted Mission” definition, a contractor that must fly for 90 minutes to get to their mission-directed on-station location but the mission is cancelled by the government after 55 minutes of flight time, the contractor would only be reimbursed for the “Minimum Mission Flight

Time” of 60 minutes even though the flight time from takeoff (lift-off) to landing (touchdown) is actually 110 minutes (55 minutes out + 55 minutes

RTB = 110 minutes).Please clarify.