N00421-17-R-0036_MODIFICATION.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modif ication is to revise the follow ing:

Section C (Appendix A and B) Pages 37-41

Section L (Table L-1 Proposal Structure) Page 93

Section M (2.0 Past Performance) Page 107

1. CONTRACT ID CODE PAGE OF PAGES

S 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Jul-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0042117R0036

X 9B. DATED (SEE ITEM 11)

13-Jun-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Jul-2019

CODE

NAVAL AIR WARFARE CENTER AD-PAX-

CODE 2.5.1.13 21983 BUNDY RD BLDG 3272

PATUXENT RIVER MD

N00421 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0042117R0036

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

ADDITIONAL INFORMATION

Revisions made in the following sections:

Section C Changes (Appendix A and B) Pages 37-41

Section L (Table L-1 Proposal Structure) Page 93

Section M (Section B, 2.0 Past Performance) Page 107

SEE HIGHLIGHTED REVISIONS

POINTS OF CONTACT:

CONTRACT SPECIALIST: Sherona Thomas

Telephone: (301) 757-9708

Email Address: Sherona.Thomas@navy.mil

PROCURING CONTRACTING OFFICER (PCO): David Silverstone

Telephone: (301)-757-2528

Email Address: david.silverstone@navy.mil

SUMMARY:

(1) This acquisition is a full and open competition that will result in placement of a Single

Award performance based, Indefinite Quantity (IDIQ) contract.

(2) The Product/Service Code (PSC) for this procurement is V121

Transportation/Travel/Relocation-Transportation: Air Charter.

(3) The resulting IDIQ contract will have a four (4) years and three-hundred and sixty-four

(364) day ordering period; however, any task order (TO) issued shall not have a period of performance that extends past the final day of the ordering period of this contract.

(4) This Contract has Firm –Fixed Price (FFP) and Cost type line items.

(5) The Contractor will be required to have a SECRET Facility clearance upon award.

Security clearance requirements are identified in Section C - Performance Based Work mailto:Sherona.Thomas@navy.mil

Statement (PBWS), and Contract Security Classification Specification, DD Form 254, Attachment (1).

(6) See highlighted revisions in Section C and M.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

SECTION C CHANGES

Appendix A Definitions and Glossary

Aborted Mission

Aborted missions are any missions that are not completed as a result of CFE malfunction, contractor personnel, or other contractor error. These missions are not funded. If the Government aborts or cancels a mission after take-off for any reason, the Contractor shall be reimbursed for the flight time from takeoff (lift-off) to landing (touchdown).

If the Government aborts a mission prior to 60 minutes of flight time, the Contractor shall be reimbursed for the flight IAW the definition of 'Minimum Mission Flight Time' in this section.

Additional Tasking

Additional tasking is defined as a new requirement, not previously scheduled during a 72-hr. period when an aircraft is not dispatched on an official Navy TO.

Augment Crew

Fleet Training Exercises requiring airborne services beyond a normal 14-hr. daily flight schedule will require an

Augment Crew positioned with the airborne detachment to relieve the original crew. An Augment Crew shall consist of a flight crew positioned, rested and capable to relieve the original crew IAW the contractor’s GFR-approved CAS

Operations Manual.

Contractor Maintenance Facility

The location where the aircraft will be while in a non-operational status without a crew assigned. Any costs to position the aircraft while in a non-operational status away from home base are the responsibility of the contractor and are unallowable under this contract.

Ferry Flights

Costs related to Flights to/from the contractor maintenance facility for the sole purpose of performing maintenance to the aircraft are unallowable under this contract.

Ferry Missions

A ferry mission is a flight flown at the direction of the Government for the purpose of repositioning contractor aircraft.

GFR

GFR is a US Military officer or similarly qualified civilian with the responsibility for oversight of PAO conducted by commercial contractors.

Mission Flight Time

The mission flight time will be defined as from time of take-off to landing.

Minimum Mission Flight Time

The minimum mission flight time shall be defined as 60 flight minutes.

Operational Status

Operational status is a time when the aircraft has at least one (1) standard crew onboard and is at or in-transit to a location to perform a mission.

Raytheon Ktech Telemetry System (RTMS)

The RTMS is comprised of a mechanically steered patch panel antenna system plus necessary equipment needed to receive, record, and display one telemetry data link from the vehicle/target under test using either the L-band or S-band array nose antenna. The RTMS is capable of receiving, recording, and re-transmitting of data streams on carrier signals within the 1435 to 1850 MHz or 2200 to 2400 MHz frequency bands. The RTMS also allows for simultaneous reception of both horizontal and vertical polarized signals for the Radio Frequency (RF) link.

Recording of the data stream prior to de-commutation is provided for playback and post flight analysis.

Standard Mission Support Personnel

Standard Mission Support Personnel for range operations will be defined by the Operations and Flight Manuals of the T/M/S aircraft being utilized, at the minimum consist of aircrew as follows:

RS&C - Each RS&C surveillance aircraft should consist of four flight crew members (Captain-PIC, First

Officer-Second in Command, Radar System Operator and Mission Coordinator).

TM - Each TM aircraft may consist of six flight crew members (Captain-PIC, First Officer-Second in

Command, three TM System Operators and one Mission Commander).

Successful Mission

A mission will be considered successful if the aircraft is flying and providing scheduled service in the scheduled operating area or location. If desired service cannot be provided due to malfunction(s) of equipment, the

Government is required to maintain or through Government direction to cancel a mission once airborne, the contractor shall be reimbursed the 'Minimum Mission Flight Time' and not the actual number of minutes between take-off and landing for the aircraft that was unable to complete the mission.

Extended Missions

If missions extend past the 14-hr. day additional augment crews may be required. The Pre Exercise Planning

Conference should identify the specific requirements to allow Contractors flexibility in coordinating.

will be defined by the Operations and Flight Manuals of the T/M/S aircraft being utilized, at the minimum consist of aircrew as follows:

RS&C - Each RS&C surveillance aircraft should consist of four flight crew members (Captain-PIC, First

Officer-Second in Command, Radar System Operator and Mission Coordinator).

TM - Each TM aircraft may consist of six flight crew members (Captain-PIC, First Officer-Second in

Command, three TM System Operators and one Mission Commander).

Successful Mission

A mission will be considered successful if the aircraft is flying and providing scheduled service in the scheduled operating area or location.

Extended Missions

If missions extend past the 14-hr. day additional augment crews may be required. The Pre Exercise Planning

Conference should identify the specific requirements to allow Contractors flexibility in coordinating.

Appendix B Acronym List

AAS Advisory and Assistance Services

AC Aircraft Certification

ACO Administrative Contracting Officer

ACRN Accounting Classification Reference Number

ACU Antenna Control Unit

AD Airworthiness Directives

AFB Air Force Base

AFI Air Force Instruction

AIS Automatic Identification System

AMMT Aircraft Maintenance Management Team

ARSS Airborne Range Support Services

AUTOCAT Automatic Communications Airborne Transfer

BER Bit Error Rate

CAC Common Access Cards

CAP Contractor Acquired Property

CAS Contracted Air Services

CCPMD Consolidated Card Program Management Division

CDRL Contract Data Requirements List

CFE Contractor Furnished Equipment

CFR Code of Federal Regulations

CLIN Contract Line Item Number

CNAF Commander, Naval Air Forces

COCO Contractor Owned Contractor Operated

COMSEC Communications Security

CONUS Continental United States

COR Contracting Officer's Representative

CR Contractor Representative

CSS Central Security Services

CUI Controlled Unclassified Information

DC3 Department of Defense Cyber Crime Center

DCAA Defense Contract Audit Agency

DCMA Defense Contract Management Agency

DEV Deviation

DFARS Defense Federal Acquisition Regulation Supplement

DIB Defense Industrial Base

DoD Department of Defense

DoDD Department of Defense Directive

DoDI Department of Defense Instruction

DoDM Department of Defense Manual

DoN Department of the Navy

EAR Export Administration Regulations

ECMRA Enterprise-Wide Contractor Manpower Reporting Application

EI Engineering Investigation

EMC Electromagnetic Compatibility

FAA Federal Aviation Administration

FACSFAC Fleet Air/Area Control & Surveillance Facility

FAR Federal Acquisition Regulation

FedRAMP Federal Risk and Authorization Management Program

FFP Firm Fixed Price

FH Flight Hour

FM Frequency Modulation

F.O.B. Free on Board

FOP Flight Operations Procedure

FOUO For Official Use Only

FTR Federal Travel Regulation

FY Fiscal Year gal gallons

GAO Government Accountability Office

GFE Government Furnished Equipment

GFI Government Furnished Information

GFP Government Furnished Property

GFR Government Flight Representative

GOP Ground Operating Procedures

GOV Government

GPS Global Positioning System

HERP Hazards of Electromagnetic Radiation to Personnel

HF High Frequency

hr. Hour

HSMST High Speed Maneuverable Surface Target

HSPD Homeland Security Presidential Directive-12

IAW In Accordance With

IDIQ Indefinite Delivery Indefinite Quantity

IFB Invitation for Bid

IFC Interim Flight Clearance

INST Instruction

IRD Interface Reference Document

ITAR International Traffic in Arms Regulations

JER Joint Ethics Regulation

JTR Joint Travel Regulation

JV Joint Venture

K Thousand kt knot

LATR Large Area Tracking Range

LTE Lead Test Engineer

Mbps Megabits per second

MHz Megahertz

MIL-STD Military Standard

MOA Military Operations Area

MP Management Plan

MRP Mishap Response Plan

MSL Mean Sea Level

N/A Not Applicable

NAS Naval Air Station

NASA National Aeronautics and Space Administration

NATOPS Naval Air Training and Operating Procedures Standardization

NAVAIR Naval Air

NAVAIRINST Naval Air Instruction

NAVAIRSYSCOM Naval Air Systems Command

NAWCWD Naval Air Warfare Center Weapons Division

NISPOM National Industrial Security Program Operation Manual

NIST National Institute of Standards and Technology

NM Nautical Miles

NM2 Nautical Miles squared

NOTAM Notice to Airmen

NSA National Security Agency

NSDD National Security Decision Directive

NSP Not Separately Priced

NTE Not to Exceed

NTSB National Transportation Safety Board

OCI Organizational Conflict of interest

OCONUS Outside Continental United States

ODC Other Direct Cost

OEM Original Equipment Manufacturer

OPNAVINST Chief of Naval Operations Instruction

OPSEC Operations Security

ORM Operational Risk Management

OSHA Occupational Safety and Health Administration

PAC Post-Award Conference

PAO Public Aircraft Operations

PBWS Performance Based Work Statement

PCM Pulse Code Modulation

PCO Procuring Contracting Officer

PD Pupillary Distance

PIC Pilot in Command

PIGS PMRF Iridium GPS

PL Program Letter

PMA Program Manager Air

PMR Program Management Reviews

PMRF Pacific Missile Range Facility

PMSR Point Mugu Sea Range

POP Period of Performance

PPIRS Past Performance Information Retrieval System

PPQ Past Performance Questionnaire

PSC Product Service Codes

Pt. Point

QASP Quality Assurance Surveillance Plan

RCO Range Control Officer

RDT&E Research, Development, Test and Evaluation

RFP Request for Proposal

RS&C Range Surveillance and Clearance

RSA Range Support Aircraft

RTMS Raytheon Ktech Telemetry System

SAM System for Award Management

SATCOM Satellite Communications

SB Small Business

SECNAV Secretary of the Navy

SLINs Sub Line Items

SO Scheduling Officer

SOF Safety of Flight

SOP Standard Operation Procedures

SOQPSK-TG Shaped Offset Quadrature Phase-Shift Keying - Telemetry Group

SOU Statement of Understanding

SPO System(s) Program Office

SR-SS Sunrise-Sunset

STC Supplemental Type Certificate

SUA Special Use Airspace

T&E Test and Evaluation

TAA Technical Assistance Agreements

TBD To Be Decided

TDY Temporary Duty

TM Telemetry

T/M/S Type, Model, Series

TNC Threaded Neill-Concelman Connector

TO Task Order

TOO Targets of Opportunity

UHF Ultra High Frequency

UNL Unlimited

USAF United States Air Force

USC United States Code

USDA United States Department of Agriculture

USG United States Government

USMC United States Marine Corps

USN United States Navy

VBG Vandenberg Air Force Base

VDC Volts Direct Current

VHF Very High Frequency

WAWF Wide Area Workflow

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

LA-1 CONTENT OF PROPOSALS

Section L - Instructions, Conditions and Notices to Bidders

L – 1 CONTENT OF PROPOSALS (SERVICES) (22 May 2019)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror shall respond to all requirements of the solicitation and not alter or rearrange the solicitation. The

Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror shall include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency.

Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

Throughout these instructions, a “principal entity” is defined as a subcontractor who provides at least 20% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract or provides one or more Key

Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at Sherona.Thomas@navy.mil. It is required that all questions be received within 10 calendar days of the date this solicitation is issued.

2.0 PROPOSAL FORMAT

2.1 Electronic Submission of Proposal

This section is intended to provide information to the Offeror on the electronic format and application software to be used for submitting proposals. Proposals should be formatted using a Times New Roman 12-point normal font (no reduction permitted). Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and install proposals onto the electronic evaluation system, and will ensure that the proposals received are suitable for reading electronically.

2.1.1 Electronic Proposal Media

The Offeror shall submit all volumes of its proposal electronically on DVD-ROM(s) compatible with the operating system and applications defined in Section 2.1.2 (Operating System and Applications). The Offeror should put as much proposal material as possible on each DVD-ROM, keeping the portions of the proposal that contain pricing information on separate DVD-ROM(s) from the portions of the proposal that do not contain pricing information. For this solicitation, Annex 1 (Small Business Subcontracting Plan) and Volume 3 Price both contain price information and should be delivered on separate DVD-ROM(s) from the remainder of the proposal.

Table L-1 (Proposal Structure) identifies the proposal structure for each volume. The Offeror should submit two sets of DVD-ROMs. The first set of DVD-ROM disks should be marked "Original” and the second set of DVD-ROM disks should be marked "Backup”. The sets of DVD-ROM disks should be clearly marked with the Offeror's name and address, the point of contact's name and phone number, the proposal volumes contained therein, and “Source

Selection Information – See FAR 2.101 and 3.104”.

2.1.2 Operating System and Applications

The proposals will be accessed utilizing the Microsoft Windows 10 Operating System. Proposal information shall be submitted using the following applications: Microsoft Word 2016, Microsoft Excel 2016, Microsoft PowerPoint

2016, and Microsoft Project 2016; however, letters and other signed documents shall be provided as a fully searchable Portable Document Format (.pdf) file. Use of other application software for submission of proposals is prohibited except where specific instructions for non-.pdf or Microsoft Office 2016 applications are provided.

2.1.3 Multimedia

The Offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission.

2.1.4 Graphics

Large files require greater computer system resources and are discouraged. The Offeror is encouraged to:

a. Simplify the color palette used in creating figures and minimize the use of color print or graphics to the maximum extent possible;

b. Minimize size of graphics files; and

c. Avoid scanned images.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its

Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B

Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below.

The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and

NOT evaluated.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B

Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

Table L-1: Proposal Structure

Volume Number Volume Title Suggested Page

Limit Copies Required

1 TECHNICAL See Below 2 CDs (1

Original/1 Copy)

Technical Element #1 Understanding of the Work 40 See Above

1.1 RS&C

1.2 TM

Technical Element #2 Capability Verification 20 See Above

Technical Element #3 Aircraft Performance Requirements 8 See Above

Technical Element #4 Airworthiness Data No page limit See Above

Technical Element #5 Aircraft Support 20 See Above

Technical Element #6 Aircraft Availability 25 See Above

Technical Element #7 Personnel Resources 10 See Above

Technical Element #8 Small Business Utilization Strategy 5 See Above

2 PAST PERFORMANCE No page limit See Above

3 PRICE No page limit See Above

4 CONTRACT ADMINISTRATION No page limit See Above

Annex 1 Small Business Subcontracting Plan As

Applicable

No page limit

See Above

Annex 2 SOW/PBWS/TO/DO/PO for each referenced contract

No page limit

See Above

Annex 3 Proof of Ownership or Lease No page limit See Above

Each volume shall contain the following information:

-Cover and title page

-Title of proposal and proposal number as applicable

-Offeror’s name, address, and POC

-RFP number

-Proposal volume number

-Copy number

-Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

-Use tabs and dividers

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the

Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information.

The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

4.0 PROPOSAL SUBMISSION:

Clearly mark all packages with the solicitation number. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP. It is requested that Volume 2 Past Performance information be submitted 14 days prior to the submission date specified in Block 9 of the SF 33of the RFP.

Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

NAVAL AIR WARFARE CENTER AD-PAX

Code: AIR- 2.5.1.13.1 (Sherona Thomas)

21983 BUNDY RD, BLDG 3272

PATUXENT RIVER, MD 20670

Solicitation Number: N00421-17-R-0036

Hand carried proposals may be delivered to the address above, attention David Silverstone (PCO) and/or Sherona

Thomas (Specialist). Proposals shall be submitted no later than Monday 29 July 2019 by 12:00 P.M. EST. Proposals shall be valid for 180 days from proposal submission date.

5.0 PROPOSAL PACKAGING:

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 3 Cost/Price.

Section L – Proposal

Instructions

Government

SOW/PWS

Section M –

Evaluation Factor

Offeror’s Proposal

Reference

CLIN

Reference

1.0 Volume 1:

Technical

Technical Element #1

Example: Para 4.2.1

Note: This column shall address all paragraphs in

Sections xx and xy of the SOW/PBWS.

Part B: Specific

Instructions

Technical 1.0

Element #1

Provide reference to

Offeror’s Proposal

Volume I – Technical.

Example: Reference to appropriate page number in Offeror’s written proposal

Volume 1 Technical

Volume 1 Technical

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. In addition, each box should be stamped or marked “For Official Use Only” and “Source Selection

Information – See FAR 2.101 and 3.104.”

6.0 CLASSIFIED DATA

All proposals shall be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.FedBizOpps.gov.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Price volume.

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation.

The Offeror shall address the following in the proposal:

Technical Element #1– Understanding of the Work

Offerors shall provide a detailed written description of its technical approach to demonstrate its proposed method of performing contract missions as described in the PBWS for the sub elements listed below. Offerors shall describe methods of ensuring pilot and crew (excluding maintenance personnel) is available to allow the government maximum scheduling flexibility of wide ranging missions.

1.1 PBWS paragraph 4.1.1 RS&C PMRF

1.2 PBWS Paragraph 4.1.2 RS&C PMSR

1.3 PBWS Paragraph 4.1.3 Airborne TM Services

Technical Element #2– Capability Verification

2.1 – List of proposed aircraft by T/M/S and serial number.

2.2 – Proof of Ownership or Lease – Offerors shall submit complete copies of documentation that provides the

Offeror’s proof of ownership or lease for each of the aircraft proposed for use under this contract. Offerors shall submit proof of ownership or complete lease agreements for each aircraft they plan to utilize under this contract, as

Annex 3. FAA certificates of registration without any other additional documentation does not successfully demonstrate proof of ownership.

2.3 – Navy Airworthiness Certification Plan – All aircraft under this contract may require a U.S. Navy issued IFC.

Offerors shall submit a plan detailing its approach to obtaining a Navy IFC, including original certification authority, source of supporting data and major milestones. If submitted with the proposal, a current unexpired Navy

IFC, at time of proposal submittal, (including the major modifications completed during the aircraft life) satisfies this requirement..

2.4 – Radar Certification – the Offeror shall submit supporting Radar Certification documentation that each radar proposed meets the performance requirements described in PBWS Paragraph 4.1.1, 4.1.2 and 4.1.3 and Table 4-1 and 4-3. Each radar proposed shall meet or exceed the performance requirements described in the PBWS.

Technical Element #3 – Aircraft Performance Requirements - For each T/M/S aircraft proposed for use on this contract, Offerors shall demonstrate how the aircraft will meet the requirements described in PBWS Paragraph 4.1.1, http://www.fedbizopps.gov/

4.1.2 and 4.1.3 and Table 4-1, 4-3 and 4-4. Each aircraft proposed shall meet or exceed the performance requirements specified in the PBWS. Supporting data (i.e. excerpts from flight manuals, published performance data, etc.) shall be submitted to substantiate the aircraft meets the performance requirements.

Technical Element #4– Airworthiness Data - Offerors shall provide the following documentation relating to aircraft airworthiness.

4.1 - Parts Life Tracking Process

4.1.1 - Offerors shall list all categories of parts with OEM defined life limits, and define a plan for replacing those parts on/before their required dates. The list shall include for each aircraft type proposed the complete list of the parts, including structural components for which the OEM or prior military user has established a life limit. Offerors shall include, for each life-limited part:

(a) the flight hours, cycles, calendar date, and other limiting parameters which require removal or overhaul; and

(b) the source that will be used to acquire or overhaul the replacement parts. For example, OEM or a third-party manufacture complete with lead time.

4.2 - Aircraft Modifications Status report

4.2.1 - Offerors shall include for each aircraft proposed a list of all currently installed modifications and configuration changes since released by the OEM.

4.2.2 - Offerors shall demonstrate the airworthiness of each aircraft modification. For each modification, Offerors shall provide a copy of the FAA Approved Data or Airworthiness certification or, alternatively, the engineering report that clearly states that the modification is airworthy.

4.3 - Maintenance History report

4.3.1 - Offerors shall demonstrate, for each aircraft proposed, that the aircraft has been maintained IAW the requirements established by the OEM or civil regulations similar to or such as that required by FAA Part §91.417 for the timeframe from manufacture to proposal submittal. Offerors shall provide a list of documentation, and all data and records supporting the maintenance.

4.3.2 - Offerors shall include for each aircraft proposed a description of the process and method used to establish the aircraft's maintenance history similar to or such as that required by FAA Part §91.417(b)(2).

4.3.3 - Offerors shall identify and explain any lapses in the documented maintenance history of any aircraft proposed, from the time it was manufactured to proposal submittal.

4.4 - Fatigue Life Status report

4.4.1 - Offerors shall include for each aircraft type proposed, the OEM's structural fatigue life limits.

4.4.2 - Offerors shall provide for each individual aircraft: (a) the current total counts on tracked items (e.g. flight hours, cycles, landings, etc…) that have been accumulated since the aircraft was manufactured; and (b) the means used to determine the current accumulated counts since the aircraft was manufactured.

4.4.3 - Offerors shall demonstrate all proposed aircraft have the remaining fatigue life to allow the aircraft to be safely operated throughout the ordering period of the contract, based on projected combined aircraft usage rates as described in Section B, CLIN 0001, CLIN 0002 and CLIN 0003.

Technical Element # 5 -- Aircraft Support

5.1 – Aircraft Maintenance Strategy - Offerors shall provide an explanation of their maintenance organization and strategy for conducting both scheduled and unscheduled aircraft maintenance.

5.2 – Aircraft Logistical Strategy

5.2.1 - Offerors shall provide their proposed logistical strategy for supporting each proposed T/M/S aircraft, to include flight and ground crew composition, and ground support equipment requirements.

5.2.2 - For each proposed T/M/S aircraft, Offerors shall provide their proposed source of OEM, FAA, or equivalent agency-certified parts.

5.2.3 - For each proposed T/M/S aircraft, Offerors shall provide their proposed source of OEM, FAA, or equivalent agency-certified maintenance and engineering data.

Technical Element #6 – Aircraft Availability

6.l – Method of Performing Services

6.1.1 - Offerors shall describe their method for executing typical mission as described in the PBWS.

6.1.2 - Offerors shall describe their method of ensuring pilot and aircrew (excluding maintenance personnel) availability during RS&C and TM operations to ensure it meets the mission effectiveness metric described in the

QASP (Attachment (4) under Section J).

6.2 Aircraft Availability/Reliability – Offerors will be required to provide aircraft to support each mission as scheduled. Offerors shall describe in detail their method of ensuring it meets the mission effectiveness metric described in the QASP (Attachment (4) under Section J), to include a discussion of managing scheduled and unscheduled maintenance for all aircraft types proposed.

Technical Element #7 – Personnel Resources - Offerors shall describe the processes and strategies to be used in recruiting, hiring, and retaining aircrew positions considering the requirements of PBWS paragraphs 5.5, with emphasis placed on recruiting, hiring and retaining qualified pilots and maintenance managers.

Technical Element #8 Small Business Utilization Strategy:

8.1 - All Offerors (Large and Small Businesses) shall address their strategies for utilizing Small Business (SB)

Concerns in the performance of this contract, whether as a JV, teaming arrangement, or subcontractor. SB Offerors may meet this requirement using work they perform themselves. For purposes of this solicitation, the term SB

Concern shall also include the subcategories of Small Disadvantaged Business, Women-Owned SB, HUBZone SB, Veteran-Owned SB, and Service-Disabled Veteran-Owned SB. Each subcategory of SB shall be addressed. This strategy is separate from, but shall be consistent with, the SB Subcontracting Plan, if such a Plan is required. In describing its SB Utilization Strategy for this solicitation, the Offeror shall, as applicable:

(a) SB Subcontracting Plans: Large Business Offerors shall provide their SB Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7 as Annex 1, unless there is an already approved comprehensive SB

Plan. The Subcontracting Plan of the successful Offeror(s) will be reviewed and approved by the PCO prior to contract award. See FAR 19.702(a) (1) Statutory Requirements, regarding failure of the apparent successful Offeror to negotiate and submit a Subcontracting Plan acceptable to the Contracting Officer. The successful Offeror’s approved Subcontracting Plan will be incorporated into the resultant contract.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee

Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the

Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee

Determining Officials.

The Offeror shall complete the Past Performance Contract Data, (Attachment (9) under Section J), for each past performance reference performed within five years of the solicitation release date. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal entity, and/or no more than two forms for each JV team member. The Offeror shall submit written consent from its principal entity and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal entity or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal entity and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort

Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. Additionally, the Offeror shall provide one electronic copy of the Statement of Work/Performance Work Statement for each contract reference as Annex 2 to this Past

Performance Volume.

The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment Report

(CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Past Performance Questionnaire (PPQ), (Attachment (10) Under

Section J), to the Program Manager who is the Assessing Official. The Offeror shall include instructions for the

Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Sherona Thomas

(Contract Specialist), at Email Sherona.Thomas@navy.mil, thereby allowing the customer approximately two weeks to complete their response. All PPQs should be received by the Government concurrently with the Offeror’s proposal submission.

3.0 VOLUME 3: PRICE PROPOSAL

3.1 Volume Content:

(a) This Volume shall contain a copy of Section B with the Contract Line Item (CLIN) Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2016 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

(b) All price and price supporting information shall be contained only in Section B and the price proposal. No price or pricing information shall be included in any other volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price proposal.

3.2 Ground Rules and Assumptions:

(c) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of

Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

(d) The Offeror shall provide sufficient information to support its price as well as an explanation of all ground rules and assumptions that affect the price estimates.

(e) If subcontractors are proposed, they shall provide the same information required for the prime contractor. If any principal entity (Section L Para 1.0) are proposed, they shall provide the same information provided by the prime contractor.

3.3 Use of GFP:

Attachment (7) under Section J “Scheduled GFP” specifies the Government Property to be furnished.

If Offerors propose/require the use of GFP or GFI, in addition to the GFP provided in Section J. (Attachment (7) under Section J), then Offerors shall provide the following information in (Attachment (7) under Section J):

• Associated CLIN(s)

• A complete description of the required GFP/GFI including part number and serial number, if applicable.

• Where the GFP/GFI is to be located.

• The names, organization, complete address and telephone number of a cognizant Government point of contact.

• In the case of GFP/GFI accountable to other Government contracts, a copy of the correspondence authorizing use of such GFP/GFI on this contract.

• The monetary impact to the Offeror’s proposal if the proposed GFP/GFI is not provided as GFP/GFI.

If additional GFE/GFP/GFF/GFI is not required, the Offeror shall so state.

3.4 Reserved

3.5 Government Furnished Information for price volume:

3.5.1 Price Volume Detailed Instructions:

Offerors shall identify additional cost that would be incurred that have not been identified in the solicitation and described in detail the performance that would cause these costs.

(a) CLINs 0001, 0002, 0003, 0004, 0008, 0009 and 0010 ceiling unit value levels are contained within the

CLIN Table below.

(b) CLINs 0005 and 0006 NTE amounts are contained within the CLIN Table below.

a. CLIN 0005 Travel/Material/ODCs

For bidding purposes, the offeror shall use the Government NTE amount for CLIN 0005 provided in the table below, which are inclusive of the prime and all subcontract efforts, and are fully burdened. The cost for these services shall be reimbursed at COST, up to and not exceeding the NTE amount.

b. CLIN 0006 Advanced Technology Modifications

For bidding purposes, the offeror shall use the Government NTE amount for CLIN 0006 provided in the table below, which are inclusive of the prime and all subcontract efforts. The cost for these services shall be reimbursed at

COST, up to and not exceeding the NTE amount. When and if the Advanced Technology Modifications capability is required, a separate RFP will be issued.

CLIN Table

CLIN Description Ceiling Unit Value FFP NTE Dollar Value Cost

0001 RS&C Flight Minutes 120,000 Minutes N/A

0002 TM Flight Minutes 18,000 Minutes N/A

0003 Ferry Flight Minutes 120,000 Minutes N/A

CLIN Table

CLIN Description Ceiling Unit Value FFP NTE Dollar Value Cost

0004 No Fly/Standby Days 500 Days N/A

0005 Travel/Material/ODCs N/A $2,300,000.00

0006 Advanced Technology Modifications N/A $2,500,000.00

0007 Administrative/Technical Data NSP NSP

0008 RS&C Stand Up Capability 6 Months N/A

0009 TM Stand Up Capability 6 Months N/A

0010 GFP Installation/Removal 96,000 Minutes N/A

(c) Fuel Cost

Offerors shall not include the cost of fuel to fly Government missions in the unit price. Fuel will be provided by the

Government. However, fuel costs will be evaluated. For evaluation purposes only, Offerors shall complete the

“ARSS Fuel Information” table below. Based upon the proposed aircraft information, the total fuel cost for CLINS

0001, 0002, and 0003 will be applied as a CLIN adjustment to the four (4) years and three-hundred and sixty-four

(364) day ordering period for evaluation purposes.

In calculating the Government’s TEP, the total estimated fuel costs for T/M/S supporting CLINs 0001, 0002, and

0003 will be added to the Offeror's total proposed price for evaluation purposes.

Flight manual data supplied per Section L, Volume 1, Technical Element #3 will be used to substantiate proposed

T/M/S fuel burn rates.

ARSS Fuel Information

Calculations for T/M/S supporting CLINs 0001, 0002, and 0003: Mfg. burn rate with full fuel tanks at 25K MSL at

250 kts (# of gallons (gal) burned for 1 Flight Hour (FH)) X fuel cost per gal = cost per FH (col. C x D); cost per FH

X est. FHs provided in Section B = total projected fuel costs (col E x F); the sum of total projected fuel costs will be applied to the Offeror’s proposed cost for evaluation purposes. However government fuel cost will be included in the Total Evaluated Price (TEP), therefore, for evaluation purposes only the offeror shall complete the ARSS table below.

***EXAMPLE*** ***EXAMPLE*** ***EXAMPLE***

A B C D E F G

T/M/S # of AC under each

T/M/S

Mfg. burn rate with full fuel tanks25K, 250 kts(gal/FH)

Fuel Cost/gal Cost per

FH (C x D)

Est. Flt Hours

(Total FHs shall equal hours in

Sec. B.)

Total projected Fuel

Costs (E x F)

Contractor

Provided

Contractor

Provided

G1 10 550 $3.38 $1,859.00 2,000 $3,718,000.00

G1 5 550 $3.38 $1,859.00 300 $557,700.00

G1 1 550 $3.38 $1,859.00 2,000 $3,718,000.00

Total: 16 $3.38 $5,577.00 4,300 $7,993,700.00

This is an example of information required for each field and is provided for illustration purposes only.

3.5.1 Incumbent Information

The incumbent contractors is:

Phoenix Air Group, Inc.

100 Phoenix Air Dr., SW

Cartersville, GA 30120

4.0 VOLUME 4 – CONTRACT ADMINISTRATION

Please provide the following:

a. Offeror Representatives and Information: Provide the name, title, phone number and email address and facility codes for the offeror’s cognizant Contract Administration Office, Defense Contract Audit Agency (DCAA), and

Government Paying Office. In addition, please provide the name, telephone number, fax number and email address for the Administrative Contracting Officer (ACO) at the DCMA.

b. Business System Compliances: The offeror shall indicate the most recent date which the offeror’s cognizant

DCMA/DCAA determined the adequacy of the offeror’s systems (including but not limited to Accounting, Estimating, and Purchasing). If the offeror’s systems’ status is not adequate, list the date of the last adequacy determination and the current status of any systems reviews or ongoing audits.

c. Joint Ventures: If proposing as a Joint Venture, the offeror shall provide copies of any approved Joint Venture agreements or Joint Venture agreements submissions not yet approved. Additionally, the offeror shall clearly indicate if it is proposing as a Populated or Unpopulated Joint Venture, as defined in 13 CFR § 124.513.

Provide the mailing address of the offeror’s principal point of contact for the solicitation. Also identify those individuals authorized to negotiate with the Government and contractually bind the offeror. The offeror shall provide its company/division’s street address, county and facility code; CAGE code; DUNS code; size of business (large or small); and labor surplus area designation.

d. If an Offeror has no exceptions, deviations, or waivers, the Offeror shall provide a one-page statement in the

Executive Summary affirming this.

SECTION M - EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS FOR AWARD

M - (1) EVALUATION FACTORS FOR AWARD (SERVICES) (05/22/2019)

PART A: GENERAL INFORMATION

1.0 GENERAL

The Government expects to select one Offeror whose proposal offers the “best value” to the Government, using the trade-off method. "Best value" means the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit(s) in response to the requirement. The Offeror is advised that the lowest priced proposal meeting the solicitation requirements may not be selected for an award if award to a higher priced Offeror is determined to be more beneficial to the Government. However, the perceived benefits of the higher priced proposal must merit the additional price.

Although the Government reserves the right to hold discussions, the Government intends to evaluate each proposal and award a contract without discussions to the responsible Offeror whose offer, conforming to the solicitation, provides the greatest overall benefit to the Government, all factors considered. Therefore, Offerors are cautioned that their initial offer should contain the Offeror’s best terms from a technical, past performance, and cost/price standpoint. However, the Government reserves the right to conduct discussions and request proposal revisions if it is determined to be in the best interest of the Government. When a competitive range is established, the Government may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government may use information other than that provided by the Offeror in its evaluation, including past performance information and the results of questionnaires or site surveys.

No alternate proposals will be considered.

2.0 EVALUATION PROCESS

For the Technical factor, a combined Technical/Risk rating will be assigned. This method reflects whether the proposal meets or does not meet the minimum requirements. The benefit to the Government associated with assessed strengths along with technical risk will be considered in determining whether the Offeror’s proposal rises to a level of being thorough or exceptional. Assessment of technical risk considers potential for disruption of schedule, increase in costs, degradation of performance, the need to increase Government oversight, or the likelihood of unsuccessful contract performance. Offerors are advised that during the evaluation process, a technical factor with an “Unacceptable” Technical/Risk Rating may result in the entire proposal being found unacceptable and eliminated from the competition.

Under Past Performance, the Government will evaluate recent performance to determine how well an Offeror has performed work…