N00421-16-R-0059_Amendment_0002_Modification.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to modify the solicitation as described in Section A and provide answ ers to Industry's questions received since 14 December 2017.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Dec-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N00421-16-R-0059

X 9B. DATED (SEE ITEM 11)

30-Nov-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Dec-2017

CODE

NAVAL AIR WARFARE CENTER AD

CODE 2.5.1.3, BLDG 433, 47060 LILJENCRANTZ RO

PATUXENT RIVER MD 20670

N00421 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N00421-16-R-0059

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 03-Jan-2018 12:00 PM to 08-Jan-2018 12:00 PM.

The following have been added by full text:

AMENDMENT 0002

Changes made to Solicitation N00421-16-R-0059 and responses to questions from industry via Amendment 0002 are outlined below. The proposal due date has changed; all submissions shall be in accordance with Block 9 of the

Solicitation coverpage.

Questions and Answers

Q1: Page 7, Section B, B-1 Estimated and Negotiated Labor Rate Tables, provides the PoP as 10-29 to 10-30 causing a 1 day overlap from year to year. The P6 and P7 attachments also show 10-29 to 10-30. We believe the PoP should read 10-30 to 10-29. Would the Government please confirm?

A1: The PoP in Section B, B-1 Estimated and Negotiated Labor Rate Tables and the P6 and P7 attachments have been adjusted to reflect a PoP date of 10/30 to 10/29 as of Amendment 0002.

Q2: Page 18, Section B Man-Hours provides a total of 52,800 hours for the CPFF Performance

Based/Completion CLINS and the same total is found on page 127 Section L 3.5.2.2. However, the hours listed in the two CPFF Performance Based/Completion tables in Section L 3.5.2.2 (On Site and Off Site) total

134,400. Would the Government please confirm the total number of hours for this section?

A2: Section B, Man-Hours CPFF Non-Performance Based/LOE (CLIN 0001-0007), CPFF Performance

Based/Completion (CLIN 0008-0014) have been updated; Section L, L-1, Content of Proposals, Part B, Paragraph

3.5.2, Performance Based Completion On-Site and Off-Site tables have been updated to reflect a revised total number of labor hours as of Amendment 0002.

Q3: Based on the hours discrepancy listed in the question above, the total labor hours shown on page 18

Section B 3.5.2 and the Total Labor Hours in Section L 3.5.2 of 883,200 would increase to 964,800. Would the

Government please confirm the total hours?

A3: The Government confirms the Total Labor Hours for this procurement is 883,200 as previously stated in Section

B and Section L, L-1, Content of Proposals, Part B, Paragraph 3.5.2 Labor Hours. The Government has updated the breakout between CPFF Non-Performance Based/LOE tasking (744,000 Man-Hours) and CPFF Performance

Based/Completion tasking (139,200 Man-Hours) to reflect the correct allocation of man-hours.

Q4: Due to the significant number of changes as a result of Amendment 0001, will the Government consider extending the due date for proposal submission?

A4: The Government is extending the proposal submission date; all submissions shall be in accordance with Block 9 of the Solicitation coverpage.

Additional Changes made by the Government:

1) Section B: Updated CPFF Non-performance Based/LOE (CLIN 0001-007) Man-Hours

2) Section B: Updated CPFF Performance Based/Completion (CLIN 0008-0014)

3) Section B: Updated Total Labor Hours in 5252.211-9503 Level of Effort Clause

4) Section B: Added “Manager/Operations Manager, Senior (Program Manager)” to the Non-Performance Based

(PWS/SOW 3.3.1-3.3.5) OFF-SITE and ON-SITE table.

5) Section B: Added “Manager/Operations Manager, Senior (Program Manager)” to the Performance Based

(PWS/SOW 3.3.5) OFF-SITE and ON-SITE tables.

6) Section B: Added “Information Security Analyst, Junior and Engineer, Junior (Systems Engineer)” labor categories to the Performance Based (PWS/SOW 3.3.5) OFF-SITE and ON-SITE tables.

7) Section B: Updated Clause 5252.211-9503 LEVEL OF EFFORT (COST

REIMBURSEMENT)(VARIATION)(NAVAIR)(JUL 2017) Paragraph (a), the estimated level of effort was updated to 744,000 man-hours.

8) Section L: L-1, Content of Proposals, Part B, Paragraph 3.5.2 Non-Performance Based (PWS/SOW 3.3.1-3.3.5, CLINS 0001-0007) TERM ON-SITE and OFF-SITE tables have been updated.

9) Updated Section J, Attachment P6 & P7 to be consistent with Section L, Paragraph 3.5.2

The following have been deleted:

AMENDMENT #0001

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

B-1 ESTIMATED RATES

B-1 ESTIMATED AND NEGOTIATED LABOR RATES

This language is designed for use in conjunction with H-2 Issuance of Orders Using Streamlined Procedures

NAVAIR 5252.216-9540 (Variation) (Jul 2017). The below rates consist of composite fully burdened rates for each key and non-key labor categories, inclusive of fee. Fully burdened rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, fee, and subcontractor pass-through costs where applicable. The rates below will be utilized when developing estimated labor ceilings for task orders by using the estimated hours per labor category multiplied by the composite rate. Invoicing will be based on actual costs incurred. Ceiling for Other

Direct Costs will be priced in accordance with the Government Estimate. Orders crossing multiple years will be estimated by the Government using the composite rates for each year in proportion to the period of performance of the order.

Non-Performance Based (PWS/SOW 3.3.1-3.3.5) OFF-SITE

COMPOSITE FULLY BURDENED RATES (regardless of clearance or whether or not Key) Labor Category Year 1 Year 2 Year 3 Year 4 Year 5

OFF-SITE (Contractor Facility)

10/30/2018-

10/29/2019**

10/30/2019-

10/29/2020**

10/30/2020-

10/29/2021**

10/30/2021-

10/29/2022**

10/30/2022-

10/29/2023**

Program/Project Analyst, Journeyman Program/Project Analyst, Senior Computer Programmer I (SCA) Computer Programmer II (SCA) Computer Programmer III (SCA) Drafter/CAD Operator II (SCA)

Electrical and Electronic Engineering Technician

(Electronics Technician Maintenance III) (SCA)

Electrical Engineer, Senior Mechanical Engineer, Senior Administrative Assistant (SCA) Information Security Analyst, Junior Information Security Analyst, Journeyman Information Security Analyst, Senior Logistician, Journeyman Manager/Operations Manager, Senior (Project Manager) Computer Network Architect, Journeyman Computer Network Architect, Senior Manager/Operations Manager, Senior (Program

Manager)

Software Developer, Senior (Software Engineer, Senior) Computer Systems Analyst, Journeyman Computer Systems Analyst, Senior Engineer, Junior (Systems Engineer) Engineer, Journeyman (Systems Engineer) Engineer, Senior (Systems Engineer) Software Developer, Senior (Systems Specialist) Technical Writer (Technical Writer II) (SCA)

** Dates to be adjusted at contract award (SCA) Service Contract Act

Non-Performance Based (PWS/SOW 3.3.1-3.3.5) ON-SITE

Labor Category Year 1 Year 2 Year 3 Year 4 Year 5

ON-SITE (St. Inigoes, MD)

10/30/2018-

10/29/2019**

10/30/2019-

10/29/2020**

10/30/2020-

10/29/2021**

10/30/2021-

10/29/2022**

10/30/2022-

10/29/2023**

Program/Project Analyst, Journeyman Program/Project Analyst, Senior Computer Programmer I (SCA) Computer Programmer II (SCA) Computer Programmer III (SCA) Drafter/CAD Operator II (SCA)

Administrative Assistant (SCA) Information Security Analyst, Junior

Information Security Analyst, Journeyman Information Security Analyst, Senior Logistician, Journeyman Manager/Operations Manager, Senior (Project Manager) Computer Network Architect, Journeyman Computer Network Architect, Senior

Computer Systems Analyst, Senior Engineer, Junior (Systems Engineer) Engineer, Journeyman (Systems Engineer) Engineer, Senior (Systems Engineer) Software Developer, Senior (Systems Specialist) Technical Writer (Technical Writer II) (SCA)

Performance Based (PWS/SOW 3.3.5) OFF-SITE

Labor Category Year 1 Year 2 Year 3 Year 4 Year 5

OFF-SITE (Contractor Facility) 10/30/2018-

10/29/2019**

10/30/2019-

10/29/2020**

10/30/2020-

10/29/2021**

10/30/2021-

10/29/2022**

10/30/2022-

10/29/2023**

Program/Project Analyst, Journeyman Program/Project Analyst, Senior Computer Programmer I (SCA) Computer Programmer II (SCA) Computer Programmer III (SCA) Drafter/CAD Operator II (SCA)

Administrative Assistant (SCA) Information Security Analyst, Junior Information Security Analyst, Journeyman Information Security Analyst, Senior Logistician, Journeyman Manager/Operations Manager, Senior (Project Manager) Computer Network Architect, Journeyman Computer Network Architect, Senior

Computer Systems Analyst, Senior Engineer, Junior (Systems Engineer) Engineer, Journeyman (Systems Engineer) Engineer, Senior (Systems Engineer) Software Developer, Senior (Systems Specialist) Technical Writer (Technical Writer II) (SCA)

Performance Based (PWS/SOW 3.3.5) ON-SITE

Labor Category Year 1 Year 2 Year 3 Year 4 Year 5

ON-SITE (St. Inigoes, MD) 10/30/2018-

10/29/2019**

10/30/2019-

10/29/2020**

10/30/2020-

10/29/2021**

10/30/2021-

10/29/2022**

10/30/2022-

10/29/2023**

Program/Project Analyst, Journeyman Program/Project Analyst, Senior Computer Programmer I (SCA) Computer Programmer II (SCA) Computer Programmer III (SCA) Drafter/CAD Operator II (SCA)

Administrative Assistant (SCA) Information Security Analyst, Junior Information Security Analyst, Journeyman Information Security Analyst, Senior Logistician, Journeyman Manager/Operations Manager, Senior (Project Manager) Computer Network Architect, Journeyman Computer Network Architect, Senior

Computer Systems Analyst, Senior Engineer, Junior (Systems Engineer) Engineer, Journeyman (Systems Engineer) Engineer, Senior (Systems Engineer) Software Developer, Senior (Systems Specialist) Technical Writer (Technical Writer II) (SCA)

Man-Hours

CPFF Non-Performance Based/LOE (CLIN 0001-0007)

The Government estimate is 744,000 man-hours for the entire work effort (5 years) for CPFF Non-Performance

Based/LOE tasking. A work year is defined as 1920 hours exclusive of holidays and leave.

CPFF Performance Based/Completion (CLIN 0008-0014)

The Government estimate is 139,200 man-hours for the entire work effort (5 years) for CPFF Performance

Based/Completion tasking. A work year is defined as 1920 hours exclusive of holidays and leave.

The Government estimate (inclusive of CPFF Non-performance Based/LOE and CPFF Performance

Based/Completion) for the entire effort is 883,200 man-hours.

5252.211-9503 LEVEL OF EFFORT (COST REIMBURSEMENT)(VARIATION)(NAVAIR)(JUL 2017)

(a) The level of effort estimated to be ordered during the term of this contract is 744,000 man-hours of direct labor including authorized subcontract labor, if any. The contractor shall not, under any circumstances, exceed one hundred (100%) percent of the total level of effort specified in this basic contract. The estimated composition of the total man-hours of direct labor is as follows:

CLIN TOTAL Labor Hours

0001 744,000

(b) The estimated level of effort for each individual order will be established at the task order level.

(c) FAR Clause 52.232-20, "Limitation of Cost" applies to fully funded orders and FAR Clause 52.232-22, "Limitation of Funds" applies to incrementally funded orders. Nothing in this clause amends the rights or responsibilities of the parties hereto under either of those two clauses. In addition, the notifications required by this clause are separate and distinct from any specified in either FAR Clause 52.232-20 or FAR Clause 52.232-22.

(d) In the event that less than one hundred (100%) percent of the established level of effort of the contract/order is actually expended by the end of the performance period, the Government shall have the option of:

(1) Requiring the Contractor to continue performance, subject to the provisions of the FAR Clause 52.232-20 or

52.232-22, as applicable, until the effort expended equals 100% of the established Level of Effort specified in paragraph above, at no increase in the fee of the order; or

(2) Effecting a reduction in the fixed fee by the percentage by which the total expended man-hours is less than one hundred (100%) percent of the established Level of Effort.

(e) The contractor agrees that effort performed in fulfillment of level of effort obligations under this contract shall include only verifiable effort in direct support of the work specified. It shall not include efforts such as work performed in transit to or from an employee's usual workplace, work during lunchtime activities, or effort performed at other non-work locations.

(f) In performing the contract/order, the contractor may use any reasonable combination of hours for the labor categories in support of section C of this contract/order.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L-1 CONTENT OF PROPOSALS

SECTION L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-1 CONTENT OF PROPOSALS (SERVICES)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

1.1 The Offeror must respond to all requirements of the solicitation and may not alter or rearrange the solicitation.

The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

1.2 In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

1.3 The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency.

Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

1.4 The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

1.5 Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least

20% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract or provides one or more

Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

1.6 Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing

Brandon Reaser, Contract Specialist, at Brandon.Reaser@navy.mil AND Carolyn Emmart, Contracting Officer, at

Carolyn.Emmart@navy.mil. It is required that all questions be received within 10 calendar days of the date this solicitation is issued. Questions received after 10 calendar days may not be answered prior to the proposal due date.

2.0 PROPOSAL FORMAT

2.1 Written proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs and Tables shall be presented in no smaller than a 10 pt font and if applicable, should contain a grid, which allows values to be read directly from the graph. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

2.2 The Offeror will provide one complete copy of the proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft 2010 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

3.0 PROPOSAL CONTENT AND VOLUMES

3.1 The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its

Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section L “Part

B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The

Offeror must provide reasons it will not provide information for a particular paragraph.

3.2 Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title, table of contents pages, and acronym lists do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.

3.3. Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B mailto:@navy.mil

Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes and content are summarized in the table below.

Volume Section Title Page Limitations Copies Required

1.0 Technical Proposal

1 Original;

3 Paper Copies;

1 Electronic

Copy

1.1.1 Understanding of the

Work - Performance

Work

Statement/Statement of

Work Approach

40 pages 1 Original;

3 Paper Copies;

1 Electronic

Copy

1.1.2 Understanding of the

Work - Sample Tasks 10 pages per task

1 Original;

3 Paper Copies;

1 Electronic

Copy

1.2.1 Workforce - Key

Personnel

Resumes/Personnel

Qualifications

2 pages per resume

1 Original;

3 Paper Copies;

1 Electronic

Copy

1.2.2 Workforce - Workforce

Narrative 10 pages

1 Original;

3 Paper Copies;

1 Electronic

Copy

1.3 Management Approach 20 pages 1 Original;

3 Paper Copies;

1 Electronic

Copy

2 2.0 Past Performance No page limit 1 Original;

1 Paper Copy;

1 Electronic

Copy

3.0

Price/Cost Proposal No Page Limit 1 Original;

1 Paper Copy

1 Electronic

Copy

Annex 1 Small Business

Utilization Strategy and

Small Business Plan

No page limit

1 Original;

1 Paper Copy

1 Electronic

Copy

Annex 2 Past Performance

Supporting Documents

No page limit 1 Electronic

Copy

Annex 3 Small Business

Subcontracting Plan

No page limit 1 Original;

1 Paper Copy

1 Electronic

Copy

3.4 Each volume shall contain the following information:

a. Cover and title page

b. Title of proposal and proposal number as applicable

c. Offeror’s name, address, and POC

d. RFP number

e. Proposal volume/book number

f. Copy number

g. Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

h. Use tabs and dividers

3.5 The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the

Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information.

The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

4.0 PROPOSAL SUBMISSION:

4.1 Clearly mark all packages with the solicitation number. All proposals shall be received at the address below no later than the date and time specified in Block 9 of the SF 33 of the RFP.

4.2 Offeror shall hand carry or submit proposals via United States Postal Service or through a commercial carrier using the addresses provided below.

4.2.1 Hand carried proposals including commercial carriers (FEDEX, UPS, etc.) shall be delivered, attention to:

Brandon Reaser and/or Carolyn Emmart to the below address. When submitting hand carried proposals, contact either Brandon Reaser at (301) 757-5779 or Carolyn Emmart at (301) 757-4074 to coordinate access into the building at time of proposal delivery.

NAVAL AIR SYSTEMS COMMAND

CODE: AIR-2.5.1.3.4. (BRANDON REASER)

47060 LILJENCRANTZ ROAD, BLDG 433

PATUXENT RIVER, MD 20670

Solicitation Number: N00421-16-R-0059

4.2.2 United States Postal Service proposal delivery shall be delivered, attention to Brandon Reaser at the following address:

Section L –

Proposal

Instructions

Government

RFP

Requirement

Section M

Evaluation

Factor Offeror’s Proposal Reference CLIN Reference

Volume 1 Technical

Example:

Section L, Para 1.1 Note:

This column shall address all subparagraphs

3A Provide reference to Offeror’s Proposal

Volume I – Technical. Example: Refer to appropriate page number in Offeror’s written proposal

DEPARTMENT OF THE NAVY

AIRCRAFT SUPPORT CONTRACTS DIVISION

ATTN (BRANDON REASER) CODE (AIR-2.5.1.3.4)

21983 BUNDY ROAD BLDG 441

PATUXENT RIVER, MD 20670-1127

Solicitation Number: N00421-16-R-0059

4.2.3 Offeror shall not submit proposals by facsimile or electronically via email.

5.0 PROPOSAL PACKAGING:

5.1 The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 3 Cost/Price.

5.2 Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information –

See FAR 2.101 and 3.104.”

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.FedBizOpps.gov.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Price/Cost volume and in the Small Business Plan.

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation.

The Offeror shall address the following in the proposal:

a. Understanding of Work

b. Workforce

c. Management Approach

1.1. Understanding of the Work

1.1.1 Performance Work Statement(PWS)/Statement of Work(SOW) Approach

1.1.1.1 The offeror shall provide a written narrative of the offeror’s proposed understanding and capability to perform the requirements of the Performance Work Statement (PWS)/Statement of Work (SOW) (including all associated subtasks) specifically for the following paragraphs: 3.3.1 Requirements Decomposition, 3.3.2 System

Development and Design, 3.3.3 System Integration, 3.3.4 Technical Management Support, and 3.3.5 Cybersecurity

EXCEPT for paragraphs 3.3.1.1, 3.3.1.6, 3.3.2.4, 3.3.2.10, 3.3.3.2-3.3.3.3, 3.3.3.5, 3.3.3.9, 3.3.4.1-3.3.4.4, 3.3.5.1, and 3.3.5.3. The narrative shall include, but is not limited to, the elements set forth below:

1.1.1.1.1 Provide a detailed description of the approach, including a detailed step-by-step procedure and methodology which would be used in accomplishing each PWS/SOW task as annotated above.

http://www.fedbizopps.gov/

1.1.1.1.2 Identify any areas that may impact successful performance and potential mitigation steps.

1.1.1.1.3 Provide a description of possible areas to be investigated in researching each task.

1.1.1.2 Describe the Offeror's strategy to meet requirements of PWS/SOW 3.1.2.3. In describing its strategy, the

Offeror shall include its approach for providing adequate industrial facilities, managing and protecting

Government Property, and provide verification of an Approved Property Management System. The

Offeror shall also provide a statement verifying that the cost of the facility shall not be a direct cost to the

Government.

1.1.2 Sample Tasks:

Written response to sample tasks.

Each response should include the following information and follow this outline.

(1) Team - Identify the contractor team members that need to participate in the effort; and if applicable, describe the roles and responsibilities of any subcontractors, and/or JV team members required to perform the work.

(2) Assumptions - Detail all assumptions (as applicable) relative to the sample task and your technical approach to ensure full understanding of your response by the Government.

(3) Technical Approach - Provide a detailed description of the technical approach including a step-by-step procedure and methodology which would be used in accomplishing the task.

(4) Performance Risk Analysis - Identify contingent events inherent to the nature of the effort that could, if they were to occur, endanger satisfactory performance. Focus on critical events that are realistically likely to occur and that would pose serious problems (do not try to identify every event that could cause some minor difficulty).

(5) Work Breakdown Structure/Integrated Master Schedule - Provide a detailed schedule of events and briefly describe each activity with its inputs and outputs and the interrelationships and interdependencies among the activities.

(6) Models & Tools - Identify the models and / or other tools that would be utilized to perform the task.

(7) Identify process to track progress towards completion of task.

(8) Reports - Provide a list of recommended reports(s) to document the task.

(9) Level of Effort - Provide an outline of hours by labor category required to complete the task; do not include cost.

Sample Task 1:

Background: Various NAVAIR program offices have expressed a requirement for the development of a counter

Unmanned Air System capability for better protection of both mobile ground and naval surface force components.

Due to an increase in the use of commercially available small Unmanned Air Systems (sUAS) by hostile forces, NAVAIR has tasked NAWCAD 4.11.3 with rapidly developing and demonstrating a system that will quickly detect, identify, and track sUASs while mitigating collateral damage and providing flexibility to operations in multiple mission environments. Demonstration will be aboard DDG 110 in 18 months. 4.11.3 is looking to its industry partner to provide technical support in meeting the program office’s needs.

Task: Describe your approach to developing and demonstrating the counter UAS system.

Sample Task 2:

Background: PMA 538 manages the RQ-55 Program of Record unmanned air system. The RQ-55 is a group 3 UAS which provides maritime and land-based tactical Reconnaissance, Surveillance, and Target Acquisition (RSTA) data collection and dissemination capabilities. The air vehicle design incorporates an open architecture design allowing for new payload integration. As such, potential payloads may carry a variety of classification levels . Being an operational system, the RQ-55 carries an Authority to Operate that was received through Defense Information

Assurance Certification and Process (DIACAP). Due to the change in DoD policy, the RQ-55 program must now switch to the Risk Management Framework for future accreditations. PMA 538 is looking for NAWCAD 4.11.3 to perform the program’s transition to RMF.

Task: Describe your approach to performing the transition.

Note: The Sample Tasks are issued to judge the contractors ability to understand and provide the process to complete the tasking. The contractor has full latitude in the format of the responses. Creative production and cost cutting solutions and ideas are always encouraged.

1.2 Workforce

The following definitions apply: A “contingent hire” is an individual who has committed, under a signed letter of intent (LOI), to being employed by the offeror with a stated salary, if the offeror is awarded the contract. A

“prospective hire” is an individual that the offeror has committed to hiring if the offeror is awarded the contract whose identity may not be known until after award.

1.2.1 Key Personnel Resumes/Personnel Qualifications

For all proposed current or contingent Key Personnel, provide a resume of the work assignments, training, etc., that demonstrates the experience and specialized qualifications of each key person proposed. Resumes shall contain, at a minimum, the following information:

Employee name

Years of employment experience in chronological order including narrative description of duties and responsibilities

Current position, title and employer

Educational history

Institution name, degree (type and field of study) or certification earned, and year for all degrees or certifications earned

Specialized training or certifications as it relates to the labor category qualifications and the year training was completed or certification was achieved

Current level of security clearance and status (final, interim, or pending)

Location (Government or Contractor site along with the City and State)

The Government may check educational background to verify degrees or certifications received.

If the qualification (i.e. education, experience) does not readily or easily compare to the minimum qualification stated in the PWS/SOW, the offeror has the burden of proof to show how proposed qualifications meet the minimum qualifications.

1.2.1.1 No prospective hire may be proposed as Key Personnel.

1.2.1.2 The Government may check backgrounds to verify experience, education and certifications received.

1.2.2 The Offeror shall provide a general overview of the workforce which will be provided to accomplish the technical tasking. This overview is not a staffing plan.

1.3 Management Approach

The offeror’s management plan shall address the following:

1.3.1 Overall Management Approach: Offerors shall address in sufficient detail the following:

1.3.1.1 Proposed management approach to staffing this contract, including ramp up.

1.3.1.2 Proposed lines of responsibility, authority, and communication through which the tasks will be managed.

1.3.1.3 Procedures to be taken to ensure quality, security, deliverable compliance and cost control

1.3.1.4 Processes for managing the contract and Task Orders from start to finish, including the role and authority of the offeror’s Program Manager in comparison to the role played by the offeror’s indirect or corporate office.

1.3.1.5 Identification of potential performance risks and proposed risk mitigation strategies.

1.3.2 Usage of Teaming, Personnel, and Subcontractors: Offerors shall present in sufficient detail the following:

1.3.2.1 Subcontract Management Approach. Prime Contractor shall detail how the subcontractors will be managed to ensure cohesive integration into the overall management approach.

1.3.2.2 How the offeror will leverage their strengths to increase value to the customer through technical leadership, quality assurance, and process improvement.

1.3.2.3 How and why selected subcontractor(s) were chosen, which knowledge and skills the offeror will be acquiring through each subcontractor, the level of subcontractor effort expected

1.3.2.4 How the offeror will maintain control during the performance of work and how the offeror will ensure subcontractors are tasked consistent with their overall and task order proposals.

1.3.3 Small Business Utilization Strategy. As part of the Management Approach, Offerors shall present the following in Annex 1:

1.3.3.1 Small Business (SB) Utilization Strategy: All Offerors shall describe their strategies for utilizing SB

Concerns in the performance of this contract, whether as a JV, teaming arrangement, or subcontractor to achieve a

Government established Small Business Participation Goal of no less than 23% of the total contract value, inclusive of options and include the following minimum goals: SDB 5%, WOSB 5%, and SDVOSB 3%. Small business offerors should include themselves in addressing their strategies. Although the aforementioned stated goal represents the Small Business category, offerors shall include goals for not only Small Business, but also for Small

Disadvantaged Business (minimum of 5%), Women Owned Small Business (minimum of 5%), Veteran Owned

Small Business, Service Disadvantaged Veteran Owned Small Business (minimum of 3%). All goals shall be presented in percentages in relation to total contract value. This strategy is separate from, but shall be consistent with, the SB Subcontracting Plan, if such a Plan is required.

1) Offerors shall specifically identify the small business subcontractors to be utilized in performance of this contract to the maximum extent practical. For each SB concern specifically identified in the proposal, provide the SB concern’s SB subcategory (SDB, SDVOSB, WOSB, HUBZone, etc.), provide the SB concern’s CAGE code (or, if not registered in System for Award Management (SAM), provide evidence of self-certification in accordance with FAR 19.703(b) as a SB concern), and the NAICS code for the work to be performed by the SB subcontractor.

2) Offerors shall describe the complexity and variety of the work small firms are to perform, for each SB subcontractor specifically identified, the offeror shall identify if the planned subcontract effort is considered to be of low, medium, or high complexity along with a brief rationale.

1.3.4 Transition Plan: The services under this solicitation are vital to the Government and must be continued without interruption. The offeror is required to submit a written narrative delineating a transition plan based on a 30 day period after award that ensures a smooth workplace changeover from an incumbent with no loss of service and minimal loss of corporate knowledge. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the Offeror.

1.3.4.1 Work Turnover: The Offeror shall provide a plan of action to effectively transfer tasked work that is in process at the expiration of the current contract from the incumbent to the successor offeror.

1.3.4.2 Training – The offeror shall provide a plan of action to implement personnel training needed during the transition period to ensure continuity between the services provided by the incumbent and the sucessful offeror.

1.3.4.3 Risk Mitigation Strategies: The Offeror shall provide a plan of action to mitigate contract performance risks

(quality and schedule) encountered during the transition period.

1.3.4.4 Security Requirements to include OPSEC, facility clearances and base access. The offeror shall provide a plan to implement the required security clearances and physical access requirements of the contract during the transition period so that service is not interrupted.

1.3.4.5 Data Transfer – The offeror shall provide a plan of action for the efficient inventory and transfer of program data from the incumbent to the successful offeror.

1.3.4.6 Timeline – The offeror shall provide proposed schedule of events during the transition period.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

2.1.1 Sources of past performance information for evaluation may be provided by the Offeror, as solicited, obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past

Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information

Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency;

and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

2.1.2 The Offeror shall complete the Past Performance Information Form, Attachment P1, for each past performance reference performed within five years of the solicitation release date. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. The Offeror shall submit written consent from their principal subcontractor(s) and team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the

Government will address any past performance issues directly with the principal subcontractor or JV team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

2.1.3 The Offeror shall provide one electronic copy of the Statement of Work (SOW)/Performance Work Statement

(PWS) for each contract reference as Annex 2 and cross reference how each provided contract aligns to the RFP

Statement of Work (SOW)/Performance Work Statement (PWS). Additionally, for each contract reference, the

Offeror shall provide the total number of labor hours and a breakout of hours associated with each performance period.

(a) Offerors may choose one of two options when submitting the Attachment P1 – Past Performance

Information form:

(i) Offerors may fill in the information in the Contract Effort Description box of the Attachment, if the resonse if concise enough to fit within the limitations of the form and the information is viable when the form is printer. OR,

(ii) Offerors may designate within the Contract Effort Description Box “See Continuation Page”, and then submit a second PDF or MS Word document in order to provide the required information for the Contract Description Box of the Attachment P1 – Past Performance Information form.

2.1.4 The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment

Report (CPAR) exists for multiple years for the same contract/order, all periods of performance for that contract/order will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the

Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P2, to the Program

Manager who is the Assessing Official. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Brandon Reaser, Contract Specialist, at

Brandon.Reaser@navy.mil AND Carolyn Emmart, Contracting Officer, at Carolyn.Emmart@navy.mil, thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the

Government concurrently with the Offeror’s proposal submission.

3.0 VOLUME 3: PRICE/COST PROPOSAL

If subcontractors and/or consultants are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted below.

3.1 Volume Content:

3.1.1 This Volume shall contain the Contract Compliance information specified below as follows:

a. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and team members who will be involved with the performance or management of the contract and list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a

Prime/subcontractor relationship. (Only required from Prime contractor.)

Contractor Name

(Indicate Prime, Team

Member, or Sub)

CAGE

Code

Place of Performance DUNS # % of Total

Proposed Price

b. For each subcontractor list the type of subcontract, i.e. cost plus fixed fee, firm fixed price, labor;

c. Signed SF33 for basic solicitation and acknowledgment of each amendment, including completion of any

RFP clause or provision that requires a fill-in or response. (Only required from Prime contractor.)

d. Signed Representations, Certifications, Other Statements of Offerors and Acknowledgements and/or

Online Representations and Certifications Application (ORCA) reference

e. Guarantee the length of proposal validity (for at least 210 days after proposal submission).

3.1.2 This Volume shall also contain a copy of Section B with the Contract Line Item Number (CLIN) and Sub-

CLIN Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS

Office 2010 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected. (Only required from Prime contractor.)

3.1.3 All price/cost and price/cost supporting information shall be contained in Section B and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters.

mailto:Brandon.Reaser@navy.mil

Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

3.2 Ground Rules and Assumptions:

3.2.1 As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of

Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

3.2.2 The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates.

If subcontractors are proposed, they shall provide the price/cost information required for the prime contractor, unless otherwise noted below.

3.3 Price/Cost Information (For CPFF CLINS ONLY):

3.3.1 Offerors shall submit their fully completed price/cost proposal utilizing the Cost Summary Spreadsheet

(Attachments P6 and P7 for Prime and Subcontractors respectively). The spreadsheet shall be formatted on letter size (8.5 X 11) paper and shall be unprotected and unlocked, with formulae intact to show mathematical operations.

The offeror shall use the CLIN Summary tab to breakout total proposed costs by CLIN.

3.3.2 RESERVED

3.3.3 To facilitate the establishment of streamlined task orders, the offeror shall complete Attachment P4, Streamlined Rates for Order Pricing.

3.3.3.1 Composite Fully Burdened Rates: Attachment P4 spreadsheet will consist of composite fully burdened rates for each of the key and non-key labor categories, inclusive of fee. Fully burdened rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, fees, and subcontractor pass-through costs where applicable. These rates will be incorporated into Section B of the contract. The Government will utilize the rates when developing estimated labor ceilings for task orders by using the estimated hours per labor category multiplied by the composite rates found in Section B. (Only required from Prime contractor.)

3.3.3.2 Fixed fee (Non-Performance Based/Level of Effort): Fixed Fee will be calculated based on fee per hour. The fee per hour is the total fee proposed for all ordering periods divided by the total number of hours for all ordering periods. The offeror shall identify the Fixed Fee in Attachment P4, Streamlined Rates for Order Pricing. The rates will be incorporated into Section B of the contract. (Only required for Prime Contractor)

3.3.3.3 Fixed Fee (Performance Based/Completion): Fixed fee will be calculated based on the percentage of total fee proposed for all ordering periods divided by the total proposed costs for all ordering periods. The offeror shall identify the Fixed Fee in Attachment P4, Streamlined Rates for Order Pricing. The rates will be incorporated into

Section B of the contract. (Only required for Prime Contractor)

3.3.4 Reasonableness and Consistency between the Technical and Price/Cost Volumes. Demonstrate that the unit prices and the total proposed price/cost are reasonable, realistic, and commensurate with the work required by the solicitation and the technical and management approaches identified in the Technical Volume of the proposal. Show traceability with the CLINS, the PWS/SOW, proposed effort, and the prices/costs. Refer to specific sections in the

Technical Volume as needed to illustrate the consistency between the Price/Cost Volume and the Technical Volume.

The Offeror shall explain any inconsistency between promised performance and price/cost, as well as any appearance of unbalanced pricing, in the proposal.

3.3.5 The Government is not soliciting any investments. However, in order for the Government to properly assess a proposed price/cost that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Offeror shall fully identify and explain any such investments.

3.3.6 Direct/Indirect Rates: The Offeror shall use and submit Forward Pricing Rate Agreements (FPRAs), Collective Bargaining Agreements (CBAs), and Area Wage Determinations (AWDs) as applicable for all proposed personnel. The Offeror shall identify whether the labor rates proposed are FPRAs, CBAs, AWDs, ACO/DCAA recommended rates, or Offeror proposed rates. The Offeror shall propose in compliance with the current hourly rate set forth in the Department of Labor Wage Determination as applicable. The Offeror shall provide Defense Contract

Audit Agency (DCAA) Information/Payroll Verification information as follows: A DCAA point of contact, with a current e-mail address, must be provided for the prime and each subcontractor. The Offeror and proposed subcontractors shall provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing

Rate Approval Letter, and/or DCAA Forward Pricing Rate Agreement recommendation, payroll verification for currently employed proposed personnel, and any other information necessary to substantiate the rates proposed.

Payroll verification shall consist of a form containing the title, direct labor rate, and a signed certification by an authorized…