Attachment_3_-_Surveillance_Activity_Checklist.docx

N00421-11-R-0066 Enclosure (1) N00421-11-R-0066 Enclosure (1) Surveillance Activity Checklist for the Technical Support Services for Navy Range Operations and Maintenance

1. Purpose This Surveillance Activity Checklist is a Government developed and applied document used to make sure the systematic quality assurance assessment methods are used in the administration of the Statement of Work (SOW). The intent is to ensure that the Government receives the quality of services and products for tasks identified in the SOW.

The contract requirement is for technical services to support the mission of both the Atlantic Test Range (ATR) Facility and the Atlantic Target and Marine Operations (ATMO) Division of the NAVAIR Threat/Target Systems Department. The contractor shall provide services in support of range operations, telemetry antenna/receiving and processing equipment. This work will employ disciplines embracing various types of system operations, laboratory and field testing, marine operations and target support services, engineering, range sustainability, maintenance, data reduction, and analysis. The level of effort (LOE) contract contains cost-plus-fixed-fee (CPFF) labor CLINs, and cost-reimbursable CLINs for travel, material, and other direct costs. The contact will be for a twelve month base period and four twelve month options. A properly executed Surveillance Activity Checklist will assist the Government in achieving the objectives of this procurement.

2. Authority Authority for issuance of this Surveillance Activity Checklist is provided under Contract Section E – Inspection and Acceptance, which provides for inspections and acceptance of the services and documentation called for in the contract, to be executed by the Contracting Officer or a duly authorized representative.

3. Scope The Surveillance Activity Checklist is put in place to provide Government surveillance oversight of the quality of the contractor’s efforts to assure that they are timely, effective and are delivering the results specified in the contract.

4. Government Resources The following definitions for Government resources are applicable to this plan:

Contracting Officer - A person duly appointed with the authority to enter into (Procuring Contracting Officer (PCO)) or administer (Administrative Contracting Officer (ACO)) contracts and make related determination and findings on behalf of the Government. The PCO for this contract is Mr John Tomechko, AIR-2.5.1.7. The ACO will be designated in the resulting contract. Contracting Officers are designated via a written warrant, which sets forth limitations of authority.

Contracting Officer’s Representative (COR) - An individual appointed in writing by the PCO to act as their authorized representative to assist in administering the contract. The COR will be appointed in the resulting contract. The limitations of authority are contained in a written letter of appointment.

5. Responsibilities The following Government resources shall have responsibility for the implementation of this Surveillance Activity Checklist:

Contracting Officer – The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer that assures the contractor receives impartial, fair and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the contractor’s performance Contracting Officer’s Representative – The COR is responsible for technical administration of the contract and assures proper Government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, terms, or conditions shall be referred to the Contracting Officer for action.

b. Surveillance Activity Checklist - The form below lists the methods of surveillance that will be used by the COR in the technical administration of the SOW tasks performed by the contractor.

c. Observation, Feedback, and Review – Unscheduled observation of products and services provided by the contractor on site and recurring review of contractor submitted reports and documentation identified in the CDRL will be performed by the COR and ACOR. Feedback from ATR and ATMO customers will be collected and used by the COR to document surveillance of technical performance.

7. Surveillance The Surveillance Activity Checklist, Enclosure (1), will be provided to the contractor on a monthly basis, as feedback on the performance of their management and quality control actions for the services and products provided under the contract.

8. Documentation In addition to providing an annual report to the Contracting Officer, the COR will maintain a complete Quality Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’s performance of the quality assurance function, including the originals of the Surveillance Activity Checklists. All such records will be maintained for the life of the contract. The COR will forward these records to the Contracting Officer at termination or completion of the contract.

9. Enclosures Enclosure (1) - Surveillance Activity Checklist

N00421-11-R-0066 Attachment 3

N00421-11-R-0066 Attachment 3

Source Selection Information 4 For Official Use Only See FAR 3.104 and 2.101

Source Selection Information 3 For Official Use Only See FAR 3.104 and 2.101

SURVEILLANCE ACTIVITY CHECKLIST

All SOW/CDRL tasks, including SOW/CDRL sub-tasks, will be assessed focusing on the following.

Quality of Product or Service – Assess the contractor’s effort to transform operational needs and requirements into an integrated solution. Areas of focus may include the planning and management of program tasks, the quality of support provided throughout all phases of contract execution, the integration of program management specialties, management of interfaces, and the management of a totally integrated effort of all program management concerns to meet cost, performance, and schedule objectives. Assess how successfully the contractor meets program quality.

Schedule – Assess the contractor’s adherence to the required delivery schedule by assessing the contractor’s efforts during the assessment period that contribute to or effect the schedule variance. Also address significance of scheduled events (i.e., design reviews), discuss causes, and assess the effectiveness of contractor corrective actions.

Cost Control – Assess the contractor’s effectiveness in forecasting, managing, and controlling contract cost. Is the contractor experiencing cost growth or underrun? If so, discuss the causes and contractor-proposed solutions for the cost overruns. For contracts where task or contract sizing is based upon contractor provided person-hour estimates, the relationship of these estimates to ultimate cost should be assessed. In addition, the extent to which the contractor demonstrates a sense of cost responsibility, through the efficient use of resources in each work effort should be assessed.

Business Relations – Assess the timelines, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s reasonable and cooperative behavior, effective business relations, and customer satisfaction.

Management – Assess the contractor’s success with timely award and management of subcontracts, including whether the contractor met small/small disadvantage and women-owned business participation goals. Discuss the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract; identifies and applies resources required to meet schedule requirements; assigns responsibility for tasks/actions required by contract; communicates appropriate information to affected program elements in a timely manner. Assess the contractor’s risk mitigation plans. If applicable, identify any other management areas that are unique to the contract.

Other areas – Assess additional evaluation areas unique to the contract or that cannot be captured elsewhere.

N00421-11-R-0066 Enclosure (1)

Monthly Surveillance:

The COR will perform a monthly assessment of Quality, Schedule, Cost Control, Business Relations, Management, and Other Areas as applicable utilizing the CPARS evaluation rating definitions listed below.

Exceptional – Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good - Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory - Performance meets contractual requirements. The contractual performance of the task and sub-task contain some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal - Performance does not meet contractual requirements. The contractual performance of the task and sub-task being assessed reflect a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor’s actions appear or were ineffective.

Attachment 1 Enclosure (2)

ATR Services

Measure

Other

Provide assistance in maintaining all meteorological equipment and sensors in a ready operational status to Original Equipment Manufacturer (OEM) and ATR calibration lab standards.

Measure

Other

Provide support to the Mid-Atlantic Area Frequency Coordination services office.

Provide security support for the ATR complex by performing System Security Accreditation, Information Assurance, COMSEC, and physical security.

Measure

Other

Measure

Other

Perform RCS O&M tasks IAW bounds and limitations stipulated by RCS Range Book.

Measure

Other

Provide emergency management and safety support through the review of plans, conduct of` drills and inspections, and perform maintenance action for safety related issues affecting ATR.

Measure

Other

Measure

Other

ATMO Services

Measure

Other

NLT 10th of each Month

Measure

Other

NLT 10th of each Month

Measure

Other

NLT 10th of each Month

Measure

Other

Procure materials and other directly attributable items/services that are necessary and incidental to performance of tasks in the statement of work.

Provide real-time /critical procurements on-site/TDY when supporting customer test and training events.

Data Products

Measure

Other

TBD

Monthly Summary of Ratings:

Annual Surveillance:

The COR will perform an annual assessment of overall contract performance utilizing the CPARS evaluation rating definitions listed in enclosure 3 and the monthly summary of ratings.

Measure

Quality of Product or Service

Review of Monthly Ratings.

Schedule

Review of Monthly Ratings.

Cost Control

Review of Monthly Ratings

Business Relations

Management

Other Areas