SFOMS QA 1.25.24.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- Secure Facility Operations, Maintenance, and Security (SFOMS) Federal contract opportunity
- Solicitation number
- N0017324RTS06
About this file
This document contains a question and answer file related to a solicitation for secure facility operations, maintenance, and security services. The Naval Research Laboratory seeks contractor services to operate, maintain, and provide security for several secure facilities located at sites in Washington, DC and security support services at other NRL locations as needed. Key details include security clearance requirements of Top Secret/SCI with eligibility for SCI at time of proposal for key personnel and final TS clearance for non-key personnel. The incumbent contractor is KBR Wyle Services, LLC. The anticipated award date is March 2024 and the period of performance for the initial task order is three years. Offerors must comply with all security requirements and an inability to meet security requirements will result in a nonresponsive proposal.
Questions and answers provide clarification around submission requirements including separate submissions for personnel investigation information and proposals, confirmation that a master subcontracting plan is acceptable, and definition of labor categories and levels of effort.
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Text version
Sheet1
| ITEM | RFP | TITLE/TOPIC | QUESTION/CONCERN/RISK | Response |
| SECTION, PARAGRAPH, PAGE # | ||||
| 1 | Section L-1, Page 40 of 69 | Security Requirements | “Individual clearance level verification through DISS requires the submission of each individual’s full name and social security number.” RFP states ensure PII is encrypted or submitted via DoD SAFE. | PII requirements pertain to all PII for all offerors and teammates. |
| Please clarify if this requirement pertains to ALL Offerors and teammates or just the Offeror. | ||||
| 2 | Section L-1, Page 40 of 69 | Security Requirements | “Individual clearance level verification through DISS requires the submission of each individual’s full name and social security number.” RFP states ensure PII is encrypted or submitted via DoD SAFE. | As stated. Recommend submission a week prior. |
| Please clarify if this requirement is to be submitted prior to final proposal submission on 8 February or at the same time each Offeror final proposal submission on 8 February. Recommend Offeror’s provide information a week prior to 8 February due date. | ||||
| 3 | Section L-3, Page 41 of 69 | Instructions for submission of proposals | “All proposals shall be submitted IAW FAR 52.215-1 – Instructions to Offerors – Competitive Acquisition, Alt. 1. All proposals must be submitted via email to: Todd Schwartz and Jason Calandruccio. Proposals submitted in any other method than email will not be accepted.” | Correct, the PII clearance information must be submitted through DoD Safe and the proposal submission must be submitted by email as described. |
| Please clarify the Government is asking for two separate submissions. Submission #1 is via DoD Safe pertaining to PII clearance information and Submission #2 is NOT DoD Safe and email only. Would the Government consider receiving both submissions via DoD Safe? | ||||
| 4 | Section L-3, Page 42 of 69 | Instructions for submission of proposals | “The anticipated award date for solicitation purposes is December 2023.” | The anticipated award date has been updated to March 2024. |
| Please update date. What is the correct anticipated award start date for proposal purposes? | ||||
| 5 | Section L-8-1 Factor 5, Small Business Participation, Page 49 of 69 | Small Business Participation | “All Offerors, including small businesses, that submit proposals as a prime contractor are required to propose on the extent of their inclusion of small businesses in the performance of the contract…” | No question stated. |
| The RFP refers Offerors to FAR 19.704 and DFARs 215.304(c)(i) and describes what Total Acquisition Value (TAV) is and how it is calculated. | ||||
| 6 | Section L-8-1 Factor 5, Small Business Participation, Page 49 of 69 | Small Business Participation | What is the TAV dollar figure that should be used in calculating the small business percentages since the proposal submission is for the first Task Order with a PoP of 3 years versus total contract PoP of 5 years, which would garner a higher TAV than the submitted evaluated Task Order price? | The TAV should be based on the task order PoP of 3 years. |
| 7 | Cost/Price Government Template | Excel file | The Government pricing template has Offerors and teammates pricing by Fiscal Year. | The pricing template is according to Government Fiscal Year. |
| Please clarify this is by Government Fiscal Year and not Offeror Fiscal Year. | ||||
| 8 | Cost/Price Government Template | Excel file | The Government pricing template has Offerors and teammates pricing by Fiscal Year. Excel file has FY22, FY23, FY24, and FY25 on “labor build up template tab”. | Correct, the pricing template has been updated. |
| Should this be for 3 years or FY24 through FY29? | ||||
| 9 | Cost/Price Government Template | Excel file | The Government pricing template has Offerors and teammates pricing by Fiscal Year. Excel file has Offeror to complete by FY on “Indirect Rates Template tab”. | Correct, the pricing template has been updated. |
| The tab asks for rates for the contract 5-year PoP, however the exercise and submission is for the first Task Order only and the PoP is 3 – years. Recommend a 3-year PoP aligned with the Task Order. | |||
| 10 | Cost/Price Government Template | Excel file | The Government pricing template has Offerors and teammates pricing by Fiscal Year. Excel file has Offeror to complete by FY on “Indirect Rates Template tab”. |
The tab asks for rates for the contract 5-year PoP; however the exercise and submission is for the first Task Order only and the PoP is 3 – years.
| Could the Government clarify if the rates provided by FY on this tab are to reflect Government Fiscal Year or Offeror Fiscal Year. Recommend having Offeror’s provide by Offeror Fiscal Year. | Rates should reflect Contractor Fiscal Years. | |||
| 11 | Section L-10-1 Factor 6, Cost/Price Proposal, Page 54 of 69 | Cost/Price Proposal | Financial Capacity – “The Offeror shall indicate if it has necessary financial capacity, working capital, and other resources…..” | Please see edits to Section M-4-5 clarifying the evaluation. |
| Did not see this requirement within Section M as part of the evaluation. If the Government intends to include this within the evaluation process, please clarify how the Government will evaluate. Recommend at the Prime Offeror level submission of each Offeror 10k report. | |||
| 12 | Section L-10-1 Factor 6, Cost/Price Proposal, Page 54 of 69 | Cost/Price Proposal | Total Compensation Plan |
| Is the Total Compensation Plan requirement for both Prime Offeror and teammates? Recommend the Total Compensation Plan to be submitted at the Prime Offeror level and major subcontractors. | Updated to state, "Offerors will submit a total compensation plan, at the Prime Offeror level and for major subcontractors, setting forth salaries… | |||
| 13 | Section L-10-1 Factor 6, Cost/Price Proposal, Page 542 of 69 | Cost/Price Proposal – Task Order LOE | The RFP directs the LOE by LCAT and SCA applies for this effort and contract. |
| To ensure cost reasonableness and realism amongst all Offeror proposals recommend the Government provide additional detail regarding what labor categories are SCA. | Please apply the definition of service employee from FAR clause 52.222-41, incorporated by reference in Section I. | |||
| 14 | Section L-10-1 Factor 6, Cost/Price Proposal, Page 54 of 69 | Cost/Price Proposal – Task Order LOE | The prescribed task order level of effort table when the hours are delineated using 1920 as 1 FTE equivalent the math does not work out to be 1920. There is a mix of 1880 and 1920 as 1 FTE. | The Program Manager IV hours remain 1,880 as intended. |
| Recommend having the hours throughout the LOE table be consistent with 1920 hours as 1 FTE and what the Government initially intended. | ||||
| 15 | Section L-10-1 Factor 6, Cost/Price Proposal, Page 51 of 69 | Major Subcontractors | Could the Government confirm if an Offeror’s teammates are not considered a major subcontractor the submission requirements would be the Government’s cost model only? | Yes, please see L-7-1 for definition of major subcontractors for this RFP. |
| 16 | RFP, L-10-1 Factor 6 – Cost/Price Proposal – TASK ORDER LEVEL-OF-EFFORT (LOE) | Security Admin I Location | Will the Government please specify the allocation of Security Admin 1 FTEs by location (1 in Stennis, 1 in Monterey, 4 in Washington DC)? This information will help offerors to bid consistently and meet Government expectations in execution. | Confirmed. 1 in Stennis, 1 in Monterey, 4 in Washington DC. |
| 17 | RFP, L-5 Proposal Organization | Staffing Plan | L5 states that the staffing plan does not go against page count. Please confirm that Factor 3, in its entirety, does not go against page count. | No, Factor 3 (Staffing Plan) is included in the page count apart from the resumes. |
| 18 | RFP H-2 (pg. 19) | Key Personnel | The listed Key personnel in Section H-2 of the RFP and Attachment 2-Personnel Qualifications, of the RFP, differ from Attachment PWS, Section 4.1.1 (pg 24). Can the government confirm which positions are identified as Key personnel? | Both the Base PWS and TO PWS have been updated at 4.1.1 to reflect Key Personnel from H-2 and Att-2 |
| 19 | Section L-8-1 Factor 5, Small Business Participation | Small Business Commitment Document | Can we amend Attachment 7 (Small Business Commitment document) to include all the requirements outlined in L-8-1 factor 5? Or does the Government want the document as a separate entity? | Attachment 7 should be completed separately from the additional requirements from L-8-1. |
| 20 | Section L-8-1 Factor 5, Small Business Participation | Small Business Commitment Document (SBPCD) | What does the “Time Frame” column in the attachment entail? It is asking for specific dates or option periods? | Either option periods or specific dates if applicable. |
| 21 | Section L-8-1 Factor 5, Small Business Participation | Small Business Subcontracting Plan (SBPCD) | Please confirm an approved Master Subcontracting Plan is acceptable for the L-9 Volume IV requirement. | Yes. (Stated under Master Plan description on page 1 of Attachment 8) |
| 22 | Section H-2, e, and L-6-4 | Named Key Personnel | Please clarify the need to provide the names and resumes of Key Personnel at the time of proposal submission. The table in this section states that they do not need to be named until contract award. Section L-6-4 requires submission of Key Personnel resumes with the bid. | H-2, (e) has been updated to "at the time of proposal submission" |
| 23 | RFP L-3, page 42 | File Size Limits | What is the file size limitation(s) for email submission of Offers and Government receipt? | The approximate limit is 20MB. The contract specialist will confirm receipt as requested. |
| 24 | RFP L1 | Cover Page | RFP states “that page 1 of an Offeror’s proposal must show a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation”. Please confirm that it is permissible to put this statement in the cover letter. | Yes. |
| 25 | SF33/L3 | Submission | SF33 line 9 requires original and 1 copy. Please confirm that the requirement is as stated in L3. Only 1 electronic copy is required. | Yes, only 1 electronic copy is required. |
| 26 | Level Of Effort Hours and LCATs | Section L-10-1 Factor 6 Cost/Price Proposal Page 52 of 69 | Section L-10-1 Factor 6 Cost/Price Proposal Page 52 of 69 provides the estimated level of effort for the task order. Are Offerors able to propose additional PMO labor categories IAW with their Disclosure Statement? | Yes. |
| Recommend Government adding financial reporting support categories and updating the corresponding LOE hours table and LCATs. | |||
| 27 | Section L-10-1 Factor 6, Cost/Price Proposal, Page 51 of 69 | Cost or Pricing Data Requirement | On page 51 of 69 of Section L Cost or Pricing Data Requirement the Government requests in support of cost realism analysis, Offerors to provide their actual incurred direct and indirect labor rates for the past three contractor fiscal years. Salary data for personnel proposed may be submitted in lieu of corporate labor rates if corporate labor structure does not support. |
| Please clarify whether salary data/payroll verification is required for both Key and Non-Key personnel who are currently employed with the Offeror. | Salary data/payroll verification is required for both Key and Non-Key Personnel. | |||
| 28 | Section L-10-1 Factor 6, Cost/Price Proposal, Page 51 of 69 | Cost or Pricing Data Requirement | On page 51 of 69 of Section L Cost or Pricing Data Requirement the Government requests in support of cost realism analysis, Offerors to provide their actual incurred direct and indirect labor rates for the past three contractor fiscal years. Salary data for personnel proposed may be submitted in lieu of corporate labor rates if corporate labor structure does not support. |
If the Government requires payroll/salary data for both Key and Non Key positions please clarify what back up documentation the Government would require for those non – key positions.
| Recommend Offerors provide back up salary market data to support the Governments cost realism analysis. | Back up documentation for non-key positions may be provided in the form of salary market data. | |||
| 29 | General | 1) Is there an incumbent contractor, or is this a new requirement. If there is an incumbent, will the government provide contact information? | The incumbent contractor is KBR Wyle Services, LLC, CAGE Code 9N030. | |
| 30 | General | 2) Is there an interested bidders list? We would like this information for marketing purposes. | An interested bidder list will not be provided. | |
| 31 | General | To assist with our marketing efforts, do you have a list of companies that submitted Sources Sought information? We would like to contact all prospective bidders that are a Large Business Concern. | A list of sources sought respondents will not be provided. | |
| 32 | Attachment 2 Table 2 | Key Personnel qualifications. | The Certifications and additional experience requirements for the Info Systems Security Analyst IV compared to the Info Systems Security Analyst III are identical. Please identify the difference in requirements and experience between these two labor categories. | The experience for Info System Sec Analyst III has been updated to 5 years, as opposed to 10 years for the Info Systems Security Analyst IV. |
| 33 | Attachment 2 and |
PWS 3.1
| Clearance Requirement | PWS 3.1 states that "The tasks in this section are to be performed for Secure Compartmented Information Facility (SCIF) Building A and SCIF Building B and require a Top Secret/SCI clearance." However, there are multiple positions that require a Final Tier 3 Secret Clearance listed in Attachment 2. Will the Government please confirm that all positions require a ‘Final Top Secret w/SCI eligibility’ clearance? | Incorrect. Some positions require Tier 3 and some require Tier 5. Some additional Tier 5 positions also require SCI eligibility. |
| 34 | Attachment 2 Table 3 | Non-Key Personnel |
Qualifications: Senior C&A IV
| The current qualification of the Senior C&A IV is High School diploma and10 years direct experience with DoD cyber compliance and accreditation process, Are there any additional requirements for a Navy Qualified Validator (NQV) certification, if so at what level? | NQV certification is not required. DoD/DON certs required that are applicable to the position. | |
| 35 | Attachment 2 Table 3 | Non-Key Personnel |
Qualifications:
Security Admin I
| Please confirm that the Security Admin I positions in Attachment 2 Table 3 require physical, cyber and personnel experience. | Negative. It is correct as stated for the Sec Adin I positions. | |||
| 36 | Attachment 2 | Header | Please confirm the header in Attachment 2 should read Attachment 2 instead of Attachment 3 as it is currently labeled. | Yes, the header for Attachment 2 - Personnel Qualifications has been corrected. |
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