Attachment 8 -Small Business Subcontracting Plan Template.docx

SUBCONTRACTING PLAN

EUI #:

Date Prepared:

Solicitation #:

Contract #:

Period of Performance:

TYPE OF PLAN:

*The term Small Business Concerns covers Small Disadvantaged (including ANCs and Indian tribes), Veteran Owned, Service Disabled Veteran Owned, Woman Owned, Economically Disadvantaged Woman Owned, and Historically Underutilized Business Zone Small Business.

Total dollar value of contract proposal including all options:

Total estimated dollar value of subcontract possibilities:

Total Small Business Subcontracted dollars:

Total Large Business Subcontracted dollars:

1. Subcontracting Goals:

Small Business (SB):

Veteran Owned Small Business (VOSB):

Service Disabled Veteran Owned Small Business (SDVOSB):

HUBzone Small Business:

Small Disadvantage Business (SDB):

Women Owned Small Business (WOSB)

2. DESCRIPTION OF PRODUCTS/SERVICES:

A description of Principal Supplies/Services to be subcontracted under this contract are as follows:

(Other than Small, Small, Small Disadvantaged, Veteran Owned, Service Disabled Veteran Owned, Woman Owned, Economically Disadvantaged Woman Owned, Historically Underutilized Business Zone Small Business) Estimated Dollar amount

If none provide explanation below:

3. DESCRIPTION OF THE METHOD USED TO DEVELOP SUBCONTRACTING GOALS FOR SB AND SB CONCERNS:

4. POTENTIAL SOURCES FOR SOLICITATION:

The method used to identify potential sources for solicitation is as follows:

5. INDIRECT COST:

Indirect and overhead costs _____HAVE / HAVE NOT been included in the subcontracting goals.

If, HAVE been is selected provide a description of the method used to determine the proportionate share of indirect costs to be incurred with the Small Business Concerns N/A

6. PROGRAM ADMINISTRATOR:

This individual is employed by our company and will be the administrator of our Subcontracting Program:

Name:

Title:

Address:

Telephone Number:

E-Mail Address:

The Program Administrator’s duties may include as follows to effectively implement this plan (FAR 52.219-9(e)):

(1) Assist small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns by arranging solicitations, time for the preparation of bids, quantities, specifications, and delivery schedules so as to facilitate the participation by such concerns. Where the Contractor’s lists of potential small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business subcontractors are excessively long, reasonable effort shall be made to give all such small business concerns an opportunity to compete over a period of time.

(2) Provide adequate and timely consideration of the potentialities of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns in all “make-or-buy” decisions.

(3) Counsel and discuss subcontracting opportunities with representatives of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business firms.

(4) Confirm that a subcontractor representing itself as a HUBZone small business concern is identified as a certified HUBZone small business concern by accessing the SAM database or by contacting SBA.

(5) Provide notice to subcontractors concerning penalties and remedies for misrepresentations of business status as small, veteran-owned small business, HUBZone small, small disadvantaged, or women-owned small business for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the Contractor’s subcontracting plan.

(6) For all competitive subcontracts over the simplified acquisition threshold in which a small business concern received a small business preference, upon determination of the successful subcontract offeror, the Contractor must inform each unsuccessful small business subcontract offeror in writing of the name and location of the apparent successful offeror prior to award of the contract.

(7) Assign each subcontract the NAICS code and corresponding size standard that best describes the principal purpose of the subcontract.

7. OPPORTUNITIES FOR SUBCONTRACTING:

The efforts that will be made to ensure that Small Businesses have an equitable opportunity to compete for subcontracts:

8. STATEMENT OF FLOW DOWN:

(a) Clause 52.219-8 Utilization of Small Business Concerns will be included in all subcontracts that offer further subcontracting opportunities.

(b) All subcontractors (except small businesses) that receive subcontracts in excess of $700,000 ($1.5 Million for Construction) will be required to adopt a plan that complies with the requirements of the clause at 52.219-9 Small Business Subcontracting Plan.

If no is selected please provide alpha-number and explanation below:

Type here

9. ADDITIONAL ASSURANCES:

(i) Cooperate in any studies or surveys as may be required

(ii) Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan

(iii) After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies

(iv) Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov ), following the instructions in the eSRS

(iv, A) The ISR shall be submitted semi-annually during contract performance for the periods ending March 31 and September 30.

A report is also required for each contract within 30 days of contract completion.

Reports are due 30 days after the close of each reporting period, unless otherwise directed by the contracting officer.

Reports are required when due, regardless of whether there has been any subcontracting activity since the inception of the contract or the previous reporting period.

When a contracting officer rejects an ISR, contractor is required to submit a revised ISR within 30 days of receiving the notice of the ISR rejection

(iv, B) The SSR shall be submitted annually by October 30 for the twelve-month period ending September 30. When an SSR is rejected, the contractor is required to submit a revised SSR within 30 days of receiving the notice of SSR rejection;

(v) Ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS

(vi) Provide its prime contract number and its unique entity identifier, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs

(vii) Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identifier, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans

Type here

10. TYPES OF RECORDS THAT WILL BE MAINTAINED:

A description of the types of records that will be maintained concerning the procedures adopted to comply with the requirements and goals in this plan, include at least the following

(a). Establishing source lists; and a description of the offeror’s efforts to locate SB and SB Concerns and to award subcontracts to them

(i) Maintain records of organizations contacted in an attempt to locate sources that are small business, veteran- owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, or women-owned small business concerns

(j) Maintain records on each subcontract solicitation resulting in an award of more than the simplified acquisition threshold (SAT),indicating whether each small business category (small business, veteran-owned small business, service- disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns as subcontractors) was solicited and, if not, why not

(k) Maintain records of the reason award was not made to a small business concern for solicitations over the SAT

(l) Maintain records of outreach efforts to contact trade associations

(m) Maintain records of outreach efforts to contact business development organizations

(n) Maintain records of outreach efforts to contact conferences and trade fairs to locate small, HUBZone small, small disadvantaged, service-disabled veteran-owned, and women-owned small business sources

(o) Maintain records of outreach efforts to contact veterans’ service organizations

(p) Maintain records of internal guidance and encouragement provided to buyers through workshops, seminars, training, etc.

(q) Maintain records of internal guidance and encouragement provided to buyers through monitoring performance to evaluate compliance with the program’s requirements

(r) Maintain records on a contract-by-contract basis, records to support award data submitted by the offeror to the Government, including the name, address, and business size of each subcontractor

10(b) – (h) – no applicable commercial plan

11. Assurances to make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal. Responding to a request for a quote does not constitute use in preparing a bid or proposal. An offeror used a small business concern in preparing the bid or proposal if:

i. The offeror identifies the small business concern as a subcontractor in the bid or proposal or associated small business subcontracting plan, to furnish certain supplies or perform a portion of the contract; or

ii. The offeror used the small business concern's pricing or cost information or technical expertise in preparing the bid or proposal, where there is written evidence of an intent or understanding that the small business concern will be awarded a subcontract for the related work if the offeror is awarded the contract

12. Assurances to provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in (a)(12) of this section. This written explanation will be submitted to the contracting officer within 30 days of contract completion

13. Assurances that the contractor will not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor; and

14. Information assuring payment to all small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer when the prime contractor makes either a reduced or an untimely payment to a small business subcontractor (see 52.242-5)

Preparer of the Subcontracting Plan

Signature:___________________________________________

Date: (type here)

Name: (type here)

Title: (type here)

Telephone# (type here)

Email Address: (type here)