Attachment 9 -Task Order PWS 1.25.24.doc

Performance Work Statement (PWS)

Secure Facility Operations, Maintenance, and Security Task Order 18July2023 Version 3.0

31 Introduction

1.1 Mission

1.2 Background

1.3 Scope

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.3.1 Contract Management

2.3.2 Personnel Administration [CDRL A016]

2.3.3 Contract Administration

2.3.4 Contractor's Support Plan [CDRL A001]

3 Performance Requirements

3.1 Secure Facilities

3.2 Lab-Wide Support

3.3 Telecommunications Service

4 Special Requirements

4.1 Security

4.1.2 DD Form 254

5 Deliverables

Performance Work Statement (PWS) Secure Facility Operations, Maintenance, and Security 1 Introduction

The Naval Research Laboratory Code 1200 seeks contractor services for the operation, maintenance, and security of several secure facilities located at the Naval Research Laboratory Washington, DC site, and security support services at all NRL CONUS locations as needed.

1.1 Mission

The Command Support Division (Code 1200) is responsible for the Laboratory’s physical, personnel, information, industrial, and information technology (IT) security programs. The Division also coordinates the Laboratory’s Management Control Program, provides communications services, and coordinates audits and inspections.

1.2 Background

The Naval Research Laboratory in Washington, DC (NRL-DC) has two primary secure buildings located at NRL-DC, each a sensitive compartmented information facility (SCIF). The first building (Building A) is a 115,521sf (square foot facility) with approximately 43,334sf of office space, 15,394sf of computer/equipment room space, 53,116sf of public and common space, and 3,677sf of unique communication and conference rooms/areas on the second and third floors. The second building (Building B) is an 87,538sf facility of with approximately 29,687sf of office space, 2,884sf of computer/equipment room space, 50,660sf of public and common space, and 4,307sf of unique communication rooms and conference rooms/areas on the second and third floors. The number of building occupants varies, but is typically 300-400. There is a parking garage below each building.

1.3 Scope

The Contractor will provide appropriately cleared personnel to execute a comprehensive facility operational maintenance support plan ("Support Plan) for Buildings A and B that fully accomplishes all of the requirements as described herein. Additionally, the contractor will provide related security support services on a lab-wide basis.

2 General Requirements

The Contractor shall have its support team in place and fully functioning within 30 days of contract award or exercise of a contract option.

During this period the contractor will transition all activities from the incumbent, as required. The Contractor must execute the scope of work in a manner that provides for high quality, timely services while incorporating the proper mix and the most effective use of personnel.

This is a performance-based acquisition and is structured around the results to be achieved as opposed to the manner by which the work is to be performed. The quality and effectiveness of the services performed hereunder will be evaluated in accordance with the performance standards/acceptable quality and the evaluation methods described in the Quality Assurance Surveillance Plan (QASP).

2.1 Non-Personal Services

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The Government will not assign tasks to, or prepare work schedules for, individual contractor employees.

The Contractor shall be responsible for managing its employees and guarding against any actions that are of the nature of personal services, or give the perception of personal services as defined in FAR-Part 37, Service Contracting, dated 31 May 2011.

The Contractor shall notify the Contracting Officer (KO) if any Government requested actions constitute, or are perceived to constitute personal services.

2.2 Business Relations

The contractor shall integrate and coordinate all activity needed to execute this contract.

2.3 Contract Administration and Management

The following subsections specify requirements for contract management and contractor personnel administration.

2.3.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to this contract.

2.3.2 Personnel Administration [CDRL A016]

The Contractor shall assign a single point of contact, also known as the Program Manager (PM), who must work closely with the government Contracting Officer and Contracting Officers Representative (COR), as applicable.

The contractor PM must ultimately be responsible for ensuring that the contractor’s performance meets all government contracting requirements within cost and schedule. PM must have the requisite authority for full control over all company resources necessary for contract performance. As appropriate, the role of PM may be a full time management position, or a collateral duty assigned to a technical team member.

The Contractor shall maintain the adequacy of their employees by providing initial and refresher training to meet the PWS requirements.

The Contractor shall make necessary travel arrangements for employees. Most travel is expected to be day trips in government vehicles, with overnight travel unlikely.

2.3.3 Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer this contract.

The Contractor shall respond to Government requests for contractual actions within five work days.

2.3.4 Contractor's Support Plan [CDRL A001]

The Contractor must submit a Contractor's Support Plan (CSP) defining the contractor's approach to implementing the contract. The CSP provides the Government insight to the systems, processes, and structure within which the contractor operates. The CSP should include, as applicable and if not defined in a separate plan: quality control, risk management, and subcontract management.

A draft CSP must be delivered with the contractor’s proposal. Three copies of the complete version must be submitted to the KO and COR 30 days after contract award, and within 5 working days when changes are made thereafter.

The Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his management plan once the CMP has been accepted by the Government.

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

The Contractor shall develop and maintain an effective risk management program to ensure services are performed in accordance with this PWS.

The Contractor shall develop and maintain an effective subcontract management program to ensure services are performed in accordance with this PWS.

The Contractor shall develop and maintain a systematic preventative maintenance program to ensure services are performed in accordance with this PWS.

3 Performance Requirements

The following section specifies the Performance Objectives and Performance Elements for the contract.

3.1 Secure Facilities

The tasks in this section are to be performed for Secure Compartmented Information Facility (SCIF) Building A and SCIF Building B and require a Top Secret/SCI clearance.

Contractor may be required to provide similar duties in other NRL 1200 owned and operated classified spaces.

3.1.1 Facilities Management

3.1.1.1 The Contractor shall manage Buildings A and B to maintain operation of the SCI Facilities.

Performance Standards

a) STD: SCI Facilities are available to support all planned research and development activities.

AQL: 99% of the time.

3.1.1.1.1 The Contractor shall inform the COR of all schedule or cost problems that may affect facility operations, and propose options for timely resolution.

3.1.1.1.2 The Contractor shall prepare project orders that detail modifications required within the facility. [CDRL A021]

3.1.1.2 The Contractor shall establish a separate history file for each of the two secure facilities. [CDRL A015] Performance Standards

a) STD: Established within 15 calendar days of contract start date.

3.1.1.2.1 The Contractor shall include in each file a listing of all equipment by nomenclature and manufacturer’s model number, as well as all manufacturers’ literature, brochures, and pamphlets; maintenance, operator, and parts list manuals; warranty information; a copy of all completed Service Call Work Authorization Forms, Preventive Maintenance Inspection Checklists; and any other information relevant to work performed during the term of the contract.

Performance Standards

a) STD: All documents are filed within 10 days of the completed inspection.

3.1.1.3 The Contractor shall analyze and consult on space availability and current usage on an as-needed basis.

Building Floor Plans (government furnished information) will be provided by the Government.

Performance Standards

a) STD: Analysis account for all usable space in Buildings A and B.

3.1.1.3.1 The Contractor shall maintain and update AutoCAD drawings (design, construction, and as-built), maintain drawings, charts, and databases describing current space usage and proposed plans. [CDRL A005]

3.1.1.3.2 The Contractor shall provide liaison and support to program organizations in the planning, layout, and reconfiguration of office and computer room spaces.

3.1.1.4 The Contractor shall escort uncleared subcontractor personnel performing facilities support tasks to, in, and around the SCI Facilities including the roof.

Performance Standards

a) STD: Whenever required, to include weekend, early shift, and late shift.

3.1.1.4.1 The Contractor shall operate the freight elevator as required.

3.1.1.5 The Contractor shall respond, with qualified and cleared personnel, to emergency repair calls such as critical power generation and distribution systems to sustain operation of Buildings A and B.

Performance Standards

a) STD: On-site response within two hours.

AQL: 90% of the time.

b) STD: On call 24 hours a day, 7 days a week.

Historical data shows time spent on after-hours emergency calls to be 80 to 100 hours annually.

3.1.2 Equipment Maintenance

3.1.2.1 The Contractor shall ensure that all government property under the contract is properly maintained and functioning.

Performance Standards

a) STD: In accordance with applicable manufacturer guidelines.

3.1.2.2 The Contractor shall develop Preventative Maintenance Checklists which include timeframe for the Preventative Maintenance Inspections. [CDRL A018] Performance Standards

a) STD: Submitted for approval within 30 days of award.

3.1.2.3 The Contractor shall perform all maintenance detailed in the Preventative Maintenance Checklists. [CDRL A003] Performance Standards

a) STD: Completed checklists will be submitted monthly.

b) STD: Maintenance is completed within 1 week of the scheduled date.

AQL: 90% of the time.

3.1.3 Heating, Ventilation, and Air Conditioning (HVAC) Service

3.1.3.1 The Contractor shall operate and perform preventative maintenance on all air conditioning and ventilation systems in Buildings A and B. [CDRL A003] These systems include central chilled water plants, direct expansion air conditioning systems, mechanical ventilation air handling systems, pneumatic controls, variable air volume devices, humidifiers, dehumidifiers, unit heaters, centrifugal pumps, cooling towers, chemical treatment equipment, steam distribution, variable frequency drives, electric motors and all other HVAC related equipment.

Performance Standards

a) STD: In accordance with the manufacturer's recommended procedures.

3.1.3.2 The Contractor shall perform corrective actions on all mechanical systems.

3.1.3.3 The Contractor shall ensure the central chilled-water plant and air-conditioning systems maintain specific temperature and humidity conditions in various locations within Buildings A and B.

Performance Standards

a) STD: In accordance with applicable directives and guidelines.

3.1.3.4 The Contractor shall ensure uninterrupted chilled-water and air conditioning service by keeping backup equipment in standby mode.

Performance Standards

a) STD: Standby equipment is ready for immediate operation.

AQL: Within 15 minutes.

3.1.3.5 The Contractor shall record continuous data and maintain operating logs on chilled-water plant performance. [CDRL A006] Performance Standards

a) STD: Sufficient to determine if cleaning and maintenance intervals should be adjusted.

3.1.3.6 The Contractor shall formulate a schedule for alternating between cooling and heating requirements. [CDRL A018] Performance Standards

a) STD: Submitted to the COR for approval not less than 30 days before any change is planned.

3.1.3.7 The Contractor shall maintain a library of operations, maintenance and parts manuals for all HVAC equipment and mechanical systems. [CDRL A019] Performance Standards

a) STD: All publications are current and applicable.

3.1.3.8 The Contractor shall establish and execute a written HVAC equipment preventive maintenance plan that ensures compliance with manufacturer's recommendations and includes specified checks, tests, procedures, and frequencies. [CDRL A001, A018] Performance Standards

a) STD: Uses existing PM system as the initial baseline.

b) STD: Updated no less than annually.

3.1.3.9 The Contractor shall, test, analyze, and maintain the proper chemical balance of water in the heating and cooling equipment. [CDRL A007] Performance Standards

a) STD: Water chemistry is within specifications.

AQL: Deviation of no more than 10% of specified value no more than 10% of the time.

3.1.3.9.1 The Contractor shall submit a report and obtain COR approval before making changes in water treatment.

3.1.3.10 The Contractor shall develop Standard Operating Procedures (SOP), and a systematic preventative maintenance plan for all heating, cooling, and chiller equipment that includes casualty control actions, as well as the location and purpose of all piping and valves. [CDRL A001, A008, A018]

3.1.3.11 The Contractor shall identify and perform installations and modifications that promote optimum HVAC performance.

This work may include such tasks as replacing ductwork, installing electrical circuits for equipment controls and fans, modifying HVAC system to accommodate user’s equipment, and modifying the piping in the HVAC system.

3.1.3.12 The Contractor shall inspect, plan the overhaul of, and execute the overhaul of HVAC equipment.

3.1.3.13 The Contractor shall fabricate and install round and rectangular ductwork, flow adjustment dampers, duct supports, and all sheet metal related parts and materials as required by changing laboratory configurations.

3.1.4 Electrical Service

3.1.4.1 The Contractor shall perform preventative maintenance and corrective actions as needed on all electrical systems in and around Buildings A and B, excluding pole lighting. [CDRL A003]

3.1.4.2 The Contractor shall perform detailed inspections, routine electrical maintenance, and equipment installation in laboratories.

Performance Standards

a) STD: In conformance with the National Electric Code (NFPA 70).

b) STD: In conformance with D.C. Building Code Electric Code Supplement DCMR 12C.

c) STD: In conformance with the standards of the Institute of Electrical and Electronics Engineers Standards Association (IEEE-SA).

d) STD: In conformance with the standards of the National Electric Manufacturers Association

3.1.4.3 The Contractor shall operate and perform preventative maintenance on the electrical distribution system that serves Buildings A and B including Government-owned electrical substation transformers, electrical vault transformers, distribution electrical services, power distribution panels, exterior and interior lighting systems, and, the associated high and low voltage switch gear and related apparatus.

3.1.4.3.1 The Contractor shall maintain the building power systems through an SOP and preventative maintenance plan that includes inspection, preventive maintenance, repair, and overhaul or replacement when required. [CDRL A001, A008, A018]

3.1.4.3.2 The Contractor shall provide a wide range of voltage, amperage, phase and frequency requirements, distribution panels, switch gear, power and control devices, and lighting systems to support laboratory equipment.

3.1.4.4 The Contractor shall maintain the real-time standby diesel generators, the fuel containment and delivery systems, and associated switchgear.

Performance Standards

a) STD: In accordance with the manufacturer’s recommendations.

3.1.4.4.1 The preventive maintenance of each diesel generator shall include periodic operation under representative load, periodic oil sampling and analysis. [CDRL A009]

3.1.4.5 The Contractor shall inspect interior electrical systems.

Performance Standards

a) STD: Monthly for safety systems such as hallway, pathway, and exit lighting.

b) STD: Annually for non-safety systems.

3.1.4.6 The Contractor shall replace failed light bulbs.

Performance Standards

a) STD: Within 24 hours of discovering a failure or receiving report of a failure.

3.1.4.7 The Contractor shall operate, maintain, calibrate, repair, and ensure the continuous operational status of the emergency power distribution systems and associated switch gear/transformers and grounding systems that serve Buildings A and B.

Those systems are composed of emergency generators, a variety of uninterruptible power supply (UPS) systems, battery back-ups for the UPS systems, and emergency support equipment consisting primarily of emergency/stand-by lighting systems

3.1.4.7.1 The Contractor shall inspect emergency/stand-by lighting by simulating actual conditions in which emergency lighting would be necessary.

Performance Standards

a) STD: Monthly

3.1.4.7.2 The Contractor shall collect and analyze system performance information such as harmonic distortion detection and mitigation, power factor determination and correction, and load studies.

3.1.4.7.3 The Contractor shall perform full load transition tests. [CDRL A010] Performance Standards

a) STD: Bi-weekly.

3.1.4.7.4 The Contractor shall perform dead-bus tests.

Performance Standards

a) STD: Quarterly.

3.1.4.7.5 The Contractor shall develop and maintain an inventory and spare parts inventory for the emergency power generation and distribution systems. [CDRL A002]

3.1.4.7.6 The Contractor shall provide electrical designs and specifications to support capital improvement acquisitions for the systems, and provide management support for installations and upgrades.

3.1.4.8 The Contractor shall clean, calibrate, test and maintain high voltage equipment, located outside Buildings A and B.

Performance Standards

a) STD: Annually.

3.1.4.9 The Contractor shall use a systematic preventive maintenance program on the main switchgear.

This switchgear contains such items as circuit breakers, protective relays, fuses, circuit breaker panels, and their associated instrument transformers.

3.1.4.9.1 The Contractor shall inspect circuit breakers, protective relays, and metering equipment.

Performance Standards

a) STD: Annually.

3.1.4.9.2 The Contractor shall calibrate protective relays and metering equipment.

Performance Standards

a) STD: Every two years.

3.1.4.9.3 The Contractor shall always determine the cause of high current before interrupted switchgear is reactivated.

3.1.4.10 The Contractor shall reconfigure electrical fixtures to meet changing mission requirements.

3.1.4.11 The Contractor shall operate, maintain, and troubleshoot the fire alarm systems in Buildings A and B.

3.1.4.11.1 The Contractor shall coordinate all fire alarms with the Naval District Fire Department and the NRL Fire Alarm shop.

3.1.5 Plumbing Service

3.1.5.1 The Contractor shall perform preventative maintenance and corrective actions on plumbing systems.

This includes steel, PVC and copper pipe.

3.1.5.2 The Contractor shall analyze sprinkler systems for NFPA compliance.

3.1.5.3 The Contractor shall perform preventative maintenance and corrective actions on plumbing and piping systems providing water (hot, cold, fire sprinkler system, standpipes, de-mineralized, de-ionized, de-alkalized, softened, and distilled), carbon dioxide, compressed air, vacuum, steam, venting, and draining.

3.1.5.4 The Contractor shall install insulation on piping whenever repairs or new experiment installations are made to reduce heat transfer to the maximum degree feasible.

Performance Standards

a) STD: In accordance with OSHA standards.

3.1.5.5 The Contractor shall paint all replaced piping to ensure color consistency.

3.1.5.6 The contractor shall modify chilled water systems as required by user equipment.

3.1.5.7 The Contractor shall install supporting HVAC systems required by the user’s processes and/or equipment.

3.1.5.8 The Contractor shall notify all organizations concerned 48 hours prior to scheduled steam, fuel or water outages or curtailments.

3.1.6 Network Infrastructure Service

3.1.6.1 The Contractor shall physically route and install Category 3/5/6 and optical fiber cable through cable trays and false floors, as applicable for voice and data networks in Buildings A and B.

3.1.6.2 The Contractor shall utilize the existing color coding scheme for low voltage cabling.

3.1.6.3 The Contractor shall assemble, terminate, and test cables.

3.1.6.4 The Contractor shall install outlets on desks, cubicles, and work benches.

3.1.6.5 The Contractor shall label all outlets, switch ports, patch panels, and both ends of all cables.

3.1.6.6 The Contractor shall test, diagnose, and correct physical problems with network infrastructure.

3.1.6.7 The Contractor shall perform change management to capture and document multi-agency network within the facility.

3.1.6.8 The Contractor shall coordinate with other agencies on the installation and maintenance of IT infrastructure.

3.1.7 General Service

3.1.7.1 The Contractor shall move and assemble modular and traditional furniture, and other equipment to support office reconfiguration.

3.1.7.2 The Contractor shall perform minor priming and painting incidental to facility maintenance.

3.1.7.3 The Contractor shall perform facility welding tasks on an as needed basis.

3.1.7.4 The Contractor shall fabricate metal components such as computer cooling air inlet plenums, keyboard tray extensions, and mounting brackets.

3.1.7.5 The Contractor shall fabricate and install wooden items to support laboratory configuration and facility maintenance.

3.1.7.6 The Contractor shall install and repair drop ceilings and raised computer room flooring incidental to other projects.

3.1.7.7 The Contractor shall repair and replace small amounts of ceramic tile.

3.1.7.8 The Contractor shall complete minor concrete work to support equipment installation.

3.1.7.9 The Contractor shall trouble shoot, maintain, repair, and modify access control card reader equipment.

3.1.7.10 The Contractor shall trouble shoot, maintain, repair, and modify closed circuit television equipment, cameras, and cabling.

3.1.7.11 The Contractor shall trouble shoot, maintain, repair, and modify the Alerton Building Automation System.

3.1.7.12 The Contractor shall perform or arrange preventative maintenance, periodic inspection, and repair of four passenger and two freight elevators.

Performance Standards

a) STD: In conformance with manufacturer’s guidance, applicable District of Columbia and NRL Public Works Department requirements.

3.1.8 Janitorial Service

3.1.8.1 The Contractor shall clean all rooms, including equipment operations rooms, entrance ways, and corridors.

Some areas such as entrance ways, luncheon and coffee mess may require more than daily cleaning to maintain an acceptable condition.

Performance Standards

a) STD: In accordance with Enclosure (1).

b) STD: As often as required to maintain an acceptable condition.

3.1.8.1.1 The Contractor shall inspect walls and spot clean as necessary.

3.1.8.2 The Contractor shall dust and clean low surfaces (less than seven feet above the floor) including equipment.

Performance Standards

a) STD: In accordance with Enclosure (1).

b) STD: No visible dirt or cobwebs.

3.1.8.2.1 The Contractor shall clean open surface areas on desks to remove smudges and stains.

3.1.8.2.2 The Contractor shall not disturb papers, books, or other items located on or inside desks during the cleaning process.

3.1.8.3 The Contractor shall dust high surfaces (greater than seven feet above the floor) such as high cabinets, light fixtures, ceilings, and ventilation ducts.

Performance Standards

a) STD: In accordance with Enclosure (1).

3.1.8.4 The Contractor shall empty all trash receptacles and remove trash from all areas and deposit it in an outside dumpster.

The government will be responsible for the daily dumpster service.

Performance Standards

a) STD: Daily

3.1.8.4.1 The Contractor shall replace trash receptacle liners with new ones when the trash is emptied.

3.1.8.5 The Contractor shall clean windows, mirrors and other glass surfaces.

Performance Standards

a) STD: No streaks or smudges.

b) STD: No less than semi-annually.

3.1.8.6 The Contractor shall keep tile floors free of spots and debris.

Performance Standards

a) STD: Swept and mopped no less than weekly.

b) STD: Stripped sealed and waxed no less than quarterly.

3.1.8.6.1 The Contractor shall minimize splashing mop water on furniture, cabinets, and baseboards.

3.1.8.6.2 The Contractor shall wipe clean any splashed mop water prior to leaving the area.

3.1.8.7 The Contractor shall maintain the life and appearance of carpets.

Performance Standards

a) STD: In accordance with Enclosure (1).

b) STD: Vacuumed no less than weekly.

c) STD: Shampooed no less than quarterly.

3.1.8.8 The Contractor shall arrange conference rooms with tables and chairs to accommodate attendees of events as requested by the COR.

3.1.8.8.1 At the termination of the event, the Contractor shall thoroughly clean the conference room and replace the furniture into a neat and orderly arrangement.

3.1.8.8.2 The Contractor shall wash conference room chalkboards unless marked “Do Not Erase”.

3.1.8.9 The Contractor shall store janitorial supplies and materials in a safe, sanitary, and neat manner.

Performance Standards

a) STD: Mops, cloth, and sponges are replaced prior to odor being detectable outside the closed storage closet.

3.1.8.10 The Contractor shall maintain the garages at Buildings A and B clean and free of trash.

The government will provide an electrical-mechanical sweeping unit.

Performance Standards

a) STD: Swept no less than weekly.

b) STD: Trash removed daily.

3.1.8.11 The Contractor shall clean and service restrooms and showers.

Performance Standards

a) STD: Daily.

3.1.8.11.1 The Contractor shall provide supplies and restock restrooms with hand soap, toilet paper, paper towels, and sanitary napkins.

Performance Standards

a) STD: Dispensers are never less than one quarter full.

3.1.8.11.2 The Contractor shall only store materials used to refill the dispensers in the restrooms.

3.1.8.11.3 The Contractor shall empty, clean, and disinfect the sanitary napkin disposal container daily.

3.1.8.11.4 The Contractor shall clean toilets and urinals inside the trap (to the extent possible), under the rims, and on the exterior.

Performance Standards

a) STD: No visible spots, stains, and rust.

3.1.8.11.5 The Contractor shall use a disinfectant solution to wipe down the toilet seats, the flush handles, and other areas that are likely to be touched with the hands.

3.1.8.11.6 The Contractor shall wash bathroom walls as necessary.

Performance Standards

a) STD: No visible spots, stains and graffiti.

3.1.8.11.7 The Contractor shall mop bathroom and shower floors with a disinfectant solution to remove deep-seated dirt and germs.

3.1.8.11.8 The Contractor shall conspicuously mark materials and equipment used to clean restrooms, and keep it separate from materials and equipment used to clean other areas.

3.1.9 Mail, Material, and Supply Support

3.1.9.1 The Contractor shall receive, inspect and distribute mail and material delivered to Building A.

Performance Standards

a) STD: From the loading dock or front desk of Building A to the user or specified area in Building A or B.

AQL: Within 4 hours of delivery.

3.1.9.2 The Contractor shall establish and maintain a central inventory control and distribution point within Building A for consumable materials and supplies that it requires for its routine maintenance of Buildings A and B.

Stocking levels will be approved by the COR.

3.1.9.2.1 The Contractor shall acquire the materials, supplies, tools and equipment required to accomplish these requirements.

3.1.9.2.2 The Contractor shall maintain detailed records of materials and supplies that are acquired and consumed (by item, category, and use rates) to include required stockage levels and the quantities and costs of materials and supplies on hand, issued, and purchased for the month. [CDRL A020]

3.1.9.2.3 The Contractor shall notify the COR of any special material and supply purchases required for unique jobs.

3.1.9.3 The Contractor shall package and deliver equipment to or from Building A or B.

This task is estimated to be 6 deliveries per year, within a 200 mile radius of Washington DC, using a government vehicle.

3.1.9.4 The Contractor shall maintain a plant property inventory database and annually conduct a physical inventory. [CDRL A002]

3.1.10 Security Service

3.1.10.1 The Contractor shall provide Physical and Technical Security support to the NRL secure area custodian for the two secure facilities.

3.1.10.1.1 The Contractor shall coordinate and evaluate classified secure area changes.

Performance Standards

a) STD: Compliant with all applicable directives and policies.

3.1.10.1.2 The Contractor shall maintain and execute combination changes for access control devices and safes.

Performance Standards

a) STD: All activity is recorded in the NRL Security databases.

3.1.10.1.3 The Contractor shall assist NRL security with investigations into incidents involving secure area security violations and generate investigative reports.

3.1.10.1.4 The Contractor shall manage state-of-the-art automated access control systems, and closed circuit television (CCTV) surveillance system.

3.1.10.1.5 The Contractor shall oversee the lock and key program for the two facilities; manage the manufacture and issuance of keys; coordinate the installation and repair of lock cores, cipher locks, door closures, and door hardware, as required.

Performance Standards

a) STD: Program is compliant with all applicable NRL security rules and regulations

b) STD: Accurate records are kept to identify the location and custodian of each key and lock core.

3.1.10.1.6 The Contractor shall, when authorized by the NRL secure area custodian, make keys, assemble locks, install locks, and replace cores.

Performance Standards

a) STD: Computer-based key/lock inventory control system is accurate.

3.1.10.1.7 The Contractor shall maintain an accurate listing of all equipment entering and leaving the facility so as to maintain an up to date fixed facility listing of equipment with nature of operation descriptions and approvals.

SCIF custodian approval is required for equipment to enter the facility and proper procedures for removing equipment must be followed in accordance with NRL Security policy.

3.1.10.1.8 The Contractor shall enforce media transport control in accordance with NRL security policy.

3.1.10.2 The Contractor shall provide secure area access control assistance. [CDRL A011, A012]

3.1.10.2.1 The Contractor shall only authorize access to rooms in compliance with NRL Security instructions governing custodian control of secure areas.

The facilities utilize card key access for building and room control.

3.1.10.2.2 The Contractor shall ensure the appropriate clearance level of the individuals requesting entrance and that those clearances have been transmitted by appropriate certification message to the NRL SSO and authorized by the NRL secure area custodian.

3.1.10.2.3 The Contractor shall use an automated clearance verification and badge tracking system in conducting these duties.

3.1.10.3 The Contractor shall provide Information Systems security support.

3.1.10.3.1 The Contractor shall provide information security support to the NRL secure area custodian. Specifically, the Contractor shall provide computer security services to include implementation of NRL/DON/DoD computer security policies and procedures along with ICD 503 and other Government Certification and Accreditation processes.

3.1.10.3.2 The Contractor shall support in the investigations of computer security violations and implementation of corrective actions and submit reports. CDRL [A013, A014]

3.1.10.3.3 The Contractor shall conduct computer security education and awareness training.

3.1.10.3.4 The Contractor shall review audit logs on all systems, as required.

3.2 Lab-Wide Support

The Contractor shall perform the following tasks, throughout NRL in support of the Security Division’s four branches. Volume will be based upon government requirements and will be as directed.

3.2.1 Destruction of Classified Material

3.2.1.1 The Contractor shall periodically collect classified waste (burn bags containing paper and CDs) from each designated building and transport it to the shredding facility at Building A.

Performance Standards

a) STD: Material is collected from each building before it exceeds its burn bag storage capacity.

The government will provide a truck or van for this purpose. Buildings designated for classified waste collection include 40 at NRL-DC and 5 at NRL-Blossom Point in Welcome, MD. The estimate for classified waste is 5000 pounds per month.

3.2.1.2 The Contractor shall shred all classified waste using the government facility.

a) STD: within 48 hours of collection.

b) STD: no classified material is identifiable or restorable.

3.2.1.3 The Contractor shall keep a record of each bag collected to include its original location, date and time of collection, and date and time of destruction. [CDRL A017]

3.2.2 Access Control and Security Support

3.2.2.1 The Contractor shall receive deliveries of secure material and deliver to the prescribed occupant after inspection and processing.

3.2.2.2 The Contractor assist guests, validate visit requests, and issue visitor credentials as appropriate.

3.2.2.3 The Contractor shall ensure the appropriate clearance level of the individuals requesting entrance and that those clearances have been transmitted by appropriate certification message to the NRL SSO and authorized by the NRL secure area custodian.

3.2.2.4 The Contractor shall administratively process security paperwork.

3.2.2.5 The Contractor shall support preparations for and remedial actions after Cyber Security Inspection (CSI) and Command Cyber Readiness Inspection (CCRI).

3.2.3 Information Systems Security

3.2.3.1 The Contractor shall provide information security support to the assigned systems as directed. Specifically, the Contractor shall provide computer security services to include implementation of NRL/DON/DoD computer security policies and procedures along with ICD 503, and other Government Certification and Accreditation processes.

3.2.3.2 The Contractor shall support in the investigations of computer security violations and implementation of corrective actions and submit reports.

3.2.3.3 The Contractor shall conduct computer security education and awareness training.

3.2.4 Administrative and Clerical Support

The contractor shall perform administrative and clerical functions in the Mission Support Division departments such as but not limited to Personnel Security, Visitor Control, Pass ID, Information Security, Special Security Office, and Executive Admin. Duties include assisting in the day-to-day office operations and coordinating and managing multiple priorities and projects as assigned. These areas of support will flex in volume based on government requirements.

3.3 Telecommunications Service

The Contractor shall perform the following tasks, which will require Top Secret/SCI level clearance.

3.3.1.1 The Contractor shall manage, maintain, and operate all aspects of the telecommunications systems in Buildings A and B.

3.3.1.2 The Contractor shall maintain and operate the main telephone switchboard and associated equipment.

3.3.1.3 The Contractor shall relocate and reprogram handsets and speakerphones throughout the buildings.

3.3.1.4 The Contractor shall maintain a mapping of all telephone numbers used in Buildings A and B.

4 Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Security

Contractor personnel assigned to this contract who require Top Secret/SCI access must have a favorably adjudicated DoD Tier 5 investigation; a final Top Secret security clearance, with eligibility of SCI prior to proposal submission. Contractor personnel assigned to this contract who require Top Secret access must have a favorably adjudicated DoD Tier 5 investigation; a final Top Secret security clearance prior to proposal submission. Contractor personnel, who require access to Secret information, must have a favorably completed Tier 3 investigation and a final Secret clearance prior to proposal submission.

Contractors issued a DoD interim secret security clearance may ONLY work on unclassified tasks as outlined in the SOW. Unclassified IA or IT positions are NOT authorized with a DoD issued interim secret clearance.

Contract Facility Security Officers (FSOs), and/or NRL CORs, are required to report immediately to Code 1230 any derogatory information regarding a contractor holding an interim Secret clearance, either on- or off-site. FSOs and NRL CORs shall also notify Code 1230 when a contractor’s interim or final clearance has been declined or revoked.

For Contractors working on unclassified task orders, a favorably completed suitability determination and a submitted T3 investigation is required prior to the start of work. Individual installation access restrictions may apply.

All contractors (including subcontractors) identified in the Statement of Work shall supplement their current security practices by requiring any personnel involved in executing the contract to complete Government-sponsored and administered Operations Security (OPSEC) training, OPSE-1301 and any OPSEC guidance that may pertain to the project.

4.1.1 Key Positions

Positions are as follows, minimum required prior to proposal submission indicated:

Program Manager IV (1)

Facility Manager IV (1)

(1)

CAD III Draftsman

Info System Sec Analyst Journeyman IV (1) Info System Sec Analyst III (1)

4.1.2 DD Form 254

The Contractor will be granted access to classified information necessary for performance of this contract upon contract award as specified in the DD Form 254, as are all NRL site locations.

5 Deliverables

The contractor shall provide deliverables with the schedule and format as described in section 3.0 of this contract and outlined in the CDRL's listed below.