Attachment_1_to_Exhibits_A_and_B_-_CDRL_Glossary.pdf

N00024-15-R-6401

Attachment 1 to Exhibit A & B

Glossary for Contract Data Requirements List (CDRL) Exhibit A & B

These instructions identify procedures applicable for both Government personnel and Contractor personnel for completing the DD form 1423.

Contractors. CDRL's should be prepared as directed by Section L of the applicable Government solicitation. If authorized or otherwise not specified, the blank form provided or another similar electronic reproduction of the DD Form 1423 may be used.

NOTE: When an asterisk (*) is used in any block, that means additional details are found in BLOCK 16.

BLOCK A CONTRACT LINE ITEM NO.

Enter the Contract Line Item Number (CLIN) that is associated with the Contract Data

Requirements List (CDRL).

BLOCK B EXHIBIT

Enter the exhibit letter assigned to the CDRL.

(Note: DFARS 204.7101 prohibits use of a DD Form 1423 as an attachment for technical data.) Use alpha characters to identify exhibits. The alpha characters shall be either single or double capital letters. Do not use the letters O or I. Additional guidance for exhibit identification is outlined in DFARS 204.7105(b).

BLOCK C CATEGORY

Check the appropriate block with an "x" next to the category of data being procured (TDP or TM). If neither of these categories applies, type the name of the category in the other block.

Types of data in the “other” category may be further categorized on a DD Form 1423 into single functional area assignments such as:

ADMN Administrative Data

CMAN Configuration Management MGMT Management

QCIC Quality Control/Assurance and Inspection

SAFT System Safety

SESS Systems Engineering Standards and Specifications

NDTI Non Destructive Testing & Inspection

IPSC Information Processing Standards for Computers

BLOCK D SYSTEM/ITEM

Enter the system/item/project designator or name.

BLOCK E CONTRACT/PR NO

Enter the contract or the Purchase Request (PR) number when known; if unknown, enter the Request For Proposal (RFP) number or other appropriate designator.

BLOCK F CONTRACTOR

Contractor. Place the Contractor's name or identification code in this field when known.

BLOCK G PREPARED BY

Government Personnel: Enter the name and signature of the CDRL preparer or the name of the activity responsible for preparation of the CDRL.

Contractors: Enter the person's name and office responsible for preparing/verifying the

CDRL and the date of preparation.

BLOCK H DATE

Enter the date the CDRL was prepared.

BLOCK I APPROVED BY

Government Personnel: Enter the name and signature of the individual responsible for approving the CDRL.

Contractors: Leave blank. To be completed at contract award.

BLOCK J DATE

Enter the date the CDRL was approved.

Note: It is sound management practice to paginate, sign, and date each approved page of the CDRL package to ensure that no unauthorized pages have been added or previously approved pages have been changed. The specific method of CDRL package approval is the responsibility of each procuring activity. Blocks G through J should be signed and dated, as a minimum, on the first page of the CDRL package when the preparing and approval authority is the same throughout the entire package. Subsequent pages of the

CDRL package should contain the typed names and addresses as shown in Blocks G through J on the first page of the CDRL package. Signature on the last gage of the package to preserve CDRL package integrity as approved should also be considered.

BLOCK 1 DATA ITEM NO.

Enter the Exhibit Line Item Number (ELIN) per DFARS 204.7105(c).

BLOCK 2 TITLE OF DATA ITEM

The title shall be identical to the title of the Data Item Description (DID) when cited in

Block 4. When Technical Manual Contract Requirements (TMCRs) are used to prescribe technical manual preparation requirements, or the DD Form 1423 is used to acquire weapon system technical manual being acquired shall be entered in Block 2. If a “One-

Time” DID is used, enter the exact title as it appears on the DD Form 1664 (Block 1) of the One-Time DID.

Note: Do not paraphrase titles.

BLOCK 3 SUBTITLE

If the title in Block 2 requires further identification, enter a subtitle. If necessary, use

Block 16 for further identification of the data item.

Note: This block is optional.

BLOCK 4 AUTHORITY (DATA ACQUISITION DOCUMENT NO.)

Enter the Data Item Description (DID) number that provides the format and content requirements for the data item listed in Block 2.

BLOCK 5 CONTRACT REFERENCE

Contractor: Enter the specific paragraph number of the Statement of Work that identifies the task generating the data requirement for the data item.

BLOCK 6 REQUIRING OFFICE

Enter the technical office responsible for ensuring the adequacy of the data. When data requires approval, this office is responsible for determining if the data submitted should be approved as submitted or revised to meet contract requirements.

BLOCK 7 DD 250 REQ

Enter the applicable code, designating the requirements for inspection and acceptance of the data, as shown in the following list:

Code Inspection Acceptance

SS Source (DD Form 250)* Source (DD Form 250)*

DD Destination (DD Form 250) Destination (DD Form 250)

SD Source (DD Form 250)* Destination (DD Form 250)

DS Destination (DD Form 250) Source (DD Form 250)*

LT** Letter of Transmittal only

NO No inspection or acceptance required

XX Inspection and acceptance requirements specified elsewhere in contract.

* Source indicates contractor's facility

** Use of these symbols is not authorized for high cost data such as drawings, specifications, and technical manuals.

Contractor: Leave blank. To be completed prior to contract award.

BLOCK 8 APP CODE

Items of critical data requiring specific advanced written approval prior to distribution of the final data item should be identified by placing an “A” in this field. Data items that are elements of TDP’s and TM’s shall always require an “A” in this field. The responsible reviewing activity will normally be the Requiring Office in block 6. When the data item requires submission of a draft document prior to publication of a final document, Block 16 of the DD Form 1423 will show the length of time required for

Government disposition and subsequent turn-around time for the contractor to resubmit the data after Government disposition has been issued. These response times are contractual commitments and if the Government or contractor cannot meet these commitments, each is obligated to notify the other of the revised length of time required to respond. Block 16 will also indicate the extent of the approval requirements, e.g., approval of technical content and/or format. If approval of the data item is not required, insert N/A (not applicable) in Block 8.

Contractors. Leave blank. To be completed prior to contract award.

BLOCK 9 DIST STATEMENT REQUIRED

Enter the code letter (A, B, C, D, E, F, or X) corresponding to the distribution statement to be marked on the technical data item by the contractor, in accordance with DoD

Directive 5230.24, “Distribution Statements on Technical Documents”. If the appropriate statement may vary among specific submissions of the data item, enter “See

Block 16” and indicate the tailored distribution statement in Block 16.

BLOCK 10 FREQUENCY

The following is a list of typical codes used to specify frequency of submittals.

DAILY Daily

WEKLY Weekly

BI-WE Each two weeks MTHLY Monthly

BI-MO Each two months

QRTLY Quarterly XTIME** X separate submittals

ANNLY Annually

SEMIA Each six months

OTIME One time

ONE/R One time and revisions

ASREQ* As required

R/ASR * Revision as required

ONE/P One time preliminary & revisions(s) draft

* Provide further explanation and specific instructions for these requirements in block 16.

** A number must be inserted in place of the “X”.

BLOCK 11 AS OF DATE

If the data is to be submitted only once, the “As of Date” will be as follows:

YYYY-MMM-DD (e.g., “2010-JAN-01”). If an “as of date” is not applicable, and entry of N/A will be made in block 11.

BLOCK 12 DATE OF FIRST SUBMISSION

Enter the initial submission date as follows: YYYY-MMM-DD (e.g., “2010-JAN-01”).

If submittal is constrained by a specific event or milestone, enter this constraint in Block

16. If the contract start date is not known, indicate the number of days after contract award (DAC) that the data is due (e.g., “90 DAC”).

Typical abbreviations are:

ASGEN* As generated

ASREQ* As required

XDAC** Days after contract start

XDACM** Days after contract modification

XDARP** Days after reporting period

XDARC** Days after receipt of comments

XDATC** Days after test completion

XDPTT** Days prior to test

EOC End of contract

EOM End of month

EOQ End of quarter

* Provide further explanation and specific instructions for these requirements in block 16.

** A number must be inserted in place of the “X”.

BLOCK 13 DATE OF SUBSEQUENT SUBMISSION

If the data is submitted more than once, enter the date(s) of subsequent submission(s). If submittal is constrained by a specific event or milestone, explain this constraint in block

16.

BLOCK 14 DISTRIBUTION

Enter the addressees and the number of draft copies and the number of final copies

(regular and reproducible) to be provided to each. For distribution of data on digital media, enter the addressees and the specific type and number of media copies to be delivered to each addressee. Unusual media requirements should be explained in block

16. When the data item requires advanced written approval, (an “A” in block 8), draft copies are required for approval prior to publication of the final documents. Explain in block 16 (e.g., submit draft for approval 90 days after contract award. Submit final copies 30 days after approval of the draft). Procedures for distribution of classified data should be explained in block 16.

(Addressee Listing begins on page 6)

BLOCK 15 TOTAL

Enter the total number of draft and final (regular and reproducible) copies required by block 14.

BLOCK 16 REMARKS

This block shall be used to provide additional or clarifying information for blocks 1 through 15.

BLOCK 17 PRICE GROUP

BLOCK 18 ESTIMATED TOTAL PRICE

ADDRESSEE LIST

Distribution Addressees and Electronic Mailing addresses are provided below.

BLOCK 14 ENTRY ADDRESSEE E-MAIL ADDRESS

PMS404 To be determined at contract award

NUWC DIVNPT To be determined at contract award

NUWC DIVKPT To be determined at contract award

DCMA To be determined at contract award

PCO

ACO

Michael Brown

To be determined at contract award michael.l.brown2@navy.mil

Distribution Addressees and Mailing addresses are provided below.

BLOCK 14 ENTRY ADDRESSEE ATTENTION

PMS 404 Program Executive Officer Submarines

Undersea Weapons Program Office (PMS404)

1333 Isaac Hull Avenue SE, Stop 7015

Washington Navy Yard, DC 20376-7015

PMS404P

NUWC DIVNPT Commander

Naval Undersea Warfare Center Division

1176 Howell Street

Newport, RI 02841-1708

Code 8113

NUWC DIVKPT Commander

Naval Undersea Warfare Center Division

610 Dowell Street

Keyport, WA 78345-7610

Code 222

DCMA To be determined at contract award TBD

PCO Naval Sea Systems Command

1333 Isaac Hull Avenue SE, Stop 2050

Washington Navy Yard, DC 20376-2050

SEA02641B (Michael Brown)

ACO To be determined at contract award TBD