Final_RFP_Questions_Vol_2.pdf

ITEM

Document

Reference

COMMENTS TO: Alternative Source - F/A-18A/B/C/D Depot Level Maintenance

SOLICITATION DOCUMENT N00019-15-R-0090 (Dated 16 April 2015) Answer

F4

Section L, Part B, Volume 2, Section

2.1 (f) (3) (Pg. 97)

Question 81 from “Draft_RFP_QAs_Deferred_Questions_15APR2015.pdf” confirmed the reference to Annex C (in Section L, Part B, Paragraph 2.1, Pg. 91 [Pg. 97 on the Final RFP]) should reference Annex B. The answer was: “Yes, changes will be addressed in the Final RFP.”

Would the Government please advise when this change will be made?

Additionally, there is a reference to Table T-2 (Small Business Goals) in this section. We were unable to find a table T-2 in the solicitation and had assumed in the draft that one was pending. Was this an error form a previous version or is table T-2 still pending release?

The erroneous references to Annex C and Table T-

2 will be revised in a forthcoming amendment.

F5 Attachment 15

Attachment 15, CSDR Plan Block 13 indicates that DD 1921-3 (CBDR) is required but 1921-3 is not part of the CDRL List or referenced elsewhere as a requirement. Is it the government's intent that Form 1921-3 be submitted as part of this contract?

DD 1921-3 is required and will be added to the solicitation in a forthcoming amendment.

F6 RFP Pg 56 and Pg 57

On page 67, the Progress Payment clause states frequency of invoice is "Monthly." However on page 56, under the Allowable Cost section language states invoicing is "not more often than once every two weeks". Which clause and, therefore, invoice frequency takes precedence in this case?

The Progress Payments clause will be matched to the FFP CLINs in a forthcoming amendment.

Therefore, the FFP CLINs will be paid utilizing the

Progress Payments clause and can be invoiced monthly. The Cost and Labor Hours CLINs will be paid utilizing the Allowable Cost clause and can be invoiced not more often than once every two weeks.

F7

FINAL_RFP_-

_N00019-15-R-

0090.pdf

Section B, page 3

The Government did not provide a separate CLIN for management activities. Its absence may disproportionally skew costs across the remaining CLINS between the bidders and impede cost evaluation. We recommend that the Government consider adding a separate

Management CLIN. If not, what is the Government's desire on how management-related costs should be allocated?

The Offeror can allocate its management costs at its discretion.

Reference

COMMENTS TO: Alternative Source - F/A-18A/B/C/D Depot Level Maintenance

SOLICITATION DOCUMENT N00019-15-R-0090 (Dated 16 April 2015) Answer

F8

FINAL_RFP_-

_N00019-15-R-

0090.pdf Section L, Part A, paragraph

4.0, page 91

Section L, Part A, paragraph 4 of the RFP states: “Failure to submit Volume 3 by the date/time established for receipt will cause the proposal submission to be rejected in its entirety.” The Government’s response to industry question #79 states: “With respect to Past

Performance, only Table PP-1 and Annex C are required for early submittal.” Please confirm that Volume 3 is not required to be submitted in its entirety prior to the 03 Jun 2015 proposal due date established in block 9 of the SF33.

Only Table PP-1 and Annex C are required for early submittal. Section L, Part A, paragraph 4.0 will be revised in a forthcoming amendment.

F9

FINAL_RFP_-

_N00019-15-R-

0090.pdf Section L, Tables Gen Inst 1 and 2, page 89

Tables Gen Inst 1 and 2 of Section L make reference to Annex C, Final Versions of Previous

SOW/PWSs for Past Performance and paragraph 4.0 indicates this Annex is to be submitted two weeks prior to the proposal due date. Section L does not provide clear guidance on the required content of Annex C. Should this Annex include full final versions of previous

SOWs/PWSs for all contracts cited in the Past Performance volume, or just the sections/paragraphs from the SOWs/PWSs that are relevant to the effort being proposed for the F/A-18 depot maintenance solicitation?

Annex C, Final Versions of Previous SOW/PWSs for Past Performance, is only required to contain those sections/paragraphs of final SOW's/PWS's for all contracts cited in the Past Performance volume that are relevant to the solicitation.

F10 Exhibit A, DD 1423-1 for Data Item A00L

Block 10 of the DD 1423-1 for Data Item A00L, Integrated Master Schedule (IMS) and SOW paragraphs 3.10.4.1 and 3.10.4.2 indicate the IMS is to be submitted monthly, however, block 13 of the DD1423-1 indicates the IMS is due quarterly. Please clarify.

Data Item A00L will be revised to reflect a monthly submission in the forthcoming amendment.

F11

RFP, Clause 52.243-

7 Notification of

Changes

Request the Government provide the Contractor 7 days to provide notification to the ACO regarding changes, which is consistent with the Government response timeframe. The 2 days timeframe currently identify is difficult to meet given the complexity of this effort.

FAR Clause 52.243-7 Notification of Changes will be revised to reflect seven (7) days notification.

F12

RFP, 52.216-19

Order Limitations

Request the Government amend the 2 day time frame specified in 52.216-19 from 2 days to

7 days. This will allow the Contractor to coordinate will all appropriate parties to make a determination of an order in excess of the maximum limitation can be accepted.

FAR Clause 52.216-19 Order Limitations will be revised to reflect seven (7) days.

Reference

COMMENTS TO: Alternative Source - F/A-18A/B/C/D Depot Level Maintenance

SOLICITATION DOCUMENT N00019-15-R-0090 (Dated 16 April 2015) Answer

F13

RFP, Section I Clause

52.215-23

Limitation on Pass

Through Charges, Can the Government confirm that clause 52.215-23 is only applicable to the Labor Hour and

Cost Reimbursable aspect, as the Firm Fixed Price will be evaluated and awarded based on adequate price competition.

No, FAR Clause 52.215-23 shall be applicable to the contract in its entirety based on FAR

15.408(n)(2)(ii).

F14 RFP, H-1, page 41 Will all tasks orders, with the exception of the unusually urgent or emergency task orders identified in Clause 5252.216-9500, be issued bilaterally?

Yes, it is the Government's intent to bilaterally issue task orders.

F15 RFP, H-1, page 41

Will the Contractor need to provide a proposal to the Government for each task order or will the Government utilize the Fixed Unit Price Rates in Attachment 7 to provide a task order to the Contractor?

The Government intends to utilize the Fixed Price

Unit Prices in Attachment 7 to provide a task order to the Contractor for each aircraft to be inducted.

F16 RFP, Nominal

Schedule

Can the Government provide an annual schedule to indicate when aircraft may be delivered to the Contractor within FY16, FY17, FY18 by month or quarter?

The notational induction schedule includes this information by quarter and can be found in the

Technical Library.

F17

FINAL_RFP_-

_N00019-15-R-

0090.pdf Section F, NAVAIR’s response to question #70 on the draft RFP stated: "It is anticipated that DCMA will provide a response of approval or disapproval of the O&A request within three calendar days. " Would the Government include this approval timeframe in Clause H-3?

The Government does not intend to revise Clause

H-3.

F18 General Does the Government consider this a requirements contract?

This is not a requirements contract based on FAR

Subpart 16.503. This is an indefinite-delivery indefinite-quantity task-order contract in accordance with FAR Subpart 16.501-1 and

16.501-2.

F19 RFP, Section H-7

Clause H-7 restricts Boeing and its subsidiaries from participating as a bidder (Prime, JV, Subcontractor) on this effort. Is the Government also prohibiting any Subcontractors that participate with Boeing on the current contract from participating as Prime, JV or

Subcontractor on this solicitation?

No, only The Boeing Company and its subsidiaries are excluded from the role of prime contractor, Joint Venture team member, principal subcontractor, critical team member, or subcontractor at any tier.

Reference

COMMENTS TO: Alternative Source - F/A-18A/B/C/D Depot Level Maintenance

SOLICITATION DOCUMENT N00019-15-R-0090 (Dated 16 April 2015) Answer

F20 General

Given the 365 day validity period specified in RFP Section A, if the Government makes an award in May 2016 timeframe. Will the POP for Items 0001 through 0005, 0007, 0009, 0012 and Option Items 0008 and 0010 change? If not, given a 120 day transition in timeframe, does the Government expect to be able to meet the minimum quantity requirements for the base year?

The Government does not intend to change the

Period of Performance. The Government will meet the minimum quantities for the base year.

F21 SOW, Para. 3.10.6.2

& CDRL A00H

SOW paragraph 3.10.6.2 references CDRL A00H (Cost Data Summary Report). We believe this should be CDRL A00G (Report, Record of Meeting/Minutes).

This change will be reflected in a forthcoming amendment.

F22 CDRL A002

The DD-1423 for CDRL A002 (Contractors Configuration Management Plan – CMP) the DID referenced in Block 4 (DI-CMAN-80858B) is no longer the current DID...the active DID is a Rev

C.

DI-SESS-80858C is the correct DID and will be reflected in a forthcoming amendment.

F23

CDRLs A003, A004 and A005 & SOW

Paragraph 2.2 (Page

3)

In the DD-1423s for A003 (Management Plan – Program Plans: Ground Operations), A004

(Management Plan – Program Plans: Airfield Operations, Flight Planning and Flight Missions) and CDRL A005 (Management Plan – Program Plans: Aviation Safety) Block 16, second line, references SOW Paragraph 2.1, Reference (k). Paragraph 2.1 does not have a subparagraph(k), but we believe the SOW reference should be paragraph 2.2.

This change will be reflected in a forthcoming amendment.

Reference

COMMENTS TO: Alternative Source - F/A-18A/B/C/D Depot Level Maintenance

SOLICITATION DOCUMENT N00019-15-R-0090 (Dated 16 April 2015) Answer

F24

Attachment_1_SOW

.pdf

PWS 3.3.4.3, page

10 and Attachment

How does the government wish to address SE items that will be required by

IETMS/Publications or via AFBs/AFCs that are not currently listed on the GFE list. It is understood that the PWS states that "Any SE not expressly identified as Government

Furnished Property (GFP) within NAVAIR Clause 5252.245-9500 shall be provided and maintained by the Contractor.” , however, much of this type of equipment is not readily available to purchase. For example, the following will be required but is not on the GFE list:

a. High Power Hold Back SE (Tie Down, Aircraft Mooring P/N 3608AS100-1 NIIN

014568398 and Adapter, Holdback, Engine Run Up P/N 74D290002-1001 NIIN 010639419)

b. Fuel Cell SE (NRP, Test Set, Aircraft P/N 74D460625-1001 NIIN 015991285)

Will the government entertain the contractor submitting a delta list of recommended GFE?

The High Power Hold Back (Tie Down, Aircraft

Mooring P/N 3608AS100-1 NIIN 014568398 and

Adapter, Holdback, Engine Run Up P/N

74D290002-1001 NIIN 010639419) will be provided as GFP. All other Support Equipment

(SE) not expressly identified as Government

Furnished Property (GFP) within NAVAIR Clause

5252.245-9500 shall be provided and maintained by the Contractor. Additional SE that may be identified during performance of an O&A / ISR work would be provided as GFP on a temporary loan basis.

The list of GFP that the Government intends to provide is referenced in Attachment 13. If there is additional GFP that is required during performance that is not readily available, offerors should provide a list of the additional GFP

(including part number, nomenclature, and quantity) to the PCO no later than 13 May 2015.

F25

Attachment_1_SOW

.pdf

PWS 3.4.2, page 15

How much lead time will be given prior to acft arrival? Will CNAL Class Desk be able to provide advance notice (30 days or more) prior to arrival?

During the Quarterly Modification & Inspection

Review (SOW Para 3.10.2.8) current and next quarter aircraft inductions will be discussed. It is the Government's intent to provide at least 30 days advanced notification and the Contractor will be notified of any changes due to

Operational Requirements.

Reference

COMMENTS TO: Alternative Source - F/A-18A/B/C/D Depot Level Maintenance

SOLICITATION DOCUMENT N00019-15-R-0090 (Dated 16 April 2015) Answer

F26

Attachment_1_SOW

.pdf

PWS 3.8, page 33

Supply Chain processes are very high level. What requirements will be required of the contractor for interfacing with the squadron or Type Commander for Government-furnished repairables and consumables? Who orders the parts, the contractor or government? What is process for turn-in of parts and to whom? Are parts required to be ordered in OOMA? Is it the contractors or governments responsibility to track parts status and EDDs? Are there requirements for the contractor to liaison with NAVSUP WSS and or DLA?

Parts and Materials reconciliation requirements are outlined in SOW Para 3.6.12, SOW Section

3.8, Attachments 6A & 6B, and CDRL A00Q. The

Reporting Custodian (Government) will order the parts. The Contractor will be required to provide

'turn-in' of parts to the Reporting Custodian. The

Contractor will not be required to order parts in

OOMA. The Contractor will be responsible for

Parts and Material reconciliation with the

Reporting Custodian, which includes tracking parts status and EDDs. The Contractor may be required to liaison with NAVSUP WSS and / or

DLA on a case-by-case basis (i.e. PQDR).

F27

Attachment_1_SOW

.pdf PWS 3.7.1 (b), Does this include defect removal (i.e. crack removal, corrosion removal etc.) required to perform a complete analysis for a final disposition? If not, would multiple RFTIs be required for initial defect removal and subsequent final dispositions?

Yes, defect removal (i.e. crack removal, corrosion removal etc.) is required to perform a complete analysis for a final disposition. Yes, nonstandard repairs may require multiple RFTIs.

Reference

COMMENTS TO: Alternative Source - F/A-18A/B/C/D Depot Level Maintenance

SOLICITATION DOCUMENT N00019-15-R-0090 (Dated 16 April 2015) Answer

F28

FINAL_RFP_-

_N00019-15-R-

0090.pdf Section F, Section F states that the Contractor’s Period of Performance for CLINs 0X01 and 0X02 includes “. . . time awaiting Government approval of engineering dispositions and

Government provided parts/materials.” NAVAIR’s response to question #70 on the draft RFP stated: “The Contractor will not be penalized due to delays awaiting U.S. Government authorization to proceed.” Likewise, NAVAIR’s response to question #6 on the draft RFP stated: "The U.S. Government intends to supply parts IAW SOW 3.8. The Contractor will not be penalized due to delays in receipt of U.S. Government provided parts." Please clarify the type of Government caused delays that will be included in calculating the Contractor’s Period of Performance for CLINs 0X01 and 0X02 and how much time the Contractor should assume in the 540 and 100-day schedules for: 1) time awaiting Government approval of engineering dispositions and 2) time awaiting Government provided parts/materials.

The time awaiting Government approval of engineering dispositions is RFTI dependent. A high level of Engineering analysis and/or review will take longer than clarification on a TD or standard repair. The time awaiting Government provided parts/materials is again parts/materials dependent. A part with Stock On Hand (SOH) would be readily available compared to a part in backorder status.

F29

Attachment_1_SOW

.pdf Paragraph

3.3.2, page 9

The SOW discussed establishing a QA Plan and states that the plan shall establish quality verification methods to include Government provided F/A-18 A/B/C/D Safety-of-Flight (SOF) surveillance/mandatory inspection points in the Contractor's procedures using Paragraph 2, Reference (p), Critical SOF Items, and identification of quality requirements on work documentation. Reference (p) on the Technical Library is currently a "Draft Document" and it appears that many of the tasks are duplicate to those found in the F/A-18

IETMS/Publications. Does the government intend to use the SOF List as a substitute for existing publications? Does the government intend to issue a formal SOF document via an

Instruction of NAVAIR Publication?

The Government does not intend to use the SOF

List as a substitute for existing publications. The

Government does not intend to issue a formal

SOF document via an Instruction of NAVAIR

Publication. DCMA will provide the Contractor

(Quality Assurance) formal SOF surveillance/mandatory inspection points per

SOW Paragraph 3.3.2.1 prior arrival of the first aircraft.

F30 CDRL A00Q

The DD-1423 for A00Q (Government Furnished Material –GFM- and End Item Transaction

Reporting System-G009 – Parts & Material Summary Report), block 5 should include SOW paragraph 3.8.3, as it contains more detailed information for this CDRL.

This change will be reflected in a forthcoming amendment.

Reference

COMMENTS TO: Alternative Source - F/A-18A/B/C/D Depot Level Maintenance

SOLICITATION DOCUMENT N00019-15-R-0090 (Dated 16 April 2015) Answer

F31

Attachment_1_SOW

.pdf

SOW 3.3.2, page 9 and 3.3.4, page 9

SOW Para 3.3.2 requires development of a QA Plan, which must contain Support Equipment

(SE) maintenance. SOW Para 3.3.4 requires a separate Support Equipment Plan, which must address Support Equipment Maintenance and Training and Licensing. Please confirm that the government desires duplicate SE Plans in two locations, or if the requirement to submit

SE Maintenance in the QA Plan, SOW Para 3.3.2, can be deleted since they will be addressed per SOW Para 3.3.4.

SOW Para 3.3.2 addresses Quality Assurance of all Flight and Ground Operations. The Contractor is required to notify DCMA of any SE discrepancies and comply with the O&A processes as defined in SOW Paragraph 3.5.13.

Yes, the Government desires to see where the

Contractor's QA Plan will provide oversight of processes associated with SE maintenance.

F32

Attachment_1_SOW

.pdf

SOW 3.3, page 8 and 3.3.9, page 12

If a Contractor already has developed and DCMA approved Flight and Ground Operation

Manuals, which include Plans addressed in SOW Sections 3.3.2-3.3.11, does the Government still require separate Plans be developed as stated in Para 3.3.9, or can the existing plans, which comply with DCMA 8210.1C/NAVAIR 3710.1G, be submitted in lieu of developing separate plans.

The Offeror can either develop a new plan or submit an existing plan so long as the plan meets the requirements in the SOW.

F33 RFP Section L, CDRL

A001

Section L of the RFP indicates a Quality Assurance Program Plan is to be submitted by

Offerors as Annex A to their proposals. The DD Form 1423 for CDRL A001 of Exhibit A states that a draft Quality Assurance Program Plan is to be submitted by the Contractor 30 days after contract award which will then be reviewed and approved or disapproved with comments by the Government 30 days after submission. Please explain if there is a difference between the plan to be submitted with the proposal and the one to be submitted as CDRL A001 30 days after contract award.

The QA Plan submitted by Offerors as Annex A to their proposals is required as part of the evaluation criteria identified in Section L of the

Final RFP. The QA Plan (CDRL A001) submitted by the Contractor 30 days after contract award is a deliverable which will be reviewed and approved/disapproved with comments by the

Government 30 days after submission.

F34 RFP Section B, B-1.6, Paragraph B6.1 indicates that CLINs 0X07are for Repair Incident to Mod (RIM) work and that the unit (labor hours and quantities of hours) are provided for each CLIN. Do the hours assigned to CLIN 0X07 (i.e., 3,200 hr for CLIN 0007, 10,400 hr for CLIN 0107, and 10,400 hr for CLIN 0207) include engineering and artisan labor hours?

The MHs associated with CLINs 0X07, Repairs

Incident to Modification (RIM) are for Artisan

Labor Hours.