RFP_Addenda_1 MEL-2664-09192024.doc
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- Attached to
- THERMAL ANALYSIS ENGINEERING SERVICES
- Solicitation number
- MEL-2664-09192024
About this file
This document is a Request for Proposal (RFP) Addendum for Thermal Analysis Engineering Services issued by the Jet Propulsion Laboratory (JPL). The solicitation is a small business set-aside contract under NAICS code 541715 with a size standard of 1,300 employees, seeking cost-type proposals for multiple subcontracts in an initial study phase. Key modifications in this addendum include extending the proposal due date to May 14, 2025, at 3:00 p.m. Pacific Time, and increasing the technical/management volume page limit from 100 to 150 pages.
The RFP involves task-type work for thermal analysis engineering services, with specific considerations around key personnel citizenship (preferring U.S. citizens due to export-controlled information), detailed pricing requirements for subcontractors, and submission of three separate Request Work Order (RWO) proposals using FY 25 rates. JPL anticipates award but has not yet secured funding, and proposers must submit documentation demonstrating accounting system adequacy, such as DCAA certification or third-party accounting system verification. The solicitation is part of NASA's research and development efforts, operated through the California Institute of Technology at JPL.
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Jet Propulsion Laboratory
California Institute of Technology
4800 Oak Grove Drive
Pasadena, California 91109-8099
(818) 354-4321 April 15, 2025 Attention:
Prospective Bidders Subject:
Request for Proposal (RFP) Addendum No. 1 to JPL RFP No. MEL-2664-09192024 This addendum is provided to all proposers for clarification of the subject RFP.
The above entitled RFP states in the cover letter that “All questions made to JPL after the official RFP release date must be received via email. The questions and answers will be posted on the RFP website: https://acquisition.jpl.nasa.gov/opportunities/.” Currently, there is a delay in posting to this site. As such, addenda will be emailed to known prospective proposers.
1. Is JPL able to provide a copy of the cybersecurity template entitled ““JPL_AGP_Cyber_Review_Template_Rev_41.xlsx” as referenced in the standard subcontract under Special Provision 4.0 “Security Requirements For Registering Subcontractor’s Information Technology Devices?”
a. Yes, a copy of this template will be uploaded to Sam.gov and sent to known prospective proposers via email.
2. Should it be assumed that this subcontract will be more than $2 million, and if so, are proposers required to fill out attachment B-10 and Section 3 Attachment A-17?
a. The B-10 needs to be completed only when there is scope negotiated that exceeds the $2M for actual scope to be performed, not RWOs. CAS does not apply to Small Businesses. Please check the box for that exemption.
3. Would the current status of key personnel who are not yet U.S. citizens pose any issue regarding participation?
a. A significant part of the technical information JPL intends to exchange with subcontractors would be considered export controlled. Time is of the essence for future work under this subcontract, therefore it is essential that JPL have a subcontract that does not require LRS (Limited Release System) or URS (Unlimited Release System) reviews in order to exchange information. Having non-U.S. citizen key personnel will eventually pose an issue when it’s required the subcontractor work with export-controlled information. If your company plans on making key personnel U.S. persons, it is encouraged that the timeline be included in the proposal response.
4. Will JPL require a sealed package or detailed pricing data from the proposer's subcontractors?
a. JPL will not require a sealed package. JPL will require detailed pricing data from any lower-tier subcontractors, which should be transposed via the A-15, Tab 4-3.
5. Are proposers expected to submit three separate basis of estimate documents for each RWO?
a. Only FY 25 rates should be used on the RWOs. Proposers should submit a total of three RWO proposals based off of the three RWOs that are attached to this solicitation.
6. Regarding the proposal due date of April 23, would JPL be willing to provide an extension to May 14?
a. This addendum officially changes the RFP due date to May 14, 2025, 3:00 p.m. (Pacific Time).
7. On page 6 of the JPL RFP, the table cites a 100-page page limit for the technical/management volume. Would JPL consider increasing this page limit to 150 pages?
a. This addendum officially changes the page limit to 150 pages.
8. On page 7 of the JPL RFP, items 1.1.1.1 and 1.1.1.3 refer to “other customers.” Does this mean non-JPL customers?
a. Yes, this refers to non-JPL customers.
9. The Preliminary Information section includes a choice between “Task or Support Type.” Will JPL please provide a definition of each so that proposers can know exactly what is being requested?
a. Task type work provides specific tasks for the subcontractor to complete. This work type for this subcontract effort will be task type. Support Type work does not have defined tasks and the subcontractor would be given daily direction from JPL.
The RFP due date is changed by this addendum.
As required by the RFP’s General Instructions, indicate receipt of this and any other addendums relative to the subject RFP.
Sincerely, Megan Lagace
Megan Lagace Subcontracts Manager E-mail: megan.e.lagace@jpl.nasa.gov
JPL 7183, R 11/12
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