MDVL042061 Repair Fire Suppression Systems Bldgs 150 151 160 SOW 13 Apr 2023.pdf

STATEMENT OF WORK

Project Number MDVL042061 Repair Fire Suppression Systems Bldgs 150, 151, and 160

Key Field, Meridian, Mississippi

13 APRIL 2023

I. PURPOSE: The scope of this Statement of Work is to repair fire suppression systems in building numbers 150, 151, and 160 at Key Field ANGB, Meridian, MS. The project is required in order to provide safe, functional, and proper work spaces for the 186th Air Refueling Wing.

A. APPLICABLE REFERENCE DOCUMENTS:

1. MDVL042061 Construction Plan Set.

2. MDVL042061 Specification Set.

3. As-Built Facility Drawings, available upon request.

B. BACKGROUND: Currently, primary aircraft maintenance operations occur in side two hangars, building numbers 150 and 160. Additionally, the existing fire suppression systems are augmented by diesel pumps located in building number 151.

II. INTENT & REQUIREMENTS: It is the objective of the contract awarded to provide all labor, tools, materials, transportation, and supervision as well as perform all identified tasks and complete the work identified in construction plans and specifications for Key Field ANG Base, Meridian, MS.

A. FACILITY OCCUPANCY AND USE DURING CONSTRUCTION:

1. The existing facilities will be in-use during construction, except as noted.

2. The existing facilities are critical to operations and any effect on the existing buildings and infrastructure must be coordinated well in advance. Effects may include, but are not limited to, Contractor entrance and work hours, electrical or communications service interruptions, and/or modification of security and camera features.

3. The Contractor will be required to coordinate work and manpower to minimize impact to daily operations.

B. PHASING

1. It is the Government’s intent that the work sequence is as follows:

a. Bldg 151, Fire Systems Pump House

b. Bldg 160, Fuel Cell Maintenance Hangar

c. Bldg 150, Composite Maintenance Hangar

2. Building 151 should be complete within 180 days from Notice to Proceed to facilitate testing of Buildings 150 and 160. Work may be performed on Building 151 and 160 concurrently. Minor work and staging that will not have major impact to occupants or operations may be allowed across Buildings 150 and 160 but must be coordinated in advance. However, generally, Building 160 shall be substantially complete prior to commencing work in Building 150.

3. Work inside the hangar bays which requires the Government to cease aircraft maintenance operations must be complete and de-mobilized prior to beginning similar work in the next hangar bay. This work may include use of lifts, significant Contractor personnel presence, overhead work, testing, or work that creates foreign object debris (FOD). In no case shall work that requires termination of aircraft maintenance operations extend beyond 270 days per hangar.

4. In administrative and shop space, work should be phased in each facility logically to prevent disrupting an entire facility simultaneous. The Contractor will be required to identify by room number the affected areas through the multiple stages of construction for coordination with occupants.

5. Note two (2) alternate bid items (ABIs), as described in the construction plans and technical specifications. ABI#1 includes demolition of an existing aboveground foam collection tank, associated foundation, piping, valves, sump and thrust blocks near Building 150 (reference plan sheet 01FD-001) and associated concrete pavement repair. ABI#2 includes demolition of an existing underground foam collection tank, piping, valves, sump and thrust blocks near Building 150 (reference plan sheet 03FD- 001). Each alternate bid item encompasses demolition of an existing storage tank located at each of the two aircraft maintenance hangars.

C. PERIOD OF PERFORMANCE: The project shall be completed within 730 calendar days

(24 months).

D. ENVIRONMENTAL MANAGEMENT: Key Field ANGB is committed to AFPD 90-8 for all base personnel and operations to include construction and all contractors working on behalf of the Government. The primary tenets of AFPD 90-8 are: Environmental Compliance, Risk Management, and Continuous Improvement. As applicable, the Contractor is responsible for the following:

1. Provide copies of all Hazardous Material SDS’s (oil, paints, adhesives, refrigerant, etc) to the Contracting Officer for approval prior to use, and provide total usage of each item upon completion and prior to project closeout for required EPCRA 313 tracking. Additionally, any reclaimed or re-used refrigerant must be documented at project closeout by weight, type, and management method.

2. Provide secondary containment for all liquid Hazardous Materials in containers 55 gallons or larger.

3. Track and report amount of waste generated and method of disposal (recycled, reused, or landfilled). All waste must be managed or disposed in a legal manner.

Unless specifically noted, all waste belongs to the Contractor. Key Field ANGB’s existing solid waste program, to include green boxes and construction debris containers, SHALL NOT be used for Contractor’s waste unless explicitly authorized in writing.

4. Coordinate and secure MDEQ permits, as applicable, for emissions equipment and Storm Water Construction.

The afore-mentioned items highlight requirements for service and construction contracts but are not all inclusive. A more in-depth Environmental Contractor Packet is available upon request.

III. BASE SPECIFIC REQUIREMENTS: The following are base-level specific requirements as they relate to the performance of the work under this contract.

A. BASE & FACILITY ACCESS: The contractor shall coordinate with the 186th Security

Forces Squadron and Contracting Officer to gain access to Key Field ANG Base and the operating area where work is to be performed. Contractor shall also coordinate with the BCE to avoid adverse impacts to Key Field flying mission or mission support functions.

B. WORKING HOURS: Normal business hours at Key Field are from 0700 to 1630 hours, Monday through Friday, excluding Federal holidays and “compressed schedule” days.

Access to the work site may be restricted to these hours and days. All other times shall be considered non-regular time. Any work during non-regular hours shall be requested no later than three days prior and approved by the Contracting Officer. Work that requires inspection or more thorough documentation during accomplishment must be conducted during normal business hours and coordinated in advance with the Contracting Officer.

C. NOTIFICATION RESPONSIBILITIES: The Contractor shall notify the BCE a minimum of 24 hours in advance when initially starting work, starting work after a multi-workday pause, ceasing work for a multi-workday pause, or expecting deliveries of major materials or equipment.

D. SAFETY AND FIRE PREVENTION: Contractor must comply with all appropriate

Occupational Safety and Health Administration (OSHA) and National Fire Prevention Association (NFPA) regulations during construction. Contractor shall receive a burn permit from the Fire Department at Key Field ANG Base prior to any hot work, welding, or potential fire hazard operations. All personnel working in or around the facility shall be thoroughly briefed on any dangers in the area.

E. SECURITY OF GOVERNMENT ASSETS: Contractor shall take necessary steps to protect all government assets from damage or theft. Any damage to existing facilities as a result of construction shall be repaired by the contractor at no cost to the government. It is the responsibility of the contractor to ensure that the work area is secure inside and outside the facility during non-regular hours.

F. DELIVERABLE REQUIREMENTS: The contractor shall provide the following:

1. CONTRACT PROGRESS SCHEDULE (AF FORM 3064): Within seven (7) days after task order award or at the Pre-Construction Conference, the contractor shall submit a schedule depicting the overall contract progress schedule for the main elements of work for the period of performance. Once submitted, the approved contract progress schedule may only be changed by the Contracting Officer. Computer generated progress schedules provided in lieu of the AF Form 3064 will be acceptable based upon BCE approval.

2. MEETING/INSPECTION MINUTES: A representative of the Contractor will be responsible for recording and distributing all meeting and inspection minutes for proper documentation to individuals in attendance, as necessary.

3. HAZ-MAT WORKSHEETS: Any product or materials considered hazardous to be used during construction should be recorded on the spreadsheet included in the Environmental Contractor Packet and submitted with respective Material Safety Data Sheets.

4. BCE WORK CLEARANCE REQUEST (AF FORM 103): It is the responsibility of the Contractor to ensure all underground utilities are properly marked to prevent accidental damage or loss of service to facilities on-base; therefore, a work clearance request “digging permit” must be initiated and received prior to breaking ground or beginning exterior site work. In addition, the contractor must coordinate with the Mississippi One-Call System for the location of specific infrastructure.

5. MATERIAL APPROVAL SUBMITTAL (AF FORM 3000): Contractor will utilize the proper submittal format for gaining approval for all relevant materials prior to procurement and installation. The Project Manager, Contracting Officer, and BCE will be involved in the process that takes no longer than 14 days to complete.

6. CONTRACTOR REPORT: Contractor should maintain daily reports and make them available to the Contracting Officer and BCE upon request. In addition, this will be the format for documenting monthly progress meetings.

7. RFI OR PRODUCTION/DELIVERY PROBLEM REPORT: Any Request For

Information (RFI) or other problem should be submitted to the Contracting Officer and BCE, as necessary. All requests shall be handled in an expedient manner.

8. CONTRACT PROGRESS REPORT (AF FORM 3065). The contractor shall submit a progress report signed by the project manager on a monthly basis or when requesting intermediate/partial payments. The work elements and percentages identified shall be identical to the work elements and percentages on the AF Form 3064 or equivalent schedule. The progress report will be accompanied with an invoice to be attached in Wide Area Workflow for payment. If the contractor would like payment for materials stored as indicated on the progress report, those items must be received and securely protected on-base by the contractor. Computer generated progress schedules provided in lieu of the AF Form 3065 will be acceptable based upon BCE approval.

9. CLOSE-OUT DOCUMENTS: At a minimum, warranties, Operations and

Maintenance (O&M) Manuals, Non-hazardous Solid Waste Worksheets, capitalization details, and testing records must be delivered to the Contracting Officer and BCE prior to approval of final payment. The contractor shall assemble, catalog, and bind three (3) copies of each parts listing, operating instruction, maintenance manual, warranty, and any other O&M details for each item of equipment that is furnished (provided and installed) under this contract. Any training provided by the contractor shall occur after final system acceptance.

10. WARRANTY: Upon completion and acceptance of the project, the Contractor shall warranty work against defects in workmanship for a period of one year from date of final acceptance.

11. AS-BUILT DRAWINGS: Upon completion and acceptance of all work under the contract, the contractor shall prepare drawings which specifically detail construction accomplished under this contract. As-built documents, one “clean” set of drawings, should incorporate all the work accomplished to reflect actual construction.

IV. UTILITIES: The Government will provide access to existing electricity and water infrastructure at no expense to the Contractor. Any temporary modifications are considered incidental to construction and must be absorbed. Additionally, all facilities must be returned to their pre-construction condition except as noted in the construction plans.

In turn for the Government providing these utilities, the contractor shall utilize reasonable amounts and abide by appropriate energy management practices. If the Government observes these utilities being wasted, it will notify the contractor to remedy the situation. The Contractor must provide their own latrine facilities for the duration of construction.

V. ANTITERRORISM / OPERATIONS SECURITY.

1. Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office.

The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy.

Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

3. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

4. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level I Awareness Training is available at the following website:

http://jko.jten.mil.

5. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

6. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

7. Failure to comply with these requirements may result in withholding of final payment.

VI. GOVERNMENT/CONTRACTOR-FURNISHED ITEMS:

A. The contractor shall keep the project area free of trash, debris, and unnecessary equipment.

B. It is the responsibility of the contractor to securely protect materials and equipment stored on-base.

C. The contractor must provide restroom facilities for their employees throughout the job duration.

END OF STATEMENT OF WORK