Attachment_J5_CDRL_Instructions-1.0

M67854-19-R-7800 Attachment J5

UNCLASSIFIED

Contract Data Requirements List (CDRL) Instructions

For

Marine Air Ground Task Force (MAGTF) Training Systems Support (MTSS)

Support Services

Version 1.0

30 March 2018

Prepared by

Program Manager, Training Systems

DISTRIBUTION STATEMENT A. Approved for public release. Distribution is unlimited.

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Table of Contents

3.1 PROCEDURES............................................................................................................... - 3 -

4.1 GENERAL ...................................................................................................................... - 4 -

4.2 DISTRIBUTION STATEMENTS.................................................................................. - 5 -

CONTROLLING OFFICE ................................................................................. - 6 -

4.3 EXPORT CONTROLLED WARNING STATEMENT ................................................ - 6 -

4.4 DESTRUCTION NOTICE ............................................................................................. - 6 -

4.5 FOIA EXEMPTION NOTICE ....................................................................................... - 6 -

4.6 LIMITED DISTRIBUTION ........................................................................................... - 7 -

4.7 RESTRICTIVE MARKINGS ......................................................................................... - 7 -

6.1 UNCLASSIFIED DATA ITEMS ................................................................................... - 8 -

6.2 CLASSIFIED DATA ITEMS ......................................................................................... - 8 -

MARKING CLASSIFIED INFORMATION ..................................................... - 9 -

7.1 DATA PREPARATION ............................................................................................... - 10 -

7.2 ELECTRONIC FILE NAMING CONVENTION........................................................ - 11 -

7.3 DATA DELIVERY DATES......................................................................................... - 12 -

List of Figures

Figure 1 - Export Control Warning Label................................................................................... - 6 - Figure 2 - Destruction Notice ..................................................................................................... - 6 - Figure 3 - Exemption Notice for FOUO Disseminated Outside of the DoD .............................. - 6 - Figure 4 - Limited Distribution Notice ....................................................................................... - 7 - Figure 5 – Examples of Banner Markings .................................................................................. - 9 - Figure 6 - Examples of Portion Markings................................................................................... - 9 -

List of Tables

Table 1 - CDRL Matrix............................................................................................................... - 3 - Table 2 - Distribution Statements ............................................................................................... - 5 -

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CDRL REQUIREMENTS 1

Table 1 - CDRL Matrix 2

INSPECTION AND ACCEPTANCE (BLOCK 7) 3

Regardless of the method of transmittal, the Contractor shall initiate a zero-cost receiving report 4 in Wide Area Workflow (WAWF) for each Contract Data Requirements List (CDRL) delivered 5 to the Government (initial, draft, final, update, etc.). 6

GOVERNMENT APPROVAL (BLOCK 8) 7

Block 8 for each DD-Form 1423-1 that accompanies an individual order for services issued 8 against the Multiple Award Task Order Contract (MATOC) will specify whether advanced 9 written approval by the Government is necessary before distribution of the final data deliverable. 10 For data deliverables that require advance approval, an ‘A’ will be annotated in Block 8 of the 11 DD-Form 1423-1. 12

3.1 PROCEDURES 13

The Government may elect to designate a single activity that both reviews and accepts data 14 presented for Government inspection and acceptance. On the other hand, the Government may 15 choose to identify a reviewing activity, distinct from the accepting activity, to perform in 16 process, or final reviews of the data to be delivered against the MATOC. The accepting activity, 17 and when applicable a distinct reviewing activity, will be identified in Block 14.a of the DD-18 Form 1423 that accompanies an order for services issued against the MATOC. When used, the 19 reviewing activity will notify the accepting activity of their recommendation for acceptance or 20 rejection of the data deliverable. Untimely or deficient delivery of data deliverables from the 21 Contractor to the Government may serve as the basis for withholding contract payment(s). The 22 accepting activity will notify the Contractor of the acceptance or rejection of data deliverables 23 presented for inspection and acceptance by the Government. Final acceptance of the data 24 deliverable will be accomplished through Government approval of the WAWF receiving report 25

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after timely delivery of the approved data deliverable (see paragraph 2). Such acceptance does 26 not constitute a waiver of any Government entitlements regarding data rights, including, but not 27 limited to, DFARS §252.227-7037. If the data deliverable is rejected by the Government, the 28 accepting activity will notify the Contractor of the reason(s) for rejection. In cases where data 29 deliverables do not conform to contractual requirements, or result in late or missed deliveries, 30 formal notification will be provided to the Contractor by written notice from the Contracting 31 Officer. In addition to providing the reasons why the data deliverable was not accepted, the 32 Contracting Officer will direct the Contractor to correct the deficiencies, replace the non-33 conforming data deliverable, or, when permitted by the contract, elect to receive an equitable 34 adjustment in contract price in lieu of correction or replacement. 35

DISTRIBUTION AND MARKING (BLOCK 9) 36

4.1 GENERAL 37

A DoD distribution marking system for technical data has been established by DoD Instruction 38

5230.24 - Distribution Statements on Technical Documents. The Contractor shall mark all 39 distribution statements and export-control statements, supplemental to any security markings, on 40 all data submissions. 41

Distribution statements, as specified in Block 9 of the DD-Form 1423-1 that accompanies an 42 individual order for services issued against the MATOC, shall be included where applicable and 43 as defined in paragraph 4.2. If the Contractor is of the opinion that a particular data deliverable 44 requires a different distribution statement than the one specified in Block 9 of the DD-Form 45 1423-1, then the Contractor shall request clarification from the Contracting Officer’s 46 Representative or Contracting Officer. The Government will review the request and determine 47 which statement is the most appropriate and provide the Contractor with a response that accepts 48 the change or provides the reason for not accepting the Contractor’s request for change. 49

The Contractor shall mark all data deliverables, regardless of its medium, with the required 50 distribution statement as specified in Block 9 of the DD-Form 1423-1 that accompanies an 51 individual order for services issued against the MATOC. This includes technical data, 52 noncommercial computer software and computer software documentation, data that is not 53 technical data, technical manuals, instructions, film, technical papers, photographs, etc. If the 54 data is determined to contain export-controlled technical data (See 22 CFR, §120.10 for the 55 definition of ‘technical data’ as it relates to ITAR), the data shall be marked as shown in Figure 56

1. 57

When FOUO information is contained in media or material (including hardware and equipment) 58 not commonly thought of as documents (e.g., computer files and other electronic media, 59 audiovisual media, chart, maps, films, sound recordings), the requirement remains to identify, as 60 clearly as possible, the information that requires protection. The main concern is that holders and 61 users of the material are clearly notified of the presence of FOUO information. The markings 62 required shall be applied on either the item or the documentation that accompanies it. 63

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4.2 DISTRIBUTION STATEMENTS 64

One of the following distribution statements, as specified in Block 9 of the DD-Form 1423-1 that 65 accompanies an individual order for services issued against the MATOC, shall be displayed 66 conspicuously on all data delivered regardless of the media or format. For standard written or 67 printed material, the distribution statement shall appear on the front cover or title page. If the 68 delivered data is not prepared in paper form but is prepared digitally, or is in any medium that 69 does not have a cover or title page, the applicable distribution statement shall be affixed to all 70 physical and digital items by other means in a conspicuous position for ready recognition. 71

Classified data delivered against the MATOC (See paragraph 6.2) shall be marked in accordance 72 with DoD Manual 5200.01, Volume 2 - DoD Information Security Program: Marking Of 73 Classified Information and assigned Distribution Statement B, C, D, E, or F. Unclassified 74 documents marked with Distribution Statements B, C, D, E, or F shall be handled using the same 75 standard as FOUO material in accordance with DoD Manual 5200.01, Volume 4 - DoD 76 Information Security Program: Controlled Unclassified Information (CUI), and shall be 77 destroyed by any method that will prevent disclosure of contents or reconstruction of the 78 document (See paragraph 2.4.6). The text of the then current version of DoD Instruction 5230.24 79

- Distribution Statements on Technical Documents, shall take precedence over the statements 80 included in Table-2. 81

DISTRIBUTION STATEMENT A. DISTRIBUTION STATEMENT A. Approved for public release. Distribution is unlimited.

DISTRIBUTION STATEMENT B. Distribution authorized to U.S. Government agencies only (fill in reason) (date of determination). Other requests for this document shall be referred to (insert controlling DoD office).

DISTRIBUTION STATEMENT C. Distribution authorized to U.S. Government agencies and their contractors (fill in reason) (date of determination). Other requests for this document shall be referred to (insert controlling DoD office).

DISTRIBUTION STATEMENT D. Distribution authorized to the Department of Defense and U.S. DoD contractors only (fill in reason) (date of determination). Other requests shall be referred to (insert controlling DoD office).

DISTRIBUTION STATEMENT E. Distribution authorized to DoD Components only (fill in reason) (date of determination). Other requests shall be referred to (insert controlling DoD office).

DISTRIBUTION STATEMENT F. Further dissemination only as directed by (inserting controlling DoD office) (date of determination) or higher DoD authority.

Table 2 - Distribution Statements 82

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CONTROLLING OFFICE 83

The ‘Controlling DoD office’, ‘Reason’, and ‘Date of Determination’ shall be as specified in 84 Block 16 of the DD-Form 1423-1 that accompanies an individual order for services issued 85 against the MATOC. 86

4.3 EXPORT CONTROLLED WARNING STATEMENT 87

In addition to the distribution statement, the following marking shall be used for all data 88 delivered against the MATOC, printed and electronic, including digital that contains export-89 controlled technical data: 90

Figure 1 - Export Control Warning Label 91

4.4 DESTRUCTION NOTICE 92

In addition to the distribution statement all unclassified technical data marked with Distribution 93 Statements B, C, D, E, or F shall be handled and destroyed as FOUO documents, in accordance 94 with DoD 5400.7-R. The following marking shall be used for all data delivered against the 95 MATOC that contains export-controlled technical data: 96

Figure 2 - Destruction Notice 97

4.5 FOIA EXEMPTION NOTICE 98

FOUO information disseminated outside the Department of Defense (e.g., Distribution Statement 99 “B”, and “C”) shall also bear a marking on the outside of the front cover, first page, or at the 100 beginning of the text that states that the information may be exempt from mandatory disclosure 101 in accordance with the FOIA. 102

Figure 3 - Exemption Notice for FOUO Disseminated Outside of the DoD 103

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979 (Title 50, U.S.C., App. 2401 et seq.), as amended. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

Handling and Destruction Notice: Controlled Unclassified Information (CUI) may be destroyed by any of the means approved for the destruction of classified information or by any other means that would make it difficult to recognize or reconstruct the information.

This document contains information that may be exempt from mandatory disclosure under the Freedom of Information Act.

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4.6 LIMITED DISTRIBUTION 104

‘LIMITED DISTRIBUTION’ or ‘LIMDIS’ is a dissemination control marking used by the 105 National Geospatial-Intelligence Agency (NGA) to identify certain unclassified imagery and 106 geospatial-intelligence information and data created or distributed by NGA, or information, data, 107 and products derived from such information. 108

Data delivered that contains or is derived from information or material designated LIMITED 109 DISTRIBUTION, shall be marked ‘LIMITED DISTRIBUTION’ and shall carry the notice 110 shown in Figure 4 on the front page. Portions of the document that contain LIMITED 111 DISTRIBUTION information shall be marked at the beginning of the portion with the 112 parenthetical notation “(DS)” for an unclassified document or “(U//DS)” for a classified 113 document. LIMITED DISTRIBUTION information cannot be processed on or transmitted via 114 unencrypted or unsecured systems accessible by the public (See paragraph 2.1 for electronic 115 transmission instructions via AMRDEC SAFE). See DoDI 5030.59 or Enclosure 4 to DoD 116 Manual 5200.01, Volume 2 - DoD Information Security Program: Marking of Classified 117 Information for additional detail. 118

Figure 4 - Limited Distribution Notice 119

4.7 RESTRICTIVE MARKINGS 120

Pursuant to DFARS §252.227-7017 - Identification and Assertion of Use, Release, or Disclosure, 121 Restrictions or DFARS §252.227-7013 - Rights in Technical Data–Noncommercial Items, only 122 technical data that has been identified by the Contractor, and subsequently attached to the 123 contract by the Contracting Officer, that the Contractor asserts should be provided to the 124 Government with restrictions on use, modification, reproduction, release or disclosure may be 125 delivered with restrictive markings. Authorized markings are identified in the clause at DFARS 126 §252.227-7013, Rights in Technical Data–Noncommercial Items. All other markings are 127 nonconforming markings. An unjustified marking is a conforming marking that does not 128 accurately depict restrictions (if any) applicable to the Government's use, modification, 129 reproduction, release, performance, display, or disclosure of the marked technical data. Care 130 should be taken to only apply justified markings and, where applicable, to apply conforming 131 markings to technical data delivered against the MATOC. Nonconforming and/or unjustified 132 markings will be rejected by the Government when presented for inspection and acceptance, 133 which may result in late or missed delivery. 134

Distribution authorized to DoD, IAW 10 U.S.C. 130 & 455.

Release authorized to U.S. DoD contractors IAW

48 C.F.R. 252.245-7000.

Refer other requests to Headquarters, NGA, ATTN: Release Officer, Mail Stop S82-OIAD, 7500 Geoint Drive, Springfield, VA 22150-7500 Destroy IAW DoD Manual 5200.01.

Removal of this caveat is prohibited.

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Note that a copyright notice alone does not qualify as a restrictive marking on noncommercial 135 technical data or computer software and computer software documentation as described in 136 DFARS §252.227-7013 or §252.227-7014, but could serve as a restrictive marking on 137 commercial products. 138

SUBMISSIONS (BLOCKS 10-13) 139

All data deliverables shall be submitted as required by Blocks 10-13 of the DD Form 1423-1 that 140 accompanies an individual order for services issued against the MATOC, unless otherwise 141 specified. 142

DISTRIBUTION (BLOCK 14) 143

6.1 UNCLASSIFIED DATA ITEMS 144

The Government requires that all unclassified data deliverables (initial, draft, final, update, etc.) 145 be distributed electronically to the addressees listed in Block 14.a for each DD-Form 1423-1 that 146 accompanies an individual order for services issued against the MATOC unless otherwise 147 specified. Three primary methods may be used (in order of preference): 148

1. Distribute unclassified data deliverable(s) that are not further restricted in their 149 dissemination to the Government personnel specified in Block 14.a for each DD-Form 150 1423-1 that accompanies an individual order for services issued against the MATOC via 151 email such as Outlook. The data deliverable would be an attachment in this case. 152

2. Distribute the unclassified data deliverable(s) to the Government personnel specified in 153 Block 14.a for each DD-Form 1423-1 that accompanies an individual order for services 154 issued against the MATOC via AMRDEC SAFE (safe.amrdec.army.mil). AMRDEC 155 SAFE shall be used for unclassified data submissions with a single electronic file 156 attachment or combined electronic file attachment size that exceeds 10 MB, or for any 157 unclassified data submission that contains Controlled Unclassified Information (CUI). 158

3. Distribution of unclassified data deliverables that cannot be transmitted electronically 159 shall be accomplished via shipment of the data deliverable(s) to the Government 160 personnel as specified in Block 14.a for each DD-Form 1423-1 that accompanies an 161 individual order for services issued against the MATOC. ‘For Official Use Only’ 162 (FOUO) information and material may be transmitted via first class mail, parcel post, or, 163 for bulk shipments, via fourth-class mail. Refer to DoD Manual 5200.01, Volume 4 - 164 DoD Information Security Program: Controlled Unclassified Information (CUI), for 165 additional information related to the protection of CUI data transported or transmitted to 166 the Government against the MATOC. 167

6.2 CLASSIFIED DATA ITEMS 168

Data deliverables that contain classified information shall be transmitted or transported to meet 169 contract requirements in accordance with the procedures in Enclosure 4 of DoD Manual 5200.01, 170 Volume 3 - DoD Information Security Program: Protection of Classified Information. The 171

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Contractor is responsible for safeguarding, storing, destroying, transmitting, and transporting 172 classified information in any medium that is to be distributed to meet the requirements of this 173 contract while the classified information is in the Contractor’s custody. 174

MARKING CLASSIFIED INFORMATION 175

All data submissions that include classified information shall be marked in accordance with DoD 176 Manual 5200.1 Volume 2 – DoD Information Security Program: Marking of Classified 177 Information. Banner markings shall be centered and placed at the top and bottom of the outside 178 of the front cover (if any), on the title page (if any), on the first page, and on the outside of the 179 back cover (if any) or last page, of each classified document. 180

Figure 5 – Examples of Banner Markings 181

If the document has no front cover, the first page shall be the front page. If it has a cover, the first 182 page is defined as the first page you see when you open the cover. In some documents, the title 183 page and first page may be the same. Each interior page of a classified document shall be marked 184 with a banner line at the top and bottom of the page and shall shall specify either the highest 185 level of classification of information on that page or “UNCLASSIFIED” if there is no classified 186 information on the page, along with the applicable control markings, or alternatively, all interior 187 pages of the document may be marked with the overall classification of the document and any 188 applicable control markings. 189

Figure 6 - Examples of Portion Markings 190

TOP SECRET

SECRET//REL TO USA, AUS, CAN, GBR

TOP SECRET//SI/TK//RELIDO

SECRET//FRD

SECRET//ORCON/IMCON/NOFORN

(UNCLASSIFIED - CLASSIFICATION MARKINGS FOR ILLUSTRATION PURPOSES ONLY)

(U) (C) (S) (TS) (U//FOUO) (S//NF/PROPIN)

(C//FRD) (//GBR S) (TS//SI/TK//RELIDO) (S//RD)

(S//REL) (TS//REL TO USA, AUS, CAN, GBR) (S//RD-N)

(UNCLASSIFIED - CLASSIFICATION MARKINGS FOR ILLUSTRATION PURPOSES ONLY)

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Every classified document shall show, as clearly as is possible, which information in it is 191 classified and at what level. Derivatively classified documents shall be portion marked in 192 accordance with their source. 193

The latest version of DoD Manual 5200.1 Volume 2 – DoD Information Security Program: 194 Marking of Classified Information, in effect for each DD-Form 1423-1 that accompanies an 195 individual order for services issued against the MATOC will supersede prior versions of the 196 document cited in this instruction. Unless otherwise noted, in the event of a conflict between this 197 instruction and the reference cited herein, the text of the reference takes precedence. Should DoD 198 Manual 5200.1 Volume 2 – DoD Information Security Program: Marking of Classified 199 Information, be cancelled and reissued under a different title, the reissued document 200 willsupersede the cancelled reference. The examples cited herein are informational examples 201 iintended to reinforce the Contractor’s responsibility to proporely mark and handle calssified 202 material during performance. The presentation of material in this section does not make any 203 representation that data delivereted under the MATOC will only require the foregoing markings 204 to satisfy the requirements of statute, regulation or policy. 205

GENERAL (BLOCK 16) 206

7.1 DATA PREPARATION 207

All electronic format submittals shall be word searchable (i.e., not scanned) where applicable. 208 For Microsoft Word documents, all comments and changes submitted with any updated or 209 revised data deliverables shall be captured using the “track changes” feature. For data 210 deliverables developed and updated in applications that do not have a track changes feature, a 211 record of changes or some other method shall be employed by the Contractor to document all 212 changes made between versions of a document. For MS Excel documents, all formulas must be 213 enclosed. All technical data and data that is not technical data must be submitted digitally and 214 shall be delivered virus-free. 215

The following software products/versions (or compatible) to prepare all data deliverables is 216 required. The versions of the software used shall remain compatible with program office 217 software. 218

1. MS Office 2013 219

2. Adobe Acrobat Reader DC 2018 or later “.pdf” format 220

All data submissions shall be in the native files (i.e., “.doc”, “.xls”, etc.). The Contractor shall 221 provide Adobe .pdf file format in addition to the native file format when requested by the 222 Government. Scanned .pdf files are not desired – only native .pdf files are desired. The 223 Government understands that sometimes only scanned .pdf documents are available; however, 224 the Contractor shall coordinate approval from the Government for the use of scanned pdf 225 formats. 226

Some data deliverables may require the use of software such as Adobe FrameMaker, or may 227 consist of a requirement to deliver software files such as databases in formats that are compatible 228 with modeling and simulation systems. In these cases the required file format for the data 229

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deliverable will be as specified in Block 16 for each DD-Form 1423-1 that accompanies an 230 individual order for services issued against the MATOC. 231

7.2 ELECTRONIC FILE NAMING CONVENTION 232

All electronic files shall comply with the following naming conventions: 233

1. Delivered under the Base Contract: MTSS-2.2.4-Exhibit # Data Item # (e.g., 234 B002)_abbreviated Title (e.g., Management Plan)_date (YYYYMMDD - e.g., 20100122)-235

0.1 236

2. Delivered under a Task Order: MTSS-2.2.4-Last 5 Digits of the Order Number from 237 Block 2 of the DD Form 1155_Exhibit # Data Item # (e.g. F7826_B007)_abbreviated 238 Title (e.g., Contractor’s Personnel Roster)_date (YYYYMMDD - e.g., 20100122)-1.0 239

3. When a file contains Controlled Unclassified Information (CUI), the file name must 240 begin with a (U) and end with an (FOUO). Example: (U)MTSS-2.2.4-B002_Management 241 Plan_20180801-0.1(FOUO).pdf. 242

Examples: 243

1. “MTSS-2.2.4-B002_Management Plan_20180801-0.1”Note 1 244

Note 1: The “0.1” is a version control device. In this example, the “0.1” denotes the initial 245 version of the document submitted by the Contractor to the Government for Government review. 246 If the document is returned to the Contractor by the Government for subsequent revisions, then 247 the document returned by the Contractor to the Government for Government review/approval 248 shall be incremented by one (e.g., “0.2,” “0.3,” etc.). 249

Upon initial Government acceptance of the deliverable, an approved version will be assigned to 250 the left of the decimal place (e.g., “1.0”). A document approved for acceptance by the 251 Government will be named as follows: 252

2. “MTSS-2.2.4-B002_Management Plan_20180801-1.0” 253

Subsequent draft revisions to an approved document submitted by the Contractor for 254 Government review/approval shall be incremented by one (e.g., “1.1,” “1.2,” etc.). 255

3. “MTSS-2.2.4-B002_Management Plan_20180801-1.1” 256

Upon Government acceptance of the deliverable, an approved revision will be assigned to the 257 left of the decimal place and the version number will be incremented by one (e.g., “2.0,” “3.0,” 258 etc.). A revised document approved for acceptance by the Government will be named as follows: 259

4. “MTSS-2.2.4-B002_Management Plan_20180801-2.0” 260

A document that does not require Government approval, as indicated in block 8 of the DD Form 261 1423-1-1, and that is delivered under a task order will be named as follows: 262

5. “MTSS-2.2.4-F7826_B007_Contractor’s Personnel Roster_20180801-1.0” 263

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7.3 DATA DELIVERY DATES 264

If the data delivery date specified on the DD Form 1423-1 is a Saturday, Sunday or Federal 265 holiday, the data shall be due on the next regular working day. The following Federal holidays 266 shall be observed: 267

New Year's Day 268

Birthday of Martin Luther King, Jr. 269

Washington's Birthday 270

Memorial Day 271

Independence Day 272

Labor Day 273

Columbus Day 274

Veterans Day 275

Thanksgiving Day 276

Christmas Day 277