Trans_Trans_MCO_P11240[1].106B_GARRISON_MOBILE_EQUIPMENT.pdf

MCO P11240.106B

LFS-2

5 Jan 00

MARINE CORPS ORDER P11240.106B

From: Commandant of the Marine Corps To: Distribution List

Subj: GARRISON MOBILE EQUIPMENT

Encl: (1) LOCATOR SHEET

Reports Required: I. Local Procurement Status Report (Report Control Symbol EXEMPT), par. 3003 II. Long-Term Lease Report (Report Control Symbol DN-11240-01), par. 4005 III. Agency Report of Motor Vehicle Data (Report Control Symbol DD-11240-01), par. 8006

1. Purpose. To publish policy and procedures for garrison mobile equipment (GME) issued by the Commandant of the Marine Corps (CMC). This Manual provides administrative and technical instructions, policies, and procedures for all personnel involved in the management of procurement, operation, and maintenance of

GME.

2. Cancellation. MCO P11240.106A.

3. Summary of Revisions. This Manual has been reformatted and contains major changes. The major changes are as follows:

a. Paragraph 2006.3. Updated to conform to current Department of Defense (DoD) policy with regard to providing transportation support for morale, welfare, and recreation support services.

b. Paragraph 2011.3. Includes more stringent policy for vehicle usage rates.

c. Paragraph 2012. Licensing, includes more stringent policy with regard to administrative use, automotive equipment, and references the source of engineer equipment licensing procedures.

DISTRIBUTION STATEMENT A: Approved for public release;

distribution is unlimited.

DEPARTMENT OF THE NAVY

HEADQUARTERS UNITED STATES MARINE CORPS

WASHINGTON, DC 20380-0001

5 Jan 00

d. Paragraph 7007. Updated to provide specific supply support policy for GME maintenance.

e. Table 8-1. Contains updated GME Codes and additional Manufacturer Codes.

f. Added chapter 9. Inspection, Testing, and Certification of Load Lifting Equipment.

4. Responsibilities

a. The Deputy Chief of Staff for Installations and Logistics (DC/S I&L), under the direction of the CMC, has managerial responsibility for the functional areas of GME. The DC/S I&L exercises responsibility through central inventory management including planning and programming, guidance, budgeting, initial acquisition, and replacement of equipment, accounting for the total inventory, and approving and monitoring equipment allowances.

b. Commanders, including installation or activity commanders, commanding officers, inspector-instructors, or district directors, are responsible for all GME assigned to them.

c. Commanders will assign a single GME fleet manager for the operation and maintenance of GME. The GME fleet manager is the only person authorized to acquire GME for that installation.

It is incumbent upon all personnel exercising supervisory responsibility to prevent abuse or misuse of equipment as well as to promote its safe operation, proper care, and productive use.

d. Operators assume direct responsibility for equipment assigned or dispatched to them. This responsibility includes safe operation, proper use, performance of such periodic maintenance as may be prescribed, and collection of operational data as may be required.

5. Recommendations. Submit recommendations concerning the contents of this Manual to the CMC (LFS-2) via the appropriate chain of command.

6. Reserve Applicability. This Manual is applicable to the Marine Corps Reserve.

7. Certification. Reviewed and approved this date.

DISTRIBUTION: PCN 10211764600

Copy to: 7000110 (55) 8145001 (1) 8145004,005/7000093 (2) 7000144 (1)

LOCATOR SHEET

Subj: GARRISON MOBILE EQUIPMENT

Location: (Indicate the location(s) of the copy(ies) of this Manual.)

ENCLOSURE (1)

GARRISON MOBILE EQUIPMENT

RECORD OF CHANGES

Log completed change action as indicated.

|Change |Date of |Date |Signature of Person | |Number |Change |Entered |Incorporating Change | i

CONTENTS

CHAPTER

1 INTRODUCTION

2 OPERATIONS

3 PROCUREMENT

4 LEASING

5 SAFETY, ACCIDENT PREVENTION, AND REPORTING

6 REGISTRATION, IDENTIFICATION, AND MARKING

7 MAINTENANCE MANAGEMENT

8 INVENTORY MANAGEMENT

9 INSPECTION, TESTING, AND CERTIFICATION OF

LOAD LIFTING EQUIPMENT

iii

CHAPTER 1

INTRODUCTION

PARAGRAPH PAGE

DEFINITION . . . . . . . . . . . . . . . . . . 1000 1-3

GENERAL INFORMATION . . . . . . . . . . . . . 1001 1-3

RESOURCES MANAGEMENT . . . . . . . . . . . . . 1002 1-3

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CHAPTER 1

INTRODUCTION

1000. DEFINITION. GME consists of commercially available owned, leased, or otherwise controlled passenger vehicles, cargo vehicles, material handling equipment, engineer equipment, and railway rolling stock. GME fleet managers operate their GME fleets in support of transportation and maintenance requirements at Marine Corps activities. They will not use their GME fleet for tactical purposes, nor will they deploy GME assets.

1001. GENERAL INFORMATION

1. Effective control over the operation and use of GME requires close attention to the organization and management of resources.

The goal of GME fleet managers is to provide optimum efficiency, responsiveness, effectiveness, and support of military missions, while maintaining economy of resources.

2. GME fleet managers will use GME fleet assets to the fullest possible extent to meet general support requirements so as to reduce usage and preserve readiness of tactical equipment.

3. The basic policy governing operational management of all items of GME is to provide maximum mission-essential service with the minimum equipment fleet. GME fleet managers will meet this objective by adhering to the equipment operational requirements outlined in this Manual, continually evaluating their equipment assignment methods including item-to-task suitability, and analyzing actual equipment usage.

4. TM 4700-15/1 contains instructions for completion and use of GME related forms. However, the CMC (LFS-2) authorizes and encourages the use of any locally produced or electronic forms and reports that convey the same level of information. GME fleet managers should coordinate the use of electronic forms and reports with the CMC (LFS-2) prior to use or submission.

1002. RESOURCES MANAGEMENT

1. The single most important factor in the effectiveness of the GME program is the involvement of the installation commander and the GME fleet manager in the management of GME resources and operations. Activity commanders, considering factors of

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1002 GARRISON MOBILE EQUIPMENT

missions, geographic layout, location of installations and facilities, types of equipment assigned, and the requirements of this Manual, will establish standard operating procedures (SOP) for their GME fleet. The following are some of the essential procedures for effective operation and resource management:

a. Provide maximum pooling of all equipment.

b. Establish procedures for assignment and use of equipment.

c. Establish central dispatch points for control.

d. Maintain flexibility to meet changing requirements.

e. Provide for the most economical use of manpower and equipment.

f. Provide for training of personnel.

g. Ensure the safety, security, and proper use of equipment.

h. Where practical, provide for rotation of equipment among using organizations to equalize use.

i. Provide for collection of operational and cost data as a basis for inventory and allowance actions, and performance or cost evaluation and reporting.

j. Maintain focus on proper operator’s maintenance.

k. Maintain allowances and sub-allowances.

l. Ensure expeditious performance of scheduled and corrective maintenance.

2. In determining the appropriate use of equipment resources, GME fleet managers must also consider the following:

a. Each person is responsible for exercising thrift in the expenditure of public resources. Thus, where other means of service support are reasonably available, management discretion should preclude furnishing Government-owned equipment for services that are not essential.

b. The possible liability incurred as a result of personal injury, loss, or damage of property when authorizing requests for transportation of civic groups, religious organizations, scout activities, etc.

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CHAPTER 2

OPERATIONS

PARAGRAPH PAGE

POOLING . . . . . . . . . . . . . . . . . . . 2000 2-3

DISPATCHING AND OPERATORS. . . . . . . . . . . 2001 2-3

ASSIGNMENT CLASSIFICATIONS . . . . . . . . . . 2002 2-4

OFFICIAL USE OF EQUIPMENT . . . . . . . . . . 2003 2-6

DOMICILE-TO-DUTY . . . . . . . . . . . . . . . 2004 2-7

GROUP TRANSPORTATION SERVICE . . . . . . . . . 2005 2-7

INSTALLATION OR ACTIVITY BUS SERVICE . . . . . 2006 2-8

PERMISSIBLE OPERATING DISTANCE (POD) . . . . . 2007 2-10

MINIMUM WALKING DISTANCE . . . . . . . . . . . 2008 2-11

TRANSPORTATION OF DEPENDENT SCHOOL

CHILDREN . . . . . . . . . . . . . . . . . . . 2009 2-11

DETERMINING THE METHOD OF TRANSPORTATION

FOR PERSONNEL . . . . . . . . . . . . . . . . 2010 2-13

UTILIZATION . . . . . . . . . . . . . . . . . 2011 2-14

LICENSING . . . . . . . . . . . . . . . . . . 2012 2-14

TRAINING . . . . . . . . . . . . . . . . . . . 2013 2-15

GOVERNMENT TRANSPORTATION IN THE NATIONAL

CAPITAL REGION (NCR) . . . . . . . . . . . . . 2014 2-15

TABLE

2-1 ANNUAL UTILIZATION GOALS . . . . . . . . . 2-16

2-1

PARAGRAPH PAGE

FIGURE

2-1 CATEGORIES OF MWR ACTIVITIES . . . . . . 2-17

2-2

CHAPTER 2

OPERATIONS

2000. POOLING

1. The physical and administrative pooling of equipment to the maximum extent possible will eliminate duplication of effort, facilities, and services. However, mission, distance, economy, effectiveness, emergency functions, or other factors may indicate sub-pools to be the most practical method of operation. Any equipment sub-pools will remain under the control of the GME fleet manager.

2. GME fleet managers will use automotive equipment on a pooled basis to help ensure the highest effective level of utilization and will not assign assets exclusively to any one official or employee.

3. Users will not park or garage GME outside the confines of the installation where assigned and will not be parked in quarters’ areas or at the domicile of the user. To improve security, all GME aboard installations will be parked within a motor pool when not being used over night. In instances where GME fleet managers authorize the parking or garaging of vehicles in areas away from the parent installation, vehicle operators will make every effort to use parking facilities of other military installations or the nearest State or local Government property wherever practical.

Where such facilities are not available, GME fleet managers may authorize operators to use commercial parking facilities that provide for the safety and security of the equipment.

2001. DISPATCHING AND OPERATORS

1. General Information. GME fleet managers will determine the most suitable system for control of equipment and collection of pertinent data. GME fleet managers may use automated or manual systems utilizing either standard or locally generated forms.

However, the system employed will be compatible with Headquarters Marine Corps (HQMC) reporting requirements. When using DD, NAVMC, or SF forms, prepare them per TM 4700-15/1.

2. While GME fleet managers may record additional data as determined by local requirements, any system utilized will include the following elements:

a. Fuel control, including type and quantity of fuel used by each vehicle.

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b. Miles or hours of operation.

c. Operator qualification and assignment.

d. Operator maintenance checks and services.

e. Report of need for corrective maintenance.

f. Personnel and cargo statistics.

3. Active duty personnel will wear the appropriate military uniform when operating government vehicles. Under unusual circumstances, installation commanders may authorize the wearing of appropriate civilian attire if such attire is better suited to the mission.

4. Officers Driving. Officers will not drive a government vehicle (commercial or tactical) except for those selected billets which may require an officer to drive. In those instances where a determination is made that an officer is required to operate a government vehicle, the officer will obtain authorization from the installation commander or district director. Both the GME fleet manager and the officer will maintain a copy of the authorization for its duration.

5. Operation of GME by Key Volunteers. Key Volunteers shall not operate GME, but are authorized transportation as passengers when in the execution of their volunteer duties.

2002. ASSIGNMENT CLASSIFICATIONS

1. General Information. Subsequent to pooling resources and the establishment of administrative control under dispatching authority, GME fleet managers will screen mission requirements against equipment resources. Normally, such evaluation will indicate that short term dispatching of equipment (including "taxi" vehicles or equipment operated by users) will meet the majority of the installation’s requirements. GME fleet managers will not exclusively assign GME to a single official or employee unless required by the nature of their responsibilities, frequency, extent, or urgency of their requirements for the equipment. Justifiable requirements and the categories described in the following paragraphs will assist in determining proper assignment for all types of equipment.

2. Class A. This class applies to automotive equipment and authorizes a continuing assignment of one of two types.

Personnel authorized class A assigned vehicles will use such vehicles for official duties only, and will not reassign such vehicles to others not entitled to class A assignments.

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GARRISON MOBILE EQUIPMENT 2002

a. The two types of class A assignments are as follows:

(1) Continuing assignment of passenger carrying vehicles to those command positions authorized full-time assignment by law and as approved by the Secretary of Defense. This authorization is for the CMC.

(2) Continuing assignment of passenger carrying vehicles on the basis of responsibility inherent in the position when the immediate availability of transportation is necessary and approved by HQMC.

b. Submit all requests for class A assignments per this paragraph to the CMC (LFS-2) and include, at a minimum, the following information:

(1) Title or position requiring class A assignment.

(2) Statement of operational conditions that make a class A assignment necessary. In no case will rank or prestige be the sole reason for requesting a class A assignment.

(3) Number and type of vehicles necessary to support the requirement.

c. Authorizations for class A assignments neither provide for nor change vehicle allowance.

d. Authorization for class A assignment does not infer authorization for domicile to place of employment use of the vehicle regardless of residency status (i.e., quarters location in relation to the installation) of the billet incumbent. A class A assignment is neither a prestige assignment nor a waiver of marking and identification requirements. A change in billet incumbents will not require new authorization. Class A authorizations will remain valid until rescinded by HQMC.

3. Class B. This class applies to all GME. Class B assignment authorizes recurring dispatch of the same equipment for activities and functions which by their nature require the use of the same equipment on a daily basis.

a. In all cases, installation commanders will authorize class B assignments in writing and will specify the unit or tenant activity to which assigned.

b. GME fleet managers will initiate an annual review of all class B assignments approved by the installation commander to ensure equipment efficiently supports the official business of the assigned unit or organization.

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2003 GARRISON MOBILE EQUIPMENT

4. Class C. Fleet managers will pool all GME not assigned under class A or class B authorization for performance of service on an "on-call" basis and to provide equipment for operation of certain scheduled services. On-call dispatches provide services through a single short term dispatch of equipment, usually not longer than a duty day. This includes the dispatch of a pool "taxi vehicle" or providing user operated equipment. This portion of the GME Fleet normally handles the bulk of the installation equipment requirements. This type of service must respond to requirements of an intermittent nature and can consist of ticket or radio dispatch.

2003. OFFICIAL USE OF EQUIPMENT

1. General Information. All GME is for official purposes only.

When questions arise concerning the official use of equipment, resolve the issue in favor of strict compliance with the statutory restrictions and the policies of this Manual.

2. Automotive Equipment. The following guidance applies to the official use of automotive equipment.

a. GME fleet managers may use Marine Corps owned or hired motor vehicles to provide transportation, wholly or in part, for personnel going to or returning from a temporary duty station if official travel orders authorize its use. However, they should make maximum use of public services instead of dispatching vehicles from motor pools. If public or commercial facilities are inadequate or nonexistent, official orders may authorize transportation between lodgings and duty stations for personnel on temporary duty. The temporary duty status of an individual does not necessarily justify the furnishing of transportation by GME. Need, distance involved, and other conditions will determine the use of GME. GME fleet managers will not authorize the use of Government vehicles, hire from General Services Administration (GSA), or commercial rental vehicles in areas serviced by adequate Government bus systems.

b. Installation commanders may authorize group transportation support for authorized activities such as athletics, welfare, recreation, morale, and chaplains’ programs if failure to provide such service would have an adverse effect on the morale of service members, and such transportation is available without detriment to the installation’s mission.

c. GME fleet managers may provide transportation for military and civilian personnel officially participating in public ceremonies; official, social, or civil functions; parades, and military field demonstrations. All non-Government personnel will provide a waiver of liability prior to transport.

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GARRISON MOBILE EQUIPMENT 2005

d. Prospective military recruits may receive transportation in connection with interviewing, processing, and orientation.

e. GME fleet managers will not authorize transportation by Government vehicles for unofficial purposes or cases based solely on reasons of rank, prestige, or personal convenience.

f. GME fleet managers will not allow the use of motor vehicles, whether authorized on a full-time or trip basis, in support of private business or personal social engagements of the official concerned, family members, or others.

2004. DOMICILE-TO-DUTY. The term "official purpose" will not include transportation, in whole or part, of military personnel or employees between their domiciles and places of employment except in the following cases:

1. The CMC

2. Selected Marine Recruiters. Assignment of an individual to recruiting duty does not, of itself, entitle that individual to receive daily domicile-to-duty transportation. When authorized by the commanding officer, domicile-to-duty transportation may be provided only on days when the individual actually performs field work. Such field work may typically include Marine recruiters who proceed directly from their domicile to conduct official recruiting matters, when it is determined to be infeasible or impractical for the recruiter to first proceed to an office location where the Government motor vehicle is normally garaged.

3. Logs. Marine recruiting stations will maintain local logs or other records for a minimum of 3 years to document the official purpose of all domicile-to-duty transportation.

a. The logs or records will be easily accessible for audit.

b. The logs or records will contain the following: name and rank of recruiter using vehicle, name and rank of person authorizing use, passenger carrier identification or registration number, date, location, duration, and circumstances requiring domicile-to-duty transportation.

2005. GROUP TRANSPORTATION SERVICE

1. GME fleet managers will submit requests for authority to establish group transportation services to the CMC (LFS-2).

Requests will contain the following information:

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a. Name, mission, and location of the activity.

b. Current military and civilian strength and authorized changes that will affect transportation requirements.

c. A description of existing facilities, including the use of privately owned vehicles, car pools, and group riding arrangements.

d. Points that require service and the distance between the installation and each point.

e. The number of people requiring recurring transportation between the installation and each point.

f. A statement describing the efforts made to make existing facilities, public or private, adequate.

g. The type of service proposed, plus information concerning all necessary arrangements, such as rentals, charters, rates, routes, schedules, type, source, number, seating capacity of the requested equipment, proposed fees, and a map or sketch of the area enclosed. If government-owned vehicles will provide the proposed service, requests must indicate that the local commercial carriers have no desire or capacity to provide the service.

h. A statement as to the availability of appropriated funds to operate the service.

i. The desired first date of service.

2. The following considerations will determine the basis for approval of such services:

a. Installation so located with respect to the source of manpower that some form of Government assistance is necessary to ensure adequate required transportation for personnel.

b. In overseas commands where, due to the absence of adequate public or private transportation, local political situations, security, personal safety, or the geographic location of duty station, such transportation is essential to the effective conduct of Government business.

2006. INSTALLATION OR ACTIVITY BUS SERVICE

1. General Information. The capability to transport groups of individuals on official business between offices or between installations is a recognized requirement and is essential

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GARRISON MOBILE EQUIPMENT 2006

to mission support. The effective use of buses reduces the requirement for smaller types of passenger carrying equipment at installation motor pools.

2. Scheduled Activity Bus Service

a. When required to support the defense mission, scheduled bus services may operate within or between installations for the transportation of:

(1) Enlisted personnel between troop billets and work areas.

(2) Military personnel and employees between offices and work areas of the installation or activity during normal duty hours.

(3) Dependents of military personnel on existing scheduled activity routes on a space available basis only, at no cost or inconvenience to the Government. However, GME fleet managers will not establish scheduled activity bus service solely or primarily for dependents to the exclusion of mission requirements, nor may such transportation of dependents generate requirements for additional buses.

b. Scheduled activity bus service is normally provided with GME. Where local conditions permit and it is more economical to do so, GME fleet managers may request commercial contract service. Installations and activities will use appropriated funds to pay all expenses for the operation of scheduled activity bus services.

c. Scheduled activity bus service requires careful planning of both routes and schedules. Considerations include the density of population authorized to use such service and activity work schedules. Thorough traffic studies and the working hours of the installation will usually determine the requirement for scheduled activity bus service. Installation commanders will review and approve schedules, at a minimum, on an annual basis.

d. GME fleet managers will not employ scheduled activity bus service from quarters to work areas for officers residing in assigned quarters or for enlisted personnel residing with their families in family type quarters or other quarters converted for this purpose.

3. Morale, Welfare, and Recreation (MWR) Support Services. GME fleet managers may provide reimbursable bus service in support of authorized MWR programs, Family Service Center Programs, or

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2007 GARRISON MOBILE EQUIPMENT

private organizations when such mass transportation is available without detriment to the installation’s mission. Installations will not use appropriated funds for either the acquisition or lease of group travel vehicles solely or partially to support MWR activities, nor will any reimbursable expenses chargeable for the use of the equipment include any portion of the acquisition cost of the vehicle. Installation commanders may grant approval for this transportation service after considering the potential competition with commercial transportation sources during the decision process. Additionally, it is subject to the following restrictions:

a. Transportation provided to the following categories on a non-reimbursable basis:

(1) In support of Chaplain programs.

(2) MWR functional staffs engaged in routine direct administrative support of category A, B, and C activities. See figure 2-1.

(3) Teams composed of personnel officially representing the installation in scheduled competitive events.

(4) DoD personnel or dependent spectators attending local events in which a command or installation-sponsored team is participating.

(5) Entertainers, guests, supplies, and/or equipment essential to the MWR programs.

(6) Civilian groups transported to DoD installations in the interest of community relations when invited by the installation commander or other competent authority.

(7) Category A, B, and C sponsored activities, including recreational tours and trips, when fees are not levied upon the passengers (except fees made to cover the cost of the driver when required) and when approved by the installation commander only after mission requirements have been met.

b. Special activities such as scouting programs and private organizations may receive transportation on a reimbursable basis covering all operations and maintenance costs of providing the service.

2007. PERMISSIBLE OPERATING DISTANCE (POD)

1. The POD is a guide for determining when it is more economical to use commercial transportation. It is usually more economical

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GARRISON MOBILE EQUIPMENT 2009

to use the services of commercial carriers for the transportation of personnel and cargo to destinations outside the immediate areas of the installation. Therefore, DoD has established a one-way distance of 100 miles as a guide upon which to base permissible operating distances for motor vehicles. GME fleet managers will make every effort to use commercial transportation outside the POD and GME inside the POD. Use of GME outside the POD requires approval by the owning installation’s commander.

2. Each installation will establish a POD and include it in their GME SOP. The POD established for an installation should be sufficient to support normal operations. On the basis of local experience, installations will establish a POD that will adequately support motor vehicle transportation requirements;

however, the POD should not normally exceed the distance identified above. Notify the CMC (LFS-2) if the POD exceeds a 100-mile radius.

2008. MINIMUM WALKING DISTANCE

1. A minimum walking distance describes the distance between points of travel beyond which it is reasonable to provide GME for transportation.

2. Each installation’s GME SOP will include their minimum walking distance.

2009. TRANSPORTATION OF DEPENDENT SCHOOL CHILDREN

1. Policy. Dependent school children may utilize GME only as specified in this Manual. The preferred equipment will be bus, passenger van, station wagon, or sedan, depending on the number of passengers.

a. GME fleet managers may provide transportation to dependent school children residing on a Marine Corps installation under any of the three following conditions:

(1) Local public schools are not accessible.

(2) Nearby public schools other than the local public schools, when:

(a) The nearby public school is not accessible.

(b) Installations may provide transportation to other public schools (to include public schools for the handicapped) within the local educational agency district of residence if

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2009 GARRISON MOBILE EQUIPMENT

determined that local public schools that would normally enroll the children are unable to provide adequately for their education.

(3) Private schools within a reasonable distance, provided:

(a) The private school is not accessible and private school transportation, either with or without cost to the child, is not available.

(b) The parent of the child submits a written request for transportation setting forth the reasons therefore.

(c) The installation commander concerned determines either that:

1 The local or nearby public schools, if any, are unable to provide adequately for the education of the child concerned.

2 The vehicles authorized for transporting dependent school children to public schools have extra space and can convey those attending private schools without materially deviating from the established route to the public school.

b. GME fleet managers may provide transportation to dependent school children that do not reside on a Marine Corps installation as follows:

(1) Dependent school children of military personnel on a space-available basis between schools and military installations only under both of the following criteria:

(a) The children are participating in a program covered by and implemented in the Uniform Services Health Benefits Program.

(b) Transportation is already being provided between the military installation and the school concerned.

(c) The children present themselves at a regular bus stop on the Marine Corps installation or established along the regular route between the military installation and the school.

c. Children may receive only one trip to and from the school per school day.

d. When conditions involve more than one Marine Corps installation, GME fleet managers will coordinate transportation arrangements to the maximum extent possible.

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GARRISON MOBILE EQUIPMENT 2010

e. Pay reimbursable costs to the applicable financial appropriation or fund, or to miscellaneous receipts of the U.S.

Treasury, as appropriate. Costs will consist of costs incident to operation, maintenance, and depreciation of equipment, including, but not limited to: fuel, oil, and other consumable supplies used, as well as the compensation of drivers (military or civilian) directly engaged in providing the transportation.

(1) Compute the compensation rate of civilian drivers on the basis of their gross payroll compensation, plus a factor of 29 percent of gross payroll compensation for fringe benefits.

(2) Compute the compensation rate of military drivers on the basis of the reimbursement rates for military personnel.

f. Dependent school children may use available regularly scheduled Marine Corps transportation, within and between installations, when traveling to and from school to make connections with regular means of transportation. Similarly, installation commanders may authorize special transportation within the installation where to do so would serve to make schools accessible by regular means of transportation.

2. Exceptions. The installation commander may, after giving due consideration to the age and maturity of the children involved, grant exceptions when the route to school passes through areas of heavy traffic, blighted urban or residential districts, or potentially dangerous industrial or construction areas.

2010. DETERMINING THE METHOD OF TRANSPORTATION FOR PERSONNEL.

When motor vehicle transportation is essential to the performance of official business and falls outside the minimum walking distance, the following transportation methods apply in the order shown, to the extent that they are available and capable of meeting mission requirements:

1. Marine Corps scheduled bus service.

2. Scheduled public transportation.

3. Marine Corps motor vehicle.

4. Voluntary use of a privately owned motor vehicle on a reimbursable basis.

5. Taxicab, on a reimbursable basis.

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2011 GARRISON MOBILE EQUIPMENT

2011. UTILIZATION

1. Each installation GME SOP will establish and publish annual utilization goals in terms of a productive index, such as miles driven or passengers or tonnage carried, that will allow effective use of equipment.

2. At least annually, each command will compare actual utilization performance with planned utilization goals for each standard equipment classification and take action to adjust equipment authorizations where utilization performance indicates such action is necessary. GME fleet managers may use any locally devised system that provides this information, however, the following formula is provided as an example:

(actual miles) X (total vehicles) = percent utilization (mileage goal) X (total vehicles)

Utilization > 95 percent = Use of equipment is within standards;

increase in T/E or assignment is possible.

Utilization > 75 percent = Use of equipment is within standards;

increase in T/E or assignment is not possible.

Utilization < 75 percent = Use of equipment is not within standards; decrease in T/E or assignment is possible.

3. Table 2-1 contains the annual utilization goals for each standard equipment classification listed. These goals reflect the anticipated annual mileage for the given GME classification, and validates fleet tables of equipment (T/E) allowances against annual mileage production for each GME fleet.

a. The usage goals contained in table 2-1 do not apply to class A assignments or special purpose equipment.

b. GME fleet managers will develop usage goals at the local level for Material Handling Equipment (MHE) and engineer equipment.

2012. LICENSING

1. Each activity will establish a licensing program to meet Federal, State, and local regulations. This program should include a provision requiring out-of-state licensees to read and understand State and local driving regulations including the motor Transport SOP of the dispatching unit.

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GARRISON MOBILE EQUIPMENT 2014

2. Administrative use commercial automotive equipment (4X2) under 10,000 pounds gross vehicle weight (GVW) requires, as a minimum, a valid State drivers license or Optional Form (OF) 346 (U.S. Government Motor Vehicle Operator’s Identification Card).

Installation commanders may require other more stringent licensing procedures to meet local rules or requirements.

3. All other GME requires a valid OF 346 containing a rating for the particular equipment. GME fleet managers will issue OF 346’s per MCO’s 11240.66 and 5110.1, TM 11240-15/3; or, in the case of engineer equipment, TM 11275-15/4.

4. Equipment operators will comply with State and local regulations when operating off installations.

5. GME fleet managers may provide Marine Corps owned motor vehicles to DoD contractors in accordance with contract stipulations. If provided to contractors or subcontractors, contracts will state that such vehicles are for official use only, and will be operated and maintained in accordance with this Manual. DoD contractor personnel do not require the use of OF 346’s.

6. Officer Licensing. Officers will not be licensed to drive a government vehicle (commercial or tactical) except for those selected billets which may require an officer to drive. When it is determined that an officer is required to be licensed to operate a government vehicle, the initiation and authorization of licensing action will be given by the installation commander or district director and an entry made in the Officer’s Qualification Record. This authorization will be automatically rescinded upon termination of such duty and/or when the officer is transferred. An officer will not routinely drive except in an official duty capacity.

2013. TRAINING

1. Technical training of Marines will be per NAVMC 2779 and

MCO 1500.40.

2. GME fleet managers will program and budget for specialized training needed to operate or maintain equipment on hand.

2014. GOVERNMENT TRANSPORTATION IN THE NATIONAL CAPITAL REGION

(NCR). DoD and SECNAV policy established specifically for the NCR govern transportation in the NCR.

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Table 2-1.--Annual Utilization Goals.

| Pounds Gross | | Vehicle Weight | | Rating Weight Mileage | |Equipment Classification Range Type Standards | |Sedan N/A All 10,000 | |Station Wagon N/A All 10,000 | |Bus, Body on Chassis N/A All 9,000 | |Bus, Integral N/A All 25,000 | |Truck, Cargo, Pickup Under 5,000 4x2 9,000 | |Truck, Cargo/Multipurpose Under 10,000 4x4 9,000 | |(including pickups) 4x2 8,000 | |Truck, Cargo/Multipurpose 10,000-23,000 4x2 8,000 | | 4x4 7,000 | | 6x4 6,000 | |Truck, Cargo/Multipurpose Over 23,000 All 7,000 | |Truck, Carryall N/A All 9,000 | |Truck, Tractor Under 25,000 All 7,000 | |Truck, Tractor 25,000-46,000 4x2 7,000 | | 4x4 6,000 | | 6x6 5,000 | |Truck, Tractor Over 46,000 6x4 6,000 | | 6x6 5,000 | |Motorcycle N/A All 3,000 | |Scooter, 3 or 4 Wheeled N/A Gasoline 2,000 | | NOTE: There are no suggested standards for material | | handling equipment (MHE) and engineer equipment. | | GME fleet managers will establish local | | utilization standards for all GME MHE and | | engineer equipment. |

2-16

|Category A - Mission Sustaining Activities | |Armed Forces Professional Entertainment Program Overseas | |Common Support Services | |Gymnasium/Physical Fitness/Aquatic Training | |Libraries | |Parks and Picnic Areas | |Recreation Centers/Rooms | |Shipboard/Isolated/Deployed/Free Admission Motion Pictures | |Sports/Athletics (Self-Directed, Unit Level, Intramural) | |Unit Level Programs and Activities | |Temporary Lodging Facility (In support of official travel) | |Category B - Community Support Activities | |Arts and Crafts Skill Development | |Automotive Crafts Skill Development | |Child Development Centers | |Entertainment (Music and Theater) | |Outdoor Recreation | |Recreational Swimming Pools | |Sports Programs (Above the intramural level) | |Youth Activities | |Stars and Stripes | |Bowling Centers (12 lanes or less) | |Joint Service Facility | |Marinas without Resale or Private Boat Berthing | |Recreation Equipment Checkout | |Recreational Information, Tickets, and Tour Services | |Category C - Business Activities | |Aero Clubs | |Amusement Machine Locations and Centers | |Animal Care Funds | |Armed Services Exchange and Related Activities | |Armed Forces Recreation Centers (Accommodation/dining and resale | |facilities) | |Audio/Photo and Other Resale Activities | |Bingo | |Bowling Centers (over 12 lanes) | |Cabins/Cottages/Cabanas/Recreational Guest Houses | |Catering | |Civilian Dining, Vending, and Other Resale Activities and Services |

Figure 2-1.--Categories of MWR Activities.

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|Golf Courses | |Marinas and Boating Activities with Resale or Private Boat | |Berthing | |Military Open Messes/Clubs | |Motion Pictures (Paid admission function) | |Motorcycle Clubs | |Package Stores | |Parachute/Sky Diving Clubs | |Rod and Gun Clubs | |Skating Rinks | |Skeet/Trap Ranges | |Snack Bars/Soda Fountain | |Stables | |Supplemental Mission Funds (In-flight services/military museums, | |etc.) | |Temporary Lodging Facility | |Unofficial Commercial Travel Services |

Figure 2-1.--Categories of MWR Activities--Continued.

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CHAPTER 3

PROCUREMENT

PARAGRAPH PAGE

GENERAL INFORMATION . . . . . . . . . . . . . 3000 3-3

BUDGETING . . . . . . . . . . . . . . . . . . 3001 3-3

PROCUREMENT CYCLE . . . . . . . . . . . . . . 3002 3-3

PROCUREMENT METHODS . . . . . . . . . . . . . 3003 3-4

ALLOWANCES . . . . . . . . . . . . . . . . . 3004 3-5

SEDAN AUTHORIZATIONS. . . . . . . . . . . . . 3005 3-5

USED EQUIPMENT . . . . . . . . . . . . . . . 3006 3-6

FIGURE

3-1 GME ORDERING DATA SHEET . . . . . . . . 3-7

3-2 EXAMPLE LOCAL PROCUREMENT STATUS

REPORT . . . . . . . . . . . . . . . . . 3-10

3-1

CHAPTER 3

PROCUREMENT

3000. GENERAL INFORMATION. A major objective of the GME program is to achieve the optimum relationship between equipment investment costs and the productive use of essential task suited equipment. Allowances represent not only authorizations to hold equipment but also serve as a procurement goal. The total number of GME items in use at any command, including government-owned or long-term leased, may not exceed allowances established by HQMC.

3001. BUDGETING. The CMC (LFS-2) budgets Procurement, Marine Corps (PMC) funds for procurement of all centrally managed appropriated funded GME. Three factors determine budgeting:

1. Allowances.

2. On hand inventory.

3. Projected retirement year.

3002. PROCUREMENT CYCLE

1. The annual procurement cycle is as follows:

Fiscal Year Begins.

Oct The CMC (LFS-2) sends Annual GME Inventory Audit Report and listing of procurements scheduled for new fiscal year to GME fleet managers.

Nov GME fleet managers return GME Inventory Audit Reports to the CMC (LFS-2) along with past fiscal year utilization data.

Dec-Mar The CMC (LFS-2) projects procurements for next fiscal year.

Jun Projected procurements for next fiscal year sent to GME fleet managers.

Jun GME fleet managers submit their Local Procurement Status Report (as applicable) to the CMC (LFS-2).

Jul GME fleet managers submit priorities and acquisition data for next fiscal year procurements to the CMC (LFS-2).

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3003 GARRISON MOBILE EQUIPMENT

Jul-Oct The CMC (LFS-2) prepares Funding Action Requests (FAR), Military Interdepartmental Purchase Requests (MIPR’s), and allotments prepared for next fiscal year procurement.

Cycle begins again.

2. The Annual GME Inventory Audit reflects current and projected serialized allowances and validates each GME fleet.

3. The Projected Procurement Letter, sent to GME fleet managers in March, identifies all equipment tentatively scheduled for replacement during the upcoming fiscal year. GME fleet managers will review and return this letter, including any proposed substitutions or additions to the projected procurement, and a priority designator for each item listed. Additionally, they will submit GME Ordering Data Sheets to inform the CMC (LFS-2) of any nonstandard specifications required to meet their operational needs. Figure 3-1 contains an example.

4. GME fleet managers will note any requirement for a service representative for training purposes on any procurement specification, whether local or centrally managed.

3003. PROCUREMENT METHODS

1. Centralized Procurement. Centralized procurement is the primary method in which HQMC achieves significant cost savings by consolidating Marine Corps GME acquisition requirements with other Department of Defense (DoD) components.

2. Local Procurement. Local procurement is appropriate when circumstances are such that centralized procurement will provide no fiscal advantage or when the urgency of the situation so dictates. When authorized, the CMC (LFS-2) will allot PMC funds to GME fleet managers for local procurement of assets. When using local procurement, it is imperative that GME fleet managers make every effort to obtain a contract as expeditiously as possible consistent with good contracting practice. GME fleet managers will inform the CMC (LFS-2) of the status of any fiscal year local GME procurement allotments in letter format by 30 June each year. This letter will include all authorized local GME procurements involving PMC funds, and the status of those funds.

Figure 3-2 provides an example Local Procurement Status Report letter (this report is exempt from reports control).

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GARRISON MOBILE EQUIPMENT 3005

3004. ALLOWANCES

1. Published Table of Equipment allowances maintain the minimum GME assets required at each Marine Corps activity or command to provide essential services under normal conditions. GME fleet managers may, as necessary, borrow assets from other Marine Corps activities, other DoD activities, other governmental agencies, or lease from GSA or commercial sources to meet peak loads and other unusual requirements for GME. The total number of GME items in use at any command, including government-owned or long-term leased, may not exceed allowances established by HQMC. GME fleet managers may exceed their T/E allowance only through short-term leases or by temporarily loaning selected equipment from other GME accounts.

2. GME fleet managers will request allowance modifications from the CMC (LFS-2). The request will include the following:

a. T/E number.

b. Equipment code requiring modification.

c. Current allowances.

d. Requested allowance.

e. Detailed justification addressing the entire allowance and usage data for that equipment code, including why the current allowance is inadequate to meet new needs.

f. Any other equipment allowances affected.

3005. SEDAN AUTHORIZATIONS

1. The DoD requires all commercial type motor vehicles acquired within the DoD to be the minimum body size, maximum fuel efficiency, and minimum ancillary equipment necessary to fulfill the operational mission for which obtained. Additionally, the Marine Corps will acquisition, whether by purchase or by lease, only class II (compact) sedans except when the CMC approves class III (mid-size) sedans as mission essential. Accordingly, GME fleet managers will satisfy requirement using class II (compact) sedans, except for the following:

a. The CMC.

b. The CMC may authorize the lease of class III (mid-size) sedans for use by commanding generals and their deputies of installations or major commands when the officer holding that

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3006 GARRISON MOBILE EQUIPMENT

billet is a general officer. Commanding officers of major installations may request authorization for class III (mid-size) sedans only when they are responsible for the overall protocol functions of that installation.

2. Commands will request letters of authorization for leasing class III (mid-size) sedans from the CMC (LFS-2) and must possess authorization prior to making any lease arrangements.

3. Funding for the lease of CMC authorized class III vehicles is the responsibility of the command concerned using local O&M,MC funds. Under no circumstances will the Marine Corps procure class III mid-size sedans.

4. Upon issue of a letter of authorization for a class III (mid-size) sedan, the CMC (LFS-2) will replace GME fleet T/E allowances for class II (compact) sedans with an allowance for leased class III (mid-size) sedan of the same quantity.

5. Law Enforcement Sedans. This Headquarters will lease only class III (mid-size) law enforcement sedans or suitable replacements to satisfy requirements for law enforcement sedans.

GME fleet managers may modify the vehicle at their expense for particular law enforcement requirements above the basic package as required.

3006. USED EQUIPMENT

1. The procurement of used serviceable equipment is an economical alternate method of filling GME requirements but does not constitute a primary source of equipment.

2. When a GME fleet manager becomes aware of a serviceable used item that will fill a particular requirement, the manager should notify the CMC (LFS-2) in writing and include a full description of the equipment, approximate cost, and information regarding equipment it replaces and allowances affected.

3. If approved, the CMC (LFS-2) will obtain appropriate waivers from single item managers and forward local purchase authority and funding to the requesting GME fleet manager.

3-6

|Equip Code __________ Description ____________________________| |FY Qty Desired ______ Activity ______ T/E No. ______________| | Automotive | |Markings: | |Cooling System: | |Towing Devices: | |Exhaust: | |Tailgate: | |Drive Wheels: | |Engine: | |Auxiliary Engine: | |Heater/Air-Conditioner: | |Fuel Tank: | |Transmission: | |Differential: | |Power Takeoff: | |Tires: | |Brakes: | |Accessories: | |Bed: | |Boom/Hoist/Winch: | |Racks/Cabinets: | |Payload: | |Delivery Instructions: | |Other Requirements: |

Figure 3-1.--GME Ordering Data Sheet.

3-7

|Equip Code __________ Description _____________________________| |FY Qty Desired ______ Activity ______ T/E No. _______________| | Material Handling Equipment | |Engine/Power Source: | |Safety Cutout: | |Width/Height: | |Mast: | |Load Backrest: | |Tires: | |Brakes: | |Towing Device: | |Sling/Tie-down: | |Controls and Instrumentation: | |Markings: | |Transmission: | |Hydraulics: | |Forks: | |Battery Charger: | |Draw-bar Pull: | |Turning Radius/Steering: | |Winch/Boom: | |Accessories: | |Delivery Instructions: | |Other Requirements: |

Figure 3-1.--GME Ordering Data Sheet--Continued.

3-8

|Equip Code __________ Description ____________________________| |FY Qty Desired ______ Activity ______ T/E No. ______________| | Engineer Equipment | |Engine/Power Source: | |Cooling System: | |Fuel Tank: | |Transmission: | |Steering: | |Tracks/Wheels/Tires: | |Electrical System/Battery: | |Accessories: | |Towing Devices/Draw-bar Pull: | |Air-Conditioner/Heater: | |Hydraulics: | |Instruments/Controls: | |Winch/Hoist/Power Takeoff: | |Blade/Ripper/Backhoe: | |Color/Markings: | |Pumps: | |Sling/Tie-down: | |Brakes: | |Operating Weight/Capacity: | |Delivery Instructions: | |Other Requirements: |

Figure 3-1.--GME Ordering Data Sheet--Continued.

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|From: | |To: Commandant of the Marine Corps (LFS), Headquarters, | | U.S. Marine Corps, 2 Navy Annex, Washington, |

| DC 20380-1775 |

|Subj: STATUS OF FY__ LOCAL PROCUREMENT | |Ref: (a) MCO P11240.106B | |1. As required by the reference, the following information is | |provided: | | a. Total Funds Authorized: $_____________________________ | | b. Procured Items | | Item Funds Actual | |Authorized Authorized Procurement Cost | |1. | |2. | |3. | |Total Procurement Requirement $ (Excess or Deficiency) | | c. Pending Procurements | | Item Funds Actual | |Authorized Authorized Procurement Cost | |1. | |2. | |3. | | d. Items Authorized and Not Procured | | Remarks | | Item Funds (Justification for | |Description Authorized Not Procuring) | |1. | |2. | |3. | |Total unobligated $_____________________ | |(Total Excess or Total Deficient) |

Figure 3-2.-- Example Local Procurement Status Report.

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CHAPTER 4

LEASING

PARAGRAPH PAGE

GENERAL INFORMATION . . . . . . . . . . . . . 4000 4-3

LONG-TERM LEASE REQUEST PROCEDURES . . . . . . 4001 4-4

ADMINISTRATION OF LEASED EQUIPMENT . .