2018-0617.001.001.001_MCO_11240.106C_Draft.docx

MCO 11240.106C

DD MMM YYYY

DEPARTMENT OF THE NAVY

HEADQUARTERS UNITED STATES MARINE CORPS

3000 MARINE CORPS PENTAGON

WASHINGTON DC 20350-3000

MCO 11240.106C

DC I&L (LF)

DD MMM YYYY

MARINE CORPS ORDER 11240.106C

From: Commandant of the Marine Corps To: Distribution List

Subj: NON-TACTICAL VEHICLE AND EQUIPMENT MANAGEMENT

Ref: (a) 5 U.S.C. 552a

(b) SECNAVINST 5211.5E

(c) SECNAV M-5210.2

(d) DoD Manual 4500.36, “Acquisition, Management, and Use of DoD Non-Tactical Vehicles," July, 7 2015

(e) TM 4700-15/1, “Ground Equipment Records Procedures Manual”

(f) Federal Management Regulation (FMR) B-15, “Requirements for Management Information Systems in Federal Vehicle Fleets," September 21, 2007

(g) 41 Code of Federal Regulation (CFR) § 102-34, “Motor Vehicle Management”

(h) 41 CFR § 101-39, “Interagency Fleet Management Systems”

(i) DoD 7000.14, “DoD Financial Management Regulation”

(j) NAVMC 10627, “Vehicle and Equipment Operational Record”

(k) 41 CFR § 102-34, section 200, “What Is Official Use Of Government Motor Vehicles?”

(l) 31 United States Code (U.S.C.) § 1344, “Passenger Carrier Use”

(m) 31 U.S.C. § 1349, “Adverse Personnel Actions”

(n) Federal Management Regulation (FMR) B-30, “Motor Vehicle Management”

(o) 49 CFR § 40, “Procedures for Transportation Workplace Drug and Alcohol Testing Programs”

(p) 49 CFR § 382, “Controlled Substances and Alcohol Use and Testing”

(q) 49 CFR § 383, “Commercial Driver’s License Standards”

(r) 5 CFR § 930, Subpart A, “Motor Vehicle Operators”

(s) MCO 11240.118

(t) MCO 5110.1D

(u) TM 11240-15/3G, “Tactical Motor Transport Licensing Official’s Manual”

(v) MCO 5100.19F

(w) DoD Instruction 4515.7, “Use of Motor Transportation and Scheduled DoD Bus Service in the National Capitol Region”

(x) Energy Independence and Security Act (EISA) of 2007 (P.L. 110-140)

(y) Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation Management”

(z) Executive Order 13514, “Federal Leadership in Environmental, Energy, and Economic Performance”

(aa) Presidential Memorandum, “Federal Fleet Performance”

(ab) MCO 7010.20

(ac) 31 U.S.C. § 1341, “Limitations on expending and obligating amounts”

(ad) MCO P1700.27B, “MCCS Policy Manual”

(ae) MCO 7010.19, “MCCS Financial Management Procedures”

(af) Navy Marine Corps Acquisition Regulation Supplement (NMCARS) 5201.601-90

(ag) MCO P5102.1

(ah) MCO 5100.29B, “Marine Corps Safety Program”

(ai) Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving”

(aj) MCO 4400.150

(ak) 41 CFR § 101-25.405, “Replacement Standards”

(al) MCO 4790.2

(am) MCO 4733.1C

(an) 49 CFR § 393.75, “Tires”

(ao) MCO 11262.2 w/Admin Change

(ap) DoD Instruction 5000.64, “Accountability and Management of DoD Equipment and Other Accountable Property," May, 19, 2011

(aq) NAVSUPINST 4200.98A, “Department of Navy (DoN) Policies and Procedures for the Operation and Management of the Fleet Card Program," April 16, 2014

(ar) 5 CFR § 2635, “Standards of Ethical Conduct for Employees of the Executive Branch”

(as) DoD Instruction 7041.3, “Economic Analysis for Decision making”

(at) Executive Order 13149, “Greening the Government through Federal Fleet and Transportation Efficiency”

(au) 49 U.S.C. § 32917, “Standards For Executive Agency Automobiles”

(av) Executive Order 11912, “Delegation of Authorities Relating to Energy Policy and Conservation”

(aw) 42 U.S.C. § 6374, “Encouraging Use of Alternative Fuels”

(ax) 42 U.S.C. § 13212, “Minimum Federal Fleet Requirements”

(ay) Energy Independence and Security Act of 2007, § 141

(az) Defense Authorization Act FY2002, Public Law 107-107, section 318

(ba) Energy Policy Act (EPAct) of 2005, Public Law 109-58

(bb) Energy Independence and Security Act of 2007, § 246

(bc) Energy Conservation and Reauthorization Act (ECRA) of 1998, Public Law 105-388

(bd) SECNAVINST 5211.5E

(be) 5 U.S.C. 552a

(bf) SECNAV INSTR 12752.1A

(bg) Executive Order 13693, Sections 3(g), 7, 10, 12 14, “Planning for Federal Sustainability in the Next Decade”

Encl: (1) Non-Tactical Vehicle and Equipmnt Management Manual

1. Situation. To provide policy and procedures issued by the Commandant of the Marine Corps (CMC) for the management of non-tactical vehicles (NTV) and other wheeled equipment and rolling stock, hereafter referred to collectively as NTV. This Order provides administrative and technical instructions, policies, and procedures for all personnel involved in the management of procurement, operation, and maintenance of NTVs.

2. Cancellation. MCO P11240.106B.

3. Mission. This Order issues policy for the management, acquisition, and use of non-tactical vehicles in the United States Marine Corps (USMC), in accordance with reference (d), DoDM 4500.36. All Marine Corps Orders and Directives relating to Garrison Mobile Equipment or NTVs shall be in compliance with this Order.

4. Execution

a. Commander’s Intent and Concept of Operations

(1) Commander’s Intent

(a) The Deputy Commandant, Installations and Logistics (DC I&L), under the direction of the CMC, has managerial responsibility for the functional area of NTVs.

(b) DC I&L, via the Facilities Division (LF), exercises responsibility through central inventory management including planning and programming, guidance, budgeting, initial acquisition and replacement of equipment, approving and monitoring equipment allowances, and accounting for the total inventory.

(2) Concept of Operations. Current Standard Operating Procedures (SOP) should be updated to comply with this Order.

(a) Commanders, including installation and activity commanders, commanding officers, inspector-instructors, or district commanders, are responsible for all NTVs assigned to them. In addition to NTV accountability, commanders have direct responsibility for operation and maintenance planning and budgeting under the guidance and support of Headquarters Marine Corps (HQMC), I&L (LF).

(b) Commanders shall assign a single fleet manager for the management, operation, and maintenance of NTVs under that command, whether a regional command, an installation, or geographically separated USMC activity. The fleet manager is the only person authorized to request for the acquisition of NTVs for that installation or activity. It is incumbent upon all personnel exercising supervisory responsibility to prevent abuse or misuse of equipment as well as to promote its safe operation, proper care, and productive use.

(c) Non-Appropriated Fund (NAF) vehicles are subject to additional NAF-related regulations and must comply with reference (i), and this Order, but the commander may leave the direct management and economic control of NAF vehicles to the Non-Appropriated Fund Instrumentality (NAFI).

(d) Operators assume direct responsibility for equipment assigned or dispatched to them. This responsibility includes safe operation, proper use, performance of such periodic maintenance as may be prescribed, and collection of operational data as may be required.

b. Subordinate Element Missions

(1) Comply with the intent of the references and the content of this Order.

(2) Inspector General of the Marine Corps

(a) Review implementation of this Order during installation or command inspections.

(b) Coordinate with the Commanders, including installation and activity commanders, commanding officers, inspector-instructors, or district commanders, regarding the integration of the provisions of this Order.

5. Administration and Logistics. Recommendations concerning the contents of this Order may be forwarded to DC I&L (LF), via the appropriate chain of command.

a. Privacy Act. Any misuse or unauthorized disclosure of Personally Identifiable Information (PII) may result in both civil and criminal penalties. The DON recognizes that the privacy of an individual is a personal and fundamental right that shall be respected and protected. The DON's need to collect, use, maintain, or disseminate PII about individuals for purposes of discharging its statutory responsibilities will be balanced against the individuals' right to be protected against unwarranted invasion of privacy. All collection, use, maintenance, or dissemination of PII will be in accordance with the Privacy Act of 1974, as amended (reference (a)) and implemented per reference (b).

b. Records Management. Records created as a result of this Order shall be managed according to National Archives and Records Administration approved dispositions per reference (c) to ensure proper maintenance, use, accessibility and preservation, regardless of format or medium.

b. Records created as a result of this Order shall be managed according to National Archives and Records Administration approved dispositions per references (ba) to ensure proper maintenance, use, accessibility and preservation, regardless of format or medium.

6. Command and Signal

a. Signal. This Order is effective the date signed.

b. Command. This Order is applicable to the Marine Corps Total Force.

DISTRIBUTION: PCN 10211764600RECORD OF CHANGES

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ii

Log completed change action as indicated.

Change Number

Date of Change Date Entered Signature of Person Incorporating Change

TABLE OF CONTENTS

CHAPTER 1

INTRODUCTION

1. Definition. The term NTV covers commercially available owned, leased, or otherwise controlled passenger and cargo vehicles, low-speed electric vehicles, trailers, material handling equipment, engineer equipment, and railway rolling stock. The term passenger carrying includes sedans, ambulances, buses, sport utility vehicles (SUVs), pick-ups, and passenger vans. Fleet managers operate their NTV fleets in support of transportation and maintenance requirements at Marine Corps activities. They shall not use their NTV fleet for tactical purposes, nor shall they deploy NTV assets or allow units, commands, or operators to deploy NTVs.

2. General Information

a. Effective control over the operation and use of NTV requires close attention to the organization and management of resources. The goal of fleet managers is to provide optimum efficiency, responsiveness, effectiveness, and supportability of military missions, while maintaining an economy of resources.

b. Fleet managers shall use NTV fleet assets to the fullest extent possible to meet general administrative support requirements for the following reasons:

(1) Reduce the cost of administrative transportation and

(2) Reduce the usage and preserve the readiness of tactical equipment.

c. The basic policy governing operational management of all items of NTV is to provide maximum mission-essential service with the minimum fleet expense. Fleet managers shall meet this objective by adhering to the equipment operational requirements outlined in this Order, continually evaluating their equipment assignment methods including equipment-to-task suitability, and analyzing actual equipment use. Commanding Officers shall support the Fleet manager’s efforts to ensure that only the minimum essential vehicles are maintained and assigned to all customers, including tenant commands.

d. Technical Manual 4700-15/1, reference (e), contains instructions for completion and use of NTV related forms. Fleet managers should coordinate the use of electronic forms and reports with DC I&L (LF) prior to use or submission.

3. Resources Management

a. The single most important factor in the effective administration of the NTV program is the combined involvement of the installation or activity commander and the fleet manager in the management of NTV resources and operations.

(1) After considering factors of mission, geographic layout, location of the command and its facilities, types of equipment assigned, and the requirements of this Order, installation and activity commanders shall establish a local SOP for their NTV fleet.

(2) The SOP should address issues unique to the activity’s location; for example, walking distances and permissible operating distances (PODs) may be different at each location.

b. The following are some of the essential procedures for effective operation and resource management:

(1) Provide maximum pooling of all NTVs, when consistent with mission application.

(2) Establish procedures for assignment and use of equipment.

(3) Establish central dispatch points for control.

(4) Maintain flexibility to meet changing requirements.

(5) Provide for the most economical use of manpower and equipment.

(6) Establish driver selection, training, and licensing in accordance with reference (d), DoDM 4500.36.

(7) Ensure the safety, security, and proper use of equipment.

(8) Institute a rotation or exchange, where practical, to ensure each vehicle achieves its programmed life usage. Rotation shall be considered for vehicles for which utilization consistently falls below the average or the requirements established in the annual Vehicle Allocation Methodology (VAM).

(9) Provide for the collection of operational and cost data as a basis for inventory and allowance actions, and performance or cost evaluation and reporting.

(10) Maintain focus on proper operator's maintenance.

(11) Maintain allowances and sub-allowances.

(12) Ensure prompt performance of scheduled and corrective maintenance.

(13) Designate a single installation or activity fleet manager and ensure training in fleet management and employment of the tools available in the Fleet Management Information System (FMIS).

(14) Implement and fully utilize an FMIS, in accordance with reference (f), FMR B-15.

c. In determining the appropriate use of equipment resources, fleet managers shall also consider the following:

(1) Alternative forms of transportation that are reasonably available. Each person is responsible for exercising thrift in the expenditure of public resources. Where other means of service support are available, management discretion should preclude furnishing government-owned equipment for services that are not essential.

(2) Per reference (d), The Marine Corps will assume no liability for personal injury or property damage caused by the NTV.

4. Guiding References. Installations and activities should ensure that all NTV operations are in compliance with the following references.

a. 41 CFR 102-34, Motor Vehicle Management, reference (k). The CFR reference can be accessed via http://www.gpo.gov and http://www.gpo.gov/fdsys /granule/CFR-2011-title41-vol3/CFR-2011-title41-vol3-part102.

b. 41 CFR 101-39, Interagency Fleet Management Systems, reference (h). The CFR reference can be accessed via http://www.gpo.gov and http://www.gpo.gov/fdsys/granule/CFR-2011-title41-vol2/CFR-2011-title41-vol2-part101.

1-3

CHAPTER 2

OPERATIONS

1. Pooling

a. General Information. The physical and administrative pooling of equipment to the maximum extent possible will eliminate duplication of effort, facilities, and services. However, mission, distance, economy, effectiveness, emergency functions, or other factors may indicate sub-pools to be the most practical method of operation. All equipment sub-pools shall remain under the control of the single installation or activity fleet manager.

b. Pooling resources and the establishment of administrative controls under dispatching authority, fleet managers shall evaluate mission requirements against equipment resources. Normally, such evaluation will indicate that short-term dispatching of equipment (including "taxi" vehicles or equipment operated by users) will meet the majority of the installation’s or activity's requirements. Justifiable requirements and the categories described in the following paragraphs will assist in determining proper assignment for all types of equipment.

2. Assignment Classifications. Fleet managers shall maximize the use of automotive equipment on a pooled basis to help ensure the highest effective level of utilization based on the definition of Classes A, B, and C.

a. Class A. This class applies to automotive equipment falling under two types of authorized continuing assignment. Personnel authorized Class A assigned vehicles shall use such vehicles for official duties only, and shall not reassign such vehicles to others not entitled to Class A assignments.

(1) The two types of Class A assignments are as follows:

(a) Continuing assignment of passenger carrying vehicles to those command positions authorized full-time assignment by regulation and as approved by the Secretary of Defense. This assignment is authorized by reference (d), DoDM 4500.36 and is only for the CMC.

(b) Continuing assignment of passenger carrying vehicles on the basis of billet and the need for immediate availability of transportation. This assignment shall only be authorized by DC I&L (LF).

(2) As required, DC I&L (LF) will distribute a Class A message. This message will authorize Class A assignments for certain command positions. Class A assigned vehicles will be limited to sedans, of a size and specification outlined in the message, leased from Government Services Administration (GSA) unless otherwise approved by DC I&L (LF).

(3) Authorizations for Class A assignments neither provide for nor change vehicle allowance.

(4) Authorization for Class A assignment does not infer authorization for domicile to duty transportation regardless of residency status (i.e., quarters location in relation to the installation) of the billet incumbent. Class A assignments are neither prestige assignments nor waivers of marking and identification requirements. A change in billet incumbent will not require new authorization. Class A authorizations will remain valid until rescinded by DC I&L (LF).

b. Class B. This class applies to all types of vehicles and equipment. The definition of Class B assignment is the authorization of a recurring dispatch of the same equipment for activities and functions which by their nature require the use of the same equipment on a regular and reoccurring daily basis. Vehicles assigned in this category shall not be assigned for purposes of convenience or to avoid the use of pool vehicles (Class C assignment). Class B assignment should be limited primarily to special purpose vehicles, such as vehicles equipped with permanently affixed, specialized tools and/or equipment required to perform a specific, specialized mission.

(1) Class B assignments should only be considered when requirements cannot otherwise be met through the use of Class C (pooled) vehicles, other means of transportation, or if it is determined to be the most cost effective.

(2) In all cases, installation and activity commanders shall authorize Class B assignments in writing and shall specify the unit or tenant activity to which assigned. An installation or activity commander may delegate authority to the single installation or activity fleet manager to authorize Class B assignments. Records of Class B justifications shall be documented on Class B justification records which, at a minimum, fully explain the proposed use of the vehicles and address the following elements:

(a) Number of personnel assigned to operate pooled vehicles;

(b) Current mix of vehicles;

(c) Required mix of vehicles;

(d) Expected utilization in terms of miles, hours, passengers, supplies, and materials;

(e) Expected number of daily trips on and off base;

(f) Whether vehicle(s) is needed for administrative, supply, work oriented or mission essential purposes;

(g) Rationale for why other modes of transportation will not suffice (shuttle bus, taxi service, U-drive, Privately Owned Vehicle (POV), scooter);

(h) Mission impact statement if vehicle request(s) is denied;

(i) Cite directive, project, or publication generating request where applicable;

(3) Vehicle and equipment utilization (miles/hours) shall be reported to the fleet manager every 30 days.

c. Class C. Fleet managers shall pool all NTV not assigned under Class A or Class B authorization for performance of service on an "on-call" basis and to provide equipment for operation of certain scheduled services. On-call dispatches provide services through a single short-term dispatch of equipment, usually not longer than a duty day. This includes the dispatch of a pool "taxi vehicle" or providing user operated equipment. This portion of the NTV fleet normally handles the bulk of the installation or activity transportation requirements.

d. Annual Review of Assignments

(1) Installations and activity commands shall conduct annual reviews of all vehicle assignments to ensure that the assignment criteria for each class is met. See Paragraph 12b on Utilization Review Requirements.

(2)In addition, for reimbursable customers, fleet managers shall review charge back rates (commonly referred to as rental rates) in accordance with reference(i), DoD 7000.14. GSA leased vehicle rental rates shall be based on the monthly lease rate in addition to any fuel or mileage charges incurred by the Marine Corps so that customers are properly billed for services.

(3) A letter sent to Class B customers, requesting them to validate their Class B assignments is not considered a valid Class B review. An engaging interaction (face-to-face, if possible) with each customer is preferable and may require multiple discussions on a regular basis to justify vehicle assignments adequately.

(4) Where customers can not justify retention of Class B assignments, fleet managers shall reassign the vehicle to another customer, return it to GSA where applicable, or consolidate the vehicle to the C pool.

(5) If a vehicle has reached or exceeded its life expectancy and no requirement exists, it should be disposed.

3. Dispatching And Operators

a. The FMIS, approved by DC I&L (LF), is the directed method of data collection for installations. Any system chosen for the dispatch of NTVs shall contain certain required data elements, detailed in reference(e), NAVMC 10627, Trip Ticket.

b. Users/operators shall not park or garage NTVs outside the confines of the installation or activity where it is assigned and shall not park in quarters areas or at the domicile of the user. Responsible officers are accountable for the security of vehicles assigned. In instances where fleet managers authorize the parking or garaging of vehicles in areas away from the parent command, vehicle operators shall make every effort to use parking facilities of other military facilities or the nearest State or local government property wherever practical. Where such facilities are not available, fleet managers may authorize operators to use commercial parking facilities that provide for the safety and security of the equipment.

c. The user/operator is responsible for the security of the vehicle while on Temporary Duty/Temporary Assigned Duty (TDY/TAD) and outside a secured location.

d. Active duty personnel shall wear appropriate military uniform while operating government vehicles. Under unusual circumstances, installation or activity commanders may authorize the wearing of appropriate civilian attire, if such attire is better suited to the mission.

e. Operation of NTV by Volunteers. Volunteers in Marine Corps Community Services (MCCS) and other programs, specifically non-government employees, shall not operate NTVs but are authorized transportation as passengers when in the execution of their volunteer duties.

4. Official Use Of Equipment

a. General Information. All NTVs are for official government purposes only, i.e. to perform the mission of the DoD component as authorized by the DoD component. When questions arise concerning the official use of equipment, resolve the issue in favor of strict compliance with the statutory restrictions and the policies of this Order.

(1) The determination as to whether a particular use is for official purposes is a matter of administrative discretion to be exercised within applicable law and regulations. In making such a determination, consideration shall be given to all pertinent factors, including whether the transportation:

(a) Is essential to the successful completion of a DoD function, activity or operation.

(b) Is consistent with the purpose for which the motor vehicle was acquired.

(2) Additional information can be found in references (k), specifically Section 200, “What Is Official Use Of Government Motor Vehicles?”; (l), 31 United States Code (U.S.C.) § 1344, “Passenger Carrier Use”; and (m), 31 U.S.C. § 1349, “Adverse Personnel Actions.”

b. Official Use Guidance

(1) Military and civilian personnel, by which this Order means federal civilian employees, while in an official travel status, TDY/TAD, may operate government owned, leased, or commercial rental vehicles for official business, provided they possess a valid state driver’s license for the type and class of vehicle they are to operate and their travel orders authorize the use of a government vehicle.

(a) When an NTV (to include a rental vehicle) is used by civilian and military personnel for official travel, its use shall be limited to official purposes which include transportation between places where the employee's presence is required for official business, between such places and places of temporary lodging when public transportation is unavailable or its use is impractical, and between either of the foregoing places and to places necessary to obtain suitable meals, drugstores, barber shops, places of worship, cleaning establishments, and similar places required for the sustenance, comfort, or health of the employee in order to foster the continued efficient performance of government business.

(b) The TDY/TAD status of an individual does not justify the furnishing of transportation by NTV. Need, distance involved, and other conditions will determine the use of NTV.

(c) The single installation or activity fleet manager may deny the use of an NTV for TDY/TAD on the grounds of availability of transportation assets or the cost effectiveness of using a Government Vehicle (GOV) in place of a commercial rental.

(d) If public or commercial facilities are inadequate or nonexistent, official orders may authorize transportation between lodgings and duty stations for personnel on TDY/TAD. However, TDY/TAD personnel shall make maximum use of public services instead of requesting vehicles from motor pools. When a DoD, public, or commercial transportation system is available that meets the requirement, the use of any NTV or commercial rental car is prohibited.

(2) Installation or activity commanders may authorize group transportation support for authorized activities within the POD such as: athletics, welfare, recreation, morale, and chaplain programs, if failure to provide such service would have an adverse effect on the morale of service members and such transportation is available without detriment to the installation or activity's mission.

(3) Fleet managers may provide transportation for military and civilian personnel officially participating in public ceremonies; official, social, or civil functions; parades; and military field demonstrations.

(4) Individuals, such as non-DoD civilians, shall be transported only in accordance with reference (d), DoDM 4500.36.

(5) Prospective military recruits may receive transportation in connection with interviewing, processing, and orientation.

(6) Fleet managers shall not authorize transportation by government vehicles for unofficial purposes or cases based solely on reasons of rank, prestige, or personal convenience.

(7) Fleet managers shall not allow the use of NTV, whether authorized on a full-time or trip basis, in support of private business or personal social engagements of the official concerned, family members, or others.

(8) Military Law Enforcement personnel may, at the discretion of the installation commander, use a government vehicle while in the performance of official duties (i.e. on patrol), to move to and from a mess halls for meals/subsistence.

5. Domicile-To-Duty. The term "official purpose" shall not include transportation, in whole or in part, of military or civilian personnel between their domiciles and places of employment except in the following cases:

a. The Commandant of the Marine Corps (CMC)

b. Selected Marine Recruiters. Assignment of an individual to recruiting duty does not entitle that individual to receive daily domicile-to-duty transportation.

(1) When authorized by the commanding officer, domicile-to-duty transportation may be provided only on days when the individual actually performs field work. Typically, such field work will include Marine recruiters who proceed directly from their domicile to conduct official recruiting matters, when it is determined to be infeasible or impractical for the recruiter to first drive to the office location where the government motor vehicle is normally garaged.

(2) Marine recruiting stations shall maintain local logs or other records per reference (c), SECNAV M 5210-2, to document the official purpose of all domicile-to-duty transportation.

(a) The logs or records shall be easily accessible for audit.

(b) The logs or records shall contain the following: name and rank of recruiter using vehicle, name and rank of person authorizing use, passenger carrier identification or registration number, date, location, duration, and circumstances requiring domicile-to-duty transportation and be maintained as per reference (ba), SSIC 11240.1.

c. Billets which DC I&L (LF) has authorized in writing.

6. Group Transportation Service

a. For all group transportation, installations and activities shall adhere to reference (d), DoDM 4500.36.

b. Fleet managers shall submit requests for authority to establish scheduled group transportation services to DC I&L (LF). Requests will contain the following information:

(1) Name, mission, and location of the activity;

(2) The number of current military and civilian personnel;

(3) A description of existing alternatives, including the use of POVs, car pools, and group riding arrangements;

(4) Points that require service and the distance between the installation and each point;

(5) A statement describing the previous efforts to make existing facilities (public or private) adequate;

(6) The type of service proposed, plus information concerning all necessary arrangements, such as rentals, charters, rates, routes, schedules, type, source, number, seating capacity of the requested equipment, proposed fees, and a map or sketch of the area enclosed;

(7) If government-owned vehicles will provide the proposed service, requests shall indicate that the local commercial carriers have no desire or capacity to provide the service.

(8) A statement as to the availability of APFs to operate the service; and

(9) The desired first date of service.

c. The following considerations will determine the basis for approval of such services:

(1) Installation is not adequately situated with respect to the source of manpower, thereby creating the need for some form of government assistance to ensure adequate transportation is provided for assigned personnel.

(2) In overseas commands where, due to the absence of adequate public or private transportation, local political situations, security, personal safety, or the geographic location of duty station, such transportation is essential to the effective conduct of government business.

7. Installation Or Activity Bus Service

a. General Information. The capability to transport groups of individuals on official business between offices or between installations is a recognized requirement and is essential to mission support. The effective use of buses reduces the requirement for smaller types of passenger carrying equipment at installation motor pools. The size of the conveyance should be no larger than what is needed to accommodate “duty” passengers.

b. Scheduled Activity Bus Service

(1) When required to support the defense mission, scheduled bus services may operate within or between installations for transportation of the following categories of personnel:

(a) Military personnel between troop billeting and work areas.

(b) Military and civilian personnel between offices and other work areas on the installation or activity during normal duty hours.

(c) Dependents of military personnel on existing scheduled activity routes on a space available basis only, at no cost or inconvenience to the government. However, fleet managers shall not establish scheduled activity bus service solely or primarily for dependents to the exclusion of mission requirements, nor may such transportation of dependents generate requirements for additional buses.

(2) Scheduled activity bus service is normally provided with NTV support. Where local conditions permit and it is more economical to do so, fleet managers may request commercial contract service. Installations and activities shall use APFs to pay all expenses for the operation of scheduled activity bus services.

(3) Scheduled activity bus service requires careful planning of both routes and schedules. Considerations include the density of population authorized to use such service and activity work schedules. Thorough traffic studies and the working hours of the installation will usually determine the requirement for scheduled activity bus service. Installation commanders shall validate the need for bus services, and review and approve schedules, at a minimum, on an annual basis.

(4) Fleet managers shall not employ scheduled activity bus service from quarters to work areas for officers residing in assigned quarters or for enlisted personnel residing with their families in family type quarters or other quarters converted for this purpose.

c. Military Community Activities. Fleet managers may provide bus service in support of authorized MCCS programs, Family Service Center Programs, or private organizations when such mass transportation is available without detriment to the installation or activity's mission. This service is limited to full support of Category A and B activities and support of Category C activities from Table 2-1 only in the performance of executive control and essential command supervision. Installations and activities shall not use APFs for either the acquisition or lease of group travel vehicles solely or partially to support MCCS activities, nor shall any reimbursable expenses chargeable for the use of the equipment include any portion of the acquisition cost of the vehicle. Installation commanders may grant approval for this transportation service after considering the potential competition with commercial transportation sources during the decision process. Additionally, this service is subject to the following restrictions:

(1) Transportation provided to the following categories on a non-reimbursable basis:

(a) In support of Chaplain programs;

(b) MCCS functional staffs engaged in routine direct administrative support of Category A, B, and C activities. See Categories of MCCS Activities (Table 2-1);

(c) Teams composed of personnel officially representing the installation in scheduled competitive events;

(d) DoD personnel or dependent spectators attending local events in which a command or installation-sponsored team is participating;

(e)Entertainers, guests, supplies, and/or equipment essential to the MCCS programs;

(f) Civilian groups transported to DoD installations in the interest of community relations when invited by the installation commander or other competent authority;

(g) Category A, B, and C sponsored activities, including recreational tours and trips, when fees are not levied upon the passengers (except fees made to cover the cost of the driver when required) and when approved by the installation commander only after mission requirements have been met.

(2)Special activities such as scouting programs and private organizations may receive transportation on a reimbursable basis covering all operations and maintenance costs of providing the service.

8. Transportation of Dependent School Children

a. Policy. This section addresses providing transportation services in support of the education of dependents of DOD personnel, other children eligible to attend DoD operated schools, and dependents of DoD personnel residing on military installations within the United States who attend local or nearby public schools.

b. Marine Corps transportation assets may be utilized to transport dependent school children only as specified in reference (d), DoDM 4500.36. The preferred equipment is a bus.

c. Fleet managers may provide transportation for dependent school children to:

(1) DoD Schools,

(2) Local public schools when the schools are not accessible or serviced by local school bus transportation.

(3) Nearby public schools other than local public schools, when:

(a) The nearby public school is not accessible.

(b) Installations may provide transportation to other public schools (to include public schools for the handicapped) within the local educational agency district of residence if determined that local public schools that would normally enroll the children are unable to provide adequately for their education.

(4) Transportation to private schools may be provided within a these guidelines:

(a) The private school is not accessible and private school transportation, either with or without cost to the child, is not available.

(b) The parent of the child submits a written request for transportation setting forth the reasons therefore.

(c) The installation commander determines either that:

1. The local or nearby public schools, if any, are unable to provide adequately for the education of the child concerned.

2. The vehicles authorized for transporting dependent school children to public schools have extra space and can convey those attending private schools without materially deviating from the established route to the public school.

d. Fleet managers may provide transportation to dependent school children that do not reside on a Marine Corps installation, on a space-available basis between schools and military installations, only if the situation meets all of the following criteria:

(1) The children are participating in a program covered by and implemented in the Uniform Services Health Benefits Program,

(2) Transportation is already being provided between the military installation and the school concerned,

(3) The children present themselves at a regular bus stop on the Marine Corps installation or established along the regular route between the military installation and the school.

e. Children may receive only one trip to and one trip from the school per school day.

f. When conditions involve more than one Marine Corps installation, fleet managers shall coordinate transportation arrangements to the maximum extent possible.

g. Pay reimbursable costs to the applicable financial appropriation or fund, or to miscellaneous receipts of the U.S. Treasury, as appropriate. Costs will consist of costs incident to operation, maintenance, and depreciation of equipment, including, but not limited to: fuel, oil, and other consumable supplies used, as well as the compensation of drivers (military or civilian) directly engaged in providing the transportation.

(1) Compute the compensation rate of civilian drivers on the basis of their gross payroll compensation, plus a factor of 29 percent of gross payroll compensation for fringe benefits.

(2) Compute the compensation rate of military drivers on the basis of the reimbursement rates for military personnel.

h. Dependent school children may use available regularly scheduled Marine Corps transportation, within and between installations, when traveling to and from school to make connections with regular means of transportation. Similarly, installation commanders may authorize special transportation within the installation where doing so would make schools accessible by regular means of transportation.

i. Exceptions. The installation commander may, after giving due consideration to the circumstances and evaluation of alternatives, grant exceptions to the commuting area or walking area criteria.

9. Permissible Operating Distance (POD)

a. The POD is a guide for determining when it is more economical to use commercial transportation. It is usually more economical to use the services of commercial carriers for the transportation of personnel and cargo to destinations outside the immediate areas of the installation or activity. Therefore, DoD has established a one-way distance of 100 miles as a guide upon which to base PODs for motor vehicles. Fleet managers shall make every effort to use commercial transportation outside the POD and NTV inside the POD. Use of NTV outside the POD requires approval by the owning activity’s commander.

b. When a POD beyond a one-way distance of 100 miles is required, each activity shall establish the required POD in writing and include it in its NTV SOP. The POD established for an activity should be sufficient to support normal motor vehicle transportation requirements; however, the POD should not normally exceed the distance identified above. A copy of the written approval for POD extension shall be provided to DC I&L (LF).

10. Maximum Walking Distance

a. A maximum walking distance describes the distance between points of travel beyond which it is reasonable to provide an NTV for transportation.

b. Each activity’s NTV SOP shall include its maximum walking distance, normally 1 mile.

11. Determining the Method of Transportation for Personnel. When motor vehicle transportation is essential to the performance of official business and falls outside the maximum walking distance, the following transportation methods are preferred in the order shown, to the extent that they are available and capable of meeting mission requirements:

a. Marine Corps scheduled bus service,

b. Scheduled public transportation,

c. Marine Corps motor vehicle,

d. Use of a privately owned motor vehicle on a reimbursable basis, and

e. Taxicab or other commercial transportation on a reimbursable basis.

12. Utilization

a. Utilization goals established in reference (a), DoDM 4500.36, are management indicators to compare to the annual utilization for a particular motor vehicle on an installation or within an activity. Fleet managers shall maintain continuous management and oversight of NTV utilization.

b. Annually, each installation and activity command shall evaluate vehicle utilization and criticality to meet VAM requirements established in references (n), FMR B-30, and (aa), Presidential Memorandum – Federal Fleet Performance.

c. Each installation and activity command shall submit results to DC I&L (LF) as indicated in Table 10-1, Schedule of Reports. Fleet managers shall complete and submit annual VAM reports to a prescribed web site annually as per guidance from Headquarters Marine Corps Installation Command G4 Transportation Services. This data will include:

(1) Data validation, surveys, and disposition recommendations.

(2) Out-year inventory acquisitions and disposals via the Federal Automotive Statistical Tool (FAST) to show planned changes in overall fleet inventory over the next three years.

d. Refer to Utilization Goals (Table 2-2) for an example of how utilization can be measured for organizations that do not have access to FMIS.

e. Fleet managers shall identify the individual NTV within each type/class that falls below the mileage threshold during the fiscal year. Each identified NTV shall be reported as “under-utilized” and evaluated for possible dispositions, to include one of the following: disposal/turn-in, reassignment, replacement/downsizing, or retention with proper justification.

f. Fleet managers shall report all under-utilized NTVs to the installation or activity commander with recommended disposition and report final action regarding the under-utilized NTVs to DC I&L (LF)using the same web site as above (12c).

g. The installation or activity commander shall ensure the NTV fleet represents the minimum number and size of vehicles and equipment required to support the mission. Equipment that does not meet minimum utilization and is not justified via the VAM will be subject to reduction.

13. Licensing

a. License Programs and Management. Each installation and activity shall establish a licensing program to meet federal, state, local, and host nation regulations through the development and implementation of vehicle specific training for all Marine Corps non-tactical vehicles and equipment operated on that installation or by that activity.

(1) References (s), MCO 11240.118, and (u), TM 11240-15/3G, are listed for development of local SOP’s as well as guidance and direction on establishing a licensing program, as these references are intended for tactical motor transport licensing. Issues, recommendations, or concerns to this Order regarding licensing should be addressed to the command’s safety office for clarification and response.

(2) Command licensing programs shall include a provision requiring out-of-state licensees to read and understand State and local driving regulations including the Motor Transport SOP of the dispatching unit.

(3) Installation and activity commands shall ensure SOPs address the requirements for the Commercial Driver License (CDL), as well as alcohol and drug abuse testing for designated positions, such as Class B CDL drivers, in accordance with references (o), 49 CFR § 40 and (p) 49 CFR § 382.

(4) Each installation and activity shall ensure that its licensing program for military and civilian operators meets or exceeds the minimum federal requirements issued by the Secretary of Transportation in order to maintain compliance with reference(q), 49 CFR § 383.

(5) Authorization to operate an NTV may be suspended or revoked for cause at any time by the installation or activity commander or a designated representative.

(6) Installations and activities shall establish programs, in accordance with reference (s and bd), to take adverse, disciplinary, or other appropriate action against drivers who fail to operate NTVs in accordance with applicable laws and regulations. Such programs shall include provisions for the assignment of points for duty-related traffic violations, referral to the installation provost marshall, and revocation and suspension of the authority to operate NTVs.

(7) Installation and activity commands shall review each operator’s authorization to operate NTVs, in accordance with references (d), DoDM 4500.36, and (r), 5 CFR § 930.

(8) Installation and activity commanders shall require, as necessary, more stringent licensing procedures to meet local rules or requirements.

b. Commercial Drivers Licenses (CDL). Driving certain commercial motor vehicles (CMVs) requires special skills and knowledge beyond those required for a state motor vehicle license. Prior to operating vehicles that (a) have a passenger capacity of 16 or greater (including the driver) and/or (b) have a gross vehicle weight rating (GVWR) greater than 26,000 pounds:

(1) Military personnel shall receive appropriate CDL-equivalent training. Successful completion of the training shall be documented on the operator’s OF-346.

(2) Civilian and contractor personnel shall obtain an appropriate CDL for the vehicle being dispatched, along with vehicle-specific and hazardous materials (HAZMAT) endorsements, as necessary.

c. Optional Form 346 (OF-346). Installation and activity commands, via designated licensing officials, shall issue OF-346s to military (enlisted and officer) and civilian personnel for NTVs listed in paragraph 13.h., in accordance with reference (s), MCO 11240.118, (t), 5110.1D, and (u), TM 11240-15/3G.

(1) Licensing officials shall annotate on the OF-346:

(a) Type and capacity of NTV for which the operator is qualified;

(b) Operator restrictions, such as corrective lenses or mechanical aid, if any; and

(c) A record of violations and suspensions.

(1) Commands shall perform medical screenings of all personnel holding EVOC certifications or OF-346s for NTVs listed in paragraph 13.h., except (1) 4x4 vehicles, in accordance with reference (u), TM 11240-15/3G, and (v), MCO 5100.19F.

(2) Commands shall make an inquiry into the driving record, through the Department of Transportation’s National Driver Register, of each individual prior to issuing an OF-346, in accordance with reference (r), 5 CFR § 930, and (u), TM 11240-15/3G.

d. Minimum License and Document Requirements for Dispatch. See Table 2-3, License Requirements by Personnel and Vehicle Type, for quick reference to what license(s) are required for all vehicle and equipment categories and for the three types of personnel authorized for dispatch of government vehicles and equipment.

(1) For 4x2 vehicles under 10,000 lbs GVWR, military and civilian personnel shall present (a) a valid state-issued motor vehicle operator's license and (b) a DoD-issued identification document in order to obtain access to any NTV.

(2) Before dispatching a vehicle to military, DoD civilian, or DoD contractor personnel, the dispatcher shall verify that the operator has current possession of a DoD–issued identification card and the license or certification required to operate that vehicle or equipment, as described in this section and in the references.

(3) All documents shall be in the driver's possession at all times while operating any NTV.

(4) For dispatch of buses, operators shall be at least 21 years of age and have successfully completed a bus operators course, in accordance with reference (v), MCO 5100.19F.

(5) For dispatch of vehicles and equipment listed in paragraph 13.h. below, except for (1) and (2), operators shall have a valid Medical Examiner’s Certificate, in accordance with reference (v), MCO 5100.19F.

e. Dispatching to Military Personnel

(1) To be dispatched an NTV, military…