London Admin Office - Project Program_08Dec21.docx

Program: London Ranger District Administrative Site Replacement Project Program

Introduction This project will demolish all structures and site features on the existing London Ranger District Administrative Site and design and construct a new London Ranger District Administrative Site under a single contract.

This project is in response to long-term Forest Service facility needs documented in the Facility Master Plan and the Kentucky Transportation Cabinet (KYTC) project to realign and reconfigure US 25 in London, KY. KYTC will be acquiring a portion of the existing site to construct a realignment of KY2069 to US 25. This acquisition makes renovating the remaining buildings and site layout infeasible to meet the Forest Service’s long term mission needs.

Included with this project as an option is the design and construction of a new Grove Work Center warehouse and maintenance building to replace the building was destroyed by fire in September 2021.

About Ranger Districts Ranger District Offices are the most public facing and field going of all locations. These facilities house about 30 employees, generally located in small, rural communities and are about 5,000 to 10,000 square feet.

Less than half of the staff is eligible for regular telework and very few people telework on a regular basis. Office utilization changes with the season, weather, time of day, and emergency response situation.

RDOs regularly host meetings and trainings with other Forest Service and Federal employees, state and local governments, contractors, and other cooperators. Depending on the District and season, they receive a lot of drop-in visitors or people wanting information about the National Forests.

Work Centers are “back-of-house” compounds containing shops, storage, and staging areas for districts to perform direct forest management work. Typical elements include about 4000 square feet of heated warehouse and shop, 3000+ square feet of open air covered storage, secure storage for timber marking paint and hazardous materials, seedling coolers, heavy equipment and light truck parking, filling stations for fire engines, and open uncovered storage. In the Southern Region, they are typically associated with Ranger Districts, and the Region’s preference is for consolidated administrative sites with both the District Office and the Work Center.

Project Background The current London District Administrative Site was established in 1965. The office was expanded in the early 1980s and other small buildings have been added since initial establishment. Major renovation of the buildings to correct accessibility and improve function has been planned since the early 2000s.

The Kentucky Transportation Cabinet’s (KYTC) proposed US 25 improvement project in London, KY involves construction of a new street to provide a new connection of KY 2069 to US 25 along the southeastern property line of the site. The efficiency and effectiveness of the Forest Service’s operations at the site would be impaired without significant changes to the site. The previously identified needs and site changes by the US 25 project mean that the best long term solution for the needs of the London Ranger District is to demolish the existing buildings and site features and construct new buildings and site improvements to current standards.

The Grove Work Center was constructed in ?? to support operations and maintenance activities of the Grove Recreation Complex on Laurel River Lake. The warehouse building was destroyed by fire in September 2021. As of December 5, 2021 a cause for the fire has not yet been determined. The Grove WC is one of several sites originally intended to support the District during the construction phase of the new Administrative Site.

Project information Summary of the Preliminary Project Analysis Project environmental analysis was completed during FY21, a signed Categorical Exclusion was completed. The following are a summary of the findings:

All required NHPA was completed in three separate reports and concurred by KY SHPO in 2010, 2017 and 2020.

There are no known federally listed threatened or endangered species or designated critical habitat within the entire 7 acre project area.

There are no known proposed species listings or proposed critical habitat within the entire 7 acre project area.

No other extraordinary circumstances are present within the project area.

Project Funding All work at the London Administrative Site is fully funded through the Great American Outdoor Act. Work at the Grove Campground is funded through conveyance funds.

Development Considerations Site development plan: To be developed as part of the design. KYTC has supplied a right of way plan sheet that will be supplied for information purposes.

The highway construction project and the administrative site project will be independent actions but may occur concurrently.

Consultation and coordination with KYTC throughout the design and construction of the new admin site and the KYTC project is required. .

The entire project area falls within Forest Standard DB-WLF-9. This standard requires that removal of any size live tree with sloughing bark and/or cavities may not occur between March 16 – October 31 unless they are reported as take. All tree removal shall be completed within the desired window so as not to incur take at the forest level. Existing trees may be processed for appropriate use in the new structures.

The Forest Service will vacate the site not later than the completion of Construction Documents until Substantial Completion.

Existing Buildings, London Administrative Site

General Information Design Requirements Minimum Design Standards: See Southern Region Design Standards, current version.

Use wood and wood products where possible and appropriate to meet functional and technical requirements. Use mass timber where feasible and appropriate.

Sustainable Design Requirements Third-party green building certification is required for this project. The FS will choose either the Green Globes rating system or the USGBC rating system based on the recommendation of the Design-Builder. Minimum achievement levels:

Green Globes: Two Green Globes LEED-NC: LEED Silver Onsite Renewable Energy Generation, minimum standard: Incorporate the Solar Ready standards from the National Renewable Energy Laboratory (NREL) into the site and all buildings.

Achieve Net Zero site energy use if feasible and within project budget. Electric vehicle charging is not included in the Net Zero requirement.

Climate

Heating Degree Days (HDD65): 4092 (mean from NOAA) Cooling Degree Days (CDD50): 1245 (mean from NOAA) Heating Design Temperature (99.6%): 9 Cooling Design Dry Bulb Temperature (1.0%): 88 Cooling Design Wet Bulb Temperature (1.0%): 73 Number of hours between 0800 and 1600 with Dry Bulb temperature between 55 and 69 degrees: 762 Utility Provider Information Utilities and locations must be independently verified by the Design Build Contractor. Coordination will be required with KYTC in order to evaluate any planned relocation of utilities due to the US 25 corridor project.

Natural Gas: Delta Natural Gas Co. Inc; 606-528-3611 Gas main is located on the property running parallel to US 25. On the East side of HWY 25 Law Enforcement/Fire gas line is provided from road 2069 and runs on the SE side and parallel to Ranger Station road Telecommunications: Windstream; 1-800-843-9214 Overhead line sharing the same poles as the electric line off HWY 25 Electric: Kentucky Utilities; 1-800-383-5582.

120/208V, 3 phase available.

A trunkline is located parallel to HWY 25 on NFS land. Power to NFS facilities is provided overhead from the NE corner of the property along HWY 25. Bury new service?

Law Enforcement/Fire power is located off road 2069 and accesses NFS land overhead from the SE corner of the property.

A 72KV trunkline runs parallel to 2069 within the road easement.

Water: London Utility Commission; 606-864-2103 Municipal water provided by City of London is currently connected to the existing office and work center facility. 6” located on East side of HWY 25. A 12" water main runs parallel to US 25 on the NFS side of the road.

Sewer: London Utility Commission; 606-864-2103 10” line located on East side of HWY 25.

Solid Waste Disposal: London Utility Commission; 606-864-2103 One 8 yard dumpster is located on the property and is emptied weekly.

Recycling is currently taken to the Laurel County Drop Off Recycling center. (606) 864-5521 Local Authorities Having Jurisdiction Building permits:

City of London Department of Housing, Buildings & Construction Division of Building Code Enforcement 501 South Main Street London, KY 40741 Phone (606) 864-8401 Fax (606) 864-2892 E-mail douggilbert@londonky.gov County Sanitarian:

Public Works 364 Barbourville Road London, KY 40744 Phone: 606.864.5521 Fax: 606.864.8925 Stormwater discharge and NPDES permits:

City of London Planning and Zoning Site Development General Height limitation: do not exceed 40’ above grade for any constructed features. Coordinate with Kentucky Airport Commission and the Federal Aviation Administration to ensure that the final height of any structure or antenna on the site do not exceed the restrictions of the nearby London-Corbin Airport. Structures more than 45.5 above ground elevation require a permit, but final approval is through KAC and FAA.

Parking Requirements FS administrative facilities

Electric Vehicle Charging General The FS will rely on commercially available DC Fast Charging stations for DC Fast Charging.

Provide chargers that can communicate over both wired and cellular wireless protocols. Run wired charger communications lines to office telecommunications room and terminate on separate patch panels from FS network.

Use electronic key to allow for authorized use of chargers.

Infrastructure for future electric vehicle charging includes:

Circuit capacity at the main site distribution switchgear, Submetering of charging circuits and capacity to add additional submeters for additional charging circuits Charge point distribution panelboards, Buried power distribution conduits ready for future work.

Buried communications conduits for wired charger communications.

If possible, provide service transformer sized for full anticipated future charging load. Otherwise, size service transformer for half of the electric vehicle load.

Provide service entrance cable from transformer to main site switchboard sized for full future anticipated load.

USFS Light Duty Fleet Provide Level 2 chargers for 8 light duty vehicles in FS fleet parking zone Provide infrastructure for future Level 2 charging stations for 16 light duty vehicles in FS fleet parking zone. Infrastructure includes circuit capacity at the main site distribution switchgear, charge point distribution panelboards, and in ground conduit ready for future work.

Employee and Visitor Parking Provide infrastructure for future level 2 charging for all visitor parking spaces and for 6 employee personally owned vehicles.

The Forest Service will have to charge end users for the power consumed on these chargers, but does not have a current fee structure or recovery system in place at this time.

Site Access Site access points will require coordination with the KYTC.

Primary Entry and Exit: From KYTC proposed new street, locate away from US 25 to allow for easy entry and exit.

Secondary Exit: Onto US 25, use only for emergency egress. Alternate location secondary exit is onto the new street. Approval from KYTC required for US 25 access.

Interim entry and exit until new street is constructed by KYTC: DBC include temporary access in proposal.

The Forest Service has a strong preference not to have the warehouse building drive through bays directly access the new street.

Site Zones Public Zone: Contains visitor parking, visitor information kiosk, and access to the front entrance of the office. Employee and overflow parking may be located in this zone.

Secure Zone: Separated by physical barriers to vehicular and pedestrian entry from off property and the site public zone. Access is through designated and securable entry points only. USFS fleet parking and all secure storage shall be located in this zone. Provide ability to turn around a WB-67 design vehicle within this zone if feasible.

Site Layout Warehouse building requires pull through access for primary vehicle bays within the site.

Covered storage can be used as part of the perimeter definition.

Site amenities Flag pole: 30 foot tall, with integral downlight at top of pole to illuminate flag at night. Locate in public zone of site.

Forest Service Monument Sign: Provide Forest Service standard monument sign with local stone base and nighttime lighting. Locate near primary entrance to site.

Site lighting: Comply with Dark Skies requirements for Lighting Zone 2 (LZ2) Solid waste storage area: Concrete pavement suitable for an 8 yard solid waste dumpster and recycling bins. Provide enclosure to protect and screen from view.

Employee outdoor amenity area: Provide a place for 10 people under tree shade for eating. Use Forest Service accessible picnic tables as design standard. Locate along a site accessible route.

Designated smoking area: Locate at least 25 feet from any door, operable window, or building intake or exhaust. Do not locate within 10 feet of any primary circulation route. Clearly delineate the boundary of the smoking area and provide signage designating the smoking area.

Water filling station: Two 2.5 inch NPT freezeproof hydrants with hose connection to fill fire engines. One of the hydrants must be capable for use with a top fill tank. Locate in secure zone.

Antenna for radio communications: 15’ antenna, may be attached to building or on freestanding antenna mount. Purpose is to provide radio connection with FS repeater on public tower. Locate in secure zone. Route cable from antenna into main office telecom room. Top of antenna must be under FAA height restriction.

Visitor Information Kiosk: Heavy timber/mass timber, locate in public zone.

Loading dock: inside secure zone near warehouse, scissors lift type for unloading semi trucks and light trucks.

Electric vehicle charging stations Provide infrastructure for future charging stations. includes power and communications conduit and boxes. If practical, provide equipment with the appropriate capacity for future expansion.

Visitor/Employee personal vehicle charging stations: Provide infrastructure for future stations to be provided by Forest Service.

Locate FS Fleet charging in secure zone.

Security Perimeter definition: Use a combination of new major buildings and fencing to separate public zone from secure zone. Where fencing is used along a current or future public way, provide attractive architectural fence or screens.

Lighting: Follow FS facility standards.

Detection: Provide intrusion detection and monitoring at all secured buildings.

Access Control: Lincpass, electronic key, or mechanical key as defined in this program and FS facility standards.

Recording: Provide CCTV cameras to cover all entry and exit points on the site, between zones, and building entrances.

Landscaping Provide a context appropriate landscape avoiding the use of non native invasive species. Use plants that are attractive to pollinators.

Do not plant trees or shrubs within 3 feet of building perimeters. Provide a 24 inch wide minimum perimeter pest resistant ground break around all buildings.

BUILDINGS

General Special Performance Requirements Design the site to be Net Zero for energy use, excepting fleet vehicle charging. If onsite renewable power generation is not within budget, design site and buildings to accommodate future onsite power generation and storage.

Design WiFi network to cover entire site. Provide cabling and mounting infrastructure for FS provided access points. Basis of design for access point is the Cisco Catalyst 9120AX series of access points.

Reference Designs Appalachian RD: This is the last new build district compound within the Region. It is of a similar size but is on a rural site. Interior arrangement works well except for security separation. This office is located in Southeast Mountains BEIG province. The Work center is the reference design for London.

Croatan RD: This will be a new construction office in a suburban setting for a smaller district office in the Southeast Coastal BEIG province. It incorporates current interior security separation for offices.

Architectural Character:

Southeast Mountain Province from (Built Environment Image Guide) BEIG Recreation Opportunity Spectrum Classification: Urban Materials:

A hierarchy of complementary materials and finish level from Office to Warehouse to Pole Shed is appropriate.

Hazardous materials buildings shall to be commercial prefabricated buildings. Screening and placement away from the public zone is acceptable.

Emergency Power: provide power for communications, access control and security systems, space conditioning for entire building to prevent freeze damage, and full power to large conference room and LEO suite. Provide emergency power to warehouse building for access. Provide automatic transfer switch. If combustion based emergency generation is provided to meet the requirement, natural gas is the preferred fuel source to reduce long term operations and maintenance work.

Office Target size: 9250-9750 CGSF Space Program Table:

Spaces and Requirements Fitness Room: Room for individual/small group exercise using equipment. Equipment will be provided by the Forest Service. Current Equipment:

Forest Service Pass Vending Machine: Under cover, near front entrance not interfering with normal pedestrian traffic. FS will provide machine at a future date. Provide weather resistant 20A power circuit and weather resistant and secure data connection.

Office Services Current Equipment

Audiovisual Systems Forest Service Technology Conference line based audioconferencing: The project will be installing a new Cisco-based VOIP phone system at the new office, including audio conference phones. Audio conference bridges for AV integration shall use an analog connection. AT&T is the conference line provider for the Forest Service Web and Video Conferencing Options: Microsoft Teams is the default collaboration solution available to all FS users through FS furnished PC or mobile device. Teams is increasingly handling the majority of audioconference only needs as well.

Equipment Connection to the Forest Service Network Only Forest Service furnished PCs and mobile devices may connect to the Forest Service network.

Non-FS furnished devices may connect to a FS guest network on a time limited basis when supplied with unique guest user credentials. Guest credentials work on both the wired and wireless portions of the network. This network connection is limited strictly to internet connectivity and does not connect to FS internal network sites or resources.

Provide AV systems that can be connected at a future date to the FS network, but can work independently of any internet connection.

HDBaseT is the expected interconnect system to be used. These networks may use the same CAT6 cabling as the FS network, but shall be separately switched and clearly identified by different color cabling.

Room by Room Standards Lobby Large Meeting Room Phone based audioconferencing will occur through room AV system.

Lectern:

Equipment:

User accessible Disc-player Primary room AV controls Confidence monitor on monitor arm Gooseneck microphone AV controls User accessible connections:

HDMI. Provide ring of adapters with DisplayPort and USB C connections anchored to HDMI cable Ethernet 3.5mm Stereo Audio

USB A

Equipment that should normally not be accessed by end users shall be secured from casual access.

Finish: Factory finished domestic hardwood veneers. Veneers from species grown in the Southern Region is preferred.

Future equipment:

Future FS provided PC in a tower form factor Smart TV box (i.e. a Roku, Apple TV, or something similar once approved for FS network use) Sources:

Forest Service provided laptop on contractor provided lectern User-supplied laptop at in contractor provided lectern and two other locations within the room Blu-ray/DVD player in contractor provided lectern Two video cameras using FS laptop for webconference connection.

One at seated height for meetings facing the audience.

One facing the front of the room for remote presentations Telephone audioconference connection Microphones Permanently-installed wired boundary microphones Adjustable lectern microphone Four handheld microphones for walkabout or floor stand use Two handsfree microphones for presenter use. Provide two lavalier style microphones.

Digital Cable or Satellite Television Outputs Screen: Single large screen at the front of the room.

Expected Uses Social Events, such as holiday and retirement parties, health fairs, wellness classes Family/Safety Meetings (All SO Employees both on-site and remote). These generally involve presentations with Q&A sessions. This type of session needs to be controlled away from the front lectern by someone other than the presenter.

Trainings: classroom style or round table collaborative. Control from lectern.

Conference/Meetings: up to 30 people, often in an open U shape. Control from lectern.

Expanded Incident Dispatch:

Medium Meeting Rooms:

Phone audioconferencing will be provided by FS provided conference phone Controls: Provide touchscreen controls at the table Sources Future FS-supplied PC for the room Future FS-supplied smart TV box Digital Cable or Satellite TV Multiple FS laptops at the table with easy switching at the table Pan/Tilt/Zoom video camera at seated height Outputs Dual screens on the wall, one for presentations, one for video in web conferencing Speakers: Soundbar type speakers at the video screens are acceptable Expected Uses Conferences and Meetings of 8-14 people Small training sessions. Some rooms will be furnished with movable training tables instead of a fixed conference table.

Small Meeting Rooms Phone audioconferencing will be provided by FS provided conference phone Controls: Provide simplified controls.

Sources Multiple FS laptops at the table with easy switching at the table video camera at seated height Outputs Single screen on the wall for presentation and video Speakers: Soundbar type speakers at the video screens are acceptable Expected Uses Conferences and Meetings of 2-6 people Focus activities Warehouse and Shop Target size 4500 CGSF Changes from Reference Design Increase in size from 4000 CGSF to 4500 CGSF. Add space in main bay to increase shop size.

Mass timber: Where possible, use mass timber for building structure.

Add welding booth and rework main shop ventilation Fixtures, Furnishings, and Equipment

Covered Outdoor Storage (Pole Sheds) This is normally called a “Pole Shed” by the Forest Service. Traditionally, these are long, linear, 3 sided structures with bays 12 feet or 16 feet wide with clear heights ranging from 10 feet to 16 feet for storage of equipment and materials that need to be kept under cover. Individual bays may be closed in for additional security.

Size and Minimum dimensions:

Area: 4200 CGSF Minimum depth: 32 feet clear Minimum bay opening height: 12 feet clear Construction:

Wood is traditional for this type of building and strongly preferred, but prefab metal frame buildings have been successfully used.

Post frame construction, light wood, and mass timber are all acceptable wood construction types. If post frame construction is used, do not install posts below grade or in contact with the ground.

Floor: concrete with smooth trowel finish. Slope to exterior to drain Walls:

Exterior finish: Complementary material to Office and Warehouse, back ventilated over solid sheathing with water control and air control layers. Interior side of sheathing will likely be exposed.

Interior finish: Acceptable for mounting equipment and storage accessories.

Utilities:

Electrical: 120V weatherproof convenience receptacles, 1 per 200 SF. Provide panel capacity for future small vehicle charging.

Lighting: Outdoor rated architectural vandal resistant fixtures providing 50 footcandles of illumination at 30 inches above finish floor. Provide manual on switches with vacancy off sensors.

Ventilation: provide fans for human comfort with manual on switching and vacancy sensors.

Plumbing: Exterior hose bibb.

Heating: none Storage needs

Seedling Cooler Purpose: Tree Seedling Storage Size: 150 NSF Operating season: January to April Interior temperature range during normal operating season: 33-40 degrees Fahrenheit Access Management: mechanical key or electronic key Door: 42 inches by 78 inches Type: seamless fiberglass, high-efficiency, unitary cooler. Building may be freestanding or integrated with pole shed.

Reference product: Polar King model H1215 Hazardous Materials Storage General The Forest Service uses a variety of hazardous materials in its regular operations.

Provide prefabricated hazmat storage buildings. Functions listed below may be combined into the same building(s) for efficiency as long as functional separation and code requirements are met.

Chemical Storage Expected Size: 180 NSF Access Management: Electronic or mechanical key Chemical List: See attached list for chemicals in use.

Oil and Gas Equipment Storage Expected Size: 180 NSF Access Management: Electronic or mechanical key Small Equipment Electrification: The Forest Service anticipates that a portion of the small equipment will shift to alternate power sources in the future, including battery electric. Provide storage and charging space for this equipment elsewhere. Provide panel capacity and run conduit for additional future circuits to alternate location in the main warehouse/shop building.

Non-bulk Fuel Storage Needs

Gas powered Equipment Storage Needs

Paint storage This building stores paint and paint accessories for building maintenance and boundary marking purposes Expected size: 100 NSF Access management: Electronic key Paint and Paint Accessories Acrylic latex and alkyd paint for building maintenance Number of 1 gallon buckets: 15 (Nelson Boundary Line Paint – oil base) Number of 5 gallon buckets: 20 (Interior Exterior Paint) Spray paint, 18 oz cans, 12 ea.

Brushes, rollers, tools Paint additives Timber Marking Paint Storage This building stores paint and paint accessories for marking timber for sale. This paint and empty containers are FS controlled property and requires limited access with audit trail.

Expected size: 360 NSF Access Management: Electronic key or LincPass Paint and Paint accessories Type of paint: Timber marking paint with special tracer. See attached MSDS sheets for technical info.

Quantity 600 cases of 12 quarts per case in non-aerosol cans (7 colors, 85 cases of each).

15 paint sprayers and misc. paint equipment Secure storage (can be exterior) for empty containers Law Enforcement Hazardous Storage This building Expected Size: 100 NSF Access Management: Electronic key or LincPass Stored items: Evidence seized by law enforcement that may be smelly, dirty, noxious, or hazardous that needs to be stored outside of the office’s secure storage.

Bulk Fuel Storage Bulk (lockable) Fuel storage is used to store bulk fuel for small gas powered equipment and prescribed fire ignition equipment and to allow for contracts for bulk delivery. Vehicles may use this bulk fuel in emergencies or to use older fuel before new fuel is delivered. This storage is not intended to supply permanent emergency generator sets. Provide commercial package storage and dispensing units with metering.

Gasoline: 250 gallons Diesel: 250 gallons Access Management: Electronic or mechanical key.

Grove Work Center Replacement Background The campground’s original 2400 square foot maintenance building was destroyed by fire in September 2020. A replacement building is needed of the approximate same size but to current standards.

New building This is a new maintenance building that is a “downsized” version of the warehouse/shop building to be designed for the London Site. It provides storage, staging, and light repair for the Grove Campground. This building is used by both the Forest Service and the concessionaire that operates the Grove Campground.

Features Two 12 foot wide, 10 foot tall roll up doors Spaces Two single user restrooms One single user shower room Telecom closet: 4 foot deep with 6 foot wide double door. Provide supplementary cooling for equipment. Provide two, 2-inch underground ducts with pull string to exterior of building for data service entrance. Provide two 2-inch conduits to exterior wall for antenna connections.

Storage and shop Industrial rated shelving.

LEI Boat Storage: Non-heated enclosed and lockable space for LEI boat storage.

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