12445122R0041 Preproposal Conference Briefing Final London DBC 08122022.ppt

12445122R0041 Phase I Preproposal Conference

REFERENCE USE ONLY –REFER TO 12445122R0015 FOR FINAL REQUIREMENTS

Briefer: Steve Alves

This is Who We Are (usda.gov)

Established by Congress in 1905, the mission of the Forest Service is to sustain the health, diversity, and productivity of the nation’s forests and grasslands to meet the needs of present and future generations. We manage public lands in the form of National Forests and National Grasslands, provide technical and financial assistance to state and private forestry agencies and make up the largest forestry research organization in the world.

USDA Forest Service

Agenda

Introduction to the project Project Scope Acquisition Strategy Project Goals Overview Site Video

Discussion of Project Phasing Phase I – Call for Qualifications Pre-Screening Criteria Evaluation Methodology Criterion 1: Preliminary Management and Technical Approach Criterion 2: Specialized Experience Criterion 3: Past Performance

Phase II Overview Best Value Methodology Contract Ceiling Limitation Stipend for 2 Non-Selectees Phase II Technical References Standard Guidance Documents Space and Functional Requirements London Existing Document for the Site Reference Designs – Similar Projects

Introduction to the project

Project Scope

Project Goals

Acquisition Strategy

Overview Site Video

Project Scope

The project will be delivered through a single award Design Build Contract. The Design Build Contractor (DBC) shall provide all labor, materials, supplies, equipment, transportation, geotechnical investigation, ancillary services, and other necessary items to complete the Work.

The Work includes multi-disciplinary design based upon Forest Service-provided Project Definition Documents and existing designs that will be integrated and evolved into a complete set of construction drawings, project manual, schedule of values, and construction cost estimates, and includes the building and site design that is compliant with all building codes, agency space policy, security requirements, and agency requirements. Upon final approval of the Complete Stamped and Signed Construction Documents, the building and site shall be constructed as designed and specified, according to all applicable law and requirements.

The completed Work shall comply with the Guiding Principles for Sustainable Federal Buildings and shall demonstrate compliance by achieving a third party green building certification. The LEED-New Construction or Green Globes rating systems are the only acceptable rating systems

Acquisition Strategy This is a competitive acquisition as a 100% small business set aside for the award of a single contract. The RFP includes the requirements, evaluation criteria, and method of evaluation.

This acquisition is a Two-Phase Design-Build (DB) procurement in accordance with Federal Acquisition Regulation (FAR) 36.3. One firm-fixed-price contract will be awarded to the responsible Offeror whose proposal the Government determines conforms to the solicitation, is fair and reasonable with regard to pricing, and whose proposal offers the best overall value to the Government considering both price and non-price factors.

Project Goals

Provide a safe, secure, effective, efficient, flexible, and attractive workplace for the London Ranger District for the next 50 years.

To advance our mission and serve our purpose, we balance the short- and long-term needs of people and nature by:

Working in collaboration with communities and our partners.

Delivering world-class science, technology and land management.

Providing access to resources and experiences that promote economic, ecological and social vitality.

Connecting the people to the land and one another.

Use mass timber and other innovative wood construction methods if possible.

Use domestically sourced wood and wood products. Where possible, use products sourced within the Southern Region. Achieve Net Zero Energy Use. If project budget does not allow for on site renewable energy generation, achieve demand reduction necessary to achieve Net Zero Energy use and design for future on site generation.

Achieve at least a LEED Silver or Two Green Globes certification for the completed project.

Overview of site video

Briefer: FS Engineer Bart Asher Note of Airport location / FAA limitation on heights

Briefer: FS Engineer Bart Asher Note of Airport location / FAA limitation on heights

Discussion of Project Phasing Phase I – Call for Qualifications

Pre-Screening Criteria

Evaluation Methodology

Criterion 1: Preliminary Management and Technical Approach

Criterion 2: Specialized Experience

Criterion 3: Past Performance

Phase II Overview Best Value Methodology Contract Ceiling Limitation Stipend for 2 Non-Selectees Phase II Technical References Standard Guidance Documents Space and Functional Requirements London Existing Document for the Site

Phase 1 Call for Qualifications Phase I is a Request for Qualifications (RFQ) where all potential sources can submit documentation demonstrating their capability to perform. The Government will select and invite no more than three (3) offerors to submit proposals for Phase II.

Phase I only involves non-price criteria.

Do not include design or pricing information in the Phase I Call for Qualifications

An offer guarantee is not required for Phase I (SF 1442 block 13b).

Phase I Submittal Overview Pre-Screening Criteria

Evaluation Methodology

Criterion 1: Preliminary Management and Technical Approach

Criterion 3: Past Performance

Pre-Screening Criteria Bonding : Individual project capacity of $8 million

Constructor Safety: Average Experience Modification Ratio (EMR) of 1.2 or less for the last three years with the rating in any one year not greater than 1.22.

Phase I Evaluation Methodology Evaluation of all non-price related criterion will be accomplished using Narratives and Ratings

Narrative Rating Criterion 1 and 2

Narrative Rating

Criterion

Criterion 1: Preliminary Management and Technical Approach The composition and management of the proposed Design-Build team for this contract will be evaluated in this Criterion. Page count to be in compliance with Section M Project Management: This factor addresses the offeror’s approach to managing the project specifically in the areas of Key Personnel qualifications, quality control, safety, project management software and staffing. The offeror shall submit resumes for Key Personnel, a Quality Control Plan of Approach, a Safety Plan of Approach, identify the Project Management Information System and implementation plan, and a Staffing Plan to demonstrate project management capabilities and plans Technical Approach: This factor addresses how the offeror will provide a suitable design and technical solution and integrate the Government’s project team into the project delivery.

Substantiation: Provide a complete SF-330 for the Team.

Page count to be incompliance with Section M Prior sustainable design and construction, including Net Zero energy and onsite renewable energy generation Work with wood, including mass timber and alternative framing systems Prior design-build experience by both constructor and designer. Preference will be given to teams with prior documented experience as an integrated design-build team.

Offerors that demonstrate more recent and relevant experience will be rated more favorably.

Criterion 3: Past Performance

Standard: Page count to be in compliance with Section M.a.

CPARS/ACASS/PPQ…... The Offeror should provide completed PPQs in the proposal Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. …..the Offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information.

Milestones

Phase 1 Schedule

10 Minute Break

Milestones.

Phase II Individual Evals Completed/Questions Ready Phase II SSEB request for clarifications to contractors 18-23 Nov 2022 Contractor Response Due Before Presentation Phase II Contractor Presentations (Virtual)

Project Phases – Phase II

Phase II Overview/Technical Data Phase II Overview Best Value Methodology Contract Ceiling Limitation Stipend for 2 Non-Selectees

Phase II Technical References Standard Guidance Documents Space and Functional Requirements London Existing Document for the Site

Phase II Overview Phase II is a Request for Proposal (RFP) Phase II requires offerors to provide a technical proposal and a price proposal. The technical proposal requirements involve a complete design solution to satisfy the requirements of the RFP. The design solution shall include:

Proposed construction methods Phasing and timelines.

Project is subject to a cost ceiling of $5.4M for design and construction.

Phase II will include two confidential meetings with each short-listed offeror and the Government.

Four-hour Pre-Proposal Conference 90-minute oral presentation of the design and technical solution.

The Government intends to make an award without discussions;

Best Value/DBC Selection and Award Approval Award will be made to that offeror whose proposal is technically acceptable and whose technical benefit to price relationship is the most advantageous to the Government.

The Government reserves the right to make price/technical trade-offs that are in the best interest and most advantageous to the Government.

The Government may reject any or all offers if such action is determined to be in the best interest of the Government.

A stipend will be provided to the two companies NOT receiving an award providing they meet the requirements outlined in the documents. (No stipend for phase I)

Phase II Technical References

RFP 12445122R0041 contains technical data for Phase II proposals. HOWEVER

They may also influence your firm’s preparation of your Phase I preparation and submittal

Design and Construction Standards for Southern Region Facilities_10Dec21 Room Templates for Southern Region Facilities_24May191.3 Division 01 of the Project Manual: London Admin Office -Project Manual_27June22

Standard Guidance Documents

Briefer: Engineer David Culp

London Admin Office -Project Program_08Dec21 London Admin Office -Guiding Principles Scorecard_07Dec21 London Admin Office -Program Tables_02Nov21 London Admin Office -Chemical Inventory_10May211.2

Space and Functional Requirement Documents

Existing Plans London Office London Admin Office -KYDOT Site Plan1.5

London Existing Documents for Site

Appalachian Admin Office -100% CDs Arch_14Sep07 Appalachian Work Center -100% CDs Arch_18Apr16 Chattooga River Work Center -100% CDs Arch_05May17 Croatan Admin Office -Concept Documents Arch_16Sep20

Any Questions?

These are standard room templates for the Southern Region The rooms in the new complex should conform to these templates.

Existing plans that could be located for the current office

Schematic showing proposed new route and US 25 widening Phase 2 firms will be required to incorporate the most recent Kentucky Transportation Cabinet (KYTC) plans. This will require coordination through the FS with KYTC.

These files contain plans for the Appalachian Ranger District Administrative Office and Work Center in North Carolina.

This is the most recent example of a constructed office and work center that in the region.

This is a baseline of what we are looking for, however this design is over 15 years old and is not necessarily in compliance with the current RFP.

The Forest Service hopes to provide a list of lessons learned from this site in the near future.

Additional historic plans for other sites for reference

Rating Methodology

The Government will first review each proposal for conformance to the submission requirements. The Contracting Officer will review Pass/Fail criteria before issuing conforming proposals to the Technical Evaluation Board (TEB) for evaluation.

The TEB will evaluate non-price proposals before evaluating price proposals. The Government will then combine the results of the technical proposal evaluation and the price evaluation and make a best value award determination.

The Government will conduct evaluation of non-price proposals received for both Phases by reviewing information in accordance with the criteria stated in the RFP using an adjectival evaluation rating scheme.

The price proposals will not be rated but will be evaluated against the Independent Government Estimate (IGE) and the other price proposals received to determine price reasonableness. The Independent Government Estimate will be used as a benchmark for which the price reasonableness will be conducted. The analysis of the variance between the Government’s estimate and each offer and variance among the Offerors will indicate whether further review is necessary in order to determine if the price is reasonable. Both the TEB and the Contracting Officer may perform additional review.

Any proposal found to have a deficiency in meeting the stated solicitation requirements or performance objectives will be considered ineligible for award unless the deficiency is corrected through discussions. A proposal with any non-price factor rating of Marginal or Unacceptable renders the overall non-price factor rating as Marginal or Unacceptable unless the factor rating is improved to an Acceptable or higher rating through discussions.

B. Best Value/DBC Selection and Award Approval

Award will be made to that offeror whose proposal is technically acceptable and whose technical benefit to price relationship is the most advantageous to the Government.

The Government reserves the right to make price/technical trade-offs that are in the best interest and most advantageous to the Government.

The Government may reject any or all offers if such action is determined to be in the best interest of the Government.

C. After Award, the USDA Forest Service will issue a Limited Notice to Proceed for the Design Phase.

A stipend will be provided to the two companies NOT receiving an award providing they meet the requirements outlined in the documents. (No stipend for phase I).

3. Solicitation Overview

3. Solicitation Overview

SAM.gov

This is the complete Notice to Offerors (including reference to other document) Part I Schedule Part II Contract Clauses Part III List of Documents, Exhibits and Other Attachments Part IV Representations and Instructions

Line item price for items in different phases.

Will be used to compare to the IGE.

Describes the work, project scope, goals, and a number of other important pieces of information on the project.

Project Constraints:

Contains submission instructions for both phases Phase 1 instructions, for current ongoing phase of the project, are located here. Please note page limits.

Contains the evaluation factors for both phases

Phase 1 – Bonding Capacity Constructor Safety Record Preliminary Management and Technical Approach Specialized Experience Past Performance

Wage rates for Laurel County Kentucky

Contains very specific information geared mostly toward phase II of the project.

Please ignore any reference to the Grove Work Center. This was initially to be part of the project. This project has been pulled for now, but these references were missed.

Sustainability Scorecard for the project

Space requirements summary table Line items Net space requirements Chemical Tables

Chemical inventory completed by the District This is what they generally have on hand

These are standard design requirements for the Southern Region image1.png image2.png image3.png image4.png image5.png image6.png image7.png image8.png image9.png image10.png image11.png image12.png image13.png image14.emf image15.emf image16.emf image17.png image18.png image19.jpeg image20.png image21.png image22.png image23.png image24.png image25.png image26.png image27.png image28.png image29.png image30.png image31.png image32.png image33.png image34.png image35.png image36.png image37.png image38.png image39.png image40.png image41.png image42.png image43.png image44.png image45.png image46.png image47.png image48.png