Lompoc_Library_HVAC_Units_Replacement_Project_(Addendum_#1_Revision).pdf

Request for Proposal

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Name: Purchasing Department

Department: Purchasing Department

Fax Number: 805 735 7628 purchasing@ci.lompoc.ca.us

Respond by: Friday, September 4, 2026

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Fax Number:

mailto:purchasing@ci.lompoc.ca.us

Request for Proposal No. RFP NO. 3077

Lompoc Library HVAC Units Replacement Project

Bid Closing: Friday, September 4, 2026 at 2:00 pm

The City of Lompoc is soliciting Bids/Proposals for Lompoc Library HVAC Units Replacement Project.

Bids will be received per the attached specifications, until 2:00 pm on Friday, September 4, 2026.

Proposals shall be valid for 90 calendar days after the bid opening date.

Clearly mark the bid number and bid submittal deadline date on the outside and mail or deliver to:

City of Lompoc

Purchasing Division

100 Civic Center Plaza

Lompoc CA 93436

From the original issue date until the contract is awarded, the only authorized City contact will be the

Purchasing Officer, or the Purchasing staff listed below. Only information communicated by the

Procurement Officer or their designee shall be the official position of the City. Interested bidders or their representatives are not allowed to communicate with City staff regarding their solicitation. If any bidder is found to be in violation of their provision, the City reserves the right to reject their bid.

It is the responsibility of the bidder to see that any bid/proposal submitted shall have sufficient time to be received by the Purchasing Office prior to bid/proposal opening time. The receiving time in the Purchasing Office will be the governing time for acceptability of proposal. Late proposals will be returned to the bidder unopened. All proposals must bear original signatures and figures. Proposals received will not be publicly read aloud. Proposals will not be accepted by telephone, email, or fax machine.

Questions may be submitted, by written request through the OpenGov Procurement Portal, for an interpretation or correction thereof. Email inquiries to: purchasing@ci.lompoc.ca.us. Questions must be submitted before 4:00 pm on Thursday, August 27, 2026.

Thank you, Purchasing Department

1. BACKGROUND

The City of Lompoc is located where California Hwy 1 and Hwy 246 meet: Fifty-five miles Northwest of Santa Barbara and ten miles Southeast of Vandenberg Air Force Base. Rolling hills surround the

Lompoc Valley in the north, south, and east. The Pacific Ocean is 9 miles to the west. The Santa

Ynez River (dry most of the year) runs east to west through the valley. A chaparral forest with sandy soil, named Burton Mesa, runs to the north.

Lompoc weather is broadly defined as a cool Mediterranean climate that is typical to most coastal areas in Southern California. In Lompoc, the summers are short, comfortable, dry, and mostly clear and the winters are cold, wet, windy, and partly cloudy. Over the course of the year, the temperature typically varies from 40°F to 72°F and is rarely below 32°F or above 82°F.

2. PROJECT DESCRIPTION

The City of Lompoc is looking for soliciting Bids/Proposals for Provide and Install of HVAC Units for the Lompoc Public Library. Bids will be received per the attached specifications, until 2:00 p.m. on

September 4, 2026. Proposals shall be valid for 90 calendar days after the bid opening date..

The City of Lompoc invites your bid submission to provide all labor, materials, equipment, supervision, engineering and design coordination where required, permits, testing, startup, training, and incidentals necessary to remove the existing five HVAC equipment and furnish and install complete new commercial heating and direct expansion (DX) cooling systems serving the Lompoc

Public Library located at 501 West North Avenue.

The work includes demolition and lawful disposal of existing equipment; installation of three (3) new rooftop heating and cooling systems and two (2) new basement heating and cooling systems;

refrigerant piping where applicable; duct transitions and related modifications; condensate disposal;

electrical distribution upgrades; controls; testing, adjusting and balancing (TAB); startup;

commissioning; documentation; training; and all related work required to provide complete, code compliant, fully operational systems.

All equipment furnished under this contract shall be new, unused, factory assembled where commercially available, listed and labeled for the intended use, and covered by the manufacturer's standard commercial warranty. The completed systems shall provide reliable heating, cooling, ventilation, controls, service access, and maintainability for the areas served.

The specifications for the installation of the HVAC System represent features best suited to the intended use of the department. Judgment of the exceptions is to rest with City of Lompoc Purchasing

Division. As part of their bid, bidder must provide a “Deviations” page for any exception(s) taken to the scope of work. If exception(s) are not noted, the City will assume the bidder will meet all requirements and assume full responsibility to meet the specifications.

The City will award a contract to the bidder who fully complies with all the bid requirements and whose past performance, reputation, and financial capability is deemed acceptable, and who has offered the most advantageous pricing or cost benefit, based on the criteria stipulated in this bid package.

This project will be funded by The Building Forward Library Facilities Improvement grant program and

Building Improvement funds Approved by City Council.; and is subject to state and Federal rules & regulations.

3. SCOPE OF WORK

3.1. Contractor Responsibilities

All tasks identified below as part of this proposal are to be completed by the selected Contractor.

The Contractor is to provide administrative, management, and related services as required to coordinate the procurement, delivery, storage, installation and testing of HVAC units and surrounding areas of the Project in accordance with the City's objectives for cost, time, and quality. The Contractor is to administer all general conditions and manufacture support activities on behalf of the City.

The Contractor is responsible for providing procurement, construction, and installation of new HVAC units in their scope of work, including all labor, materials, tools, incidentals, supervision, and equipment necessary to complete the Work. Restroom facilities are available onsite.

Contractor is responsible for providing workmanship that conforms to industry standards, including adhering to all safety requirements.

No construction shall begin until a detailed project schedule has been received approval from the

City, and the City issues the Contractor a Notice to Proceed.

The Contractor understands that there will be some coordination with City officials and City staff on developing the design, but the City will rely on the Contractor to provide professional recommendations on design, equipment, and viable configurations.

Completion of Work: All work shall be completed within 90 days from the date designated on the

Notice to Proceed.

3.2. Existing Conditions and Contractor Verification

The facility currently includes the following major HVAC and electrical conditions:

• Three (3) existing rooftop Reznor heating units and associated rooftop components.

• Two (2) existing basement furnace systems and associated outdoor condensing equipment or components, where present.

• Existing duct distribution systems serving the rooftop and basement equipment.

• Existing electrical infrastructure with limited available circuit space in the 480-volt panel.

The Contractor shall visit the site and field-verify all existing conditions before submitting a bid, including equipment capacities, dimensions, service areas, duct connections, roof curbs, structural supports, electrical characteristics, panel capacity, feeder routes, controls, condensate routes, refrigerant line routes, access limitations, lifting and staging conditions, and required penetrations.

Dimensions and conditions shown or described are for general reference and shall not relieve the

Contractor from field verification.

Any material discrepancy discovered after award shall be reported to the City in writing before the affected work proceeds. The Contractor shall not conceal or cover work requiring inspection or City review.

3.3. Mechanical Scope of Work

Demolition and Removal Remove, recover, disconnect, transport, recycle, and legally dispose of equipment and materials that are replaced or rendered obsolete by the work, including:

• Three (3) existing rooftop HVAC/heating units and associated accessories.

• Two (2) existing basement furnace/HVAC systems and associated accessories.

• Existing outdoor condensing units, evaporator coils, refrigerant piping, thermostats, controls, conduit, piping, supports, and abandoned components that are no longer required.

• Miscellaneous sheet metal, transitions, curbs, adapters, equipment supports, and other materials requiring removal to complete the new installation.

The Contractor shall provide all crane services, rigging, lifting equipment, traffic and pedestrian controls, temporary protection, transportation, recycling, and disposal necessary for demolition and replacement. Existing refrigerants shall be recovered by properly certified personnel and managed in accordance with EPA Section 608 and all applicable laws. Refrigerants shall not be vented. Provide disposal or recovery documentation to the City upon request.

3.4. Equipment Selection, Sizing, and Performance

Provide new factory-warranted commercial HVAC equipment manufactured by Reznor, Trane, Carrier, Lennox, Daikin, AAON, or approved equal. Brand names establish the expected level of commercial quality and are not intended to restrict competition.

• Equipment shall meet or exceed the minimum efficiency, economizer, ventilation, controls, and other applicable requirements of the California Energy Code in effect at the time of permit application.

• Verify existing equipment capacities and the areas served. Provide HVAC load calculations, equipment selection data, or other engineering documentation demonstrating that proposed heating and cooling capacities are appropriate for the connected building loads and existing air distribution systems.

• Replacement equipment shall not be selected solely by matching existing nameplate capacity when field conditions, code requirements, ventilation loads, or documented calculations support a different capacity.

• Submit proposed capacities, efficiencies, electrical characteristics, equipment weights, airflow, external static pressure, sound data, and required service clearances for City review before equipment is ordered.

• Where calculations, structural details, or permit documents require professional design, provide documents prepared and signed by an appropriately licensed California design professional.

3.5. Rooftop HVAC Systems

Provide and install three (3) complete new commercial rooftop heating and cooling systems to replace the existing rooftop Reznor units. Each system shall include all components and accessories necessary for complete operation, including, as applicable:

• Factory-assembled heating and DX cooling sections, supply fan, filters, safeties, controls, economizer and ventilation components required by code, and factory or field-installed accessories.

• New roof curbs or curb adapters sized and constructed for the proposed equipment.

• Sheet-metal transitions, flexible connections, dampers, vibration isolation, gasketing, sealing, and insulation required to connect to the existing duct systems.

• Condensate drain connections, traps, supports, and disposal routing as required by code and manufacturer instructions.

• Equipment anchorage and structural attachment hardware suitable for the installation and applicable loads.

• Roof flashing, counterflashing, weatherproofing, and restoration required to maintain a watertight roof assembly.

Coordinate roof work with the City and the existing roofing system. Repair damage caused by the work and maintain existing roof drainage. Roof penetrations, curb work, and flashing shall be completed by qualified personnel using materials compatible with the existing roof system.

3.6. Basement HVAC Systems

Provide and install two (2) complete new commercial heating and DX cooling systems replacing the existing basement furnace systems. Systems may be configured as split systems or another code-compliant commercial arrangement appropriate to the existing service areas and building configuration, subject to City approval.

• New indoor furnace or air-handling equipment, heating sections, evaporator coils, filters, blowers, safeties, controls, and all required accessories.

• Two (2) new matched air-cooled condensing units where split-system equipment is proposed.

• Equipment pads, stands, supports, vibration isolation, service platforms, or access provisions required for a complete installation.

• All duct transitions, flexible connections, dampers, sealing, and insulation repairs necessary to connect to existing ductwork.

• Condensate drain piping, traps, cleanouts, supports, and secondary protection where required.

• Maintenance of manufacturer-required service, combustion-air, ventilation, and code clearances within the mechanical spaces.

3.7. Ductwork and Air Distribution

Existing ductwork shall remain unless modification is necessary to accommodate the new equipment or correct conditions directly affected by the replacement. Provide all sheet-metal transitions, flexible connectors, dampers, access panels, sealing, hangers, insulation repairs, and related work required for complete connections and proper airflow.

Seal new and disturbed duct joints and penetrations. Repair damaged duct insulation and vapor barriers. Coordinate equipment fan selection and airflow with the available external static pressure of the existing duct systems.

3.8. Refrigerant Systems

Where split systems or field-installed refrigerant circuits are used, provide complete refrigerant piping systems for the new equipment, including:

• Liquid and suction piping sized in accordance with the equipment manufacturer's requirements.

• Insulation, fittings, filter driers, isolation valves, service ports, sight glasses where required, oil traps, risers, and accessories necessary for reliable operation.

• Code-compliant supports and protection from physical damage, weather, ultraviolet exposure, and contact with incompatible materials.

• Pressure testing, leak testing, evacuation, dehydration, and refrigerant charging in accordance with manufacturer instructions and applicable regulations.

• Identification labels indicating the system served and refrigerant type.

Do not conceal refrigerant piping until required pressure testing and inspections have been completed. Existing refrigerant piping shall not be reused unless expressly approved in writing by the

City and the equipment manufacturer after documented inspection, cleaning, sizing verification, and pressure testing.

3.9. Electrical Scope of Work

Provide all electrical labor, materials, equipment, engineering coordination, permits, and testing necessary to support the new HVAC systems. Final conductor, breaker, disconnect, and feeder sizes shall be based on approved equipment submittals, manufacturer requirements, available fault current, and applicable code.

3.10. Rooftop Equipment

• Provide electrical service for three (3) new rooftop HVAC systems, anticipated to be served at

480 volts, three phase, subject to final approved equipment requirements.

• Provide disconnects, overcurrent protection, conduit, conductors, fittings, grounding and bonding, control wiring, supports, and equipment connections.

• Provide weatherproof and corrosion-resistant materials suitable for rooftop exposure.

3.11. Basement Equipment

Provide electrical service for two (2) new basement HVAC systems and associated outdoor condensing units, anticipated to require 208-volt, 60-amp circuits, subject to final approved equipment requirements.

• Provide disconnects, conduit, conductors, breakers, grounding and bonding, controls, and complete equipment connections.

3.12. Panel and Distribution Upgrades

Provide and install one (1) new 200-amp, 480-volt, three-phase subpanel adjacent to the existing panel.

• Provide the new feeder, overcurrent protection, grounding and bonding, supports, identification, and all related work required for a complete installation.

• Reconfigure or redistribute existing circuits only as required and only after coordination with and approval by the City. Maintain continuity and code compliance of existing loads.

• Update panel directories and schedules. Permanently label new panels, breakers, disconnects, circuits, and equipment.

• Provide applicable electrical testing and arc-flash or equipment labeling required by code for the modified distribution equipment.

3.13. Electrical Installation Requirements

Support rooftop conduit on code-compliant sleepers or manufactured rooftop support systems. Do not place conduit directly on the roof surface.

• Core-drill or otherwise form required penetrations through concrete, masonry, plaster, ceilings, floors, and roofs using methods appropriate to the construction.

• Seal, flash, firestop, weatherproof, and restore all penetrations and disturbed surfaces.

• Coordinate electrical shutdowns with the City in advance and maintain service to unaffected building systems.

3.14. Controls and Integration

• Provide new programmable commercial thermostats or compatible control devices for each new

HVAC system.

• Provide all control transformers, relays, sensors, safeties, interlocks, wiring, programming, calibration, labeling, and accessories required for complete operation.

• Provide proper sequencing of heating, cooling, ventilation, economizer operation, fan operation, and equipment safeties.

• Provide low-ambient controls or other accessories where required by the selected equipment and expected operating conditions.

• Provide documentation of thermostat settings, schedules, setpoints, control sequences, passwords, and programming parameters.

• Demonstrate that each system responds correctly to thermostat demand and safety conditions.

3.15. Testing, Adjusting, and Balancing

Testing, adjusting, and balancing shall be performed by an independent, qualified TAB agency certified by AABC, NEBB, TABB, or another nationally recognized certification program acceptable to the City. The TAB agency shall not be the installing mechanical contractor unless expressly approved by the City.

• Measure and adjust supply, return, and outdoor airflow for each system and principal outlet or zone affected by the work.

• Record fan speeds, motor data, static pressures, filter pressure drop, temperatures, and other operating data necessary to document performance.

• Verify heating and cooling operation, refrigerant operating conditions, control sequences, and equipment response under available load conditions.

• Identify deficiencies and coordinate corrective work before issuing the final report.

• Submit a written final TAB report, including measured values, design or target values, deficiencies, corrective actions, and final results.

3.16. Startup, Commissioning, and Training

Perform manufacturer-recommended startup procedures for each item of equipment. Use manufacturer-authorized startup personnel where required to preserve the warranty.

• Complete and submit manufacturer startup forms and functional checklists.

• Verify electrical, mechanical, combustion, refrigerant, condensate, ventilation, economizer, thermostat, control, and safety operation.

• Correct startup deficiencies and repeat testing as necessary.

• Demonstrate operation of each system to designated City staff.

• Provide practical operator training covering normal operation, thermostat programming, filter replacement, routine preventive maintenance, alarms or fault indications, shutdown procedures, and warranty service.

3.17. Permits, Codes, and Regulatory Compliance

The Contractor shall obtain and pay for all required permits, plan review fees, inspections, and approvals unless the RFP expressly states otherwise. Coordinate inspections with the applicable

Authority Having Jurisdiction and correct inspection deficiencies at no additional cost to the City when caused by the Contractor's work, materials, or omissions.

All work shall comply with the codes, standards, and regulations in effect at the time of permit application, including, as applicable:

• California Building Code.

• California Mechanical Code.

• California Electrical Code.

• California Energy Code (Title 24, Part 6).

• California Fire Code and applicable firestopping requirements.

• Cal/OSHA requirements, including Title 8 safety requirements.

• EPA Section 608 refrigerant management requirements.

• Manufacturer installation instructions and listing requirements.

• Applicable local amendments and utility requirements.

3.18. Submittals and Design Documentation

Submit complete, coordinated submittals for City review before ordering equipment or beginning affected work. City review does not relieve the Contractor from responsibility for dimensions, coordination, code compliance, performance, or completeness.

• Equipment product data, model numbers, capacities, efficiencies, airflow, external static pressure, sound data, electrical characteristics, dimensions, weights, service clearances, accessories, and warranties.

• HVAC load calculations or documented equipment-sizing justification for each system and area served.

• Shop drawings showing equipment locations, duct transitions, refrigerant piping, condensate piping, electrical routing, panel modifications, controls, roof curbs, supports, and penetrations.

• Roof curb, curb adapter, anchorage, and structural attachment details.

• Thermostat and controls product data and written sequence of operation.

• Proposed TAB agency qualifications.

• Project schedule and equipment procurement schedule.

• Product substitutions and approved-equal requests with side-by-side comparison to the specified quality and performance requirements.

No substituted or alternate equipment shall be ordered until accepted through the City's formal review process. Approval of an alternate does not waive the Contractor's responsibility for coordination, fit, performance, electrical requirements, structural impacts, or additional work necessary for a complete installation.

3.19. Quality Assurance

Perform mechanical work under a properly licensed California contractor qualified for the scope.

Electrical work shall be performed by properly licensed and qualified personnel.

• Use technicians trained and experienced with the equipment and systems installed. Refrigerant work shall be performed by EPA Section 608-certified personnel.

• Install equipment in accordance with approved submittals, manufacturer instructions, applicable listings, and code.

• Provide neat, plumb, level, aligned, accessible, and workmanlike installations. Maintain required service clearances and do not obstruct access to existing building equipment.

• Coordinate trades so that mechanical, electrical, controls, structural, roofing, and finish work form a complete and compatible installation.

3.20. Work Coordination and Site Requirements

• Coordinate all work with the City and Library representatives to minimize disruption to public services and occupied areas.

• Submit proposed shutdowns, crane operations, deliveries, and disruptive activities for advance City approval.

• Maintain required exits, emergency access, public access, fire protection, and safe circulation unless a temporary closure is specifically approved.

• Provide barricades, signage, dust control, noise control, temporary barriers, floor and finish protection, and weather protection appropriate to the work.

• Protect books, furnishings, equipment, ceilings, walls, floors, roofing, landscaping, and adjacent improvements from damage.

• Maintain daily housekeeping and remove construction debris regularly. Do not use City dumpsters without authorization.

• Repair and restore all roof, wall, ceiling, floor, finish, paving, and site surfaces disturbed or damaged by the work to match surrounding conditions.

• Coordinate final equipment locations and service access with the City before installation.

3.21. Project Schedule

Within the time stated in the contract documents after notice of award or notice to proceed, submit a detailed project schedule showing at minimum:

• Submittal preparation and review.

• Equipment procurement and anticipated delivery dates.

• Permit and inspection activities.

• Demolition and crane operations.

• Installation sequencing for rooftop, basement, electrical, controls, and TAB work.

• Planned shutdowns and impacts to Library operations.

• Startup, training, punch-list correction, Substantial Completion, and Final Completion.

Immediately notify the City in writing of actual or anticipated delays, identify the cause and effect on the critical path, and provide a recovery plan. Contract completion requirements and any grant-related deadline will be stated in the formal solicitation and agreement.

3.22. Warranty

• Provide a minimum one (1) year parts-and-labor warranty covering the complete installed work beginning on the date of City acceptance, unless a longer period is stated in the contract documents.

• Provide and register all manufacturer warranties, including compressor, heat exchanger, controls, and major-component warranties.

• Warranties shall be issued or transferred in the City's name and shall not be diminished by delayed registration or incomplete startup documentation attributable to the Contractor.

• Provide written warranty contact information and service procedures. Respond to warranty service requests within the response time stated in the contract documents or, if none is stated, within a commercially reasonable period appropriate to the operational impact.

• Correct warranty defects, including associated access, removal, reinstallation, refrigerant, controls, and restoration work, at no additional cost to the City.

3.23. Closeout Documentation and Deliverables

Before final acceptance, provide complete closeout documentation in organized electronic format and, if requested by the City, one printed set. Deliverables shall include:

• Approved submittals and equipment data.

• As-built drawings showing final equipment locations, duct modifications, refrigerant piping, condensate piping, electrical feeders and circuits, panels, controls, and penetrations.

• Final TAB report.

• Manufacturer startup forms and commissioning or functional test records.

• Operation and Maintenance manuals.

• Warranty certificates and registration confirmations.

• Equipment schedule listing manufacturer, model, serial number, capacity, refrigerant type and charge, filter size, belt information where applicable, and warranty expiration.

• Thermostat manuals, control sequences, settings, schedules, programming documentation, and passwords.

• Permit signoffs and final inspection approvals.

• Refrigerant recovery or disposal documentation, when requested.

• Training documentation and City attendance record.

• One complete replacement set of filters for each new HVAC unit, in addition to clean filters installed at acceptance.

3.24. Acceptance Criteria

The project will be considered complete and eligible for final acceptance when all of the following have occurred:

• All equipment and associated work are installed, labeled, clean, accessible, and fully operational.

• All required permits and inspections have received final approval.

• Systems have completed startup, functional testing, and TAB and meet approved performance requirements.

• Controls, thermostats, ventilation, economizers, heating, cooling, condensate, safeties, and electrical systems operate correctly.

• All required training has been completed.

• All closeout documents have been submitted and accepted.

• All punch-list items and corrective work have been completed.

• All temporary protections, debris, surplus materials, and abandoned components have been removed and disturbed areas restored.

• The City has issued written acceptance in accordance with the contract documents.

3.25. Scope Interpretation and Complete Installation

The drawings, approved submittals, this Scope of Work, and the City's solicitation and contract documents are intended to describe a complete and operational installation. Incidental components and work reasonably inferable as necessary to achieve the specified result shall be included even when not individually listed. Material changes to the advertised scope, design, quantities, or performance requirements shall be addressed only through the City's formal solicitation addendum or contract change process.

If a conflict is identified among the contract documents, the Contractor shall request written clarification from the City before proceeding. Oral statements made during a job walk or construction coordination meeting do not modify the contract unless incorporated into a written addendum or authorized contract modification.

Removal and disposal of existing equipment and duct work and reclamation of CFC’s. Any waste and excess materials shall be disposed of by the Contractor in a safe manner conforming to all Federal and State Occupational and Environmental Laws and Regulations.

Contractor’s price includes: (a) All taxes associated with their scope of work; (b) All salaried and field personnel required to complete the work; (c) All permits required for their work; and (d) Contractor acknowledges that multiple mobilizations may be required and has accounted for all costs in the lump sum price.

The City will waive fees related to obtaining required building permits for their project, but the permit procedures must still be followed.

Contractor is responsible for all material handling required to perform the scope of work.

Contractor shall coordinate delivery of material with the Project Schedule and the City.

Contractor shall properly store all materials and equipment per the manufacturer’s recommendations in the event that materials or equipment are delivered prematurely.

Contractor is responsible for all field measurements required to complete all installations.

Contractor is responsible for all layout required to complete all installations.

The replacement and installation shall be done Monday – Friday between 8:00 am and 5:00 pm.

All project equipment must meet project requirements in CARB Program Guidelines. New equipment must meet Title 24 requirements. All certification documentation to be provided when project passes

Title 24 testing

4. NOTICE OF REGULATED COMMUNICATION RULE

Lompoc Municipal Code Section 3.36.175, paragraph B (1), Regulation of Communications during

Competitive Procurement—:

“No Proposer or Bidder shall initiate, engage in, or continue any communication to or with any elected official, and no elected official shall initiate, engage in, or continue any communication to or with any Bidder or Proposer, concerning or touching upon any matter which is the subject of a competitive procurement within the scope of their Section except as permitted in their

Section.”

5. BID SECURITY/DEPOSIT

Bid bonds are being required per Lompoc Municipal Code 3.36.025(C) (1), Bid Security:

A. Bid Bond: All bids shall be accompanied by cash, a money order, or a cashier's certified check, payable to the order of the City, amounting to ten percent (10%) of the bid, or by a bond in said amount and payable to said City, signed by the bidder and a corporate surety, or by the bidder and two sureties who shall justify before any officer competent to administer oaths, in double said amount over and above all statutory exemption.

CONTRACT SECURITY

A. Performance Bond: Successful bidder shall furnish within eight (8) consecutive calendar days after written Notice of Award, a Performance Bond in an amount equal to one hundred percent

(100%) of the total amount of the contract. In the event the bidder to whom an award is made fails or refuses to perform under or to execute the contract, if required, within eight (8) calendar days from the date of receiving notification of award, the City may declare the bidder's bid deposit or bond forfeited as damages caused by the failure of the bidder to enter into the contract, and may award to the next lowest bidder, or may call for new bids.

B. Labor and Materials Bond: Successful bidder shall furnish within eight (8) consecutive calendar days after written Notice of Award, a Labor and Materials Bond in an amount equal to one hundred percent (100%) of the total amount of the contract.

6. WALK-THROUGH

All Contractors need to be aware of space, requirements, and other working conditions; therefore, the

City has scheduled a MANDATORY PRE-BID JOB-WALK on Friday, August 14, 2026 at 10:00 am.

7. EXAMINATION OF SPECIFICATIONS AND SITE

The bidder is expected to carefully examine the site of the proposed work, the proposal, specifications, and bid forms. They shall satisfy themselves as to the character, quality, and quantities of work to be performed, materials to be furnished and to the requirements of the proposed specifications.

8. START DATE

A purchase order will be issued upon award of bid or quotation. Any projects over $100,000 will go to

City Council for approval of award. Contractor shall not begin work without a Notice to Proceed which will be issued after receipt by the Purchasing and Materials Manager of all required insurance certificates and bonds.

9. UNKNOWN OBSTRUCTIONS

Should any known obstructions be encountered during the course of their contract, they shall be immediately brought to the attention of the department representative. The contractor shall be responsible for the protection of all existing equipment, furniture or utilities encountered within the work area.

10. CLEANUP

During performance and upon completion of work on their project, contractor will remove all unused equipment and instruments of service, all excess or unsuitable material, trash, rubbish, and debris, and legally dispose of same, unless otherwise directed by these specifications. Contractors shall leave entire area in a neat, clean, and acceptable condition as approved by the department representative.

11. REJECTION OF WORK

Bidder agrees that the City has the right to make all final determinations as to whether the work has been satisfactorily completed.

12. SECURITY

Contractor shall provide a current list of employees, including sub-contractor employees. (name and picture ID to be on file at Lompoc Library).

13. MEASUREMENTS

It is the responsibility of the bidder to make all measurements to determine their bid price. The City will not be responsible for determining the quantities of materials necessary to complete the work specified.

14. QUALIFICATIONS OF CONTRACTOR

14.1. Contractor's License Classification

Contractor shall be familiar with all aspects of the work outlined in these specifications. The bidder to whom their quotation or bid is awarded must possess a valid California Contractor's License

Classification No. C-20 or other appropriate license as approved by the City at time of award.

Bidders must indicate their contractor’s license number, classification, and expiration date on their bid.

C20 – Warm-Air Heating, Ventilating and Air-Conditioning Contractor

A warm-air heating, ventilating and air-conditioning contractor fabricates, installs, maintains, services, and repairs warm-air heating systems and water heating heat pumps, complete with warm-air appliances; ventilating systems complete with blowers and plenum chambers; air-conditioning systems complete with air-conditioning unit; and the ducts, registers, flues, humidity and thermostatic controls and air filters in connection with any of these systems. Their classification shall include warm-air heating, ventilating and air-conditioning systems which utilize solar energy.

Authority cited: Sections 7008 and 7059, Reference: Sections 7058 and 7059 (Business and

Professions Code).

14.2. NONDISCRIMINATION

Contractors shall not unlawfully discriminate against, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, or veteran or military status, or allow denial of family-care leave, medical-care leave, or pregnancy-disability leave, or any other protected status. The contractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination and harassment.

Contractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code section 12900 et seq.) and the applicable regulations promulgated thereunder (California Code of

Regulations, title 2, section 11000 et seq.). The applicable regulations of the Fair Employment and

Housing Commission implementing Government Code section 12990 (a)-(f), set forth in Chapter 5 of

Division 4.1 of title 2 of the California Code of Regulations, are incorporated by reference and made a part hereof as if set forth in full. The Grantee and its contractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

14.3. PAYMENT OF PREVAILING WAGES

Contractor is aware of the requirements of California Labor Code Section 1720 et seq., and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq., ("Prevailing Wage

Laws''), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Since the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the

Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws.

Included herein by reference are the provisions of California Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Contractor agrees to comply with all the above-referenced provisions applicable to the performance of its work on their project. Specifically, the contractor agrees to: (1)

Pay all workers not less than the general prevailing rate of wages. Contractor and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates. (2) Submit certified payroll in accordance with http://www.cityoflompoc.com/ManagementServices/purchasing/policies.htm. Current prevailing wage rate may be found at http://www.dir.ca.gov/OPRL/PWD/index.htm.

Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services available to interested parties upon request and shall post copies at Contractor's principal place of business and at the project site.

14.4. APPRENTICESHIP EMPLOYMENT STANDARDS

Attention is directed to the provisions in Sections 1776 and 1777.5 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under them.

One of the legal requirements for working on a public works project is the employment of apprentices.

The Division of Apprenticeship Standards provides assistance to contractors in employing apprentices on public works sites. The Contractor or any subcontractor that is determined by the

Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law.

Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, http://www.dir.ca.gov/DAS/DASApprenticesOnPublicWorksSummaryOfRequirements.htm

14.5. HOURS OF WORK

https://procurement.opengov.com/governments/11638805/templates-admin/116347/%20http:/www.cityoflompoc.com/ManagementServices/purchasing/policies.htm http://www.dir.ca.gov/OPRL/PWD/index.htm http://www.dir.ca.gov/DAS/DASApprenticesOnPublicWorksSummaryOfRequirements.htm

Contractor is advised that eight (8) hours labor constitutes a legal day's work. Pursuant to Section

1813 of the California Labor Code, Contractor shall forfeit a penalty of $25.00 per worker for each day that each worker is permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week; except when payment for overtime is made at not less than one and one half (1-1/2) times the basic rate for that worker.

14.6. PAYROLL RECORDS

Contractor and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week; and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of

Contractor in the manner provided in Labor Code section 1776. A contractor who is found to have violated the provisions of law regarding wages on Public Works with the intent to defraud shall be ineligible to bid on Public Works contracts for a period of one to three years as determined by the

Labor Commissioner. Upon the request of the Division of Apprenticeship Standards or the Division of

Labor Standards Enforcement, such penalties shall be withheld from progress payments then due.

The responsibility for compliance with this section is on Contractor.

14.7. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS

Contractor shall perform all work in strict accordance with all Federal, State, and local regulations.

Contractor shall also obtain all permits required for the performance of the work outlined in these specifications. Plans and specifications shall meet requirements of the current California Building

Code and Federal Americans with Disabilities Act.

14.8. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS

In accordance with the provisions of the Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Section 1777.1 or Section 1777.7 of the Labor Code. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid to a debarred subcontractor by the Contractor for the Project shall be returned to the City. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the

Project.

14.9. SAFETY

Job site safety, both during and after working hours, is the sole responsibility of the Contractor. The

Contractor, their employees and subcontractors shall be familiar with and comply with all applicable safety regulations and guidelines. The Contractor shall also provide for and ensure public safety around the site both during and after work hours. This shall include the provision of traffic control for the work site.

14.10. CONTRACTOR'S EQUIPMENT

The Contractor shall provide all necessary equipment, tools, and appurtenances for the timely completion of the work. Contractor's equipment shall be in complete and safe operating condition and shall be appropriately maintained and operated during the project.

14.11. SCHEDULE

Work shall begin no later than seven (7) days after notice to proceed (NTP).

14.12. PAYMENT

Payment will be made according to the unit price schedule in the contract based on the actual unit quantities expended as determined by the OTR. Payment for lump sum items shall be made only upon satisfactory completion of the entire task.

14.13. PUBLIC WORKS

The City of Lompoc is a public agency. Contracts exceeding $1,000 with the City are considered

“Public Works” when they include services for construction, alteration, demolition or repair work, and maintenance services.

Contractor and subcontractor(s) must register with the California Department of Industrial Relations

(DIR) and that before :

A. Their project is subject to compliance monitoring and enforcement by the Department of

Industrial Relations.

B. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).

C. The project listed above requires payments of not less than the general prevailing rates for per diem wages, overtime work, legal holidays, other employee payments, and travel & subsistence if applicable, in the locality in which the work is to be performed for each craft, classification, or type of worker needed as required in the California Labor Code. Such rates of wages are on file with the Department of Industrial Relations and in the office of the District and are available to any interested party upon request.

D. Contractors shall promptly notify the City in writing, about any classifications of labor not listed in the prevailing wage determination but necessary for the performance of the work.

Contractors will post a copy of the determination of prevailing rates at the job site(s).

14.14. CONTRACTOR AND SUBCONTRACTOR REGISTRATION

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No bid will be accepted nor any contract entered into without proof of the contractor's and subcontractors' current registration with the Department of

Industrial Relations to perform public work.

14.15. CONTRACTING WITH SMALL AND MINORITY OWNED FIRMS, WOMEN'S BUSINESS

ENTERPRISES, AND LABOR SURPLUS AREA FIRMS

The City is fully committed to substantially increasing the opportunity for participation in all phases of all City procurement by minority, female, disadvantaged, and small business enterprises. (Ord.

1637(17) § 1; prior code § 2632)

14.16. LABOR COMPLIANCE; STOP ORDERS

This project is subject to compliance monitoring and enforcement by the Department of Industrial

Relations. It shall be the Contractor's sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this contract and applicable law. Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect

Contractor's performance of Work, including any delay, shall be Contractor's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay subject to any applicable liquidated damages and shall not be compensable by the City.

14.17. DAMAGE

The contractor shall be held responsible for any breakage, loss of City's equipment or supplies through negligence of the contractor or their employee while working on the City's premises. The contractor shall be responsible for restoring/replacing any equipment, facilities, etc. so damaged. The contractor shall immediately report to the department representative any damage to the premises resulting from services under their contract.

14.18. LIQUIDATED DAMAGES

It is agreed by the parties to the contract that in case all the work called for under the contract in all parts and requirements is not finished or completed within the number of working days expressed in the contract, damage will be sustained by the City, and that it is and will be impracticable and extremely difficult to ascertain and determine the actual damage which the City will sustain in the event of and by reason of the delay; and it is therefore agreed that the Contractor will pay to the City, the sum of $500 per day, for each and every calendar days delay in finishing the work in excess of the number of working days prescribed above; and the Contractor agrees to pay the liquidated damages herein provided for, and further agrees that the City may deduct the amount thereof from any moneys due or that may become due the Contractor under the contract.

It is further agreed that in case the work called for under the contract is not finished and completed in all parts and requirements within the number of working days specified, the Engineer shall have the right to increase the number of working days or not, as the Engineer may deem best to serve the interest of the City, and if the Engineer decides to increase the number of working days, the Engineer shall further have the right to charge to the Contractor, or the Contractor’s heirs, assigns or sureties and to deduct from the final payment for the work all or any part, as the Engineer may deem proper, of the actual cost of engineering, inspection, superintendence, and other overhead expenses which are directly chargeable to the contract, and which accrue during the period of the extension, except that cost of final surveys and preparation of final estimate shall not be included in the charges.

No extension of time will be granted for a delay caused by a shortage of materials unless the

Contractor furnishes to the Engineer documentary proof that the Contractor has made every effort to obtain the materials from all known sources within reasonable reach of the work in a diligent and timely manner, and further proof in the form of supplementary progress schedules, that the inability to obtain the materials…