Bid_Submission_Checklist.docx
DOCX document 16 KB Posted
- Attached to
- Lompoc Library HVAC Units Replacement Project
- Solicitation number
- RFP NO. 3077
- Issued by
- Santa Barbara County, Los Angeles City, California
About this file
This is a Bid Submission Checklist for the City of Lompoc, California's HVAC Units Replacement Project at Lompoc Library. Bids will be received until 2:00 pm on Friday, September 4, 2026, and must remain valid for 90 calendar days following the bid opening date. Prospective bidders are required to submit a Registered Bidder Information Sheet prior to bid preparation to ensure notification of any changes or amendments. All inquiries regarding bid interpretation or corrections must be submitted in writing to Theresa Hernandez, Senior Buyer, by 4:00 pm on August 27, 2026. Bids must be submitted in sealed envelopes labeled with the bidder name, bid title, and opening date/time, with one original hard copy, one copy, and one document uploaded in OpenGov. The City will not accept proposals submitted by telephone, email, or fax, and late proposals will be returned unopened. All proposals must bear original signatures and figures, with any corrections initialed by the signatory. Interested bidders or representatives are prohibited from communicating with City staff regarding the solicitation, with violations potentially resulting in bid rejection.
The checklist specifies comprehensive submission requirements including a completed Registered Bidder Information Sheet, total bid price with all costs and taxes itemized, Conflict of Interest Disclosure, Non-Collusion Affidavit, Financial Proposal/Pricing Schedule, Contractor's Affidavit, Bid Bond/Security, current Contractor/Subcontractor Licenses, Prevailing Wage Job Documentation, Bidder References, proof of Insurance Requirements, Technical Proposal detailing methodology and timeline, and Addenda Acknowledgment Forms. Additional documents required include Commercial Registration Certificate, Classification Certificate, Safety Program Documentation, Workers' Compensation Certificate, and bonding documentation for performance, materials, and payment bonds as required by contract terms. The checklist emphasizes that bidders must complete and return the Exceptions to Specifications page to be considered for award.
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Bid Submission Checklist
BID SUBMISSION
Proposals must be mailed or delivered in sealed envelope and must be labeled with the Name of Bidder, Bid Title, and Date and Time of Opening and uploaded in OpenGov.
☐ 1 Hard Copy labeled "Original", 1 Hard Copy labeled "Copy", 1 uploaded in OpenGov
☐ Registered Bidder Information Sheet (Blank) A completed form identifying the bidder, including contact details, business name, and registration number.
☐ Total Bid Price A clear statement of the total bid amount, inclusive of all costs, taxes, and fees.
Prices shall be printed or typewritten. Mistakes may be crossed out and corrections printed adjacent and initialed by person signing the bid. Bidders must complete and return the Exceptions to Specifications page of the specification page(s) to be considered.
☐ Conflict of Interest Disclosure Ensures transparency and confirms no unfair advantage or relationship with the awarding body.
☐ Non-Collusion Affidavit Certifies that your bid was prepared independently and without collusion.
☐ Financial Proposal / Pricing Schedule Breaks down the bid price into itemized costs for transparency and evaluation.
☐ Contractor’s Affidavit A sworn statement verifying the contractor’s qualifications, legal standing, and compliance with bid requirements.
☐ Bid Bond/Security Standard bid bond forms to be completed and signed by the bidder and surety, guaranteeing the bid will be honored.
☐ Contractor/Subcontractor License Valid and current licenses for the contractor and any subcontractors involved in the project.
☐ B Attachment – Public Work – Prevailing Wage Job Documentation confirming adherence to prevailing wage laws for public works projects.
☐ Bidder References A list of past projects, clients, or contracts that demonstrate the bidder’s experience and reliability.
☐ Insurance Requirements Proof of insurance coverage ☐ Technical Proposal Details your approach to the project, including methodology, timeline, staffing, and materials. goods, you may want documentation or literature related to the goods being offered.
☐ Addenda Acknowledgment Forms Confirms receipt and understanding of any changes or updates to the original bid documents.
Additional Required Documents (if applicable) with signed city contract if awarded
| ☐ Commercial Registration Certificate |
| Confirms your business is legally registered and authorized to operate within your jurisdiction. Required for payment processing and contract validation. |
| ☐ Classification Certificate |
| Required for certain public works projects to verify that your company meets specific trade or license classifications (e.g., General Contractor, Electrical, Landscaping). |
| ☐ Safety Program Documentation |
| Outlines your company’s safety policies and procedures, especially for fieldwork or construction-related services. May include OSHA compliance, injury prevention plans, and training protocols. |
| ☐ Bonding Documentation |
| Proof of performance , materials, payment bonds, if required by contract terms. |
| ☐ Workers’ Compensation Certificate |
| Verifies active coverage for employees performing work under the contract. |
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