LOG LOB Generator Replacement RFB_Final.pdf

The Connecticut General Assembly

Joint Committee on Legislative Management

Martin M. Looney Senate President Pro Tempore

Bob Duff, Senate Majority Leader

Stephen Harding, Senate Republican Leader

Michael Harrington Executive Director

Matthew Ritter Speaker of the House

Jason Rojas, House Majority Leader

Vincent J. Candelora, House Republican Leader

Suite 5100 * Legislative Office Building * Hartford, CT 06106-1591 * (860) 240-0100 * fax (860) 240-0122 * jclm@cga.ct.gov

REQUEST FOR BID

LOB AND LOG GENERATOR REPLACEMENT

JCLM26REG0014

PROPOSAL DUE DATE: MAY 20, 2026 TIME: 12:00 pm (noon)

Attention

Bidders shall hold current prequalification certification from the Connecticut Department of Administrative Services in order to be considered for this project in the category of General Building Construction (Group B), General Building Construction (Group C), and/or Electrical pursuant to 4a-100 and 4b- 91(a). In accordance with Conn. Gen. Stat. 4b-91(j), any subcontractors whose work on this project is estimated to cost more than $1,000,000.00 must also be pre-qualified by the Connecticut Department of Administrative Services under the appropriate classification for the work being performed.

TABLE OF CONTENTS

PART A CONTRACT INFORMATION

A.1 CONNECTICUT GENERAL ASSEMBLY

A.2 OFFICIAL AGENCY CONTACT INFORMATION

A.3 SUPPLIER REGISTRATION

A.4 STATE CONTRACTING PORTAL

A.4 CONTRACT TERM

A.5 PROCUREMENT TIMELINE

PART B SCOPE OF WORK

B.1 PROJECT SCOPE

B.2 PROJECT PLAN

B.3 SITE VISIT

B.4 REQUIRED QUALIFICATIONS

B.5 CONTRACTORS WORKING ON STATE CAPITOL CAMPUS

B.6 STATUTORY BID REQUIREMENTS

B.7 REMOVAL AND SALVAGE OF MATERIAL

B.8 PROJECT CLOSEOUT DOCUMENTATION

PART C PAYMENT TERMS

C.1 COMPENSATION AMOUNT

C.2 CONTRACT NEGOTIATION

C.3 INVOICE GUIDELINES

C.4 FREQUENCY OF BILLING

C.5 PAYMENT TERMS

C.6 CHANGE ORDERS

PART D PROPOSAL REQUIREMENTS

D.1 PROPOSAL SUBMISSION GUIDELINES

D.2 REQUIRED PROPOSAL DOCUMENTATION

D.3 DOCUMENTATION REQUIRED SUBSEQUENT TO CONTRACT AWARD

PART E EVALUATION OF PROPOSALS

E.1 MANDATORY REQUIREMENTS

E.2 EVALUATION CRITERIA

E.3 PRESENTATIONS

E.4 CONTRACT AWARD

ATTACHMENTS

Attachment A General Bid Form Attachment B Proposal Response Format Attachment C CGA Terms and Conditions Attachment D Prevailing Wage Rate Schedule Attachment E General Bid Form Statement Attachment F Subcontractor Contract Form Attachment G Specifications Manual – “Replacement of Generators at the State of Connecticut Legislative Office

Building” prepared by Tecton Architects and Consulting Engineering Services (CES) Attachment H Drawings – “Legislative Office Building and Legislative Office Building Garage Generator Replacements” prepared by Tecton Architects and Consulting Engineering Services (CES)

PART A CONTRACT INFORMATION

A.1 Connecticut General Assembly The Connecticut General Assembly (CGA) is the legislative branch of government of the State of Connecticut. Through statutory enactments, the Joint Committee on Legislative Management (JCLM) is responsible for the coordination and management of legislative affairs and the supervision and approval of any and all legislative expenditures.

A.2 Official Agency Contact Information Rachel Meddar Office of Legislative Management Procurement Services Contracting Group CGAContracting@cga.ct.gov

(860) 240-1325

A.3 Supplier Registration Please register as a supplier with CT Source in order to view and respond to business opportunities issued by the Connecticut General Assembly. You may quickly register by creating a username and password at the following website https://portal.ct.gov/DAS/CTSource/Registration.

A.4 State Contracting Portal All documents and notifications for this procurement will be posted on the CT Source web page hosted by the Department of Administrative Services (DAS). The CT Source Portal can be found at the following web address https://portal.ct.gov/DAS/CTSource/CTSource. To find this solicitation:

• Click on link above

• Select CT Source Bid Board

• Enter the Contract Number in the search field

• Scroll to this procurement and select the solicitation number

A.4 Contract Term The Contract will be in effect from the date this Contract is executed by both Contractor and the CGA (the “Effective Date”) through June 30, 2029. The CGA reserves the right to extend this Contract upon mutual agreement of both parties for additional terms beyond the original term, prior to termination or expiration, one or more times for a combined total period not to exceed the complete length of the original term.

A.5 Procurement Timeline

Milestone Description of Milestone Date Issue the RFP Posted on the DAS State Contracting Portal. April 20, 2026 Pre-Solicitation Meeting A non-mandatory pre-solicitation meeting will be held at the Legislative

Office Building located at 300 Capitol Avenue, Hartford, CT. Please submit your contact information to CGAContracting@cga.ct.gov to attend the meeting and information will be provided.

April 29, 2026 2:30 pm Hearing Room 1C

Question Deadline Questions shall be submitted via email to CGAContracting@cga.ct.gov. May 6, 2026 12:00 pm (noon)

Answers & Amendments to

RFP

All amendments to the RFP and response to written questions will be published on the DAS State Contracting Portal.

May 13, 2026 5:00 pm

Bid Delivery All Bids must be submitted to the CGA Contracting Group at CGAContracting@cga.ct.gov. No hard copy Bids will be accepted.

May 20, 2026 12:00 pm (noon)

Public Bid Opening

Pursuant to Conn. Gen. Stat. 4b-95(b), general bids shall be publicly opened and read by the CGA via Zoom at the referenced date and time. Please submit your contact information to CGAContracting@cga.ct.gov to attend the virtual meeting and information will be provided.

May 20, 2026 12:15 pm mailto:CGAContracting@cga.ct.gov https://portal.ct.gov/DAS/CTSource/Registration https://portal.ct.gov/DAS/CTSource/CTSource mailto:CGAContracting@cga.ct.gov mailto:CGAContracting@cga.ct.gov mailto:CGAContracting@cga.ct.gov

PART B SCOPE OF WORK

B.1 Project Scope The Office of Legislative Management on behalf of the Connecticut General Assembly is soliciting proposals for the removal, procurement, and installation of two (2) electric generators and corresponding fuel tanks – one (1) 20 kW and one (1) 500 kW - located at the Legislative Office Building (LOB) and Legislative Office Garage (LOG), 300 Capitol Avenue, Hartford, CT. The removal, procurement, and installation of the generators shall include, but is not limited to, the demolition of existing equipment, the procurement and installation of all equipment and components for the generators including, but not limited to, their Automatic Transfer Switch (ATS) and associated conduits and conductors, and electrical work and mechanical work for the generators. The following is the Scope of Work that the CGA anticipates including in the Contract with the awarded respondent:

B.1.1 Legislative Office Building (LOB) Generator The awarded respondent shall perform the following work at a fixed price in accordance with Attachment B upon Contract award, including, but not limited to:

a) Removing starting circuits and feeder to existing panel within generator enclosure back to source within building;

b) Removing the existing ASCO 120/208V- 3 Phase -1600A Automatic Transfer Switch (ATS);

c) Providing a new ASCO 7000 Series ATS;

d) Removing the existing 500 kW diesel generator with belly tank;

e) Pulling existing feeders to ATS back to location indicated in the Drawings and rewire as indicated to new generator;

f) Providing a new 120/208V – 3 Phase – 500 kW diesel generator with a custom twenty-four (24) hour diesel belly tank and sound attenuated, weather protective enclosure. Preferred manufacturers for the generator include Caterpillar Inc., Kohler Co., Cummins Power Generation Inc., and Generac Power Systems. Any proposed generators from any other manufacturers are subject to compliance with the specified requirements in the Specifications as well as prior approval from the CGA and project engineer;

g) Providing a new roof mounted 250 kW resistive load bank with a 1200A load bank breaker mounted within the generator set enclosure;

h) Providing two (2) aluminum stairs and one (1) custom galvanized steel grate service platform with OSHA compliant toe kick and guard rails for each side of the generator. Stair tread and decking shall be of aluminum diamond plate and each side shall include a handrail at outer side and end;

i) Providing a new 12”x12”x6” and 24” x 24” x 24” weatherproof, wall-mounted pull box as indicated in the Drawings, ensuring all required clearances around pull box and that mounted box is high enough on enclosure wall to ensure new conduits route above existing gas service;

j) Providing a new grounding electrode and bonding system for the generator or in the alternative, test the existing generator grounding electrode system and if measurement is 25 ohms or less, reconnect the new generator to the existing grounding electrode system;

k) Removing existing conduits with ATS control wiring and generator panel feeders;

l) Providing 1”conduit with pull string to existing quazite box as shown on generator enclosure plan for future owner requested future lighting circuit as shown in Drawings;

m) Providing one (1) 3” and one (1) 1” conduit with pull strings in each to location indicated as shown in

Drawings. Cap conduits for future use and label spare;

n) Providing three (3) #4, #8G in 1 ½” from 60A-2P circuit breaker in Emergency Panel 4 to generator panel located within generator enclosure for block heater, battery charger, etc. as shown in the Drawings;

o) Pulling existing feeders serving existing the generator from ATS back from generator connection to location indicated in the Drawings and reroute to new 36” x 36” x 36” weatherproof, wall mounted pull/junction box as indicated in the Drawings. New pull box shall be mounted high enough on generator enclosure wall to coordinate with site grading at installation location;

p) Providing new feeders to match existing from pull/junction box through retaining, along generator wall, down wall to generator connection point;

q) Providing 1” conduit with wiring per manufacturer’s requirements for generator emergency power off button;

r) Leaving existing Square D distribution section;

s) Leaving existing Square D switchboard main switch; and

t) Leaving existing Square D switchgear.

B.1.2 Legislative Office Garage (LOG) Generator The awarded respondent shall perform the following work at a fixed price in accordance with Attachment B upon Contract award, including, but not limited to:

a) Leaving existing main switchgear for garage;

b) Leaving existing automatic transfer switch for garage;

c) Leaving existing emergency panel for garage;

d) Leaving existing junction box and GFCI receptacle;

e) Removing the existing 20 kW diesel generator with belly tank;

f) Maintaining the existing feeders to the automatic transfer switch (ATS) and circuits including, but not limited to, the block heater, battery charger, ATS starter circuit, etc., while making feeders and circuits safe for reconnection to the new generator;

g) Providing new 120/208V – 3 Phase – 20 kW Caterpillar Generator Series D20 with twenty-four (24) hour diesel belly tank and Series D20 sound attenuated enclosure. Respondents may propose an alternative that is equivalent for the CGA's consideration;

h) Reconnecting and extend existing feeders, as required, from the ATS and circuits, including, but not limited to, block heater, battery charger, etc.; and

i) Providing 1” conduit with wiring per manufacturer’s requirements for the generator emergency power off button. Shutoff location should be coordinated with the owner.

B.1.3 Additional Project Work Additional Project Work is defined as work that is performed at the request of the CGA that falls outside the base Scope of Work as outlined in Sections B.1.1 and B.1.2 above but is related to the overall work being performed under the Contract. When requested by the CGA, the awarded respondent shall submit a quote to the CGA at a fixed price rate for the Additional Project Work using the information on the Pricing Page (Attachment B).

B.1.4 Drawings All work outlined in this Solicitation shall be completed in accordance with General Statute §4b-91 and the Drawings and Specifications prepared by Tecton Architects, 34 Sequassen Street, Suite 200, Hartford, CT 0606 and Consulting Engineering Services, 811 Middle Street, Middletown, CT 06457. Drawings and specifications were prepared as follows:

a) Attachment G – Specifications Manual – “Replacement of Generators at the State of Connecticut Legislative

Office Building, 300 Capitol Avenue, Hartford, Connecticut”

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 00 00 COVER WITH PROFESSIONAL SEALS

00 01 10 TABLE OF CONTENTS

00 01 50 LIST OF DRAWING SHEETS

DIVISION 01 – GENERAL REQUIREMENTS

01 00 00 GENERAL REQUIREMENTS

01 10 00 SUMMARY

01 25 00 SUBSTITUTION PROCEDURES

01 26 00 CONTRACT MODIFICATION PROCEDURES

01 29 00 PAYMENT PROCEDURES

01 31 00 PROJECT MAANGEMENT AND COORDINATION

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

01 40 00 QUALITY REQUIREMENTS

01 42 00 REFERENCES

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 60 00 PRODUCT REQUIREMENTS

01 73 00 EXECUTION

01 73 29 CUTTING AND PATCHING

01 74 19 CONSTRUCTION WASTE MANAGEMENT

01 77 00 CLOSEOUT PROCEDURES

01 78 39 PROJECT RECORD DOCUMENTS

DIVISION 02 – EXISTING CONDITIONS

02 41 19 SELECTIVE DEMOLITION

DIVISION 04 – MASONRY (NOT USED)

DIVISION 05 – METALS (NOT USED)

DIVISION 06 – WOOD, PLASTIC, AND COMPOSITES

06 10 00 ROUGH CARPENTRY

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 92 00 JOINT SEALANTS

DIVISION 08 – OPENINGS (NOT USED)

DIVISION 09 – FINISHES

09 91 00 PAINTING

DIVISON 26 – ELECTRICAL

26 04 00 GENERAL CONDITIONS FOR ELECTRICAL TRADES

26 05 19 ELECTRICAL POWER CONDUCTORS AND CABLES

26 05 26 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 05 29 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

26 05 33 RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS

26 28 26 ENCLOSED TRANSFER SWITCHES

26 32 13 ENGINE GENERATORS

b) Attachment H – Drawings – “Legislative Office Building and Legislative Office Building Garage Generator Replacements, 300 Capitol Avenue, Hartford, CT 06106”

G0.00 COVER SHEET

ARCHITECTURAL

A1.10 LOB GARAGE GENERATOR & ELECTRICAL ROOM DEMOLITION PLANS

A1.11 LOB GENERATOR & ELECTRICAL ROOM DEMOLITION PLANS

D1.01 DEMOLITION PLANS

A1.20 PROPOSED LOB GENERATOR PLANS AND ELEVATIONS

A1.21 PROPOSED LOB ELECTRICAL ROOM PLANS AND ELEVATIONS

ELECTRICAL

E1.10 ELECTRICAL POWER FLOOR PLAN

E1.11 ELECTRICAL POWER FLOOR PLAN

B.1.5 Substantial Completion The awarded respondent shall submit a written request to the Architect/Engineer and the CGA for the inspection of any equipment installed to determine Substantial Completion a minimum of ten (10) Normal Business Days prior to the date the project will be completed and ready for final inspection and testing. Prior to submission of its written request, the awarded respondent shall complete all required submittals as stated in Division 01, Section 01 77 00, Closeout Procedures, 1.5 Substantial Completion Procedures, of the Specifications prior to Substantial Completion.

Upon receipt of the awarded respondent’s written request, the Architect/Engineer will either proceed with inspection or notify the awarded respondent of any unfulfilled requirements that must be completed or corrected. Once inspection is passed, the Architect/Engineer will prepare a Certificate of Substantial Completion.

Normal Business Day is defined as Monday through Friday, excluding Connecticut State Holidays which are New Year’s Day, Martin Luther King Jr. Day, Lincoln’s Birthday; Washington’s Birthday; Good Friday; Memorial Day;

Juneteenth; Independence Day; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving Day; and Christmas Day.

Normal Business Hours are defined to be between 8 AM to 5 PM Normal Business Days.

B.1.6 Final Completion Upon receipt of a Certificate of Substantial Completion or completion of any unfulfilled requirements, the awarded respondent shall submit a written request for final inspection and testing a minimum of ten (10) Normal Business Days prior to the date the project work will be completed. Prior to submission of its written request, the awarded respondent shall complete all required submittals as stated in Division 01, Section 01 77 00, Closeout Procedures, 1.6 Final Completion Procedures, of the Specifications prior to Final Completion.

Upon receipt of the awarded respondent’s written request, the Architect/Engineer will either proceed with inspection or notify the awarded respondent of any unfulfilled requirements that must be completed or corrected. Once inspection is passed, the Architect/Engineer will prepare a final Certificate for Payment.

B.1.7 Training The awarded respondent shall be responsible for scheduling and providing training to CGA staff on any installed equipment, including, but not limited to, the operation and preventative maintenance of any installed equipment. The training shall be of sufficient length to allow the trained staff to train others. The awarded respondent shall provide training on each piece of equipment according to the Specifications, Division 26, Section 26 04 00 General Conditions for Electrical Trades, 1.22 Demonstration and Training.

B.1.8 Maintenance Contract The awarded respondent shall propose a maintenance contract for the service and maintenance of the transfer switches and generators as follows:

a) Transfer Switches

The maintenance contract for the service and maintenance of the transfer switches shall be for two (2) years from the date of Substantial Completion, including a complete description of preventive maintenance, systematic examination, adjustment, inspection, and testing, with a detailed schedule. The awarded respondent shall refer to the Specifications, Division 26, Section 26 28 26, Enclosed Transfer Switches, 3.8 Maintenance.

b) Generators

The maintenance contract for the service and maintenance of the generator systems shall be for two (2) years from the date of Substantial Completion, including a complete description of preventative maintenance, systematic examination, adjustment, inspection, and testing, with a detailed schedule. The awarded respondent shall refer to the Specifications, Division 26, Section 26 32 13, Engine Generators, 1.8 Maintenance Service.

B.2 Project Plan The awarded respondent will be required to provide a Baseline Project Plan upon contract award and provide regular progress updates to this Baseline Project Plan throughout the term of the contract. The Baseline Project Plan shall clearly delineate the methodology to accomplishing the Scope of Work, lead times and deliverable milestones. The awarded respondent shall begin work on this project immediately after contract award and allow for completion of the project on or before June 30, 2027.

B.2.1 Status Meetings The awarded respondent shall meet virtually with CGA on a regular basis, or more frequently as requested by either party, to coordinate this work outlined in this Contract. At these meetings, the awarded respondent shall provide the CGA with detailed status reports and an updated Project Timeline reflecting project progress, lead times, installation timelines, and schedule changes. The Contractor shall work closely with the CGA throughout this project to prioritize project components and ensure the desired workflow is achieved.

B.2.2 Work Time The awarded respondent may perform work on days and at times that the awarded respondent chooses but shall coordinate all the work in advance with the CGA. The CGA shall provide the Contractor 24/7 access to the Legislative Office Building and State Capitol Building Monday through Friday, excluding State of Connecticut holidays.

Normal Business Days are defined as Monday through Friday, excluding Connecticut State Holidays which are New Year’s Day, Martin Luther King Jr. Day, Lincoln’s Birthday; Washington’s Birthday; Good Friday; Memorial Day; Juneteenth Day; Independence Day; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving Day; and Christmas Day. Normal Business Hours are defined between 8 AM to 5 PM Normal Business Days.

The Contractor may perform work outside of Normal Business Days and Normal Business Hours through prior arrangement with and approval from the CGA.

B.3 Site Visit A walkthrough of the project site will occur during the non-mandatory presolicitation meeting held on April 29, 2026 at 2:30 PM at the Legislative Office Building, Hearing Room 1C. No other site visits will be allowed of the project site.

Attendance at the presolicitation meeting is critical for any respondents to fully inform themselves prior to submitting the Bid as to the existing conditions and limitations under which the work is to be performed and shall include in the Bid a sum to cover the cost of items necessary to perform the work as set forth in this RFB. No allowance will be made to a Respondent because of a lack of such examination or knowledge. The submission of a Bid will be considered conclusive evidence that the Respondent has made such an examination.

B.4 Required Qualifications The following qualifications are required for this project:

B.4.1 Respondent Qualifications Respondents, as well as individuals assigned to perform the work, shall demonstrate at least five (5) years of experience performing work similar to that listed in the Scope of Work.

B.4.2 Subcontractor All subcontractors shall demonstrate at least five (5) years of experience performing work similar to that listed in the Scope of Work. Subcontractors must be approved in writing by the CGA prior to the subcontractor starting any work on this project. The awarded respondent shall assume responsibility for all services of the subcontractor. The awarded respondent shall be the sole point of contact with regards to all matters, including subcontractor performance and supporting document for invoices. The awarded respondent shall ensure the subcontractor complies with all specifications, applicable prevailing rates, applicable licensing requirements, and appropriate insurance requirements.

B.4.3 Prequalification by Department of Administrative Services Connecticut state statutes require that Contractors be prequalified by the Connecticut Department of Administrative Services in order to submit a Bid when a construction project is estimated to exceed $1,000,000.00 and is funded in part or in whole by the State of Connecticut (General Statute §4b-91(a)(2) and §4a-100).

Respondents to this RFB shall hold a current “DAS Contractor Prequalification Certificate” (not a predetermination letter) in the of General Building Construction (Group B), General Building Construction (Group C), and/or Electrical classifications from the Connecticut Department of Administrative Services. Bids shall include a copy of the “DAS Contractor Prequalification Certificate” along with a current “Update (bid) Statement” pursuant to General Statute §4b-1(d). Failure to supply copies of both these documents shall result in the rejection of the Bid.

Pursuant to General Statute §4b-91(j) and §4a-100, any proposed Subcontractors whose work on this project is estimated to cost more than $1,000,000.00 must also be prequalified by the Connecticut Department of Administrative Services. See the following Department of Administrative Services website for additional information on the DAS Contractor Prequalification Program:

https://portal.ct.gov/DAS/Procurement/PreQual/DAS-Construction-Contractor-Prequalification-Program

All bids shall include a list of all subcontractors including those whose value of work exceeds $1,000,000. Each subcontractor shall be listed on the Bid Form. For each subcontractor whose value of work exceeds $1,000,000, the Respondent shall provide a copy of the “DAS Contractor Prequalification Certificate” along with a current “Update (bid) Statement.”

https://portal.ct.gov/DAS/Procurement/PreQual/DAS-Construction-Contractor-Prequalification-Program

General Statute §4b-91(d) states, “Each bid submitted for a contract described in subsection (c) of this section shall include an update statement in such form as the Commissioner of Administrative Services prescribes and, if required by the public agency soliciting such bid, a copy of the prequalification certificate issued by the Commissioner of Administrative Services. The form for such update statement shall provide space for information regarding all projects completed by the bidder since the date the bidder's prequalification certificate was issued or renewed, all projects the bidder currently has under contract, including the percentage of work on such projects not completed, the names and qualifications of the personnel who will have supervisory responsibility for the performance of the contract, any significant changes in the bidder's financial position or corporate structure since the date the certificate was issued or renewed, any change in the contractor's qualification status as determined by the provisions of subdivision (7) of subsection (c) of section 4a-100 and such other relevant information as the Commissioner of Administrative Services prescribes. Any public agency that accepts a bid submitted without a copy of such prequalification certificate, if required by such public agency soliciting such bid, and an update statement, may become ineligible for the receipt of funds related to such bid, except the public agency soliciting such bids may allow bidders no more than two business days after the opening of bids to submit a copy of the prequalification certificate, if required by such public agency, and an update statement.”

All bidders “shall certify under penalty of false statement at the conclusion of the bidding process that the information in the bid is true, that there has been no substantial change in the bidder's financial position or corporate structure since the bidder's most recent prequalification certificate was issued or renewed, other than those changes noted in the update bid statement, and that the bid was made without fraud or collusion with any person” (General Statute §4b-91(e).) (Attachment B)

B.5 Contractors Working on State Capitol Campus The following is required of any contractors working on the State Capitol Campus:

B.5 1 Sign-In and Sign-Out The Contractor is responsible for ensuring that all contractor and subcontractor staff on site make sure to sign-in and sign-out with the State Capitol Police upon entering and leaving the premises. Sign-in and sign-out locations are located at the Legislative Office Building loading dock as well as the Facilities Manager's office in the basement of the State Capitol.

B.5.2 Supervision All respondents will acknowledge their duty to obtain, supervise, compensate, and take responsibility for the performance of its employees. Such responsibility shall also require adherence to all applicable state and federal laws and regulations, including but not limited to those concerning taxes, labor practices, wage rates, unemployment, nondiscrimination, and worker’s compensation insurance.

B.5.3. Background Checks The CGA may require that the awarded respondent undergo criminal background checks as provided for in the CGA procedures for background checks. The Contractor and Contractor Parties shall cooperate fully as necessary or reasonably requested with the CGA and its agents in connection with such background checks.

B.6 Statutory Bid Requirements

B.6.1 General Bid Form In accordance with General Statutes §4b-95, the CGA has included a General Bid Form included in Attachment A.

Bidders shall indicate all costs on the General Bid Form included in Attachment A. Respondents shall also submit the completed General Bid Form Statement included in Attachment E.

General Bids shall be for the complete work as specified and shall include the names of any subcontractors performing work valued at greater than $100,000 for the four classes of work specified in General Statute §4b- 93(a) and for each other class of work as specified by the CGA. A respondent shall be selected on the basis of such general Bids. It shall be presumed that the respondent intends to perform the Contract with its own employees all work in such four classes and such other classes, for which no subcontractor is named.

The CGA cannot permit substitution of a subcontractor for one named on the General Bid Form or substitution of a subcontractor for any designated subtrade work Bid to be performed by the respondent’s own forces, except for good cause. Under General Statute § 4b-95(c), the term "good cause" includes but is not limited to a subcontractor's or, where appropriate, a respondent’s (general contractor's): (1) Death or physical disability, if the listed subcontractor is an individual; (2) dissolution, if a corporation or partnership; (3) bankruptcy; (4) inability to furnish any performance and payment bond shown on the Bid form; (5) inability to obtain, or loss of, a license necessary for the performance of the particular category of work; (6) failure or inability to comply with a requirement of law applicable to contractors, subcontractors, or construction, alteration, or repair projects; (7) failure to perform his agreement to execute a subcontract pursuant to General Statute § 4b-96.

The compensation for services shall be in accordance with the General Bid Form submitted by the awarded respondent, except amended in writing by both the CGA and the Respondent in accordance with General Statute § 4b-95.

The respondent shall certify that the pricing submitted in the Bid shall be held for (90) ninety days after the public opening of the Bids. Pursuant to General Statute §4b-91(b), the CGA is required to make an award of the contract not later than (90) ninety days after the opening of the Bids. Any prompt payment discounts shall also be itemized on the General Bid Form included in Attachment A included in the RFB.

In accordance with General Statute §4b-95a, if the respondent customarily performs any of the four classes of work specified in the General Bid Form or any of the other classes of work included by the awarding authority pursuant to said subsection, the respondent may list itself as a subcontractor together with the price in the space provided in the General Bid Form in Attachment A. A listed sub-Bid so submitted by the respondent shall be considered on par with other listed sub-bids, and no such sub-Bid by a respondent shall be considered unless the respondent can show to the satisfaction of the CGA, based on objective criteria established for such purpose, that the respondent customarily performs such subtrade work and is qualified to do the character of work required by the applicable section of the specifications.

B.6.2 Preference to State Citizens In accordance with General Statute §31-52, preference shall be given to citizens of the state, and, if they cannot be obtained in sufficient numbers, then to citizens of the United States in the employment of mechanics, laborers and workmen in the construction, remodeling or repairing of any public building, by the state or any of its agents or by persons contracting therewith.

The Contract resulting from this RFB, shall contain the following provisions: "In the employment of labor to perform the work specified herein, preference shall be given to citizens of the United States, who are, and continuously for at least (3) three months prior to the date hereof have been, residents of the labor market area, as established by the Labor Commissioner, in which such work is to be done, and if no such qualified person is available, then to citizens who have continuously resided in the county in which the work is to be performed for at least (3) three months prior to the date hereof, and then to citizens of the state who have continuously resided in the state at least (3) three months prior to the date hereof."

In no event shall said provisions be deemed to abrogate or supersede, in any manner, any provision regarding residence requirements contained in a collective bargaining agreement to which the contractor is a party.

The awarded respondent shall not knowingly employ nonresidents of the state while residents who may qualify for such work are reasonably available for employment. In the employment of nonresidents, the construction supervisor or construction inspector assigned to the public works project shall verify that the contracting employer, by reasonable efforts, sought to obtain construction job applicants from existing employment sources in Connecticut.

B.6.3 Disqualification from Bidding Pursuant to General Statute §4b-91(f), “Any person who receives information from a state employee or public official that is not available to the general public concerning any construction, reconstruction, alteration, remodeling, repair or demolition project on a public building or any other public work prior to the date that a notice for bids on the project is posted shall be disqualified from bidding on the project.”

B.6.4 Bid Bond In accordance with General Statute §4b-92, the respondent shall submit a Bid bond in the amount of ten percent (10%) of the total of the Bid along with the Bid. Failure to furnish a Bid bond in the proper form and amount with the Bid will be cause for rejection of the Bid and forfeiture of such bid bond. A bid bond shall be in the form of a firm commitment as follows: a Bid bond on a surety company licensed in the State of Connecticut; a postal money order; certified check; or cashier’s check. All checks shall be made payable to “The Joint Committee on Legislative Management.”

Bid guarantees other than Bid bonds will be returned (a) to unsuccessful respondents as soon as practical after the opening of the Bid, and (b) to the successful respondent upon execution of such further contractual documents and bonds as may be required by the Bid. However, failure to execute a contract awarded as specified and bid shall result in the forfeiture of such bid bond or certified check. General Statute §4b-92.

Pursuant to General Statute §4a-60g(i), in lieu of a performance, bid, labor and materials or other required bond, a contractor or subcontractor awarded a contract under this section may provide to the awarding authority, and the awarding authority shall accept a letter of credit. Any such letter of credit shall be in an amount equal to 10% of the contract for any contract that is less than one hundred thousand dollars and in an amount equal to 25% of the contract for any contract that exceeds one hundred thousand dollars.

B.6.5 Rejection of Bids

(a) The CGA reserves the right to reject any or all such general Bids on the following grounds:

i. If the CGA determines that the general bidder or bidders involved are not competent to perform the work as specified, based on objective criteria established for making such determinations, including past performance and financial responsibility, (2) the low bid price exceeds the amount of money available for the project, (3) the CGA determines that the project shall not go forward or (4) the awarding authority finds cause to reject such Bids. If the CGA rejects any or all Bids pursuant to this section, it shall notify each affected bidder, in writing, of the reasons for such rejection (General Statute §4b-94);

ii. The CGA reserves the right to reject every such general Bid which is conditional or obscure, or which contains any addition not called for (General Statute §4b-95(c));

iii. The CGA reserves the right to waive minor irregularities which it considers in the best interest of the state, provided the reasons for any such waiver are stated in writing by the awarding authority and made a part of the contract file. (General Statute §4b-95(c)); or

iv. Failure to correctly state a subcontractor's price shall be cause for rejection of the general bidder's bid.

(b) The CGA cannot reject a general Bid on the following grounds:

i. Because of the failure to submit prices for, or information relating to, any item or items for which no specific space is provided in the general Bid form furnished by the awarding authority, but this sentence shall not be applicable to any failure to furnish prices or information required by this section to be furnished in the form provided by the awarding authority. (General Statute §4b-95(c)).

ii. No general Bid shall be rejected (1) because of error in setting forth the name of a subcontractor as long as the subcontractor or subcontractors designated are clearly identifiable, or (2) because the plans and specifications do not accompany the Bid or are not submitted with the bid. (General Statute §4b-95(d)).

B.7 Removal and Salvage of Material The CGA has the right of salvage to any removed material and equipment. For material or equipment to be removed, the Contractor is to confirm with the CGA whether the CGA desires to keep the respective piece of material or equipment.

Material or equipment desired by the CGA shall be moved by the Contractor to a designated site in building or on the grounds. Any material or equipment not desired by the CGA shall become the property of the Contractor and removed/disposed of by the Contractor at his expense.

B.8 Project Closeout Documentation Upon substantial project completion and prior to payment of retainage, the awarded respondent shall provide the following:

B.8.1 Manufacturer Warranty The awarded respondent shall provide Manufacturer Warranty documentation for equipment/good(s)/material(s) provided under the Contract. The awarded respondent shall provide manufacturer warranties for the following equipment/good(s)/material(s)from the date of acceptance by the CGA for the following periods of time:

a) Urethane Joint Sealants: Five (5) years

b) Generator: Five (5) years

c) Automatic Transfer Switch: One (1) year

Outside of the manufacturer warranty periods mentioned above, the awarded respondent shall provide manufacturer warranties for any other equipment/good(s)/material(s) for a period of one (1) year from the date of acceptance by the CGA of the equipment/good(s)/material(s). During this warranty period, ordinary wear and tear, or deficiencies in any or all of the component materials of the product shall be corrected or replaced immediately by the awarded respondent without expense to the CGA. Replacement equipment/good/materials provided pursuant to this clause shall be of equal to or better quality, as determined by the CGA. Alternate replacement equipment/good/materials may also be proposed by the awarded respondent, but subject to final approval by the CGA.

B.8.2 Materials and Workmanship Warranty The awarded respondent shall guarantee all materials and workmanship under the specifications and the Contract for a period of one (1) year from the date of final acceptance by the CGA, with the exception of any elastomeric joint sealants. Installers of elastomeric joint sealants shall guarantee all materials and workmanship under the specifications and the resulting Contract for a period of two (2) years from the date of final acceptance by the CGA. During this warranty period, all defects developing through defective materials or workmanship shall be corrected or replaced immediately by the awarded respondent without expense to the CGA. Such repairs or replacements shall be made to the CGA or CGA representative’s satisfaction.

B.8.3 Letter of Substantial Completion The awarded respondent shall provide a Substantial Completion letter stating the date of the work outlined in this Contract is substantially complete.

B.8.4 Lien Waiver The awarded respondent shall submit a Lien Waiver to the CGA stating that the project is substantially completed and all subcontractors have been paid in full.

B.8.5 Operating and Maintenance Manuals The awarded respondent shall provide to the CGA any operation and maintenance manuals that are available for any goods or equipment provided pursuant to the Contract. The awarded respondent shall provide two (2) copies of a complete operating and maintenance manual, bound in booklet form. The awarded respondent shall also provide complete operating and maintenance manuals in electronic form in PDF (.pdf) format.

B.8.6 Conceptual Drawings The awarded respondent shall provide conceptual drawings for both the LOB and LOG generators.

B.8.7 Schematics The awarded respondent shall provide one size ARCH C 18x24 and one size ARCH D 24x36 hard copy as well as an electronic copy, CAD and PDF, of updated as-built drawings for the LOB and LOG generators.

B.8.8 Equipment Inventory The awarded respondent shall provide a cross-reference Excel spreadsheet of all equipment and software installed. No serial number may be missing for any reason.

B.8.9 Warranty Spreadsheet The awarded respondent shall provide a Microsoft Excel spreadsheet or equivalent program reflecting any manufacturer warranties for the LOB and LOG generators as well as any corresponding warranty periods for any additional equipment and materials installed alongside the LOB and LOG generators under this Contract.

B.8.10 Annual Maintenance Plan The awarded respondent shall submit an annual maintenance proposal to the CGA and the Architect/Engineer for review and approval. Upon approval, the awarded respondent shall provide documentation of the annual maintenance plan.

B.8.10 Subcontractor Contract In accordance with General Statute §4b-96, within five days after being notified of the award of a general contract by the CGA, or, in the case of an approval of a substitute subcontractor by the CGA, within five days after being notified of such approval, the awarded respondent shall present to each listed or substitute subcontractor

(1) a subcontract in the form set forth in this RFB and (2) a notice of the time limit under this section for executing a subcontract. (Attachment F)

If a listed subcontractor fails within five days, Saturdays, Sundays and legal holidays excluded, after presentation of a subcontract by the awarded respondent selected as a general contractor, to perform his agreement to execute a subcontract in the form hereinafter set forth with such the respondent, contingent upon the execution of the general contract, the respondent shall select another subcontractor, with the approval of the CGA.

(a) The General Bidder shall, with respect to each listed subcontractor or approved substitute subcontractor, file with the CGA a copy of each executed subcontract within ten days, Saturdays, Sundays and legal holidays excluded, of presentation of a subcontract to such subcontractor.

(b) The Subcontract shall be in the form as provided in Attachment F.

PART C PAYMENT TERMS

C.1 Compensation Amount Respondents shall submit a completed General Bid Form included in Attachment A of this solicitation along with their Proposals on a Fixed Price basis. Respondents shall include all costs to perform the work set forth in this RFB and any payment discounts in their Pricing. The submission of a Proposal will be considered conclusive evidence that the Respondent has fully reviewed the RFB. No allowance will be made to a Respondent because of lack of such review.

All costs of all consumable materials and shipping shall be included in the Pricing provided in response to this RFP. There shall be no reimbursement for travel and/or travel-related expenses. Compensation under the Contract will be contingent upon funding being available for this purpose.

C.1.1 Prevailing Wage Project This is a prevailing Wage project. All responses shall incorporate the prevailing wage rates included in Attachment D. The awarded respondent shall compensate any individual performing work under this Contract at the current prevailing rate for the corresponding Prevailing classification.

Additional information about prevailing wage can be found at the following website:

https://www.ctdol.state.ct.us/HP/Wage-Safety.htm.

Pursuant to General Statute §31-53(a), "The wages paid on an hourly basis to any person performing the work of any mechanic, laborer or worker on the work herein contracted to be done and the amount of payment or contribution paid or payable on behalf of each such person to any employee welfare fund, as defined in subsection (i) of this section, shall be at a rate equal to the rate customary or prevailing for the same work in the same trade or occupation in the town in which such public works project is being constructed. Any contractor who is not obligated by agreement to make payment or contribution on behalf of such persons to any such employee welfare fund shall pay to each mechanic, laborer or worker as part of such person's wages the amount of payment or contribution for such person's classification on each pay day."

C.1.2 Retainage In accordance with General Statute §49-41b, as amended by Public Act 16-104, 5% retainage will be withheld from invoices, and will be released once all project close out documentation is received by the CGA.

C.1.3 Fifteen Dollar Minimum Pursuant to C.G.S. 2-71p(i), “Each contract for contractual services entered into by the committee on and after July 1, 2015, shall require the contractor awarded such contract, and each subcontractor of such contractor, to pay each of the contractor's or subcontractor's employees providing services under such contract, and that are performed or rendered at the Legislative Office Building or the State Capitol, a wage of at least (1) fifteen dollars per hour, or (2) if applicable, the amount required to be paid under subsection (b) of section 31-57f, whichever is greater. The provisions of this subsection shall not apply to any employee providing services under such contract who receives services from the Department of Developmental Services.”

C.2 Contract Negotiation The CGA reserves the right to negotiate or contract for all or any portion of the services proposed in this RFP. The CGA further reserves the right to contract with one or more respondent for such services. After reviewing the scored criteria, the CGA may seek Best and Final Offers (BAFO) on cost from proposers. The CGA may set parameters on any BAFOs received.

https://www.ctdol.state.ct.us/HP/Wage-Safety.htm

C.3 Invoice Guidelines

C.3.1 Properly Prepared Invoice The Contractor shall submit a Properly Prepared Invoice to the CGA for the performance of the work outlined in this Contract. A Properly Prepared Invoice is defined as an invoice that is dated subsequent to the date the goods/services have been received and that is accompanied by all the required information and supporting documentation. A Properly Prepared Invoice shall include:

(a) Invoice date and number;

(b) Purchase order number;

(c) Contract Number;

(d) Description of services provided and the dates;

(e) Description of goods and/or equipment provided;

(f) Individual invoice lines for services, goods and/or equipment;

(g) Total hours of work performed; and

(h) Supporting Documentation as outlined in Sections C.3.2.

Invoices for construction work shall be submitted on American Institute of Architecture (AIA) forms.

C.3.2 Supporting Documentation for Invoices The awarded respondent shall submit the following support for the following supporting documentation with invoices for the performance of work outlined in this RFB:

(a) Fixed Price Work

The awarded respondent shall submit the following as support for Fixed Price work:

i. Summary of Work Performed;

ii. Certified Payrolls;

iii. Contractor Wage Certification Forms; and

iv. Itemization of all equipment/materials being billed (including packing slips and pictures of equipment when received at the awarded respondent location if billed prior to delivery to the CGA).

The CGA reserves the right to withhold payment until complete Certified Payrolls are provided.

(b) Time and Materials The awarded respondent shall submit the following as support for invoices for Time and Materials work:

i. Summary of Work performed including number of hours and dates work has been provided and is being billed;

ii. Signed Work tickets;

iii. Itemized list of materials being billed (including equipment, hardware and software) detailing the quantity, manufacturer, model, description, list price, percentage discount off list price, and total extended price;

iv. Invoices or other documentation which substantiates the list price for materials (including equipment, hardware and software);

v. Certified Payrolls for the period of time being billed; and

vi. Contractor Wage Certification Forms.

Please note that the Names of individuals, hours and dates worked on the Certified Payrolls and the Signed Work Tickets must match. The CGA reserves the right to withhold payment until complete Certified Payrolls and Signed Work Tickets are provided which contain no discrepancies.

The CGA reserves the right to utilize records from the sign-in and sign-out system in lieu of signed work tickets to verify dates and hours on invoices. The awarded respondent is responsible for obtaining signed work tickets as well as ensuring that all contractor staff on site sign in and sign out with the State Capitol Police upon entering and leaving the premises. No reimbursements shall be made for travel or travel-related expenses.

(c) Consumable Materials and Shipping All costs of consumable materials and shipping shall be included in pricing set forth in Attachment B. No additional compensation will be made to the Contractor for consumable materials and/or shipping.

C.4 Frequency of Billing The awarded respondent shall submit invoices on a monthly basis.

C.5 Payment Terms Payment for goods and/or services shall be due forty-five (45) days in arrears in accordance with Conn. Gen. Stat. §4a-71 or twenty-five (25) days in arrears if the Contractor is a certified small contractor or minority business enterprise as defined in Conn. Gen. Stat. § 4a-60g. In arrears is defined as payment after acceptance of the goods and/or services and receipt of a properly prepared invoice.

C.6 Change Orders The value of all change orders for work associated with work listed on the Schedule of Values…