Bid No. 26-16_May_25_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Town of East Hartford, Connecticut for interior and exterior renovations to the Veteran's Memorial Clubhouse. The project encompasses comprehensive renovation work on an approximately 11,400 square-foot Tudor-style structure originally constructed in the early 1930s located at 148 Sunset Ridge Drive. The scope of work includes selective demolition, window and door replacement, kitchen reconfiguration and expansion, complete HVAC system replacement, electrical upgrades, new exterior siding and thermal insulation, plumbing work, painting, flooring, ceilings, asbestos abatement, and associated finishing work. The solicitation opened April 16, 2026 and closes May 21, 2026 at 11:00 AM EDT with sealed bids due at the Town Hall Purchasing Department. A non-mandatory pre-bid meeting is scheduled for May 4, 2026 at 2:00 PM at the project site. Bidders must register as official plan holders by May 14, 2026 and submit requests for information by May 11, 2026. The contract must be completed within 270 calendar days from the Notice to Proceed with liquidated damages of $500 per calendar day assessed for delays beyond the scheduled completion date.

Bid security of 5% in the form of a bid bond payable to the Town of East Hartford is required, and the awarded bidder must provide a 100% Performance Bond and 100% Labor and Materials Bond. The contract is subject to Federal Davis-Bacon Wage Rates for Hartford County construction work with hourly rates ranging from $35.70 for laborers to $66.72 for elevator mechanics plus fringe benefits, and Connecticut Executive Order requirements for a minimum wage of $13.30 per hour and paid sick leave. The contractor must maintain comprehensive insurance including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, $1,000,000 Commercial Automobile Liability, $10,000,000 Umbrella Liability, and Pollution Liability of $1,000,000 per claim and $2,000,000 aggregate. The state-funded project is subject to Connecticut contract compliance requirements mandating a minimum 25% spending allocation goal for Small Business Enterprises (SBE) certified by the Connecticut Department of Administrative Services and 6.25% for Minority-, Women-, and/or Disabled-owned businesses (M/W/DisBE) with demonstrated good faith effort required. A hazardous materials survey identified approximately 1,114 square feet of asbestos-containing materials throughout the building that must be properly removed and disposed of prior to renovation activities.