Veteran's Memorial Clubhouse Interior and Exterior Renovations

The Town of East Hartford, Connecticut is soliciting sealed bids for interior and exterior renovations to the Veteran's Memorial Clubhouse located at 148 Sunset Ridge Drive, a Tudor-style structure originally constructed in the early 1930s comprising approximately 11,400 square feet. The scope of work encompasses comprehensive renovation including selective demolition, replacement of windows and exterior doors, kitchen reconfiguration and expansion, full HVAC system replacement with new equipment and controls, electrical upgrades including new lighting fixtures and technology infrastructure, new exterior siding and thermal insulation, plumbing work, painting, flooring, ceilings, doors and hardware, signage, carport removal and replacement, gypsum board assemblies, fiber cement lap siding, gutters and downspouts, asbestos abatement, and associated finishing work. The project is structured as a single prime contract with coordination requirements among multiple subcontractors and trade specialties, and must be completed within 270 calendar days from the Notice to Proceed, with liquidated damages assessed at $500 per calendar day for delays beyond the scheduled completion date. Interested bidders must register as official plan holders by May 14, 2026, submit requests for information by May 11, 2026, and may attend a non-mandatory pre-bid meeting scheduled for May 4, 2026 at 2:00 PM at the project site. Sealed bids are due by 11:00 AM on May 21, 2026 at the Town Hall Purchasing Department. Bid security of 5% is required in the form of a bid bond payable to the Town of East Hartford, and the awarded bidder must provide a 100% Performance Bond and 100% Labor and Materials Bond. The contract is subject to Federal Davis-Bacon Wage Rates established for Hartford County construction work, with trade-specific hourly rates ranging from $35.70 for laborers to $66.72 for elevator mechanics plus fringe benefits, and Executive Order requirements for paid sick leave and a minimum wage of $13.30 per hour.

This procurement is subject to Connecticut state contract compliance requirements, including nondiscrimination statutes and mandatory spending allocation goals. The contractor must demonstrate good faith effort to allocate a minimum of 25% of the state-funded portion of the contract to subcontractors holding current certification as Small Business Enterprises (SBE) from the Connecticut Department of Administrative Services, and a minimum of 6.25% to subcontractors certified as Minority-, Women-, and/or Disabled-owned businesses (M/W/DisBE) by DAS. The project is state-funded and subject to Connecticut General Statutes sections 4a-60, 4a-60g, and 46a-68b through 46a-68f. The contractor must maintain comprehensive insurance coverage including Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Workers' Compensation coverage, Commercial Automobile Liability of $1,000,000 combined single limit, Umbrella Liability of $10,000,000, and Pollution Liability of $1,000,000 per claim/$2,000,000 aggregate. The hazardous materials survey identified asbestos-containing materials throughout the building that must be properly removed and disposed of prior to renovation activities, with approximately 1,114 square feet of ACM located in basement foyer areas, meeting rooms, kitchen areas, and first-floor locations. The Town of East Hartford is an equal opportunity employer and encourages the inclusion of minority and women-owned business enterprises in proposals. No specific budget range or award value is disclosed in the solicitation materials.