Bid No. 26-16: Veteran's Memorial Clubhouse Interior and Exterior Renovations

This is an Invitation to Bid (ITB) issued by the Town of East Hartford, Connecticut for comprehensive interior and exterior renovations to the Veteran's Memorial Clubhouse located at 148 Sunset Ridge Drive. The project encompasses selective demolition, window and door replacement, kitchen reconfiguration and expansion, complete HVAC system replacement, electrical upgrades, new exterior siding and insulation, plumbing work, painting, flooring, ceiling work, signage installation, carport removal and replacement, gypsum board assemblies, asbestos abatement, and associated finishing work. The structure, a Tudor-style building from the early 1930s, comprises approximately 11,400 square feet. The bidding period runs from April 16, 2026 at 6:00 AM EDT through May 21, 2026 at 11:00 AM EDT, with sealed bids due at 11:00 AM on May 21, 2026 at the Town Hall Purchasing Department. A non-mandatory pre-bid meeting is scheduled for May 4, 2026 at 2:00 PM at the project site. Bidders must register as official plan holders by May 14, 2026 and submit requests for information by May 11, 2026. The contract must be completed within 270 calendar days from the Notice to Proceed, with liquidated damages of $500 per calendar day assessed for delays beyond the scheduled completion date.

Bid security of 5% in the form of a bid bond payable to the Town of East Hartford is required, along with a 100% Performance Bond and 100% Labor and Materials Bond upon award. The contract is subject to Federal Davis-Bacon Wage Rates for Hartford County construction, with hourly rates ranging from $35.70 for laborers to $66.72 for elevator mechanics plus fringe benefits, and Connecticut Executive Order requirements including paid sick leave and a minimum wage of $13.30 per hour. The contractor must maintain comprehensive insurance coverage including Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Workers' Compensation, Commercial Automobile Liability of $1,000,000 combined single limit, Umbrella Liability of $10,000,000, and Pollution Liability of $1,000,000 per claim/$2,000,000 aggregate. State contract compliance requirements mandate a minimum spending allocation goal of 25% of the state-funded portion to Small Business Enterprises (SBE) certified by the Connecticut Department of Administrative Services and a minimum of 6.25% to Minority-, Women-, and/or Disabled-owned businesses (M/W/DisBE) certified by DAS, with demonstration of good faith effort required. Asbestos-containing materials totaling approximately 1,114 square feet have been identified throughout the building and must be properly removed and disposed of prior to renovation activities. No specific contract award value or budget range is disclosed in the solicitation materials. Contact Michelle Enman at 860-291-7271 or menman@easthartfordct.gov for questions.