26-16_VMC Bid Package Text_FINAL 1 of 4.pdf

REQUEST FOR BID PROPOSALS

FOR

VETERAN’S MEMORIAL CLUBHOUSE

INTERIOR & EXTERIOR RENOVATIONS

148 Sunset Ridge Drive

East Hartford, CT

BID NO. 26-16

TOWN OF EAST HARTFORD

DEPARTMENT OF PUBLIC WORKS, ENGINEERING DIVISION

740 MAIN STREET

EAST HARTFORD, CT 06108

TABLE OF CONTENTS

TABLE OF CONTENTS .................................................................................................................... i

BIDDING REQUIREMENTS

INVITATION TO BID

STANDARD INSTRUCTIONS FOR BIDDERS

INSTRUCTIONS FOR CONSTRUCTION AND/OR LABOR SERVICE BIDS

INDEMNIFICATION AND INSURANCE REQUIREMENTS FOR CONSTRUCTION,

PROFESSIONAL, OR LABOR SERVICE BIDS

CHRO NON-DISCRIMINATION AND AFFIRMATIVE ACTION

PROVISIONS FOR MUNICIPAL CONTRACTS

BID FORMS

FORM OF GENERAL BID

BID PROPOSAL SHEET

RESOLUTIONS

CORPORATIONS/PROFESSIONAL CORPORATIONS

LIMITED LIABILITY COMPANIES

LIMITED LIABILITY COMPANIES BY MANAGING PARTNER

PARTNERSHIPS

CHRO NOTIFICATION TO BIDDERS

CHRO GOOD FAITH EFFORTS PLAN LONG FORM

QUALIFICATIONS OF BIDDER

CONTRACT AWARD FORMS

CERTIFICATE OF COMPLIANCE WITH CGS 31-57b

AGREEMENT FORMS

AIA DOCUMENT A101 – STANDARD FORM AGREEMENT

RESOLUTIONS

CORPORATIONS/PROFESSIONAL CORPORATIONS

LIMITED LIABILITY COMPANIES

LIMITED LIABILITY COMPANIES BY MANAGING PARTNER

PARTNERSHIPS

PERFORMANCE BOND

LABOR AND MATERIALS BOND

SUPPLEMENTAL CONDITIONS

CONTRACT ADMINISTRATION FORMS

NOTICE TO PROCEED

CONTRACTOR’S APPLICATION FOR PAYMENT

CONSTRUCTION CHANGE DIRECTIVE

CHANGE ORDER

ARCHITECT’S SUPPLEMENTAL INSTRUCTIONS

CERTIFICATE OF SUBSTANTIAL COMPLETION

TECHNICAL SPECIFICATIONS

ARCHITECTURAL PLANS

DIVISION 1 – GENERAL REQUIREMENTS

01 10 00 SUMMARY OF WORK

01 21 00 ALLOWANCES

01 23 00 ALTERNATES

01 25 00 SUBSTITUTION PROCEDURES

01 26 00 CONTRACT MODIFICATION PROCEDURES

01 29 00 PAYMENT PROCEDURES

01 31 00 PROJECT MANAGEMENT & COORDINATION

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

01 40 00 QUALITY REQUIREMENTS

01 42 00 REFERENCES

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 60 00 PRODUCT REQUIREMENTS

01 73 00 EXECUTION REQUIREMENTS

01 73 29 CUTTING AND PATCHING

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 77 00 CLOSEOUT PROCEDURES

01 78 23 OPERATION AND MAINTENANCE DATA

01 78 39 PROJECT RECORD DOCUMENTS

01 79 00 DEMONSTRATION AND TRAINING

DIVISION 2 – EXISTING CONDITIONS

02 41 19 SELECTIVE DEMOLITION

DIVISION 6 – WOOD, PLASTICS, AND COMPOSITES

06 10 00 ROUGH CARPENTRY

06 20 23 INTERIOR FINISH CARPENTRY

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

07 21 00 THERMAL INSULATION

07 46 10 SIDING

07 63 100 GUTTERS AND DOWNSPOUTS

07 92 00 JOINT SEALANTS

DIVISION 8 – OPENINGS

08 11 13 HOLLOW METAL DOORS AND FRAMES

08 14 16 FLUSH WOOD DOORS

08 52 00 VINYL CLAD WOOD WINDOWS

08 71 00 DOOR HARDWARE

DIVISION 9 – FINISHES

09 24 00 PORTLAND CEMENT STUCCO

09 29 00 GYPSUM BOARD ASSEMBLIES

09 91 23 PAINTING

DIVISION 22 – PLUMBING

22 01 00 PLUMBING GENERAL REQUIREMENTS

22 05 13 COMMON MOTOR REQUIREMENTS FOR PLUMBING EQUIPMENT

22 05 16 EXPANSION FITTINGS AND LOOPS FOR PLUMBING PIPING

22 05 17 SLEEVES AND SLEEVE SEALS FOR PLUMBING PIPING

22 05 18 ESCUTCHEONS FOR PLUMBING PIPING

22 05 19 METERS AND GAGES FOR PLUMBING PIPING

22 05 23 GENERAL DUTY VALVES FOR PLUMBING PIPING

22 05 29 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

22 05 48 VIBRATION AND SEISMIC CONTROLS FOR PLUMBING PIPING AND

EQUIPMENT

22 05 53 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

22 07 19 PLUMBING PIPING INSULATION

22 11 16 DOMESTIC WATER PIPING

22 11 19 DOMESTIC WATER PIPING SPECIALTIES

22 11 24 DOMESTIC WATER PACKAGED BOOSTER PUMPS

22 13 16 SANITARY WASTE AND VENT PIPING

22 13 19 SANITARY WASTE PIPING SPECIALTIES

22 41 29 ELECTRIC DOMESTIC WATER HEATERS

22 43 00 PLUMBING FIXTURES

22 42 49 SUMP PUMPS

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 01 00 GENERAL CONDITIONS FOR MECHANICAL TRADES

23 05 13 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

23 05 17 SLEEVES, SLEEVE SEALS, AND ESCUTCHEONS FOR HVAC PIPING

23 05 23.11 GLOBE VALVES FOR HVAC PIPING

23 05 23.12 BALL VALVES FOR HVAC PIPING

23 05 23.13 BUTTERFLY VALVES FOR HVAC PIPING

23 05 23.14 CHECK VALVES FOR HVAC PIPING

23 05 23.15 GATE VALVES FOR HVAC PIPING

23 05 29 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

23 05 48 VIBRATION AND SEISMIC CONTROLS FOR HVAC PIPING

23 05 53 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

23 05 93 TESTING, ADJUSTING, AND BALANCING FOR HVAC

23 07 13 HVAC DUCT INSULATION

23 07 16 HVAC EQUIPMENT INSULATION

23 07 19 HVAC PIPING INSULATION

23 09 00 INSTRUMENTATION AND CONTROL FOR HVAC

23 21 13 HYDRONIC PIPING

23 21 16 HYDRONIC PIPING SPECIALTIES

23 21 23 HYDRONIC PUMPS

23 31 13 METAL DUCTS

23 33 00 AIR DUCT ACCESSORIES

23 33 46 FLEXIBLE DUCTS

23 34 23 HVAC POWER VENTILATORS

23 37 13 AIR DIFFUSERS

23 37 23 REGISTERS AND GRILLES

23 35 13 LISTED KITCHEN VENTILATION SYSTEM EXHAUST DUCTS

23 45 16.13 SPLIT-SYSTEM AIR CONDITIONERS

23 45 16.23 AIR-COOLED REFRIGERANT CONDENSERS

23 54 16.13 GAS-FIRED FURNACES

23 74 23.13 PACKAGED, DIRECT-FIRED, OUTDOOR HEATING UNITS

23 82 29 RADIATORS

23 82 39 UNIT HEATERS

DIVISION 26 – ELECTRICAL

26 01 00 ELECTRICAL GENERAL REQUIREMENTS

26 05 19 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 05 23 CONTROL-VOLTAGE ELECTRICAL POWER CABLES

26 05 26 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 05 29 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

26 05 33 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

26 05 43 UNDERGROUND DUCTS AND RACEWAYS FOR ELECTRICAL SYSTEMS

26 05 44 SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND CABLING

26 05 48 VIBRATION AND SEISMIC CONTROLS FOR ELECTRICAL SYSTEMS

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS

26 13 13 SHORT-CIRCUIT STUDIES

26 24 16 PANELBOARDS

26 27 13 ELECTRICITY METERING

26 27 26 WIRING DEVICES

26 28 13 ENCLOSED CONTROLLERS

26 28 16 ENCLOSED SWITCHES AND CIRCUIT BREAKERS

26 43 13 SURGE PROTECTION FOR LOW-VOLTAGE ELECTRICAL POWER CIRCUITS

26 51 19 LED INTERIOR LIGHTING

26 52 19 EMERGENCY AND EXIT LIGHTING

26 56 19 LED EXTERIOR LIGHTING

26 09 23 LIGHTING CONTROL DEVICES

26 71 19 TERMINATION BLOCKS AND PATCH PANELS

DIVISION 27 – COMMUNICATIONS

27 00 00 COMMUNICATIONS

27 05 28 PATHWAYS FOR COMMUNICATIONS SYSTEMS

27 10 00 COMMUNICATIONS BACKBONE CABLING

27 15 00 COMMUNICATIONS HORIZONTAL CABLING

27 21 33 COMMUNICATIONS WIRELESS ACCESS

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 31 13 DIGITAL, ADDRESSABLE FIRE ALARM SYSTEM

NOTICE TO CONTRACTOR – UTILITY RELOCATION

NOTICE TO CONTRACTOR – OFF-SITE CONSTRUCTION STAGING AREAS

NOTICE TO CONTRACTOR – PROJECT SIGN

APPENDICES

A LOCAL PERMITS

B DAVIS-BACON LABOR WAGE RATES

C HAZARDOUS BUILDING MATERIALS SURVEY

D DECD DOCUMENTS

E CHRO REQUIREMENTS FOR LARGE PROJECTS

BIDDING REQUIREMENTS

TOWN OF EAST HARTFORD, CONNECTICUT

INVITATION TO BID

BID NO. 26-16

VETERAN’S MEMORIAL CLUBHOUSE

Work under this contract includes Interior and Exterior Renovations at the Veteran’s Memorial Clubhouse in the

Town of East Hartford. It also includes other appurtenant work such as maintaining safe entrance/egress for the neighboring property owners, maintenance and protection of traffic.

Sealed Bids will be received at the office of the Purchasing Department, Town Hall, 740 Main Street, East Hartford, CT 06108 until 11 AM, THURSDAY, MAY 21, 2026 at which time and place said bids will be opened publicly and read.

The Town will conduct a NON-MANDATORY PRE-BID MEETING on MONDAY, MAY 4, 2026 AT 2 PM at

VETERAN’S MEMORIAL CLUBHOUSE located at 148 SUNSET RIDGE DRIVE, EAST HARTFORD.

IN ORDER TO BE CONSIDERED AN OFFICIAL PLAN HOLDER AND ELIGIBLE BIDDER FOR THE PROJECT, THE

PURCHASING AGENT MUST RECEIVE AN EMAIL indicating interest in bidding, company information, and main contact information on, or before, THURSDAY, MAY 14, 2026. All companies that send a representative to the non-mandatory pre-bid meeting or register on the Town’s website to download the documents will also be considered an official plan holder eligible to bid the project.

Requests for information (RFIs) will be accepted via email to the Purchasing Agent on or before MONDAY, MAY

11, 2026.

Drawings and Specifications will be available for review at the office of the Purchasing Agent, East Hartford Town

Hall, 740 Main Street, East Hartford, CT. (Between the hours of 8:30 am to 4:30 pm, Monday through Thursday and 8:30 am 12:30 pm Friday) and on the Town of East Hartford’s Purchasing Website:

http://www.easthartfordct.gov/bids

Bid security in the form of a 5% bid bond, payable to the Town of East Hartford, is required of all bidders and a

100% Performance Bond will be required of the awarded bidder.

This contract is subject to state set-aside and contract compliance requirements.

The Town reserves the right to reject any or all bids, or any part of all bids, to waive any informality, and reserves all other rights as detailed in the Contract Documents when such action is in the best interest of the Town. The

Town is an equal opportunity employer. Contractor must comply with all Federal, State and Local requirements under this contract.

All bidders are requested to note that the award of this Contract is subject to the following conditions and contingencies:

1. The approval of such governmental agencies as may be required by law.

2. The appropriation of adequate funds by the proper agencies.

An Affirmative Action/Equal Opportunity Employer. Minority/Women’s Business Enterprises are encouraged to apply. This contract is subject to state spending allocation goals and contract compliance requirements.

Michelle Enman

Purchasing Agent menman@easthartfordct.gov

(860) 291-7270 http://www.easthartfordct.gov/bids mailto:menman@easthartfordct.gov

STANDARD INSTRUCTIONS FOR BIDDERS

1. Sealed bid proposals will be received by the purchasing agent until the date and time indicated on the

Invitation to Bid. Bids received later than the date and time specified will not be considered and will be returned unopened.

2. Bids are to be returned with the bid number prominently indicated on any other mailing envelope.

The name and address of the bidder should appear in the upper left hand corner of the envelope. Bids will not be accepted via fax or e-mail.

3. All proposals will be opened and read publicly and are subject to public inspection. Bidders may be present or represented at all openings. Bid results are mailed to all responding bidders.

4. Municipalities are exempt from any sale, excise or federal taxes. Bid prices must be exclusive of taxes and will be so construed.

5. The Town of East Hartford reserves the right to reject any or all bids or any part of all bids and to waive any informality when such action is in the best interest of the Town. The Town also reserves the right to extend by mutual consent an awarded bid when such action is in its best interest.

6. Bidders should familiarize themselves with all of the terms and conditions set forth in the bid specifications. Failure by the bidder to familiarize himself with these terms and conditions does not excuse the bidder from fulfillment of the bid specifications.

7. All entities doing business with the Town certify, upon acceptance of a bid and by virtue of their signature on that bid, that they have read, understood and will comply with the section of the Town’s updated plan of affirmative action and equal opportunity relating to contractual and purchasing procedures – Section VIII Dated 01/88. The bidder agrees to cooperate fully should the Town choose to audit this compliance.

8. In case of an error in the extension or addition of prices, the unit price will govern. The Town will not be subject to any price increases after a bid award, unless it was part of the original bid terms.

9. The Town reserves the right to increase or decrease quantities listed in order to stay within the allocated funding at time of bid opening.

10. The Purchasing Department has the obligation to accept the lowest responsible bid which is in the

Town’s best interest. Factor s include, but are not limited to: price, compliance to specifications, quality offered, freight costs, delivery time, past performance, standardization of current equipment, financial resources, technical qualifications, equipment and experience.

11. Bidders shall state in writing and attach to the bid, any conditions/exceptions that are part of the bid price. Comments to the effect “see literature” will not be acceptable.

12. Any manufacturers’ names, trade names, brand names or catalog numbers used in the specifications are there for the purpose of establishing and describing general performance and quality levels. Such references are not intended to be restrictive and bids are invited on these and approved equal brands or products of any manufacturer.

STANDARD INSTRUCTIONS FOR BIDDERS (cont'd)

13. The Town’s competitive bidding process is not a means for competitors to obtain private/proprietary information that is not otherwise normally available. Such information relates to a bidder’s financial records and responsibility, test data, manufacturing drawings, formulas and processes. To promote competition and protect valid interests this type of information/data will remain confidential.

14. All bidder questions shall be directed to the Purchasing Agent. Procedural and clarification questions will be answered appropriately. Questions that require an answer that will in effect change/alter the intent of the specifications will only be answered in writing to all bidders by a bid addendum.

15. Awarded bidders are responsible for obtaining all necessary permits as required by OSHA, Federal, State and/or Town regulations. Town permits will be issued at no cost.

16. Alternate proposals will not be considered unless specifically called for in the bid.

17. Prices shall include packing, transportation and delivery charges F.O.B. to East Hartford/delivered unless specifically noted otherwise.

18. Bidder declares that the proposal is not made in connection with any other bidder submitting a proposal for the same bid and is in all respects fair and without collusion or fraud.

19. Cash discounts may be offered by bidder for prompt payment of bills, but such cash discount will not be taken into consideration in determining the awarded low bidder except in the case of tie bids and then only provided such discount is based on payment of invoice not less than fourteen (14) days after satisfactory delivery and/or receipt of invoice, whichever is later.

20. The Town will not award a bid to any bidder who owes a delinquent tax to the Town. Bidders certify by virtue of their signature on the bid sheet that neither the bidder nor any business or corporation which the Bidder owns an interest is delinquent in tax obligations to the Town. The Purchasing

Department will verify that no delinquent taxes are owed before any bid is awarded.

21. All bidders shall include a corporate resolution with your submittal. Sample formats for Corporations and Professional Corporations, Limited Liability Company and Partnerships (including Limited

Partnership and Limited Liability Partnership) are attached in this packet.

22. The bidding entity is required to provide evidence from the Connecticut Secretary of State that they are in good standing and qualified to conduct business in the State of Connecticut.

INSTRUCTIONS FOR

CONSTRUCTION AND/OR LABOR SERVICE BIDS

1. A Certificate of Insurance naming the Town as an additional insured will be required of the awarded bidder. The insurance indemnification clause is contained with the bid specifications (see Insurance

Requirements).

2. This project is subject to Federal Davis-Bacon Wage Rates, which are included with the Bid

3. The contractor who is selected to perform this State project must comply with CONN. GEN. STAT.

§§ 4a-60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended by June 2015 Special

Session Public Act 15-5. State law requires a minimum of twenty-five (25%) percent of the state-funded portion of the contract for award to subcontractors holding current certification from the

Connecticut Department of Administrative Services (“DAS”) under the provisions of CONN. GEN.

STAT. § 4a-60g. (25% of the work with DAS certified Small and Minority owned businesses and 25% of that work with DAS certified Minority, Women and/or Disabled owned businesses.) The contractor must demonstrate good faith effort to meet the 25% set-aside goals.

4. In accordance with Connecticut General Statutes § 12-430 (7), and for contracts valued at $250,000 or more, the Town can only award to a nonresident contractor when they are either (1) verified by the

Connecticut Department of Revenue Services (DRS) or (2) the nonresident unverified prime or general contractors has filed a single surety bond for five percent (5%) of the entire project price with the

DRS.

5. A Bid Bond must be submitted with the bid and may be in the form of certified check or cashier’s check payable to “The Town of East Hartford” or a bond of a surety company authorized to transact business in the State of Connecticut. No checks will be returned until the bid is awarded.

If you are the awarded bidder, your check will be held until it is replaced with another Guarantee of

Performance. Bid Bond shall be 5% (five percent) of total bid price.

6. A Guarantee of Performance will be required of the awarded bidder and may be in the form of a certified check or cashier’s check payable to “The Town of East Hartford” or a bond of a surety company authorized to transact business in the State of Connecticut. Checks will be retained by the

Town for period of time after final acceptance and payment as determined by the complexity of the project. Performance Bond shall be 100% (one hundred percent) of awarded bid price.

7. A Guarantee of Payment will be required of the awarded bidder and may be in the form of a certified check or cashier’s check payable to “The Town of East Hartford” or a bond of a surety company authorized to transact business in the State of Connecticut. Checks will be retained by the Town for period of time after final acceptance and payment as determined by the complexity of the project.

Labor and Material Bond shall be 100% (one hundred percent) of awarded bid price.

8. Before starting any work awarded bidders are responsible for obtaining permits as required by Federal, State, MDC, Utilities and/or Town regulations. Any applicable fees shall be included in the total bid price. Town of East Hartford permits will be issued at no charge.

9. The bidder shall abide by all OSHA, Federal, State and local laws, ordinances and regulation, which any manner affect those engaged or employed on the Work, or the materials or equipment used in the

INSTRUCTIONS FOR CONSTRUCTION AND/OR LABOR SERVICE BIDS (cont'd)

Work, or in any way affect the conduct of the Work, and no pleas of misunderstanding will be considered on account of ignorance. If bidder shall discover any provisions in the drawings, specifications or contract, which are in conflict with any such law, by-law or ordinance or regulation, he shall report it to the Town in writing with the bid proposal.

10. Throughout the work period, the contractor shall maintain the work site in a generally accepted standard of cleanliness, free from accumulation of waste materials or rubbish caused by his operations and shall take prompt action to correct any hazardous conditions reported.

11. It is the responsibility of each bidder before submitting a bid, to familiarize themselves with the specifications and conditions that may affect cost, progress, performance or completion of the project.

12. All materials and equipment shall be applied, installed, connected, erected, used, cleaned and conditioned in accordance with generally accepted industry standards.

13. Unless otherwise specified, the contractor shall furnish and assume full responsibility for all materials, equipment, labor, transportation, construction equipment and machinery, tools, fuel, appliances, power, light, heat, telephone, water, sanitary facilities, temporary facilities and all other facilities and incidentals necessary for the furnishing, performance, testing, start-up and completion of the Work.

14. The Contractor may utilize the services of specialty subcontractors on those parts of the Work which, under normal contracting practices, are performed by specialty subcontractors. The Contractor shall not award any work to any subcontractor without prior written approval of the Town, which approval will not be given until the Contractor submits to the Town a written statement concerning the proposed award to the subcontractor, which statement will contain such information as the Town may require.

The Contractor shall be as fully responsible to the Town for the acts and omissions of his subcontractors, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of person directly employed by him. The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind subcontractors to the Contractor by the terms of the General Conditions and other contract documents insofar as applicable to the work of subcontractors and to give the Contractor the same power as regards to terminating any subcontract that the Town may exercise over the Contractor under any provision of the Contract documents.

Nothing contained in this bid shall create any contractual relation between any subcontractor and the

Town.

15. The Contractor shall not assign the whole or any part of this contract or any moneys due or to become without written consent of the Town, which in its sole discretion may be denied. In case the Contractor assigns all or any part of any moneys due or to become due under this contract, the instrument of assignment shall contain a clause substantially to the effect that it is agreed that the right of the assignee in and or any moneys due or to become due to the contractor shall be subject to prior claims of all person, firms and corporations for services rendered or materials supplied for the performance of the

Work called for in this contract.

16. The submission of a bid offer will constitute an incontrovertible representation by the bidder that he/she has complied with every requirement of the specifications and that the bid documents are

INSTRUCTIONS FOR CONSTRUCTION AND/OR LABOR SERVICE BIDS (cont'd) sufficient in scope and detail and convey understanding of all terms and conditions for performance of the Work.

Updated 04 November 2024

Revised 7.30.2025

INDEMNIFICATION AND INSURANCE REQUIREMENTS FOR

CONSTRUCTION, PROFESSIONAL OR LABOR SERVICE BIDS

NOTE: CERTIFICATE OF INSURANCE WILL ONLY BE REQUIRED OF THE AWARDED BIDDER

A. INDEMNIFICATION

THE AWARDED BIDDER WILL BE REQUIRED TO AGREE TO THE FOLLOWING

INDEMNIFICATION LANGUAGE

To the fullest extent permitted by law, THE AWARDED BIDDER agrees on behalf of itself and its successors and assigns, covenants and agrees at its sole cost and expense, to protect, defend, indemnify, release and hold the Town of East Hartford, its agents, servants, officials, employees, volunteers and members of its boards and commissions

(Collectively the “Town of East Hartford”), harmless from and against any and all Losses (defined below) imposed upon or incurred by or asserted against the Town of East Hartford by reason of bodily injury, personal injury, death, or property damage of whatsoever kind or nature, to any individuals or parties (including, but not limited to the

Town of East Hartford, the Awarded Bidder, or any other third party) arising out of or resulting from, or alleged to arise out of or arise from Awarded Bidder’s performance of its work under the contract, but only to the extent such

Losses are attributable to the negligent or intentional act, error or omission of the Awarded Bidder or any person or organization employed or engaged by Awarded Bidder to perform all or any part of the contract. The term “Losses” includes any losses, damages, costs, fees, expenses, claims, suits, judgments, awards, liabilities (including, but not limited to, strict liabilities), obligations, debts, fines, penalties, charges, amounts paid in settlement, foreseeable and unforeseeable consequential damages, litigation costs, attorneys’ fees, expert’s fees, and investigation costs, of whatever kind or nature, and whether or not incurred in connection with any judicial or administrative proceedings, actions, claims, suits, judgments or awards.

Upon written request by the Town of East Hartford, the Awarded Bidder shall defend and provide legal representation to the Town of East Hartford with respect to any of the matters referenced above. Notwithstanding the foregoing, the Town of East Hartford may, in its sole and absolute discretion, engage its own attorneys and other professionals to defend or assist it with respect to such matters and, at the option of the Town of East Hartford, its attorneys shall control the resolution of such matters. Upon demand, the Awarded Bidder shall pay or, in the sole and absolute discretion of the Town of East Hartford, reimburse, the Town of East Hartford for the payment of reasonable fees and disbursements of attorneys and other professionals in connection with this contract.

THE TOWN OF EAST HARTFORD WILL NOT AGREE TO INDEMNIFY THE AWARDED BIDDER;

SUBCONTRACTOR(S); OR INDEPENDENT CONTRACTOR

B. INSURANCE

1. GENERAL REQUIREMENTS

The AWARDED BIDDER shall be responsible for maintaining insurance coverage in force for the life of this contract of the kinds and adequate amounts to secure all the AWARDED BIDDERS’ obligations under this contract with an insurance company(ies) with an AM Best Rating of A-VII or better licensed to write such insurance in the State of Connecticut and acceptable to the Town of East Hartford.

(cont'd)

Additional Insured: The Town of East Hartford, its officials, employees, volunteers, boards and commissions must be included as an Additional Insured on the AWARDED BIDDER’S Insurance Policies (except Workers’

Compensation and Professional Errors & Omissions) on a primary and non-contributory basis. Evidence of this must be provided upon inception of this contract and upon renewal of insurance by the AWARDED BIDDER to the

Town of East Hartford in the form of language on a Certificate of Insurance as well as a policy endorsement.

Subrogation: The AWARDED BIDDER, and their insurers, shall waive all rights of subrogation against the Town of East Hartford, and its officers, agents, servants and employees, for losses arising from work performed by the

AWARDED BIDDER on this contract. Such subrogation shall be indicated in the form of language on a Certificate of Insurance as well as a policy endorsement.

The AWARDED BIDDER shall provide the Town of East Hartford with a Certificate(s) of Insurance signed by an authorized representative of the insurance company(ies) prior to the performance of this contract describing the coverage and providing that the insurer shall give the Town of East Hartford written notice at least thirty (30) days in advance of any termination, expiration, or any and all changes in coverage. Such insurance or renewals or replacements thereof shall remain in force during the AWARDED BIDDER’S responsibility under this contract.

Failure to provide or maintain any of the insurance coverage required herein shall constitute a breach of the Contract.

2. SPECIFIC REQUIREMENTS:

a) Commercial General Liability Insurance

The AWARDED BIDDER shall carry Commercial General Liability Insurance (broad form coverage) insuring against claims for bodily injury, property damage, personal injury and advertising injury that shall be no less comprehensive and no more restrictive than the coverage provided by Insurance Services Office (ISO) form for

Commercial General (CG 0001 04/2013). By its terms or appropriate endorsements such insurance shall include the following coverage, to wit: Bodily Injury, Property Damage, Damage to Rented Premises (not less than the replacement value of the portion of the premises occupied), Personal & Advertising Injury, Blanket Contractual, Independent Contractor’s, Premises Operations, Products and Completed Operations (for a minimum of two (2) years following Final Completion of the Project). Any deviations from the standard unendorsed form will be noted on the Certificate of Insurance.

Type of Coverage: Occurrence Basis

Minimum Amount of Coverage: $1,000,000 per occurrence

$2,000,000 aggregate

Policy Period: Annual Policy

b) Workers’ Compensation and Employer’s Liability Insurance

The AWARDED BIDDER shall provide Statutory Workers’ Compensation Insurance as required by the

State of Connecticut, including Employer’s Liability.

Amount of Coverage: Coverage A: Statutory

Coverage B (Employer Liability):

$500,000 Each Accident

$500,000 Disease, Policy Limit

$500,000 Disease, Each Employee

c) Commercial Automobile Liability Insurance

The AWARDED BIDDER shall carry Commercial Automobile Liability Insurance, insuring against claims for bodily injury and property damage and covering the ownership, maintenance or use of any auto or all owned/leased and non-owned and hired vehicles used in the performance of the Work, both on and off the Project Site, including loading and unloading. The coverage should be provided by Insurance Services Office form for Commercial Auto

Coverage (CA CA0001 10/2013) or equivalent. “Auto” (symbol 1 or equivalent) is required. Any deviations from the standard unendorsed form will be noted on the Certificate of Insurance.

Type of Coverage: Occurrence Basis

Minimum Amount of Coverage: $1,000,000 combined single limit

Policy Period: Annual Policy

d) Umbrella Liability Insurance

The AWARDED BIDDER shall carry an umbrella liability insurance policy of $10,000,000.

e) Pollution Liability Insurance

The AWARDED BIDDER shall carry a contractor’s pollution legal liability with limits no less than $1,000,000 per claim and $2,000,000 policy aggregate.

3. PROFESSIONAL SERVICE CONTRACTOR REQUIREMENTS

(e.g., Architects, Engineers, et al.)

The AWARDED BIDDER shall carry Errors & Omissions coverage in the minimum amount $1,000,000 per claim/$1,000,000 annual aggregate for all professional services contracts. If the insurance coverage is written on a

Claims-Made basis, an extended reporting period of at least 3 years after substantial completion of the project is required. Increased coverage limits may be required based on the scope, price and duration of the work to be performed. The Town of East Hartford will inform the AWARDED BIDDER as to the required limits for this insurance as soon as practicable, and has sole discretion of the limits to be required.

4. SUBCONTRACTOR REQUIREMENTS:

The AWARDED BIDDER shall require all subcontractors and independent contractors to carry the coverages set forth in Section B –INSURANCE.

The AWARDED BIDDER shall require that The Town of East Hartford, its officials, employees, volunteers, boards and commissions be included as an Additional Insured on all subcontractors and independent contractors’ insurance

(except Workers’ Compensation and Professional Errors & Omissions) before permitted to begin work.

All subcontractors and independent contractors and their insurers shall waive all rights of subrogation against the

Town of East Hartford, and its officers, agents, servants and employees for losses arising from work performed by each on this contract.

The AWARDED BIDDER will provide the Town with appropriate Certificates of Insurance before the subcontractors and independent contractors are permitted to begin work.

THE TOWN RESERVES THE RIGHT TO AMEND THE AMOUNTS OF

COVERAGE REQUIRED AND TYPE OF COVERAGE PROVIDED BASED ON

THE FINAL AGREED UPON SCOPE OF SERVICES

Updated 31 July 2025

NON-DISCRIMINATION CONTRACT LANGUAGE

Pursuant to Connecticut General Statutes Section 4a-60 and except as provided in section 10a-151i of the General Statutes, every contract to which a state agency or political subdivision of the state, including a municipality or quasi-public agency, is a party to shall contain the following provisions:

(1) The contractor agrees and warrants that in the performance of the contract such contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, sexual orientation, gender identity or expression, status as a veteran, status as a victim of domestic violence, status as a victim of sexual assault or status as a victim of trafficking in persons, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved, in any manner prohibited by the laws of the United States or of the state of Connecticut; and the contractor further agrees to take affirmative action to ensure that applicants with job-related qualifications are employed and that employees are treated when employed without regard to their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, sexual orientation, status as a veteran, status as a victim of domestic violence, status as a victim of sexual assault or status as a victim of trafficking in persons, intellectual disability, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such contractor that such disability prevents performance of the work involved;

(2) The contractor agrees, in all solicitations or advertisements for employees placed by or on behalf of the contractor, to state that it is an “affirmative action-equal opportunity employer” in accordance with regulations adopted by the Commission on Human Rights and Opportunities;

(3) The contractor agrees to provide each labor union or representative of workers with which such contractor has a collective bargaining agreement or other contract or understanding and each vendor with which such contractor has a contract or understanding, a notice to be provided by the

Commission on Human Rights and Opportunities advising the labor union or workers' representative of the contractor's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment;

(4) The contractor agrees to comply with each provision of this section and sections 46a-

68e and 46a-68f and with each regulation or relevant order issued by said commission pursuant to sections 46a-56, 46a-68e, 46a-68f and 46a-86; and

(5) The contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the commission, and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the contractor as relate to the provisions of this section and section 46a-56.

BID FORMS

All of the following documents contained within this section must be completed by the prospective bidder and returned with the bid:

o Bid Bond (To be supplied by the Bidder) o Form of General Bid o Bid Proposal Sheets o Resolution for Corporations/Professional Corporations o Resolution for Limited Liability Companies o Resolution for Partnerships o Qualifications of Bidder Form o Evidence from the CTSOS of Good Standing &

Ability to Conduct Business in Connecticut

Note that the correct resolution must be prepared based on the type of business submitting the bid

(corporation, professional corporation, limited liability company, partnership, limited liability partnership, or general partnership). Resolutions must be on company letterhead and the date of the resolution must match the bid opening date.

Company Name:

FORM OF GENERAL BID

BID NO. 26-16

Town of East Hartford

Purchasing Agent

740 Main Street

East Hartford, CT 06108

Attn. Michelle Enman - Purchasing Agent

Having carefully examined the Invitation to Bid, Instructions for Construction and/or Labor Service bids, Insurance Requirements, Form of General Bid, General Conditions, Supplemental Conditions, Technical

Specifications, Appendices, Contract Drawings and Exhibits for the furnishing of all materials, equipment, tools, labor and incidentals necessary to complete the Work “Veteran’s Memorial Clubhouse Interior &

Exterior Renovations”, as well as having carefully examined the site and having satisfied himself as to conditions affecting the proposed Work and all Addenda issued by the Town, transmitted to the undersigned by electronic mail prior to the date of opening of Bids, the undersigned proposes to complete all Work on the Contract Drawings and as described in the Bid Speciation, for the lump sum and unit prices for the Work (in place) for the items and estimated quantities shown on the Bid Proposal Sheet(s).

Bidder acknowledges receipt of the following addenda:

No._______________, dated______________________, 20__

TOWN OF EAST HARTFORD

BID PROPOSAL SHEET

VETERAN’S MEMORIAL CLUBHOUSE

Bid No. 26-16

Bidder will complete the Work in accordance with the Contract Documents for the following, all-inclusive price:

Lump Sum

Bid Price

(words)

(numerals)

ALTERNATES (Per Section 012300)

Alternate #1: Delete all work at the 2nd Floor: new finishes; new electrical work (updated lighting, switches, and outlets); new HVAC work (updated registers and grilles); new plumbing fixtures; and new millwork. All rough MEP work shall remain part of the base bid and all structural work associated with 2nd floor shall remain part of the base bid.

Deduct the lump sum of: ($ )

Alternate #2: Delete all new kitchen and bar equipment. All rough MEP work associated with the kitchen and bar equipment shall remain part of the base bid. New bar millwork shall remain part of the base bid.

Deduct the lump sum of: ($ )

Alternate #3: In lieu of installing new cementitious siding with stucco texture and trim boards at the

Tudor style elevations, install new exterior stucco cladding system and trim over existing sheathing, including substrate preparation, weather-resistive barrier, lath, accessories, base coats, finish coat, sealants, and all accessories required for a complete, code-compliant installation. Coordinate with existing conditions.

Add the lump sum of: ($ )

Alternate #4: In lieu of installing new vertical stiles at the Entry Lobby wainscotting, install new 3/8”

MDO panels to match existing panel conditions.

Add the lump sum of: ($ )

A. The undersigned understands that there may be changes, omissions, or modification in the work, and that appropriate adjustments will be made to the Contract price in accordance with the Contract Documents. The undersigned understands that the Owner reserves the right to accept or reject any or all bids, and to waive all formalities, any irregularities, and accept the

Bid deemed to be in the Owner's best interest.

B. Bid prices shall not include any sales, excise or other taxes for which the Owner is not liable.

C. Town of East Hartford is the awarding authority. The Bidder agrees to hold the above pricing for sixty (60) days, unless extended by mutual consent.

D. The Bidder hereby agrees to commence Work under this Contract within ten (10) days of written Notice to Proceed from the Town, and to complete the Work of all base bid items within TWO HUNDRED SEVENTY (270) CALENDAR DAYS thereafter. The Bidder further agrees to pay as liquidated damages, the sum of FIVE HUNDRED DOLLARS

($500.00) for each consecutive calendar day beyond the date of completion. Liquidated damages are not intended as a penalty but rather shall be construed as a best estimate of damages which the Town will suffer due to Bidder’s refusal, failure or neglect to perform pursuant to his Bid and Contract Documents.

E. The Bid security in the sum of: 5% OF TOTAL BID is to become the property of the Town in the event the above forms are not executed within the time set forth above, as liquidated damages, and not as a penalty for the delay and additional expense to the Town caused thereby.

F. The Bidder affirms that they understand the obligations of the CHRO good faith effort plan

(GFEP) requirements outlined in the Non-Discrimination and Affirmative Action Provisions included with the Bid Requirements for this Bid.

Respectfully Submitted By:

(Signature)

Name (Please Print):

Title:

Company:

Business Address:

Business Phone: ( )

Business Fax: ( )

Email Address:

NEW RESOLUTION FOR CORPORATIONS/PROFESSIONAL CORPORATIONS

(TO BE TYPED ON CORPORATION LETTERHEAD)

I (name of Corporation’s Secretary), Secretary of (legal name of Corporation) a Corporation duly organized and operating under the laws of (State) and qualified and authorized to do business in the

State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Board of Directors of such Corporation, duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the Board of Directors was present and voted in favor of such Resolution.

RESOLVED: That the following Officers of this Corporation, or any one of them individually:

(Name and title of Officer or Officers) are empowered to execute and deliver, in the name of and on behalf of this Corporation, contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further authorized to affix the Corporate Seal to such documents and to bind the Corporation to such contracts, bids and other documents.

I further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect.

IN WITNESS WHEREFORE, the undersigned has affixed his/her signature and the Corporate Seal of the Corporation, this (date) day of (month) 20__

(Corporate Seal)

(Typed name of Corporation’s Secretary)

SIGNATURE OF SECRETARY

PRIOR RESOLUTION FOR CORPORATIONS/PROFESSIONAL CORPORATIONS

(TO BE TYPED ON CORPORATION LETTERHEAD)

I (name of Corporation’s Secretary), Secretary of (legal name of Corporation) a Corporation duly

State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Board of Directors of such Corporation, duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the Board of Directors was present and voted in favor of such Resolution.

RESOLVED: That the following Officers of this Corporation, or any one of them individually:

(Name and title of Officer or Officers) are empowered to (recite resolution authorizing submission of bid or execution of contract).

I further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect.

IN WITNESS WHEREFORE, the undersigned has affixed his/her signature and the Corporate Seal of the Corporation, this (date) day of (month) 20__

(Corporate Seal)

(Typed name of Corporation’s Secretary)

SIGNATURE OF SECRETARY

RESOLUTION FOR LIMITED LIABILITY COMPANIES

(TO BE TYPED ON COMPANY LETTERHEAD)

The undersigned, comprising all Members of (legal name of LLC), a Limited Liability Company duly

State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Members, duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the voting Members was present and voted in favor of such Resolution. We further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect:

RESOLVED: That the following Members of this Limited Liability Company, or any one of them:

(Name and title of Members) are empowered to execute and deliver, in the name of and on behalf of this Limited Liability Company, contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further authorized to bind the Limited Liability Company to such contracts, bids and other documents.

IN WITNESS WHEREFORE, the undersigned have executed this resolution, this (date) day of (month)

20__

(Typed Member Name)

RESOLUTION FOR LIMITED LIABILITY COMPANIES BY MANAGING PARTNER

I (name of Managing Member), Managing Member of (legal name of LLC), a Limited Liability

Company duly organized and operating under the laws of (State) and qualified and authorized to do business in the State of Connecticut, DO HEREBY CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the Members, duly convened and held on

(Date of Meeting), at which meeting a duly constituted quorum of the voting Members was present and voted in favor of such Resolution. I further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect:

RESOLVED: That the following Members of this Limited Liability Company, or any one of them:

(Name and title of Members) are empowered to execute and deliver, in the name of and on behalf of this Limited Liability Company, contracts, bids and other documents to the Town of East Hartford, State of Connecticut, and are further authorized to bind the Limited Liability Company to such contracts, bids and other documents.

IN WITNESS WHEREFORE, the undersigned has affixed his/her signature, this (date) day of (month)

(Typed name of Managing Partner)

SIGNATURE OF MANAGING PARTNER

RESOLUTION FOR PARTNERSHIPS

The undersigned, comprising all (partners/general partners) of (legal name of partnership), a

(partnership/Limited Partnership/Limited Liability Partnership) duly organized and operating under the laws of (State) and qualified and authorized to do business in the State of Connecticut, DO HEREBY

CERTIFY that the following is a true, correct and accurate copy of a Resolution duly adopted at a meeting of the voting (partners/general partners), duly convened and held on (Date of Meeting), at which meeting a duly constituted quorum of the voting partners was present and voted in favor of such

Resolution. We further CERTIFY that such Resolution has not been modified, rescinded or revoked since the date on which it was enacted, and it is at present in full force and effect:

RESOLVED: That the following (partners/general partners) of this Limited Liability Company, or any one of them:

(Name and title of partners/general partners) are empowered to execute and deliver, in the name of and on behalf of this (partnership/Limited

Partnership/Limited Liability Partnership), contracts, bids and other documents to the Town of East

Hartford, State of Connecticut, and are further authorized to bind the (partnership/Limited

Partnership/Limited Liability Partnership) to such contracts, bids and other documents.

IN WITNESS WHEREFORE, the undersigned have executed this resolution, this (date) day of (month)

(Typed partner/general partner Name)

COMMISSION ON HUMAN RIGHTS AND OPPORTUNITIES CONTRACT COMPLIANCE

REGULATIONS

NOTIFICATION TO BIDDERS

The contractor who is selected to perform this State project must comply with CONN. GEN.

STAT. §§ 4a-60, 4a-60g, and 46a-68b through 46a-68f.

State law requires a minimum spending allocation goal of twenty-five (25%) percent of the state-funded portion of the contract for award to subcontractors holding current certification from the

Connecticut Department of Administrative Services (“DAS”) under the provisions of CONN.

GEN. STAT. § 4a-60g. (25% of the total state-funded value with DAS-certified Small Businesses and 6.25% of the total state-funded value with DAS-certified Minority-, Women-, and/or Disabled-owned Businesses.) The contractor must demonstrate good faith effort to meet the spending allocation goals.

QUALIFICATIONS OF BIDDER

The undersigned offers the following information as evidence of his qualifications to perform the Work as bid upon according to all the requirements of the Contract Documents, including Plans and

Specifications. PLEASE PRINT OR TYPE THE FOLLOWING INFORMATION:

Project Name Veteran’s Memorial Clubhouse Interior & Exterior Renovations

Bidder’s Name

Bidder’s Address

When Organized

1. How many years has Bidder been engaged in the contracting business under present firm name?

1a. Former firm names (if applicable). List previous names.

2. The names and addresses of all persons interested in the bid (if made by a partnership or corporation) as Principals, are as follows (attach supplementary list if necessary):

3. The Bidder is requested to state in Table 1 (see following page) a minimum of three (3) projects of similar nature to the project described herein, that the Bidder has completed, with name, address, and telephone number of a reference for each project.

TABLE 1

PROJECT

1. Title

2. Description (i.e. square feet of sidewalk)

SPECIALTY

WORK

DURATION

FROM To

COST

(BID)

PROJECT

COST

(FINAL)

NAME, ADDRESS & TELEPHONE NO.

1. Owner

2. Project Engineer/Architect

3. Project Reference

4. List projects presently under contract by the Bidder, dollar value of the contract, percent and estimated time of completion:

5. Has the Bidder ever failed to complete work awarded; and if so, state where and why:

6. If the Bidder has worked under the direction of a Consulting Engineer, list recent projects with name, address and telephone number of the Consultant:

7. Does the Bidder plan to sublet any part of this work; and if so, give details: including name, address, phone number, contact person and list of references for each subcontractor.

8. List equipment the Bidder owns that is available for this project:

9. List equipment the Bidder plans to rent or purchase for this project:

10. List name, address, and telephone number for the following:

Surety: __________________________________________________________________________

Bank: __________________________________________________________________________

Major Material Supplier:____________________________________________________________

11. List Key Personnel to be employed for this project:____________________________________

12. Remarks:_____________________________________________________________________

Respectfully Submitted:

By:_____________________________

The above statement must be subscribed and sworn to before a Notary…