J02 SOW - Fence IDIQ.pdf

ATTACHMENT J02

STATEMENT OF WORK

FENCE CONSTRUCTION, MAINTENANCE AND REPAIR IDIQ

1. DESCRIPTION OF SERVICES

The contractor must provide all management, tools, supplies, equipment, and labor necessary to inspect, maintain, perform preventive maintenance, repair, and perform emergency repair for the boundary fence and hog barrier fences on the Savannah River Site (SRS). The intent of this contract is to perform an initial clearing and repair of the boundary fence and to then mitigate the need for major repairs through preventive maintenance and repairs.

The contractor must successfully integrate and coordinate all activity needed to execute the requirement(s). The contractor must manage the timeliness, completeness, and quality of problem identification. The contractor must provide corrective action plans, proposal submittals, timely identification of issues, and effective management of any or all subcontractors. The contractor must seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

Contractor Response Time: The contractor must establish processes and assign appropriate resources to administer the requirements of the contract. The contractor must respond to emergency requests within 24 hours of Task Order issuance and all non-emergency service Task Orders in a timely fashion as requested by the Contracting Officer (CO). The contractor shall establish a point of contact system between themselves and the CO and Contracting Officer Representative (COR) to support the contract. Emergency TO requests will be issued with a 72-hour expected proposal response. Non-emergency TO requests will be issued with a 2-week expected proposal response

Contractor Personnel, Disciplines, and Specialties: The Contractor must accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor must match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor must ensure the labor categories as defined in the Labor Categories document, labor rates, and man-hours utilized in the performance of each Task Order issued hereunder will be the minimum necessary to accomplish the task. The Contractor must provide the necessary resources and infrastructure to perform, manage and execute the task order(s).

Location and Hours of Work: Accomplishment of the results contained in this statement of Work (SOW) requires service support at the site border and various site locations throughout the Savannah River Site. Normal primary workdays are Monday through Friday 6:00 am - 6:00 pm except US Federal Holidays. Weekend work may commence with approval from the COR.

1.1. SUBMITTALS. The contractor must submit to the COR at time of award and each option period exercised:

a. Letter certifying all personnel’s qualifications and training (in the event the contractor hires employees during the term of the contract, those employees must also undertake the same process) no later than five (5) business days after contract award.

b. Contractor’s Quality Control Plan (QCP)

c. Contractor’s Safety Plan must be submitted for review before work commences.

d. Submit a maintenance report no later than ten (10) business days after each task order has been completed and accepted.

1.2. FENCE LINE CLEARING & MAINTENANCE. The contractor must provide maintenance on the boundary fence and hog barrier fences upon the issuance of task orders.

Standard expectations include clearing of the area surrounding the fence and minor repairs to the fence. Clear 3 feet on both sides of the fence and 14 feet vertically, except large trees. Conform to FSSS Section 201.04 (d) and FSSS 201.04 (e) for clearing regulations. The disposal method must be scattering. Conform to FSSS Section 203.05 (f) for disposal regulations. Repair 3-strand barbed wire fence and woven wire fence with minor mending of wire. Salvage material in the existing fence and incorporate the material into the reset fence where possible. Replace fence material damaged beyond reuse. Furnish and install necessary gate brace panels with 9-ga twisted tension brace wires or 4-in diameter diagonal brace posts with posts set in concrete.

Work shall begin no later than three (3) calendar days after task order award. The contractor must submit maintenance reports that include but is not limited to location, maintenance work performed, and repairs needed.

1.3. CONSTRUCTION & REPAIR SERVICE. The CO shall submit task order requests to the contractor via email. The contractor must provide to the CO a cost estimate for repairs that go beyond the normal scope (servicing that result in significant cost or replacement) prior to execution. All repair work must be in accordance with the specifications set forth in “Additional Spec. FSSS Fencing” and “Misc. Fence & Const. Typical Drawings.”

1.3.1. REPAIR SERVICE CALLS. The CO or COR will notify the contractor of repair service calls via the issuance of a task order. The contractor must report to the work location within 48 hours after verbal notification by the COR, survey the repair, and provide a cost estimate within four (4) hours to the COR. The contractor must not commence work until written approval is received by the CO. The contractor must commence repair work within one (1) business day after notification from the CO.

1.3.2. CONSTRUCTION OF NEW HOG BARRIER FENCES. Construct new hog barrier fences in locations as requested by the issuance of a task order. Refer to issued plan sets to develop a cost estimate at the time of request.

1.3.3. INVOICING. The contractor must only invoice for actual services rendered and verified by the COR.

2. US GOVERNMENT PROPERTY AND SERVICES

2.1. GOVERNMENT-FURNISHED EQUIPMENT (GFE) & MATERIALS. Government will furnish site Motorola radio(s) and remote worker map(s) for remote worker communication.

All fence corners will be staked by the USDA Forest Service before work is to begin.

2.2. DAMAGE TO US GOVERNMENT PROPERTY. The contractor must report all damages to US Government property within one (1) hour after occurrence. The contractor is responsible for reimbursing the US Government no later than 30 calendar days of receipt of claim for all costs associated with damages to US Government property in the performance of services in this contract. In the case of missing stakes, the contractor must is responsible for replacing the missing stakes.

3. GENERAL INFORMATION

3.1. ALL CORRESPONDENCE MUST BE IN ENGLISH

3.2. HOURS OF OPERATION. Contractor’s normal hours of operations must be from 0600 to 1800, Monday through Friday, with the exception of US Government holidays. Contractor is required to respond to urgent services or emergencies 24 hours a day, seven (7) days a week, including all US Government holidays.

* These holidays are always on date indicated.

List of US Holidays:

1. 1st January New Year’s Day**

2. 3rd Monday in January Martin Luther King’s Day

3. 3rd Monday in February President’s Day

4. Last Monday in May Memorial Day

5. 19th June Juneteenth**

6. 4th July Independence Day**

7. 1st Monday in September Labor Day

8. 2nd Monday in October Columbus Day

9. 11th November Veteran’s Day**

10. 4th Thursday in November Thanksgiving Day

11. 25th December Christmas Day**

** When the holiday is on a Saturday, the preceding Friday will be the US Holiday or when the holiday is on a Sunday, the following Monday will be the US Holiday.

3.3. SECURITY REQUIREMENTS. All personnel employed by the contractor and any representative of the contractor entering the Government installation in the performance of this SOW, must abide by all security regulations of the installation. The Savannah River Site maintains controlled entry. The Contractor and all personnel must be required to abide by the regulations attached in “SRS Special Requirements.”

3.4. REMOTE WORKER REQUIREMENTS. All personnel working in remote areas are required to notify Forest Service dispatch of the trip to site upon departure and upon return from the site. The location, number of personnel, time in and time out must be reported.

3.5. ISSUANCE OF TASK ORDERS. The work to be accomplished under this contract will be performed upon receipt of a task order. The Contractor must coordinate all work with the COR in order that there will be a minimum of interruption and inconvenience to the Government.

3.6. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS. The

Contractor must perform work under this contract consistent with the relevant environmental policy and objectives identified in the contract. The Contractor must perform work in a manner that conserves water, energy and other resources to the maximum extent feasible and ensure minimum production of waste as possible, giving preference to recycling and reutilization opportunities.

Furthermore, the Contractor must give preference to less toxic materials whenever available and still reliable for their work. In the event an environmental nonconformance or noncompliance of host nation and USAF environmental laws and regulations associated with the contracted services is identified, the contractor must take corrective and/or preventative actions. In the case of a noncompliance, the Contractor must respond and take corrective action immediately. In the case of a nonconformance, the Contractor must respond and take corrective action. In addition, the Contractor must ensure that their employees are aware of the environmental management system on base and how these requirements affect their work performed under this contract.

The contractor must perform all work in accordance with applicable environmental laws, regulations and operating standards. The contractor must be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performed under this contract. The Contractor must always choose the most environmentally friendly expendable items needed for the service.

4. CONTRACTOR PERSONNEL

4.1. CONTRACT MANAGER. The contractor must provide a Point of Contact (POC) and alternate responsible for the performance of work and has full authority to act on the behalf of the contractor on all contract matters relating to daily operations of this contract. The contract manager must be available during normal duty hours (0600-1800). The contractor must be able to meet with the CO or COR to resolve any contract issues. The contract manager and alternate must be able to understand, read, speak and write basic and technical English at a level concurrent with their functions/duties (Able to speak English with sufficient structural accuracy and vocabulary to participate in most formal and informal conversations on practical, social, and professional topics.

Able to comprehend a variety of styles and formats pertinent to professional needs.). Within five

(5) days after the award, the contractor must provide to the CO the names, addresses and phone numbers of the contract manager’s supervisor, contract manager, and an alternate who has the authority to act for the contractor if the contract manager cannot be contacted prior to starting performance. Any changes to this listing must be submitted in writing to the CO ten (10) days prior to the change taking effect.

4.2. OTHER PERSONNEL. At least one individual per work team must be able to satisfy minimum courtesy requirements and maintain face-to-face conversations on familiar topics.

Sufficient comprehension to read simple written material is required. Supervisors and management personnel must be able to read, write and understand conversational and technical English at a level concurrent with their functions/duties. The contractor must provide a list of names and contact information of all the people working under this contract to the CO and COR. Any required changes to this listing must be submitted in writing to the CO ten (10) days prior to the change taking effect.