J01 SOW Road Const Maint and Repair.pdf

US Department of Agriculture (USDA)

Forest Service - Savannah River Site

EES Road Construction, Maintenance, & Repair IDIQ (FY26 – FY30)

Statement of Work

TABLE OF CONTENTS

Savannah River Road Construction, Maintenance, & Repair IDIQ General Information

1.0 Intent

2.0 Scope of Work

3.0 Background

Contract Requirements ............................................................................. Error! Bookmark not defined.

4.0 Technical Requirements & Tasks

5.0 Government Furnished

6.0 Key Deliverables & Schedule

7.0 Contractor’s Key Personnel

8.0 Security Requirements

Attachments

Savannah River Road Construction, Maintenance, & Repair IDIQ

General Information

1.0 Intent

USDA Forest Service at Savannah River has a requirement to provide road construction, maintenance, and repair work for secondary roads and timber roads within the boundaries of the Savannah River Site (SRS), South Carolina. The SRS encompasses parts of Aiken, Barnwell, and Allendale Counties and is bordered on the west by the Savannah River and Georgia. This solicitation will result in award of a firm fixed price, Indefinite Quantity, Indefinite Delivery (IDIQ), with one base year and four option years.

Base Year: October 1, 2025 – September 30, 2026 Option Year 1: October 1, 2026 – September 30, 2027 Option Year 2: October 1, 2027 – September 30, 2028 Option Year 3: October 1, 2028 – September 30, 2029 Option Year 4: October 1, 2029 – September 30, 2030

The pay items include all applicable overhead, profit, and all other costs such as insurance, administrative support, compliance with environmental laws, taxes, and protection of government property. If the work is to be sub-contracted, the proposed price must include all costs involved with subcontracting the work as well.

All items on the Schedule of Items (SOI) are to be completed and submitted at the offeror’s cost.

Failure to submit a completed schedule will result in the offeror’s entire package being considered non-responsive and will not be evaluated. All unit prices and total prices are limited to two (2) decimal places.

2.0 Scope of Work

The contractor must provide all labor, equipment, supplies (including those for safety), materials, tools, transportation, services, permits and licensing, and supervision necessary to perform vegetation management support services to include, but not limited to, site preparation on secondary roads (manual, mechanical, or combination thereof). The work will be all work for project in accordance with the Specifications and Drawings. Work will be performed on various Savannah River Site locations throughout the sites secondary road system. Individual tasks to be performed will be assigned by COR in the awarded IDIQ task order.

Typical work will consist of (but not limited to) the following maintenance activities below:

• Blading aggregate surfaced roads

• Blading native surfaced roads

• Road Surface Maintenance – Utilizing “Smoothing” (Dragging)

• Borrow delivery and placement

• Spot surface repair with crusher run aggregate

• Spot surface repair with No. 1 rock

• Spot surface repair with No. 4 rock

• Spot surface repair with screenings

• Clean and reshape ditch

• Preparation and application of seed and fertilizer

• Application of mulch

• Removal of fallen trees

• Removal of standing trees

• Dust abatement / roadway surface treatments

• Machine placed riprap

• Geotextile fabric

• Emergency movement of Contractor’s equipment

• Track hoe with operator

• Backhoe with operator

• Motorgrader with operator

• Dump truck with driver

• Crawler tractor with operator

• Front end loader with operator

• Horizontal shaft rotary mixer

• Chainsaw with operator

• Road mowing – single pass

• Road mowing – double pass

• Compaction Equipment with Operator

• Water truck equipment with Operator

• Drainage and Outlet Structure Cleaning – Minor (48-inch Diam. or less)

• Drainage and Outlet Structure Cleaning – Major (Larger than 48-inch Diam.)

• Roadside Brushing (bush hogging, overhead limb removal etc.)

• Roadside Vegetation Management (Debris Removal –Chip and Scatter)

The Contractor must verify the road condition before providing pricing for each Task Order. Work shall be performed on any of the Forest Service managed roads within SRS for which the contract applies. Specific roads and tasks will be detailed on individual task orders.

Emergency Response Time:

In the event of emergency maintenance needs which fall outside the task order specified for the task order period, the Contractor must be able to respond to oral or telecommunicated orders under this contract within 24 hours. Such orders will be issued by the Contracting Officer. The Contractor will receive compensation for the cost to mobilize equipment to the response location at the rate specified in the Schedule of Items. See Agriculture Acquisition Regulation 452.236-70 (Emergency Response) for further details.

https://www.acquisition.gov/agar/part-452%E2%80%94solicitation-provisions-and-contract-clauses#Section_452_236-70_T48_4021843194

3.0 Background

The USDA Forest Service (USFS) - Savanah River Site (SRS) manages all secondary roads on SRS.

Road maintenance activities include but not limited to: Blading of roads, surface compaction, mowing, tree removal, bush hogging, brush removal, earthwork, installation of drainage structures, culvert cleaning, aggregate road surfacing, riprap installation, erosion control, soil and water restoration, seeding, and turf establishment etc. Road maintenance is mainly conducted to provide safe easy access to timber stands for timber sales and/or reopen existing roads. Road construction includes building timber roads or access roads to sampling wells and culvert replacement. Road repair would include patching up timber roads or repairing washed out roads.

4.0 Technical Requirements & Tasks

Refer to the corresponding section as well as additional sections in the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP-24, https://highways.dot.gov/federal-lands/specs), applicable FAR/TAR/AGAR Clauses, and American Association of State Transportation Officials (AASHTO) specifications regarding typical tasks which may be performed during this contract and respective specifications/regulations to adhere to by the contractor under this contract.

5.0 Government Furnished

SERVICES

Contractors must adhere to the badging process required to gain access to the SRS. This includes allowing appropriate time to process badge requests and taking and passing General Employee Training (online). See the GET instructions and SRS ID Requirements documents attached. Contractors must also adhere to the SRS’s Remote worker policy when out of range of SRS mass notification system.

Generally speaking, the government will obtain all required permitting for all projects to be performed under this contract. In some circumstances, Radiological Control (RadCon) personnel may need to inspect contractor equipment before unloading and/or loading equipment to/from a job site. If this is required, this service will be provided at the expense of the government.

UTILITIES AND FACILITIES

Where available, Contractors may use Forest Service water systems, toilet facilities, and electrical services in the completion of requested work and at no cost to the Contractor. However, due to the location of the projects under the resultant contract, the Government does not guarantee there will be facilities available to use under this contract. Access to restroom facilities may be limited in certain circumstances for any given job site. The contractor may request, ahead of time, that the government provide a portable latrine located at/near the job site at the governments expense, however the government reserves the right to deny such requests.

INVOICING

Contractor is required to submit a cost breakdown as an attachment in IPP with their invoice.

Contract is required to forward Payrolls, via email, to the COR prior to submission of the invoice in IPP. Contractor is required to forward daily diaries for each day worked on the project to the COR with the payrolls.

https://highways.dot.gov/federal-lands/specs

WORK SCHEDULE AND HOURS

Typical work days will be Monday – Friday 0600 to 1800, excluding Federal Holidays (https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview). If the contractor needs to work during the weekend, this must be coordinated beforehand with the COR. The secure barricade at the SRS will only allow equipment/vendor delivery vehicles through after a certain time, confirm the time with the COR before getting equipment/materials delivered.

6.0 Key Deliverables & Schedule

Item No. Deliverable Objective Due 1 Safety Action Plan Format up to the contractor. Document must outline procedures, equipment, PPE, policies, personnel, etc. to perform each job tasks to perform work safely. Must be submitted and approved by the USFS Safety Officer.

No later than five (5) business days after contract award

2 Weekly Status Report Report documenting tasks & issues weekly. Weekly, every Friday, by 3:00 PM EDST when working on an active project/TO until the contract expires

SRS Badge Requests All employees and subcontractors must have permanent contractor badges. Delivery Drivers may be given temporary badges (11 days or less).

Badge Requests must be submitted at least two (2) weeks ahead of desired date the individual would like to gain access to SRS.

7.0 Contractor’s Key Personnel

The Contractor shall assign to this contract the following key personnel: Manager or Superintendent that will be the primary point of contact for this contract. During the first ninety

(90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph below. After the initial 90-day period, the Contractor shall submit the information required by paragraph below to the Contracting Officer at least 15 days prior to making any permanent substitutions.

The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

8.0 Security Requirements

To protect workers and government property, SRS maintains a high level of security. Anyone wishing to gain access to SRS will need to be badged by the badging office, this includes any delivery drivers delivering equipment or materials on site. To obtain a badge, a request must be submitted (see attachment 2 “SRS Badge Request”). Visitor badges may be issued to individuals requiring access to SRS for a period of 10 days or less. All others will need a permanent contractor badge which requires taking General Employee Training (GET).

At SRS, you will encounter Security Police Officers of Centerra-SRS in numerous locations.

Understanding our security practices will help your visit go smoothly. Visitors bringing a vehicle on SRS property must have in their possession a valid driver’s license, proof of vehicle insurance and proof of registration.

All vehicles are subject to random search when entering and exiting SRS. Individuals with temporary visitor’s badges will have their vehicle searched every time when entering SRS. It is very important to know what items are prohibited from bringing on to SRS. Visit www.SRS.gov and click on “Briefing for Visitors & Venders” on the bottom left for more information.

Workers are considered to be “remote” when the location of where the work is being performed is out of range of the SRS mass notification system. All remote workers are required to call in and out of either USFS Dispatch or Savannah River Site Operations Center (SRSOC) with their name and site grid location.

Attachments Attachment 1: SRS Special Contract Requirements Attachment 2: SRS Badge Request Attachment 3: SRS Remote Worker Map Attachment 4: SRS Secondary Roads Map Attachment 5: SRS Road Maintenance Typical Drawings http://www.srs.gov/