J.2.5 Production Quality Control Specification.pdf

Baghdad – BDSC Replacement 50Hz Generators

UNCLASSIFIED

CONTRACTOR QUALITY CONTROL 014010 - 1

SECTION 014010

CONTRACTOR QUALITY CONTROL

Part 1 General

1.01 Quality Control

A. The Quality Control system used during the equipment production, testing and delivery phases shall ensure that the project requirements, production and associated design, quality and functional standards are achieved. The Contractor is required to establish, implement and maintain a measurable and effective Quality Control (QC) Plan. The QC Plan shall cover all project operations both onsite and offsite and shall be keyed to the proposed production sequence (definable features of work).

B. The Quality Control Plan shall include, as a minimum, all quality processes performed by the contractor, subcontractors, fabricators, suppliers, and purchasing agents. ISO 9001:2008 shall be used as a base line for developing the control processes identified in Part 3 (Execution) of this specification.

C. The Contractor is responsible for quality control and shall establish and maintain a measurable effective quality control system. The quality control system shall be defined by the QC Plan, which defines the Contractor’s quality policy, lines of authority and responsibility, QC personnel qualifications, and the procedures and organization necessary to produce a finished product that complies with the contract requirements.

D. The project manager and factory superintendents are accountable for the quality of work and are subject to removal at the direction of the CO for failure to comply with quality requirements specified in the contract. Factory development, production, fabrication and testing personnel are accountable to implement and execute defined work in accordance with quality control and safety standards set forth by the factory and manufacturer instructions, guidance and direction.

D. The Government will monitor contractor performance during the project life cycle to assess the Contractor’s performance against contract requirements and QC Plan implementation and requirements. The CO and COR shall use the monitoring and surveillance results to evaluate the completed work and progress made against the contract documents and project schedule when reviewing Contractor requests for progress payments.

1.02 Referenced/Related Documents

The publications listed below are incorporated into the specification by reference:

A. ASTM E 329 (Latest edition as of contract award date) Agencies engaged in the testing and/or inspection of materials used in construction.

B. ISO 9001:2008, or latest edition/revision, Quality Management

1.03 Submittals: The Contractor shall submit the following:

A. Contractor’s Quality Control Plan (QC Plan): The QC Plan shall be submitted within thirty

(30) calendar days after Contract Award. No work shall be undertaken before CQC Plan acceptance.

B.. The name, qualifications (in resume format), duties, responsibilities and authorities of each person assigned to a Quality Control (QC) function shall be submitted to the Government for review. The Government will reject personnel who are not qualified for the positions for which they have been proposed. Changes to QC organization staffing shall only be made after acceptance by the Government of the proposed changes.

C. The Contractor shall submit copies of audits and surveys of testing agency qualifications, which should include both personnel and equipment certifications.

1.04 Qualifications of Quality Control Personnel

A. The Contractor Quality Control (QC) Manager shall have a bachelor’s Degree in Engineering, Architecture, Project Management, or Quality Control and a minimum of 2 years experience implementing construction quality control programs for similar projects. The QC Manager shall report to the Contractor’s home office management team and not to the project site supervisor (on site).

B. QC Inspection and Testing personnel shall be qualified in accordance with the following:

1. Current certifications as determined by the individuals employment specialties from National or International standards organizations (AWS, ICBO, ASME, IEEE,ISO, ACI, AWWA, etc.) or a college degree in engineering or architecture that is relevant to the individuals’ employment specialty. In addition, experience shall include a minimum of 2 years implementing construction quality control programs for similar projects, or.

2. High School education with 5 years factory production/fabrication experience and successful completion of a company or union sponsored training program in the discipline to be inspected.

In addition, experience shall include a minimum of 1 year as a licensed tradesman or including 1 year in the successful and effective performance of QC inspection activities.

Part 2 Products (not used)

Part 3 Execution

3.01 Content of the Construction Quality Control Plan.

A. The QC Plan shall include, at a minimum, all work processes performed by the contractor, subcontractors, fabricators, suppliers, and purchasing agents.

1. A description of the quality control organization, including a chart showing lines of authority and acknowledgement that the QC staff will implement the three phase approach to construction quality control as described within.

2. The name, qualifications (in resume format), duties, responsibilities and authority of each person assigned a QC function.

3. A copy of a letter, signed by the same official of the firm who signed the contract, which describes the responsibilities of the CQC Manager and delegates sufficient authorities to him to ensure he can implement the QC plan effectively. The QC Manager shall have the authority to stop the installation of work that does not comply with the contract and construction documents.

4. Procedures for scheduling, reviewing, certifying and managing submittals, including those of subcontractors, offsite fabricators, suppliers and purchasing agents. The CQC Manager shall be responsible for certifying that all submittals are in compliance with the contract requirements.

5. Procedures to control, verify, accept, and document each specific test required to be performed in the specification. The Contractor shall provide a written report of each QC Plan inspection and test performed. The report shall include the following as a minimum:

a. Project title and project number.

b. Inspection/test title, contract reference, and sequence number.

c. Dates and locations of inspections, dates of inspections/tests, and the related contract specification section number.

d. Recognized industry test methods and specifications. List all testing equipment used with serial numbers.

e. Name of testing laboratory and the individual conducting the inspection or test.

f. Ambient conditions at the time of sample-taking and inspection or test.

g. Inspection and test data, results, interpretations, and analysis of information developed.

h. Agency or individual comments and professional opinions concerning test compliance, whether work complies with requirements, and whether retesting or other testing is recommended. These comments and opinions shall bear the responsible individual's signature.

i. Other data as required or implied by the nature of a particular inspection or test or by provisions in related technical sections of the contract specifications or drawing notes.

j. Where applicable, the Contractor shall include a statement (Certificate of Compliance) of the agency or individual conducting the inspection or test, certifying that the materials, equipment, or services comply with the requirements of the Contract. This statement shall include any observed or determined reservations in certifying such materials, equipment, or services.

6. Procedure for tracking preparatory, initial, and follow-up control phases of each definable feature of work.

7. A procedure for inspection of work and materials, including receiving inspections and control of materials staged for construction on site.

8. A corrective action procedure for identifying and controlling construction deficiencies from identification through corrective action and acceptance.

9. Document control and reporting procedures, including format.

10. Procedures to control and document design changes shall be included in the QC Plan. All design changes shall be submitted to and accepted by the Government. A complete set of drawings used in the As-Built (red line) process will be controlled by the QC Manager. All red line changes to the design shall be accepted by the Government.

3.03. Contractor Quality Control

The contractor shall prepare and maintain a quality control program to address the quantitative performance and specification requirements, factory installed conditions and operating characteristics. The contractors QCP shall document inspections, tests and contract performances necessary to assure the Government receives that product delivery, quality and performance as required. The Government reserves the right to inspect at any time the contractor’s QC program.

The contractor shall guarantee quality in the work associated with the performance of this contract. The Contractor's QCP shall provide Contractor management with an effective and efficient means of identifying and correcting problems throughout and in support of the entire scope of operations, including the effectiveness of cost control of administrative requirements, especially reimbursable expenditures shall be met to ensure SOW compliance. The plan must also specify methods to monitor the effectiveness of program procedures, processes and practices. A Quality Plan (QP) which specifies the Contractor’s quality program for Statement of Work (SOW) tasks shall be submitted with the Technical Proposal.

All submittals made to the Government, reports, checklists, inspection records both performed and scheduled inspection results, and dates and details of corrective actions taken, cost data, and program economic reports shall be maintained by the Contractor through the term of this contract. The file(s) shall be the property of the Government and made available to the Contracting Officer’s Representative (COR) during regular working hours. The file shall be turned over to the Contracting Officer (CO) or Contracting Officer’s Representative (COR) within three (3) working days following completion or termination of this contract.

The contractor shall prepare and maintain complete work instructions for all tasks affecting quality, including work order reports, development of spare part bill of materials, material inspections and acceptance, testing, modifications and other treatment of product or facilities.

The contractor shall maintain and use any records or data essential to the economic and effective operation of the QCP. These records shall be available for review by the Government and copies shall be furnished to the Government on request. The QCP shall assure that records are complete and reliable. Inspection and testing records shall indicate the nature of the observance made and the number and type of deficiencies found. Records for monitoring work performance and for inspection and testing shall indicate the acceptability of work and the action taken to correct deficiencies.

3.04. Completion Inspection

1. Punch-List Inspection:

At completion of all work or any increment thereof, the contractor shall conduct joint inspections of the work with the Government, at the discretion of the Government. The contractor shall record all deficiencies and work identified as not conforming to the plans and specifications, and a list of the findings, by location, shall be submitted to the Government within two days after each joint inspection. The list of these findings shall constitute the punch-list. At completion of all punch-list work or any increment thereof, the contractor shall conduct a joint re-inspection with the Government to verify completion of the punch-list work. Both the contractor and the Government shall confirm mutual agreement of completion by signing the punch-list and indicating that each item on the punch-list is complete. The contractor shall submit two hardcopies of the signed punch-list and an electronic copy of the signed list in xxx.pdf format.

2. Final Acceptance Inspection

After final assembly, fabrication, commissioning and testing and punch list resolution, the contractor shall conduct the joint, final acceptance inspection with the Government. The contractor shall provide a minimum of 5-days advance written notice to the Government and certify the work shall be complete prior to commencing the final acceptance inspection.

During the joint, final acceptance inspection the contractor shall record all deficiencies and all work identified as not conforming to the plans and specifications. A list of the findings, by location, shall be submitted to the Government within two days after the inspection. The list of these findings shall constitute the list of final acceptance defects. The contractor shall immediately complete all work on the list of final acceptance defects. At completion of all items on the list of final acceptance defects, the contractor shall conduct a joint re-inspection with the Government to verify completion. Both the contractor and the Government shall confirm mutual agreement of completion by signing the list of final acceptance defects and indicating that each item is complete. The contractor shall submit two hardcopies of the signed list of final acceptance defects and an electronic copy of the signed list in MSWord and Adobe pdf format.

3.05 Reporting Requirements

Weekly progress reports shall be submitted to the COR by COB each Tuesday, and with continued report submissions made each following Tuesday in accordance with statement of work requirements until project closeout is completed. If a holiday falls on a Monday, then the report shall be submitted to the COR the following business day, COB. If reports as required by the SOW are not submitted and if they fail to show progress or provide sufficient justification to support non-progress or incurred delays, requests for contractor payment may be impacted.

Weekly progress format: reports shall be in letter format, with the exception of the schedule update and contain information relevant to the specific project including a description of work accomplished, work in progress and planned activities and shall also include but not be limited to arising or occurring problems and possible and proposed solutions, questions and assistance required from OBO or Post, pending Government review comments regarding contractor submissions, any proposed change orders that have not been executed and any other pertinent information that may impact the schedule, performance requirements or any other information required to report the progress of performance under this task order and to support any contractor requests for progress payments. The schedule update shall be made in the format that the base lined schedule was developed under.

3.06 Records

A. The Contractor shall maintain a complete record of QC Plan actions, ready for Governments examination at any time. Defects, deficiencies, and non-compliance shall be highlighted along with corrective actions and any reconstruction completed, to be completed, or recommended for acceptance by the Government.

END OF SECTION